Designation Handbook

Ceres Unified School District Educational Options Department

Academic Intervention Program Process

2009-2010

Table of Contents

Identify Instructions pgs. 10-11

Designation Process (Detailed Directions)

pgs. 4-9

Letters and Forms pgs. 16-19

Signature Instructions pgs. 12-15

Designation Process (Quick Directions)

Pg. 3

Complete Designation Form by August 18th.

Email completed Designation Form to Marilyn Lozano by August 19th.

Send paperwork to parents by August 21st.

Collect signed Dr. Hanline letter from parents by August 27th.

File paperwork by August 28th.

Designation Process

Update throughout the year.

Read each step in detail in this handbook on

pages 4-9

Need More Details?

See each step visually in the Power Point “A Closer Look” on

the CUSD website.

Complete by Tuesday, August 18th

Complete the Designation Form by identifying every student in your classroom.

Use the Identify/Designate Instructions on pgs. 9-10 to guide you.

Use the Electronic Signature Instructions on pgs. 11-14 to guide you.

Begin by saving a copy of this form to your desktop:

Email by Wednesday, August 19th

Sharon Brittain 8-20-09

Make sure you have completed the 4 steps: List, Identify, Designate, Sign.

Click on Submit by Email at the top of the completed Designation Form.

After filling in this form save again before emailing:

Send by Friday, August 21st

1. Write due date on the top of the Recommended for Retention letter (copies available at your site).

2. Fill out the bottom section.

For every student designated as

AIP or ELD.

4. Staple letter and flyer together and send to every student you designated as AIP or ELD (copies of the flyer will be available at your site).

5. Remind students/parents to return the letter by Thursday, August 29th. The more you receive now, the less to receive and file later!

3. White and yellow copies to parent. Pink copy is for you.

See flyer sample on p. 17

See letter sample on p. 18

Please return

by 8-27-09

Collect by Thursday, August 27th

1. Collect signed letters.

Did Not Return

2. Write Did Not Return on the pink copies of the letters that have not been returned by parent.

Please return by 8-27-09

Please return

by 8-27-09

Billy Smith 6th Mr. Simmonds La Rosa 000-0000 8-27-09

X

File by Friday August 28th

Signed Letter! Please return

by 8-27-09

Did Not Return Please return

by 8-27-09

LR 08-09

Clifton

X

X

X

LR 09-10 Simmonds

X

LR 07-08

Clifton

X

X

X

Place signed letters or the pink Did Not Return letters in the blue cum folder.

Complete the front of the folder.

Update Throughout the Year

Please return

by 8-27-09

If a parent turns in a letter after August 27th,

immediately replace the copy labeled Did

Not Return with the parent-signed copy.

Billy Smith 6th La Rosa

000-0000 8-28-08

X

For new students, email your designation of

that student to mlozano@ceres.k12.ca.us.

If a parent marks NO on the letter, immediately notify the Educational Options Department of the student’s name to mlozano@ceres.k12.ca.us.

You may re-designate students (i.e. from Proficient to AIP) by emailing your designation of that student to mlozano@ceres.k12.ca.us. You may re-designate the student simply by “teacher judgment.” Remember to send the letter and flyer, receive the letter signed by the parent, and file it in the cum folder. In certain situations, it may require a face-to-face teacher/parent explanation for the change.

2nd Grade Identify/Designate Instructions

IDENTIFY

Step 1: Mark any from last year’s assessments (if applicable):

CE = CELDT (1 or 2)

DA = District Assessments (any one):

⇒ OARS Comprehension (Last unit – below 80% primary).

⇒ OARS Writing (below 2.5 average)

⇒ Spring Math Benchmark assessment (below 65%)

BG = below grade level (teacher judgment).

Step 2: Mark only one (if previous boxes not applicable):

PR = Proficient in each criteria above.

MO = Moved out of your class.

DESIGNATE

Step 3: Mark only one box:

AIP if any red box is checked from the IDENTIFY section.

ELD if the yellow box is checked from the IDENTIFY section

PRO if the green box is checked in the IDENTIFY section

MO if the white box is checked from the IDENTIFY section.

Only 1 check is needed in the entire Identify

Section.

Actual numbers are not needed.

Just place an “X” in a box.

If a student is both AIP and ELD

then… Check ELD only!

3rd-6th Grade Identify/Designate Instructions

IDENTIFY

Step 1: Mark any from last year’s assessments (if applicable):

CE = CELDT (1 or 2)

LA = Language Arts CST (below 325)

MA = Math CST (below 325)

DA = District Assessments (any one):

⇒ OARS Comprehension (Last unit – below 80% primary;

70% intermediate).

⇒ OARS Writing (below 2.5 average)

⇒ Spring Math Benchmark assessment (below 65%)

BG = below grade level (teacher judgment).

Step 2: Mark only one (if previous boxes not applicable):

PR = Proficient in each criteria above.

MO = Moved out of your class.

DESIGNATE

Step 3: Mark only one box:

AIP if any red box is checked from the IDENTIFY section.

ELD if the yellow box is checked from the IDENTIFY section

PRO if the green box is checked in the IDENTIFY section

MO if the white box is checked from the IDENTIFY section.

Only 1 check is needed in the entire Identify

Section.

Actual numbers are not needed.

Just place an “X” in a box.

If a student is both AIP and ELD

then… Check ELD only!

Electronic Signature Instructions

#1

START

#2

PROGRAMS

#3 ACCESSORIES

#4

PAINT

Step 1: Get to the Paint Program

Step 2: Create/Select Your Signature

Select your rectangle close to the bottom of your signature.

Write your signature

using the “pencil”

tool.

Draw a rectangle

around your signature

with the “select” tool.

Step 3: Save Your Signature

#1

#2

#3

#4

Write “my signature”

#6

Open file on desktop.

#5

Save.

#3

Desktop

#2 Click in area.

Step 4: Place Your Signature/Name/Date

#4 Type “My Signature”

#1 Scroll down.

#5

#6 Type

#7 Type

Student Designation Form

CE DA

BG PR MO

Student Designation 2nd Grade

Teacher ________________Signature ________________Date_______

IDENTIFY DESIGNATE

ELD

AIP PRO

MO

Check to see if your ENTIRE class roster is included below. Please add any new students.

LIST SIGN

Print Form Submit by Email

Print Form Submit by Email

Your child has been recommended to attend the Academic Intervention Program

School Start End La Rosa 3:05 4:35 Sam Vaughn 2:55 4:25 Sinclear 2:55 4:25 Virginia Parks 3:15 4:45 Walter White 3:25 4:55 Westport 3:40 4:55

School Start End Adkison 3:05 4:35 Carroll Fowler 3:15 4:45 Caswell 2:55 4:25 Don Pedro 3:15 4:45 Hidahl 3:05 4:35

The Reason

Please read, sign, and return the notification letter. YES Answer: You are accepting After-School AIP and Summer School services. NO Answer: You are refusing After-School AIP and Summer School services. (If your child is in After School Program ASES during academic hours, your child will be sent to an AIP class).

First Day: Starts Tuesday, September 1st. Days: Every Tues, Wed, and Thurs. Times: See schedule. Focus: Language Arts and Math Instruction (ELD instruction also available).

How? Your child’s teacher has made this early recommendation based on last year’s test scores. Why? To give your child extra and specialized instruction to increase his/her chances to be promoted to the next grade. Your child earns promotion points!

The Classes

Your Response

Questions? Call your school or...

Ceres Unified School District Educational Options Department

(209) 556-1550