design documentation, chapter 220 approval and process review · design documentation, chapter 220...

WSF Terminal Design Manual M 3082.05 Page 220-1 April 2016

Design Documentation, Chapter 220 Approval and Process Review

220.01 General220.02 References220.03 Definitions220.04 DesignDocumentation220.05 ProjectDevelopment220.06 DesignApproval

220.07 ProjectDevelopmentApproval220.08 CombinedDesignApproval/Project

DevelopmentApproval220.09 FTATriennialReview220.10 DesignDrawingProduction

220.01 GeneralTheProjectFile(PF)containsthedocumentationforplanning,scoping,programming,design,approvals,contractassembly,utilityrelocation,neededrightofway,advertisement,award,construction,andmaintenancereviewcommentsforaproject.AProjectFileiscompletedforallprojectsandisretainedbytheofficeresponsiblefortheproject.Responsibilityfortheprojectmaypassfromoneofficetoanotherduringthelifeofaproject,andtheProjectFilefollowstheprojectasitmovesfromofficetooffice.RefertotheProject File checklistfordocumentstobepreservedintheprojectfile.

TheDesignDocumentationPackage(DDP)isapartoftheProjectFileandiscompletedforallprojects.Itdocumentsandexplainsdesigndecisionsandthedesignprocessthatwasfollowed.TheDDPisretainedinapermanentretrievablefileforaperiodof75years,inaccordancewiththeWashingtonStateDepartmentofTransportation(WSDOT)recordsretentionpolicy.SeeExhibit220-4fortheWSFDDPchecklistfordocumentstobepreservedintheDDP.

WiththeexceptionoftheDDP,theProjectFilemaybepurgedwhenretentionoftheconstructionrecordsisnolongernecessary.

Foroperationalchangesandlocalagencyanddeveloperprojects,designdocumentationisalsoneeded.Itisretainedbytheofficeresponsiblefortheproject,inaccordancewithWSDOTrecordsretentionpolicy.Allparticipantsinthedesignprocessaretoprovidetheappropriatedocumentationfortheirdecisions.

Foremergencyprojects,alsorefertotheEmergency Relief Procedures Manual M3014.ItprovidesthelegalandproceduralguidelinesforWSDOTemployeestoprepareallnecessarydocumentationtorespondto,andrecoverfrom,emergenciesanddisastersthataffecttheoperationsofthedepartment.

http://www.wsdot.wa.gov/publications/fulltext/design/ASDE/Proj_File_Checklist.docx

http://www.wsdot.wa.gov/Publications/Manuals/M3014.htm

Design Documentation, Approval and Process Review Chapter 220

20-2 WSF Terminal Design Manual M 3082.05 April 2016

220.02 References(1) Federal/State Laws and Codes

23 CFR 635.111 Tied bids

23 CFR 635.411 Material or product selection

RCW47.28.030 Contracts – State forces – Monetary limits – Small businesses, minority, and women contractors – Rules

RCW47.28.035 Cost of project, defined

RCW47.60.327 Operational strategies for asset utilization

RCW47.60.340 Vessel maintenance and preservation program — Report

RCW47.60.345 Life-cycle cost model on capital assets

RCW47.60.365 Terminal design standards

RCW47.60.385 Terminal improvement project funding requests — Predesign study — New vessel acquisition planning

(2) Design GuidanceWSDOTDirectionalDocumentsIndex,includingtheonelistedbelow: wwwi.wsdot.wa.gov/publications/policies/default.htm• Secretary’sExecutiveOrderE 1053 Project Risk Management and Risk Based

Estimating• InstructionalLetterIL4071 Risk-Based Project Estimates for Inflation Rates,

Market Conditions, and Percentile Selection• ExecutiveOrderE 1010 Certification of Documents by Licensed Professionals

WSDOTtechnicalmanuals,includingthoselistedbelow: www.wsdot.wa.gov/publications/manuals/index.htm• Terminal Design Manual M 3082• Emergency Relief Procedures Manual M 3014• Environmental ManualM31-11• Plans Preparation ManualM22-31• Project Control and Reporting Manual M 3026• Roadside Classification PlanM25-31• Bridge Design Manual LRFDM23-50• Bridge Inspection Manual M36-64• Bridge ListM23-09• Cost Estimating Manual for WSDOT Projects M 3034• Design ManualM22-01• Geotechnical Design ManualM46-03• Highway Runoff Manual M31-16• Hydraulics ManualM23-03• Local Agency GuidelinesM36-63

http://www.ecfr.gov/cgi-bin/text-idx?SID=2ccdfc61eb71e012b4d8d78323a3e622&mc=true&node=pt23.1.635&rgn=div5#se23.1.635_1111

http://www.ecfr.gov/cgi-bin/text-idx?SID=2ccdfc61eb71e012b4d8d78323a3e622&mc=true&node=pt23.1.635&rgn=div5#se23.1.635_1411

http://apps.leg.wa.gov/RCW/default.aspx?cite=47.28.030




http://apps.leg.wa.gov/RCW/default.aspx?Cite=47.60.345



wwwi.wsdot.wa.gov/publications/policies/default.htm

http://wwwi.wsdot.wa.gov/publications/policies/fulltext/1053.pdf



www.wsdot.wa.gov/publications/manuals/index.htm



http://www.wsdot.wa.gov/Publications/Manuals/M31-11.htm












Chapter 220 Design Documentation, Approval and Process Review


• Right of Way ManualM26-01• Standard PlansM21-1• Transportation Structures Preservation ManualM23-11• Utilities Accommodation PolicyM22-86• Utilities ManualM22-87

WSDOTAdministrativemanuals,includingthoselistedbelow: wwwi.wsdot.wa.gov/publications/manuals• Advertisement and Award ManualM27-02• Electronic Engineering Data Standards M 3028

WSDOTEngineeringApplications,includingthoselistedbelow: www.wsdot.wa.gov/design/projectdev/engineeringapplications• BidTabs • EBASE• StandardItems• UnitBidAnalysis

TerminalEngineeringIntranetPages,includingthoselistedbelow: wwwi.wsdot.wa.gov/ferries/terminalengineering/default.htm• CostEstimating• Life Cycle Cost Model• Programmatic Scoping

MultimodalTransportationPlanning• www.wsdot.wa.gov/planning

(3) Supporting InformationA Policy on Geometric Design of Highways and Streets(GreenBook),AASHTO,2011

Mitigation Strategies for Design Exceptions,FHWA,July2007.Thispublicationprovidesdetailedinformationondesignexceptionsandmitigatingthepotentialadverseimpactstohighwaysafetyandtrafficoperations.

220.03 DefinitionsConsider Tothinkcarefullyabout,especiallyinordertomakeadecision.Nobackupdocumentationisrequired.

Design Approval Documentedapprovalofthedesigncriteria,whichbecomespartoftheDesignDocumentationPackage.ThisapprovalisanendorsementofthedesigncriteriabythedesignatedrepresentativeoftheapprovingorganizationasshowninExhibit220-2.

Design Criteria Standardsordesignlevelthatdesignersshouldmeetindesigningsomesystemordevice.Ifthespecifiedstandardscannotbemetadeviationmayberequired.

Design Variance ArecordeddecisiontodifferfromthedesignlevelspecifiedintheWSFTerminal Design Manual,suchasanevaluateupgrade(EU)notupgraded,or





wwwi.wsdot.wa.gov/Publications/Manuals



www.wsdot.wa.gov/design/projectdev/engineeringapplications

http://www.wsdot.wa.gov/Design/ProjectDev/EngineeringApplications/BidTabs.htm

http://www.wsdot.wa.gov/Design/ProjectDev/EngineeringApplications/AdReady.htm

http://www.wsdot.wa.gov/Design/ProjectDev/EngineeringApplications/StandardItems.htm

http://www.wsdot.wa.gov/biz/contaa/uba/bid.cfm

wwwi.wsdot.wa.gov/ferries/TerminalEngineering/Default.htm

http://wwwi.wsdot.wa.gov/ferries/TerminalEngineering/CostEstimating.htm

http://wwwi.wsdot.wa.gov/ferries/TerminalEngineering/LifeCycleCostModel.htm

www.wsdot.wa.gov/planning

https://bookstore.transportation.org/collection_detail.aspx?ID=110

http://safety.fhwa.dot.gov/geometric/pubs/mitigationstrategies/


Page 220-4 WSF Terminal Design Manual M 3082.05 April 2016

adeviation.EUsleadingtoanupgradearedocumentedbutarenotconsideredtobevariances.AprojectanalysismayalsoconstituteadesignvarianceifthatanalysisleadstoadecisiontouseadesignlevelordesignclassificationthatdiffersfromwhattheWSFTerminal Design Manualspecifiesfortheprojecttype.

Design Variance Inventory (DVI) AlistofdesignelementsthatwillnotbeimprovedinaccordancewiththeWSFTerminal Design Manualor(whereapplicable)WSDOTDesign Manualcriteriadesignatedfortheproject.Onlyapprovedvariancesshouldbeincludedonthislist.

Design Variance Inventory System (DVIS) AdatabaseapplicationdevelopedtogeneratetheDVIform.TheDVISalsoprovidesqueryfunctions,givingdesignersanopportunitytosearchforpreviouslygrantedvariances.TheDVISwasstartedintheearly2000sanddoesnotidentifypriorvariances.TheWSFTerminal Design Manual isconstantlybeingrefinedandguidelineschangeovertime.Whatmayhavebeenadesignvariancepreviouslymaynotbeadeviationtoday.PreviouslyapproveddesignvariancesdonotcarryforwardandmustberevisitedasdescribedinSection220.04(5). TheDVISdatabaseisintendedforinternalWSDOTuseonly,andWSDOTstaffaccessitfromtheleftmarginofthiswebsite: wwwi.wsdot.wa.gov/design

Desirable Designcriteriathatarerecommendedforinclusioninthedesign.Documentconditionswhenadesirablevalueisnotmet.

Deviation Adocumenteddecisiongrantingapprovalatproject-specificlocationstodifferfromthedesignlevelspecifiedintheWSFTerminal Design Manual (seeChapter210andExhibit220-1).

Document (verb) TheactofincludingashortnotetotheDesignDocumentationPackagethatexplainsadesigndecision.

Evaluate Upgrade (EU) Adecision-makingprocesstojustifyanupgradeto an existingdesignelementasdesignatedinthedesignmatrices.Documentationisrequired(seeExhibit220-1).

HQ WashingtonStateDepartmentofTransportationHeadquartersorganization.

Justify PreparingamemototheDDPidentifyingthereasonsforthedecision:acomparisonofadvantagesanddisadvantagesofalloptionsconsidered.Amorerigorouseffortthandocument.

Minimum Thelowestdesignvalueallowedwithoutadeviation.

Maximum Thehighestdesignvalueallowedwithoutadeviation.

Practical Design Anapproachtomakingprojectdecisionsthatfocusesontheneedfortheprojectandlooksforthecost-effectivesolutions.Itengageslocalstakeholdersattheearlieststagesofdefiningscopetoensuretheirinputisincludedattherightstageofprojectdesign.Decision-makingfocusesonmaximumbenefittothesystem,ratherthanmaximumbenefittotheproject.Focusingonthespecificprojectneedminimizesthescopeofworkforeachproject.Thegoalistoallowmoreneedstobeaddressedsystemwidebyreducingspendingonlesserpriorityitemsoneachproject.PracticaldesignisanimportantcomponentinimplementingWSDOT’sstrategicplan:


wwwi.wsdot.wa.gov/design



• Innovationandsolutionsareencouraged• Nocompromisestosafety• Communityengagementisimportanttomakingdecisions• Collaborationensuresawidearrayofperspectives

Byusingpracticaldesign,projectdecisionswillbuildthemostefficientsolutionsforthestate’stransportationneedsasawhole.

Project Analysis Documentationthatjustifiesachangeindesignleveland/ordecisionstoinclude,exclude,ormodifydesignelementsspecifictoaprojectonly(alsoseeChapter210).

Project Change Request Form (PCRF) Aformusedtodocumentandapproverevisionstoprojectscope,schedule,orbudgetfromapreviouslyapprovedProjectDefinition(seeProjectSummary).IncludecopiesintheDesignDocumentationPackage.

Project Development Approval Finalapprovalofallprojectdevelopmentdocumentsbythedesignatedrepresentativeoftheapprovingorganizationpriortotheadvertisementofacapitaltransportationproject.IncludesoriginalandupdatedDesignApprovaldocuments.

Project File (PF) Afilecontainingalldocumentationanddataforallactivitiesrelatedtoaproject(seeSections220.01and220.04).• Design Documentation Package (DDP) TheportionoftheProjectFile,includingDesignApprovalandProjectDevelopmentApproval,thatwillberetainedlongterminaccordancewithWSDOTdocumentretentionpolicies.Dependingonthescopeoftheproject,itcontainstheProjectSummaryandsomeoralloftheotherdocumentsdiscussedinthischapter.RequiredandapplicablecomponentsarelistedinExhibit220-4.TechnicalreportsandcalculationsarepartoftheProjectFilebutarenotdesignatedascomponentsoftheDDP.IncludeestimatesandjustificationsfordecisionsmadeintheDDP(seeSection220.04(2)).TheDDPexplainshowandwhythedesignwaschosenanddocumentsapprovals(seeSection220.06).

Project Summary AsetofelectronicdocumentsconsistingoftheProjectDefinition(PD).ProjectImpactsForm,ProjectConsiderationsForm,DesignDecisionSummary(DDS),andEnvironmentalReviewSummary(ERS).TheProjectSummaryispartofthedesigndocumentationrequiredtoobtainDesignApprovalandisultimatelypartofthedesigndocumentationrequiredforProjectDevelopmentApproval(seeSection220.07).• Project Definition (PD) Anelectronicdocumentthatrecordsthepurposeandneedoftheproject,alongwithprogramlevelanddesignconstraints.(SeeSection200.05(1)a).

• Project Impacts Form Describestheimpacttheprojectwillhaveonthetravelingpublic,localcommunities,othergovernmentagenciesorpossiblytribalentities(SeeSection200.05(1)b).

• Project Considerations Form (PCF) DescribesprojectconsiderationsincludingEnvironmental,Tribal,Railroad,UtilityandMaintenanceconsiderations(SeeSection200.05(1)c).



• Design Decision Summary (DDS) Anelectronicdocumentthatrecordsmajordesigndecisionsregardingroadwaygeometrics,roadwayandroadsidefeatures,andotherissuesthatinfluencetheprojectscopeandbudget.(See200.05(2)d)

• Environmental Review Summary (ERS) Anelectronicdocumentthatrecordstheenvironmentalclassification(classofaction)andconsiderations(consequencesofaction)foraspecificproject.(See200.05(2)e)

Scoping Phase Thefirstphaseofprojectdevelopmentforaspecificproject,thescopingphasefollowsidentificationoftheneedforaprojectandprecedesdetailedprojectdesign.Itistheprocessofidentifyingtheworktobedoneanddevelopingacostestimateforcompletingthedesignandconstruction.TheProjectSummary,engineeringandconstructionestimates,andpossiblyseveraltechnicalreports(geotechnical,surfacing,bridgecondition,andsoon)aredevelopedduringthisphase.

220.04 DesignDocumentation(1) Purpose

Designdocumentationrecordstheevaluationsanddecisionsbythevariousdisciplinesthatresultindesignrecommendations.Designassumptionsanddecisionsmadepriortoandduringthescopingphaseareincluded.Changesthatoccurthroughoutprojectdevelopmentaredocumented.Requiredjustificationsandapprovalsarealsoincluded.

(2) Design DocumentsTheDDPportionofthePFpreservesthedecisiondocumentsgeneratedduringthedesignprocess.Ineachpackage,asummary(list)ofthedocumentsincludedisrequired.

ThedesigndocumentstobeincludedintheDDParelistedinExhibit220-4.

ADesignVarianceInventory(DVI)isneededforallprojectsthathavedesignvariances.TheDVIlistsallEUsnotupgradedanddeviationsasindicatedbythedesignmatrices.RecordvariancesthatresultfromaprojectanalysisintheDVI.UsetheDesignVarianceInventorySystem(DVIS)databasetorecordandmanageindividualdesignvariancesidentifiedduringprojectdevelopment.TheDVISdatabasecanbeaccessedfromthiswebsite: wwwi.wsdot.wa.gov/design

ProjectSummarydocumentsarerequiredformostprojects.ExceptionswillbeidentifiedbytheHQCapitalProgramDevelopmentandManagementOffice.

(3) CertificationofDocumentsbyLicensedProfessionalsManyoriginaltechnicaldocumentsmustbearthecertificationoftheresponsiblelicensee(seeExecutiveOrderE 1010).

(4) Evaluate Upgrade (EU) Documentation and ApprovalInspecialcases,projectsmayneedtoaddressdesignelements,whichareshownasblankcellsinadesignmatrix(seeExhibit220-1).ThesespecialcasesmustbecoordinatedwiththeappropriateAssistantStateDesignEngineer(ASDE)andtheHQCapitalProgramDevelopmentandManagement.Whenthisisnecessary,documentthereasonsforinclusionofthatworkintheproject.

wwwi.wsdot.wa.gov/design


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See Terminal Design Manual Memo 02.05.18Subject: Terminal Design Manual - Updated Approval Authority



MatrixCellContentsDesignElementMeetsSpecifiedDesignLevel

DocumenttoFile

RecordinDVIS

Blank cell in design matrix Element not considered for project type

No No

CellEntryEvaluate Upgrade (EU) Yes DDP No

No DDP Yes

DDP = Design Documentation Package

DesignMatrixDocumentationRequirementsExhibit220-1

TheEUprocessjustifieswhetheranitemofworkwillorwillnotbedone,throughanalysisoffactorssuchasoperationalnecessity,systemicneeds,benefit/cost,routecontinuity,collisionreductionpotential(ifapplicable),environmentalimpact,andeconomicdevelopment.DocumentallEUdecisionstotheDDPusingExhibit220-5 as aguideforthecontent.ThecostoftheimprovementmustalwaysbeevaluatedwhenmakingEUdecisions.

IfaparticularscopeditemofworkwasidentifiedasanEU,pertheappropriatematrix,andtheprojecthasalreadybeenscopedandfundingprovided,contacttheappropriateASDEtodiscusswhatdocumentationwillberequired.

EUexamplesontheInternetcanserveasmodelsfordevelopmentofEUdocumentation.TheapprovalauthorityforEUsisHQDesign.

(5) Deviation Documentation and ApprovalDeviationrequestsarestand-alonedocumentsthatrequireenoughinformationandprojectdescriptionforanapprovingauthoritytomakeaninformeddecisionofapprovalordenial.Documentationofadeviationcontainsjustificationandisapprovedattheappropriateadministrativelevel.SubmittherequestasearlyaspossiblebecauseknowndeviationsaretobeapprovedpriortoDesignApproval.

DeviationapprovalisatHQDesignOfficelevel.Toprepareadeviationrequest,usethelistinExhibit220-6asageneralguideforthesequenceofthecontent.Thelistisnotall-inclusiveofpotentialcontentanditmightincludesuggestedtopicsthatdonotapplytoaparticularproject.

Whenapplyingfordeviationapproval,itisnecessarytoprovidetwoexplanations.Thefirstidentifiesthedesignelementandexplainswhythedesignlevelspecifiedinthedesignmatriceswasnotorcannotbeused.Thesecondprovidesthejustificationfortheproposeddesign.Justificationforadeviationistobesupportedbyatleasttwoexplanations,whichmayincludethefollowing:• Collisionhistoryandanalysis• Benefit/costanalysis• Operationalandorridershipconsiderations

• Engineeringjudgment*• Environmentalissues• Routecontinuity

*Engineeringjudgmentmayincludeareferencetoanotherpublication,withanexplanationofwhythatreferenceisapplicabletothesituationencounteredontheproject

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Referenceanapprovedprojectanalysisorotherapprovedstudy,ifoneexists,assupportingjustificationfordesigndeviationsdealingwithroutecontinuityissues(seeChapter1100oftheWSDOTDesign Manual).

Whenseveraldesignvariancesareproposedinacorridor,andtheyhavesimilarcontributingfactorsorareintertwinedintheireffectsoneachother,theycansometimesbehandledinasingleprojectanalysis.CoordinatethisapproachwiththeASDEassignedtoWSF.

IftheelementmeetscurrentAASHTOguidanceadoptedbyFHWA,suchasA Policy on Geometric Design of Highways and Streets,butnotWSFTerminal Design ManualorDesign ManualM22-01criteria,itisadeviationfromtheWSFTerminal Design ManualthatrequiresreviewfromHQDesignOfficebutWSFistheapprovalauthority.ThefollowingdocumentationisrequiredforadeviationthatmeetsAASHTOguidance:• Identifythedesignelement.• Explainwhythedesignlevelspecifiedinthedesignmatriceswasnotused.• ExplainwhichAASHTOguidancewasused,includingthetitleoftheAASHTOguidance,thepublicationdate,andthechapterandpagenumberoftheguidance.

Onceadesignvarianceisapproved,itappliestothatprojectonly.Whenanewprojectisprogrammedatthesamelocation,thesubjectdesignelementistobereevaluated,andeitherthesubjectdesignelementisrebuilttoconformtotheapplicabledesignleveloranewdeviationisdeveloped,approved,andpreservedintheDDPforthenewproject.ChecktheDVISforhelpinidentifyingpreviouslygranteddeviations.KeepinmindthattheWSFTerminal Design Manualiscontinuallyevolving.Whatmayhavemetguidelinesoncemaynotmeetcurrentguidelines.

Notes:• ForprojectswithaproposedsidewalkwidththatislessthanshownintheStandard

PlansorintheWSDOTDesign Manual,butstillmeetsorexceedsfederalADAguidelines,asopposedtoanADAMaximumExtentFeasible(MEF)document,adeviationwillneedtobepreparedbytheprojectteamandapprovedbytheHQDesignOffice.

• DeviationsfromWSFTerminal Design Manualcriteria,butmeetotherstandardsorcodes,suchasbuildingorelectricalcodes,requireHQDesignOfficeapproval.

Fordesigndeviationexamples,see: www.wsdot.wa.gov/design/projectdev

220.05 ProjectDevelopmentIngeneral,WSFinitiatesthedevelopmentofaspecificprojectbypreparingtheProjectSummary.Theprojectcoordinationwithotherdisciplinesandinterests(suchasWSFOperations,RealEstateServices,RoadsideandSiteDevelopment,Utilities,andEnvironmental)isstartedintheprojectscopingphaseandcontinuesthroughouttheproject’sdevelopment.WSFcoordinateswithstateandfederalresourceagenciesandlocalgovernmentstoprovideandobtaininformationtoassistindevelopingtheproject.

TheprojectisdevelopedinaccordancewithallapplicableDirectives,InstructionalLetters,Supplements,andmanuals;theWSFLongRangePlan;theWashingtonStateHighwaySystemPlan;approvedplanningstudies;andtheProjectSummarydocuments.

http://www.wsdot.wa.gov/publications/manuals/fulltext/M22-01/1100.pdf






www.wsdot.wa.gov/design/projectdev

http://www.wsdot.wa.gov/ferries/planning/



WSFdevelopsandmaintainsdocumentationforeachproject.TheProjectFile(PF)/DesignDocumentationPackage(DDP)includesdocumentationofprojectwork,includingplanning;scoping;publicinvolvement;environmentalaction;designdecisions;approvals;calculations;rightofwayacquisition;permitrequirements/documentation;Plans,Specifications,andEstimates(PS&E)development;projectadvertisement;andconstruction.RefertoChapter230andthePlans Preparation ManualformoreinformationonPS&Edocumentation.

AllprojectsinvolvingafederalactionrequireNationalEnvironmentalPolicyAct(NEPA)documentation.WSDOTusestheEnvironmentalClassificationSummary(ECS)formforUSDOTconcurrence/approvalontheenvironmentalclassofaction(EIS,EA,DCEorCE).TheenvironmentalapprovallevelsareshowninExhibit220-2.

UponreceiptoftheECSapprovalforprojectsrequiringanEAorEISunderNEPA,WSFproceedswithenvironmentaldocumentation,includingpublicinvolvement,appropriateforthemagnitudeandtypeoftheproject.

DesignApprovalandapprovalofrightofwayplansarerequiredpriortoacquiringproperty.Recentchangestofederallaw(23USC108)allowforacquisitionofrightofwayusingfederalfundspriortocompletionofNEPA.However,WSDOTLP,ESO,andRealEstateServicesareworkingwithFHWAtoprepareproceduresforthisearlyacquisitionasthismanualwasgoingtopress.(SeetheApril2,2013,memorandumonearlyacquisitionpolicyformoreinformation.)

TheASDEworkswiththeWSFonprojectdevelopmentandispartoftheFTATriennialprocessreviewsonprojectsasdescribedinSection220.08.

(1) Scoping PhaseDevelopmentoftheprojectscopeistheinitialphaseofprojectdevelopment.ThiseffortispromptedbyWSF’sLife Cycle Cost Model(LCCM)/AssetManagementSystemforpreservationprojects,andtheLong Range PlanorCall for Projectsforimprovementprojects.Theprojectscopingphaseconsistsofdeterminingaproject’sdescription,schedule,andcostestimate.Theintentistomakedesigndecisionsearlyintheprojectdevelopmentprocessthatfocusthescopeoftheproject,keepinginmindtheguidanceprovidedbythematriceswhereapplicable.Duringtheprojectscopingphase,theProjectSummarydocumentsareproduced.ForprojectsnotcoveredbyamatrixlinefromChapter210,aproject-specificmatrixcanbedevelopedandapprovedbyHQDesignOfficeatthisphase.

(2) ProjectSummaryTheProjectSummary(seeChapter200)providesinformationontheresultsofthescopingphase;linkstheprojecttoWSF’sLCCMandLongRangePlan;anddocumentsthedesigndecisions,theenvironmentalclassification,andagencycoordination.TheProjectSummaryisdevelopedandapprovedbeforetheprojectisfundedfordesignandconstruction,anditconsistsofProjectDefinition,ProjectImpacts,ProjectConsiderations,DesignDecisionSummary,andEnvironmentalReviewSummarydocuments.TheProjectSummarydatabasecontainsspecificonlineinstructionsforcompletingthedocuments.



http://www.wsdot.wa.gov/NR/rdonlyres/DA5DD6CB-E867-4F62-9840-AF84634BCC8B/0/Acquisition_Policy.pdf

http://www.wsdot.wa.gov/NR/rdonlyres/DA5DD6CB-E867-4F62-9840-AF84634BCC8B/0/Acquisition_Policy.pdf

http://wwwi.wsdot.wa.gov/ferries/TerminalEngineering/LifeCycleCostModel.htm



(a) ProjectDefinition(PD)ThePDidentifiesthevariousdisciplinesanddesignelementsthatareanticipatedtobeencounteredinprojectdevelopment.Italsostatesthepurposeandneedfortheproject,theprogramcategories,andtherecommendationsforprojectphasing.ThePDiscompletedearlyinthescopingphasetoprovideabasisforfulldevelopmentoftheEnvironmentalReviewSummary,DesignDecisionSummary,schedule,andestimate.IfcircumstancesnecessitateachangetoanapprovedPD,processaProjectChangeRequestForm(PCRF)forapprovalbytheappropriatedesignee.

Forallimprovementprojectsandforpreservationprojectsover$5Million,thescopeissubjecttotheresultsofthePre-DesignStudyandmayresultinaPCRF.

(b) ProjectImpactsAlmostallterminalengineeringprojectsimpactferryoperation,thetravelingpublic,localcommunities,othergovernmentagenciesorpossiblytribalentities.Manyimpactswillaffectmultiplestakeholders.Forsuccessfulprojectcompletion,itisessentialinscopingtoidentifytheseimpacts,includingcostsanddurations,andmitigationstrategies.TheProjectImpactandMitigationStrategyStatements,aswellasimpactcostandduration,willrelatetotheissuesthatwillariseduringthelifeofaproject,andbetterenablethesebemitigatedaccordingly.

(c) ProjectConsiderationsAddionalprojectimpactsmayormaynotincludeidentificationofpotentialmaintenanceimpacts;initialpredesigndecisions;regulatoryimpacts;engineeringservices/workforcerequirementsandimpacts;publicinvolvement;andcommitmentsmadetotheprojecttoothers,orcommitmentsbyotherstotheproject.

(d) DesignDecisionSummary(DDS)TheDDSgenerallyprovidesthedesignmatrixusedtodeveloptheproject,aswellasthedesignvariances,otherterminalfeatures,andanydesigndecisionsmadeduringthescopingofaproject.SeeChapter200formoredetail.Theinformationcontainedinthisformiscompiledfromvariousdatabasesofdepartmentalinformation,fielddatacollection,andevaluationsmadeindevelopmentofthePDandtheERS.Designdecisionsmayberevisedthroughouttheprojectdevelopmentprocessbasedoncontinuingevaluations.

TheappropriateASDEconcurswiththeDesignDecisionsforallprojectsrequiringaDDS.TheWSFDesignEngineeringManagerapprovestheDDSwhenconfidenttherewillbenosignificantchangeinthePDorestimatedcost.Schedule,scope,orcostchangesrequireaProjectChangeRequestFormtobesubmittedandapprovedbytheappropriatedesignee,inaccordancewiththeProject Control and Reporting Manual.

(e) EnvironmentalReviewSummary(ERS)TheERSliststhepotentialrequiredenvironmentalpermitsandapprovals,environmentalclassifications,andenvironmentaldocumentation.IfthereisachangeinthePDorDDS,theinformationintheERSmustbereviewedandrevisedtomatchtherestoftheProjectSummary.TheERSispreparedduringthescopingphaseandisapprovedbyWSF.ForactionsclassifiedunderNEPA,theapprovedERSbecomesthe


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ECSwhentheprojectisfundedandmovestodesign.IftheNEPAclassofactionisaCE,PCEorDCE,WSFmayrevisetheECSasappropriate(usuallyduringdesign).TheECSservesastheNEPAenvironmentaldocumentationforCE/PCE/DCEprojects.WSFapprovestheECSandsendsittoFTA/FHWAforitsapproval(DCEonly).Duringdesignandpermitting,revisionsmayneedtobemadetotheERSandbereapprovedbyWSF.TheERS/ECSdatabaseincludesfullyintegratedhelpscreensthatprovidedetailedguidance.ContactyourregionEnvironmentalOfficeforaccess.(SeetheEnvironmental Procedures ManualandChapter200formoredetail.)

220.06 DesignApprovalWhentheProjectSummarydocumentsarecomplete,apredesignstudyhasbeencompletedifrequired,andWSFisconfidentthattheproposeddesignadequatelyaddressesthepurposeandneedfortheproject,aDesignApprovalmaybepursuedandgrantedatthisearlystage.EarlyapprovalisanoptionatthispointinthedesignphaseandislikelymostrelevanttolargerprojectswithlongerPEphasesbecauseitprovidesearly,approveddocumentationthatlocksindesignpolicyforthreeyears.ThisisabenefitforlongerPEphasesinthatitavoidsdesignchangesduetopolicyupdatesduringthattimeandprovidesconsistencywhenpurchasingrightofwayorproducingenvironmentaldocumentation.

IfearlyDesignApprovalisnotbeneficialforasubjectproject,thetypicalitems(below)thatarepartofthispackagearerequiredinthecombinedDesignApproval/ProjectDevelopmentApprovalPackage.DesignApprovalmayoccurpriortoNEPAapproval.ApprovallevelsfordesignandPS&EdocumentsarepresentedinExhibits220-2through220-3.

ThefollowingitemsaretypicallyprovidedforDesignApproval:• Stampedcoversheet(SeeAppendixVfortemplate)• Areader-friendly1or2pagememothatdescribestheprojectandcontains:

– ProjectDescription,includingexistingconditions– DesignCriteria– EnvironmentalPermitList– OperationsPlan– CurrentCostEstimatewithDesignLevelindicated– TEISMilestones

• ProjectSummarydocuments• Projectanalysis(ifapplicable)• DesignVarianceInventory(ifapllicableforknowndesignvariances(EU’snotupgraded,deviations)atthisstage)

• SlipLayoutorSitePlanandElevationPlan• Channelizationorintersectionplans,Alignmentplansandprofiles(ifapplicable)• ApprovedPredesignStudy(ifapplicable)• TDM Chapter210DesignMatrixusedwithrow(s)highlighted(ifapplicable)• ASDE-approvedProjectSpecificDesignMatrixused(ifapplicable)ٜ• ProjectDeliveryMethodSelection(PDMS)Memoforallprojects




DesignApprovalisenteredintotheDesignDocumentationPackageandremainsvalidforthreeyearsorasapprovedbytheHQDesignOffice.Evaluatepolicychangesorreviseddesigncriteriathatareadoptedbythedepartmentduringthistimetodeterminewhetherthesechangeswouldhaveasignificantimpactonthescopeorscheduleoftheproject.Ifitisdeterminedthatthesechangeswillnotbeincorporatedintotheproject,documentthisdecisionwithamemofromWSFProjectDevelopmentEngineerthatisincludedintheDDP.Foranoverviewofdesignpolicychanges,consulttheDetailedChronologyofDesign ManualRevisions:www.wsdot.wa.gov/design/policy/default.htm

(1) AlternativeProjectDeliveryMethodsDesignApprovalappliestoprojectsdeliveredusingalternativemeans,includingdesign-buildprojects,generalcontractor/constructionmanager(GC/CM)projects,andprojectscompletedbystateforces.Designdocumentationbeginsintheprojectscopingphaseandcontinuesthroughthelifeofthedesign-buildproject.ThisdocumentationisthusstartedbyWSDOTandiscompletedbythedesign-builder.SinceDesignApprovalisrelatedtoprojectscoping,thismilestoneshallbeaccomplishedpriortoissuingaDesign-BuildRequestforProposal(RFP)(seeExhibit110-1intheWSDOTDesign ManualM22-01).However,thedesign-buildershallrefertotheRequestforProposal(RFP)fordirectiononapprovalmilestones.

220.07 ProjectDevelopmentApprovalWhenallprojectdevelopmentdocumentsarecompletedandapproved,ProjectDevelopmentApprovalisgrantedbyHQDesignOffice.TheProjectDevelopmentApprovalbecomespartoftheDDP.(SeeSection220.04.Exhibits220-2through220-3 provideapprovallevelsforprojectdesignandPS&Edocuments.)

ThefollowingitemsmustbeapprovedpriortoProjectDevelopmentApproval:• Stampedcoversheet(projectdescription)—SeeAppendixVfortemplateRequiredenvironmentaldocumentation

• DesignApprovalPackagedocuments(andanysupplements)• UpdatedDesignVarianceInventory(allprojectdesignvariances)• ApprovedDeviationsandEvaluateUpgrades,ifapplicable• CostestimateEBASEReportPrintouts:SummaryReport,FundReport(Federallyormulti-programfundedprojectsonly),GroupReport(multi-ControlSectionprojectsonly),andItemReport

ProjectDevelopmentApprovalisrequiredpriortoAdvertisementandremainsvalidforthreeyearsifAdisdelayed.Evaluatepolicychangesorreviseddesigncriteriathatareadoptedbythedepartmentduringthistimetodeterminewhetherthesechangeswouldhaveasignificantimpactonthescopeorscheduleoftheproject.Ifitisdeterminedthatthesechangeswillnotbeincorporatedintotheproject,documentthisdecisionwithamemofromWSFDesignEngineeringManagerthatisincludedintheDDP.

AllpermitsdonotneedtobereceivedforProjectDevelopmentApprovaltobegranted. However,allpermitsneedtobeidentified.IfapermithasnotbeenreturnedatthetimeofProjectDevelopmentApproval,providetheanticipatedapprovaldate.ForpermitsthatwillbeobtainedbytheContractor,suchasBuildingPermitsorNoiseVariances,state“ToBeObtainedbyContractor”.


www.wsdot.wa.gov/design/policy/default.htm

www.wsdot.wa.gov/design/policy/default.htm

http://www.wsdot.wa.gov/publications/manuals/fulltext/M22-01/110.pdf




(1) AlternativeProjectDeliveryMethodsForprojectsdeliveredusingalternativemethods,suchasdesign-build,thedesign-buildershallrefertotheprojectRFPforspecificationonfinalandintermediatedeliverablesandfinalrecordsfortheproject.ProjectDevelopmentApprovalisrequiredpriortoprojectcompletion.

ItisaprudentpracticetostartthecompilationofdesigndocumentationearlyinaprojectandtoacquireProjectDevelopmentApprovalbeforethecompletionoftheproject.Atthestartofaproject,itiscriticalthatWSFprojectadministrationstaffrecognizetheimportanceofallrequireddocumentationandhowitwillbeusedinthedesign-buildprojectdeliveryprocess.

(2) ProprietaryItemsDesignersneedtoobtainapprovalofallprojectspecificproprietaryitemsrequiredforaprojectasearlyaspossible.TheseitemsmustbeapprovedbyHQDesignpriortotheprojectbeingadvertised.SeethePlans Preparation Manual Section700.01(5)fordocumentationrequirements.IncludeacopyoftheapprovalmemointheDDP.

TheDesignerneedstobeawarethatspecificitemsmaybefoundinanapprovedWSFProgrammaticProprietarydocument.ProvideacopyoftheapprovedBlanketapprovalhighlightingmaterialsusedforaspecificprojectandincludethisintheDDP.

(3) BuyAmericaandBuyAmericanActTheDesignerneedstobeawarethatBuy AmericaandBuy American ActrequirementswillberequiredforanysteelmaterialspermanentlyincorporatedintoaprojectthathasanyamountofFederalfunding.SeethePlans Preparation ManualSection700.05forfurtherinformationaboutBuyAmericarequirementsandrequireddocumentation.ConsultwithCapitalProgramDevelopmentandManagementOfficeifthereisanyquestionregardingsourceoffunding.IncluderequiredGeneralSpecialProvisionswhenpreparingthePS&Efortheproject.

ForprocurementofequipmentrequiredforDepartmentofHomelandSecurity(DHS)purposes,andthefundingisprovidedbythePortSecurityGrantProgram,Buy American Actrequirementsaretobefollowed.Thererequirementsapplytomoreitemsthanforeignmadesteel.NotethattheBuy American Actisnotnecessarilythesameas“BuyAmerican”requirementsinotherfederallegislation.

TheFederalHighwayAdministration(FHWA)(seeAppendixY)deemsproducttobemanufacturedpredominantlyofsteelorironiftheproductconsistsofatleast90percentsteelorironcontentbycostwhenitisdeliveredtothejobsite(whichincludessiteswhereverprecastconcreteproductsaremanufactured)forinstallation.TheprojectteamisresponsibleformakingthisdeterminationwiththeconcurrenceoftheASDE.

FederalTransitAdministration’s(FTA)BuyAmericapoliciesmaybefoundatthisLink.

HQDesignASDEneedstoconcurwithalldocumentationforBuy AmericaandBuy American Act requirementspriortoobtainingProjectDevelopmentApproval.Includeacopyoftheconcurrence,calculationsandjustificationsintheDDP.



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220.08 CombinedDesignApproval/ProjectDevelopmentApprovalForsmallerorshortdurationdesignprojects,aprojectteammayelecttoseekacombinedDesignApprovalandProjectDevelopmentApproval.Forthesesituations,addressthebulleteditemsinSections220.06and220.07totheAssistantStateDesignEngineerassignedtoWSF.AcombinedDesignApproval/ProjectDevelopmentApprovalstampedcoversheettemplateisincludedinAppendixV.)

Areader-friendly1or2pagememothatdescribestheprojectandcontainsisalsorequiredandwillcontainthefollowing:

–ProjectDescription,includingexistingconditions

–DesignCriteria

–EnvironmentalPermitList

–OperationsPlan

–CurrentCostEstimatewithDesignLevelindicated

–TEISMilestones

220.09 FTATriennialReviewThereviewisdonetoprovidereasonableassurancethatprojectsarepreparedincompliancewithestablishedpoliciesandproceduresandthatadequaterecordsexisttoshowcompliancewithstateandfederalrequirements.ProcessreviewsareconductedbyFTAstaffwiththeRegionDirectorofOperationsapprovingthefinalreport.

Thereviewoccurseverythreeyears.ItisessentiallyanauditofhowthestateismanagingFederalfundsandinvolvescheckingmanagementsystemsanddocumentation.Thereviewerslookat27areas:

1. ProgramManagement

2. GrantAdministration

3. SelectionandEligibility

4. FinancialManagement

5. IntercityBus

6. RuralTransportationAssistanceProgram

7. SatisfactoryContinuingControl

8. Maintenance

9. Procurement

10.DisadvantagedBusinessEnterprise

11.BuyAmerica

12.DebarmentandSuspension

13.Lobbying

14.PlanningandCoordination

15.TitleVI

16.AmericanswithDisabilitiesAct(ADA)

17.CharterBus

18.SchoolBus

19.DrugFreeWorkplace

20.DrugandAlcoholProgram

21.EqualEmploymentOpportunity

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22.NationalTransitDatabase

23.PublicCommentonFareandServiceChanges

24.HalfFare

25.SafetyandSecurity

26.IntelligentTransportationSystemsArchitecture

27.AmericanRecoveryandReinvestmentAct

FindingsaredocumentedwithaletterfromFTAtothegrantee,listingwhatwasdoneandwhatthefindingscontained.

WSFtakesactiontocorrectanyfindingsandaletterissenttoFTAconfirmingthestepstakentoaddressthefindings.

220.10 DesignDrawingProduction(1) WSF CADD Standards

WSFusestheWSDOTPlans Preparation ManualM22-31asaguidelineforpreparingPS&Edocuments.However,theWSDOTPlans Preparation Manualappliesprimarilytoroadway-typeprojectsanddoesnotadequatelyaddressthespecificneedsandvarieyofprojectsperformedbyWSF.Division8supplementstheWSDOTPlans Preparation ManualandprovidesinstructionandguidanceforthepreparationofcontractdrawingsusingBentley’sMicroStation®andAutodesk’sAutoCAD®Computer-AidedDesignandDrafting(CADDorCAD)software,whichisusedonallWSFprojects.

SpecialexceptionstotheuseofMicroStationarethoseprojectsthtincludewithintheirscopetheconstructionofshoresidebuildings.WSFdependsontheWSDOTArchitecturalDepartmentorConsultanttoprovidethebuildingdesignservicesnecessarytocompletethatprotionofthecontract.Inprojectsthatincorporateitemsofworkotherthanarchitecture,therewillbea“designlimitoffivefeetbeyondtheperimeterofthearchitecturalworkthatwillmarktheboundarywherethearchitecturalandotherdisciplineworkwillcoincide.

(2) Expectations for Consultant Design Drawing ProductionThefollowingisalistofexpectationsforconsultantsthatprovideelectronicCADDfilesaspartoftheirparticipationinWSFdesignprojects:• UnlessotherwisenotifiedtheWSDOT’sSFTPserverwillbeusedtotransferelectronicfilesbetweenallconsultantsandWSFduringtheproject.

• WSFwillprovidetheplansheetbordersforallprojects.TheformatwillbeMicroStation.

• WSFwillprovideMicroStationline,fontandsymbologyresourcefilesfortheconsultanttouseduringtheproject.

• Draftingwillbedone1:1inthemasterfiles(.mstfiles).• WSFwillprovidetheCADDbackgroundinformationthatithasonhandforeachdesignprojectinMicroStationformat.






• Consultantswillpostamaximumoftwoprogressprintsbetweensubmittalmilestones.ThedateforthesepostingwillbeidentifiedbytheWSFProjectManager.(Theseareonlymeanttobe“snapshots”ofwherewearewiththeproject.)

• BackgroundsproducedduringthelifeofthecontractwillbeplacedontheSFTPserverforuseaminimumofthreeweekspriortoreviewsubmittal.

• Backgroundswillbefrozentwoweekspriortoreviewsubmittal.• Atableofcontentsforeachdisciplinewillbesubmittedaminimumofoneweekpriortoanysubmittal.

• ElectronicfilesforsubmittalshallbeinbothMicroStationandPDFformat.• UponcompletionoftheprojecttheconsultantswillberesponsibleforsubmittingMicroStationfilesoftheadcopyandaddendumsheets.

(3) Architectural DrawingsAutoCADisthestandardindustrydraftingsoftwareusedforarchitecturaldrawings.SinceMicroStationistheprimaryCADprogramusedatWSDOT/WSF,thefollowingdivisionsapplies:• Forbuildingsconstructedontrestles,MicroStationwillbeusedforthetrestleandAutoCADwillbeusedforthebuildingdesign.

• Foruplandbuildings,AutoCADwillbeusedtoa5’perimeterfromtheouterexpanseofthebuilding.EverythingbeyondwillbedisplayedusingMicroStation.



ItemApprovalAuthority

WSF HQ FHWAProgramDevelopment Work Order Authorization XPublicHearings Environmental Documentation XEnvironmentalDocument EnvironmentalClassificationSummary(ECS)NEPA X ClasslNEPA(EIS) [3] X SEPA(EIS) X Class ll NEPA – Categorical Exclusion (CE)* (Per MOU) X[18]

Class ll NEPA – Documented Categorical Exclusion (DCE) [2] X SEPA–CategoricalExemption(CE) X Class lll NEPA – Environmental Assessment (EA) [3] X SEPAEnvironmentalChecklistandDeterminationofNon-Significance(DNS) XDesign FinalProjectDefinition X[4]

FinalDesignDecisionSummary X[2] X[1]

EnvironmentalReviewSummary X Design Approval X Project Development Approval X OFMApprovedPredesignStudy [17] [17] [17]

Building Architectural Elements [15] [15] [15]

Intersection or Channelization Plans X[5]

RightofWayPlansorSundrySitePlans [6] X Monumentation Map X Pavement Determination Report X[7]

Resurfacing Report X[7]

SignalPermits X[8]

Geotechnical Report X[7]

Tied Bids X[9]

Bridge Design Plans (Bridge Layout) X

Table is continued on the following page, which contains the notes.

Approvals(1of2)Exhibit220-2

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ItemApprovalAuthority

WSF HQ FHWADesign(continued) Hydraulic Report X[10]

SignalizationPlans X[13]

Illumination Plans X IntelligentTransportationSystem(ITS)Plans X[13]

Project Change Request Form X[12] X[12]

WorkZoneTransportationManagementPlan/TrafficControlPlan X[13]

Public Art Plan X[11][14] X[14]

ADA Maximum Extent Feasible Document (see Chapter 300) X[2] X WorkZoneTransportationManagementPlan/TrafficControlPlan X[13]

Public Art Plan X[11][14] X[14]

ADA Maximum Extent Feasible Document (see Chapter 300) X XProjectDeliveryMethods CombiningTwoormoreProjectPINsintoaSingleContract X[16]

StagingProjects(BreakingSingleProjectsintooneormoreContracts) X[16]

Design-BuildDetermination X[16] X

X Normal procedure *If on the preapproved listNotes:[1] ApprovedbyAssistantStateDesignEngineer.[2] FinalreviewandconcurrencerequiredatWSFlevelpriortosubmittaltoapprovingauthority.[3] Final review and concurrence required at HQ prior to submittal to approving authority.[4] ApprovedbyHQCapitalProgramDevelopmentandManagementOffice.[5] Includechannelizationdetails.ApprovalrequiredbyRegionTraffic.[6] Certifiedbytheresponsibleprofessionallicensee[7] SubmittoHQMaterialsLaboratoryforreviewandapproval.[8] ApprovedbyRegionTraffic.[9] See23 CFR 635.111.[10] SeetheHydraulics Manual for approvals levels.[11] AppliestoWSFwithaLandscapeArchitect.[12] ConsultHQCapitalProgramDevelopmentandManagementOfficeforclarificationonapprovalauthority.[13] LocalMunicipalityorRegionTrafficEngineerordesignee.[14] TheStateBridgeandStructuresArchitectreviewsandapprovesthepublicartplan(seeWSDOTDesign Manual

Chapter 950 for further details on approvals).[15] ApprovalbyLocalJurisdictionalControlandWSDOTFacilitiesOffice[16] ApprovalbyWSFTerminalEngineeringProgramManager,DesignEngineeringManagerandDirector.[17] ApprovalbyWSFExecutiveManagementandOfficeofFinancialManagement(OFM)thruHQCapitalProgram

DevelopmentandManagementOffice(inthatorder)[18] If on the preapproved list[19] Theaboverequirementsdonotnecessarilyapplyforotherfundingsources,includingtheFTAandDHS.Contact

WSFProgramManagementforassistance.

Approvals(2of2)Exhibit220-2(continued)

http://www.ecfr.gov/cgi-bin/text-idx?SID=2ccdfc61eb71e012b4d8d78323a3e622&mc=true&node=pt23.1.635&rgn=div5



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Item ApprovalM/WBE/DBE/training goals* ** HQOfficeofEqualOpportunityRightofwaycertificationforstate-fundedprojects HQRealEstateServicesOfficeWork performed for public or private entities* WSF[1]

Stateforcework* WSF,CapitalProgramDevelopmentandManagement Office[2]

Useofstate-furnishedstockpiledmaterials* WSF,CapitalProgramDevelopmentandManagementOffice[2]

Work order authorization WSF,CapitalProgramDevelopmentandManagementOffice

Ultimate reclamation plan approval through DNR WSFProprietary item use* HQDesignOfficeMandatory material sources and/or waste sites* WSF[3]

Nonstandard bid item use* WSFIncentive provisions HQConstructionOfficeNonstandard time for completion liquidated damages* HQConstructionOfficeInterim liquidated damages* StatewideTravelandCollisionDataOffice

Notes:[1] This work requires a written agreement[2] Use of state forces is subject to dollar limitations found in Chapter 200[3] Document for all projects

References:*Plans Preparation Manual**Advertisement and Award Manual

PS&EProcessApprovalsExhibit220-3



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Document RequiredwithinDDPStampedCoverSheet X [3] [DA] [PDA]

Reader friendly memo describing the project X [DA][5]

ProjectSummaryDocuments(ScopingForms) X [DA]

EnvironmentalReviewSummary X [DA]

CurrentCostestimateEBASEReportswithDesignLevelIndicated, (also include concurrence from Terminal Engineering Chief Estimator in DDP only)

X [DA] [PDA]

CombinedSiteandVicinityMap XDesign Criteria Memo X [DA]

OFMApprovedPredesignStudy [1] [DA]

Corridor or Project Analysis [1] [DA]

Approved,StampedChannelizationplans,IntersectionPlansorInterchangePlans [1] [DA]

Approved Design Approval Package (If separate from Project Development Approval) [DA]

[1*]

Approved Project Development Approval Package (If separate from Design Approval) [DA]

[1*]

Combined Desig Approval/Project Development Approval Package [DA] [1*]

Approved Deviations [1] [DA]

Approved Evaluate Upgrades [1] [DA]

SlipLayoutPlanswithCaptain’sConcurrenceDocumentation(BerthingStructureProjectsonly)

[1] [DA]

SitePlansandElevationPlans X [DA]

ADA Maximum Extent Feasible Documentation [1] [PDA]

PCRF Forms [1]

ApprovedStampedHydraulicReport [1], [4]

Approved Right of Way Plans [1]

Design Matrix (highlight/identify appropriate row(s)) X [DA]

Design Parameters (roadway only) [1]

DesignParameters(Includeback-upCalculations) [1], [2]

DesignVarianceInventorySystem(printedforms) [1] [DA] [PDA]

Added Work not covered by the matrix [1]

DecisionsforprojectcomponentsforwhichtherearenoWSFTerminalsguidance [1]

AlignmentandProfileplans,RoadwaySections [1] [DA]

NEPA Approvals and Documentation (if required) [1] [PDA]

SEPAApprovalsandDocumentation(ifrequired) X [PDA]

Environmental Permits (list) X[DA]

Environmental Commitments – From Environmental Commitment Database [1] [PDA]

TrafficAnalysis [1]

Collision History [1]

Capacity Determination (roadway and building) [1]

ApprovedStampedGeotechnicalReports [1]

ApprovedStampedSurfacingReports [1]

Signing,delineation,andIllumination [1]

ITS [1]

SignalPermit [1]

X-ToBeIncludedTable is continued on the following Page. Part 2 of 2 contains the notes.

WSFTerminalsDesignDocumentationPackage(DDP)Checklist(1of2)Exhibit220-4

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See Terminal Design Manual Memo 02.05.18Subject: Terminal Design Manual - Updated Approval Authority http://www.wsdot.wa.gov/publications/manuals/fulltext/M3082/TDMmemo.pdf



Document RequiredwithinDDPClearzone Inventory [1]

Barrier Length of Need Calculations [1], [2]

ImpactAttenuatorSystems [1]

SchoolBusStops/Interaction [1]

Pedestrian Facilities [1]

ProjectDeliveryMethodSelection(PDMS)Memo [1], [6]

SharedUsePaths [1]

Roadway Bicycle Facilities [1]

AestheticVisualElements [1]

StructuralCalculations [1], [2]

Retaining Walls [1]

Roadside Restoration/Enhancement [1]

Access Control [1]

Road Approaches/Access permits [1]

Fencing [1]

Railroad Issues [1]

Utilities Involvement (list) [1]

Franchises (list) [1]

Agreements (list) [1]

HOVOperationalissues [1]

TravelersServices [1]

Park and Ride considerations [1]

Transitflyerstops [1]

Monumentation/RecordofSurvey [1]

Local Agency Coordination [1]

Concurrence Letters [1]

Letters of Understanding [1]

Approved Public Art plan [1]

Memo summarizing Public Involvement [1]

Approved Proprietary Item Requests [1] [DA] [PDA]

Buy America/Buy American Act Exclusion Determination, including calculations/justificationsandASDEConcurrence—FederalProjectsOnly

[1] [DA] [PDA]

X-ToBeIncludedNotes:[1] If Applicable[1*] Design Documentation Package will include either separate Design Approval and Project Development Approval

submittals,oracombinedsubmittal(generallyforsmallerprojects.SeeSection220.08 above.[2] IfcalculationsindefinitelyretainedbyTerminalEngineeringLibrary,includecalculationchecksheetonlyandnote

location of retained records.[3] SeeAppendix UforCoverSheetExample[4] Consultthehydraulicsofficeasafullreportmaynotbenecessary,butamemorandumtothedesignfilemaysuffice.

If the report will be included in the Terminal Engineering Library, only a stamped cover sheet is needed to be included in the DDP

[5] Required for Combined DA/PDA[6] Required for all projects greater .[DA] RequiredforDesignApproval—sendcopyalongwithrequest[PDA] RequiredforProjectDevelopmentApproval—sendcopyalongwithrequest

WSFTerminalsDesignDocumentationPackage(DDP)Checklist(2of2)Exhibit220-4(continued)


0-22 WSF Terminal Design Manual M 3082.05 April 2016

1. Design Element Upgraded when required in the Matrix(a) Design element information

• Design element• Location• Matrix number and row

(b) Cost estimate[1]

(c) B/C ratio[2]

(d) Summaryofthejustificationfortheupgrade[3]

2. Design Element Not Upgraded when Indicated in the Matrix(a) Design element information

• Design element• Location• Matrix number and row

(b) Existing conditions• Description• CollisionSummary• Operational Elements• Advantages and disadvantages of leaving the existing condition unchanged

(c) DesignusingtheWSFTerminal Design ManualorWSDOTDesign Manual criteria• Description• Cost estimate[1]

• B/C ratio[2]

• Advantages and disadvantages of upgrading to the level indicated in the matrix(d) Selecteddesign,ifdifferentfromexistingbutlessthanthelevelindicatedinthematrix

• Description• Cost estimate[1]

• B/C ratio[2]

• Advantages and disadvantages of the selected design(e) Summaryofthejustificationfortheselecteddesign[3]

Notes:[1] An estimate of the approximate total additional cost for the proposed design. Estimate may be based on

experience and engineering judgment.[2] IncludeonlywhenB/Cispartofthejustification.Anapproximatevaluebasedonengineeringjudgmentmay

be used.[3] A brief (one or two sentence) explanation of why the proposed design was selected.

EvaluateUpgrade(EU)DocumentationContentsListExhibit220-5




1. Overview(a) The safety or improvement need that the project is to meet(b) Description of the project as a whole(c) Highwayclassificationandapplicabledesignmatrixnumberandrow(d) Funding sources(e) Evidence of deviations approved for previous projects (same location)(f) Predesign study (if applicable)

2. Design Alternatives in Question(a) Existing conditions and design data

• Location in question• Rural, urban, or developing• Approved corridor study• Environmental issues• Right of way issues• Number of lanes and existing geometrics• Currentand20-yearprojectedADT• Design speed, posted speed, and operating speed• Percentage of trucks• Terrain Designation• Managed access or limited access

(b) CollisionSummaryandAnalysis(c) Operational and or ridership considerations(d) DesignusingtheWSFTerminal Design Manual or Design ManualM22-01criteria

• Description• Cost estimate• B/C ratio• Advantages and disadvantages• Reasons for considering other designs

(e) Otheralternatives(mayinclude“No-build”alternative)• Description• Cost estimate• B/C ratio• Advantages and disadvantages• Reasons for rejection

(f) Selecteddesignrequiringjustificationordocumentationtofile• Description• Cost estimate• B/C ratio• Advantages and disadvantages

3. Concurrences,Approvals,andProfessionalSeals

DeviationRequestandProjectAnalysisContentsListExhibit220-6
