desktop productivity lesson 1 and 2 (2)

8/2/2019 Desktop Productivity Lesson 1 and 2 (2)

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Desktop Productivity


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This courseware introduces t

he students to t

he basics ofdesktop publishing, such as designing, developing,

producing, and presenting documents. It also strives tomake them proficient in using the various tools that willincrease their efficiency in doing school work wordprocessors to help them prepare papers and reports,spreadsheets for problem solving and data visualization,software for their presentation needs, electronic mail forcommunication, and the Internet for research and datagathering. The general approach is to emphasize theinteroperability of the software being taught. It also dealswith social issues in computing and some of the ethicalaspects of the Internet.

Introduction


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At the end of the course, the student will be able to:

1. Learn the fundamentals of layout and graphic design.

2. Understand and practice the basics of desktop publishing.

3. Create simple publications using different desktop publishingsoftware.

4. Be aware of publish

ing eth

ics and guidelines.5. Apply the integrated functions and capabilities of the MicrosoftOffice suite for presenting documents effectively.

6. Use the advanced features of office productivity software fordata processing, data visualization, presentation, electroniccommunication, and research.

7. Utilize computer resources and tools in a responsible andproductive manner.

Learning Goals


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Introduction

to

Office Productivity

Lesson 1


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Parts of the Keyboard


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Office Productivity Suite

WordExcel

PowerPoint

AccessOutlook

FrontPage

Publisher

OneNote


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Starting an MS Office Application

The most common wayto start:

Click [Start].

Select All Programs.

Select the MS Office program

you wish to open.


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Screen Layout

The Microsoft Office GUI


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MenusFile

View

Edit

InsertFormat

Tools

WindowHelp


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Toolbars

Standard Toolbar

Formatting Toolbar

Drawing Toolbar


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1. You want to check the spelling and grammar of your text

2. You want to zoom in on your document to have a better look

3. You want to learn how to use a certain feature of the program

4. You want to include pictures and diagrams

5. You want to print a file

6. You want to arrange the open windows and split the current

window into two

7. You want to change the appearance of the text on your

document

8. You want to undo the changes you made on your document

All programs in the Microsoft Office suite have similar menus. In

wh

ich

menu must you go to accomplish

th

e following tasks? Writeyour answer


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Processes in

Word Processing

Lesson 2


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Starting a Word ProcessingProgram

Typing, Erasing, and Editing Text

Find and Replace

Spelling, Grammar, and Thesaurus

Saving, Retrieving, and Printing

Documents

Page Layout

Formatting Texts and Paragraphs

Processes with Word Processing


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1. Click the New button ( ) to create a new

document. Or press Ctrl+N.

2. Begin typing. To go to the next line, press Enter.

3. To delete a character, position the cursor to the

rightof the character you want erased and press

Backspace. Or you can position the cursor to the

leftof the character you want erased and pressDelete.

4. To delete a block of text, highlight the section

(by clicking and dragging with the mouse) then

press Backspace or Delete

Typing, Erasing, and Editing Text


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1. Go to the menu at the top of theprogram screen and click Edit > Find. Orpress Ctrl+F.

2. This dialog box will appear on the

screen.3. Enter the details asked for in the

Replace tab. Clicking the Replace Allbutton will automatically replace the

indicated words with the new wordsyou have supplied

Find and Replace


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To c

heck spelling:

1. Right-click the word underlined with red jaggedlines to view the suggested correction.

2. A menu will appear with the choices for

corrections. Choose the correction that is mostappropriate and click it in order to change theword.



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To check grammar:1. Right-click any part of the sentence underlined with

green jagged lines to view the suggested correction.2. A menu will appear with the choices for corrections.

Choose the correction that is most appropriate and clickit in order to revise the sentence. You may also replace

parts of th

e sentence being ch

ecked by typing th

ecorrection yourself instead of choosing from the optionspresented.

3. To recheck the whole document for spelling andgrammar errors, press F7.



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1.To searc

hfor a words synonym,

highlight the word and right-click it.2. Position your mouse pointer over

Synonyms for the submenu toappear. You may choose from the

selection of words if any suggestionis given in the submenu. Or you mayproceed to the next step.

3. Select Thesaurus. Choose from theselection of words provided.

To access the thesaurus:


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1. Click File > Save As.

2. The Save As dialog box will appear asking you

to which location you will save the file and

what name you will be giving the file.

3. Click the Save button when you have entered

the details.

If saving at any time after the first save: press

Ctrl+S. Or click the Save button ( ) in the

Standard toolbar.

Saving, Retrieving, and Printing

Documents


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1.Go to t

he Standard toolbar and click t

heOpen button ( ). Or press Ctrl+O.

2. The Open dialog box will appear. Select the

drive or folder where you saved the

document and look for the file there.

3. Select the file or type its name in the empty

field and click Open.

To open a previously saved file:


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1. Go to the Standard toolbar and click the

Open button ( ). Or press Ctrl+O.

2. The Open dialog box will appear. Select the

drive or folder where you saved the

document and look for the file there.

3. Select the file or type its name in the emptyfield and click Open

To open a previously saved file:


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1. Click File > Print. You may opt toclick the Print button ( ) in the

Standard toolbar or simply

press Ctrl+P.

2. The Print dialog box will appear.

You may indicate other

specifications on how you

would want the document to be

printed out.

3. Click OK to print the document.

To print copy of the document:


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Word has a default page setup for new

files. However, you can adjust the

margins, paper size, and layout if

you need to do so.

1. Click File > Page Setup.

2. This will open the dialog box that

allows you to input the changes.

3. Click OK to set the changes you want

to apply.

Page Layout


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The font attributes of texts can be changed

by adjusting the entries in theFormatting toolbar. Just click the arrow

on any drop-down list to access thechoices.

To apply different font styles:

1. Select any part of the document.

2. Click Format > Font. Or press Ctrl+D.

3. Set the changes in the different options.

4. Click OK to apply the changes.

Formatting Texts and Paragraphs


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1. Select the paragraph.

2. Click Format > Paragraph.

3. Set the changes in the

different options.


To change the formatting of a paragraph:


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To preview a document:

1. Click File > Print Preview. Or click the Print

Preview button ( ) in the Standard toolbar.

2. Click Close to return to the original

document view

Previewing a Document and View Options


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1. Click View > Zoom.

2. Select from the choices in the dialog box.


Another way is to access the Zoom drop-downlist.

Previewing a Document and View Options


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1. Creating a new Word file

2. Opening a Word document

3. Checking the spelling4. Looking for synonyms of a word

5. Saving a document

6. Printing a document

Indicate the shortcut keys for the following

tasks.