design & construction managed projects · 2021. 6. 9. · related to construction...

Design & Construction

ManagedProjects

Table of Contents

Table of ContentsDesign & ConstructionManaged Projects

PageUnderstanding the Monthly Report 3-6Executive Summary 7Program Cost Report by Schedule Phase 8Program Cost Report by Project 9

PROJECT NAME PROJECT NUMBER PROJECT MANAGER

Bidding and NegotiationsSullivan ES - Vestibule Security Window DC21-012.0124.1022 Ashmi Kesaria 10Temporary Building Relocation 2021-2022 DC21-006.0118.1021 James Caylor 11

ConstructionGlover ES - Extended Learning Repair DC21-004.0117.1014 Ashmi Kesaria 12Hunters Glen ES – ELC#2 Renovations DC20-012.0105.2823 Ashmi Kesaria 13

Report Date: 05/31/2021

Understanding the Monthly Report


Design & ConstructionManaged Projects

Schedule Phase Description:

Not Started- Design or construction activities have not begun

Pre-Design- Activities between Board Approval of architectural services (if applicable) and actual design work

Design-Programming and design through Construction Documents

Bidding and Negotiations-Includes bidding, award and negotiation process with the contractor for construction work

Construction-Construction work in progress

Close Out – Final inspection, submission and acceptance of required documents, and concluding payment

Move In- Occupancy is permitted though minor activities or corrections continue - this phase includes project closeout

Graphical representation of the total project budgets grouped by Phase

Report Date: 05/31/2021 3



Column Headings:

Original Budget-Original budget funded through this report date

Budget Changes-Approved budget adjustments by FBISD

Current Budget-Current project budget through the report period

Commitments-Sum of all contracts, contract change orders, and purchase orders through the report period

Additional Commitments to Complete-Additional costs anticipated on the project

Projected Commitments-Commitments plus additional commitments to complete

Projected Over/Under-Current Budget minus the Projected Commitments - it represents savings or overruns in the project

Cost to Date-Sum of all contract invoices and general invoices entered through the report period

% Expended-Cost to Date divided by Current Budget

Graphical representation of the Budget/Costs status for the overall Program

Report Date: 05/31/2021 Understanding the Monthly Report 4



Activity Description:Design - Duration from design development through construction administration

Bidding and Negotiations - Duration of procurement activities through negotiations with the contractor

Construction - Duration from construction through substantial completion

Move In - Duration for move in

Activity Bars:Baseline Bar - Projected dates at the start of the project

Actual Bar - Dates of actual performance

#: Number noted inside each bar indicates number of calendar days

Dates:1st Column - Activity START date2nd Column - Activity END date




Cost Description:

Architect & Engineering/Professional Services-A/E Design Fees, A/E Design Reimbursables, Surveying, Geotechnical, Material Testing & Inspection, Commissioning, TAB (Test and Balancing), Consulting Other, Haz-mat Consulting Services

Construction-Facility Construction in general and other associated costs such as Allowances and Construction Contingency

Furniture, Fixtures & Equipment-Costs for furniture, fixtures and equipment

Site Development-Permit & Site Fees related to construction

Administrative and Other Project Costs-Construction related costs outside of main Construction Contract with the General Contractor. It includes: Temporary Buildings & Services, Printing/Misc., Bid Advertising, Hazmat/Abatement, etc.

Project Contingency-Budget to be used as necessary for unanticipated project costs following approval from FBISD


Executive SummaryDesign & ConstructionManaged Projects

Current Budget: $ 6,366,522 Projected Commitments: $ 6,366,522

Program Status*As of May 31, 2021, the Fort Bend Independent School District Design and Construction Department (FBISD D&C) currently has four capital projects. The activeprojects’ current budgets total $ 6,366,522 with 83% in Bidding and Negotiations and 17% in Construction. The active projects have expended $ 491,692representing approximately 8% of the current budget. The composition of the portfolio by phase of work is represented in the following table and charts:

Phase # Projects Current Budget

Bidding and Negotiations 2 $ 5,287,380

Construction 2 $ 1,079,142

TOTAL 5 $ 6,366,522

Report Date: 05/31/2021 Executive Summary 7

Program Cost Report By Project

Fort Bend Independent School District

Design and Construction Department

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

Current Budget Commitments Cost To date

COSTBUDGET COMMITMENTS

A B C=A+B K=J/CJI=C-HH=D+E+F+GGFED

Cost To

Date

%

Expended

Budget

Changes

Current

Budget

Original

Budget

Project Name Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

$218,000 $0 $0 $218,000 Glover ES - Extended Learning Repair 0%$0 $218,000 $60,295 $0 $0 $157,705

$861,142 $491,692 $0 $861,142 Hunters Glen ES-Early Literacy Center #2 Renovations 57%$0 $861,142 $301,499 $0 $(58,781)$618,424

$20,000 $0 $0 $20,000 Sullivan ES - Vestibule Security Window 0%$0 $20,000 $20,000 $0 $0 $0

$5,267,380 $0 $0 $5,267,380 Temporary Building Relocation 2021-2022 0%$0 $5,267,380 $5,226,217 $0 $0 $41,163

Grand Totals: $6,366,522 $491,692 7.72%$0 $6,366,522 $0 $6,366,522 $5,608,011 $0 $(58,781)$817,292

Report Date: 5/31/2021 Program Cost Report By Project 8

Program Cost Report By Schedule PhaseFort Bend Independent School District

Design and Construction Department

$1,079,142Construction

$5,287,380B idding & Negotiations

Bidding & Negotiations $5,287,380

Construction $1,079,142

Total: $6,366,522

Value of Projects by Phase

Current Budget


A B C=A+B I=C-HH=D+E+F+GGFED K=J/CJ

Description Budget

Changes

Current BudgetOriginal

Budget

%

Expended

Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

Cost

To Date

Bidding & Negotiations $0 $5,287,380 $0 $5,287,380 0%$41,163 $0 $0 $5,246,217 $5,287,380 $0

Construction $491,692 $1,079,142 $0 $1,079,142 46%$776,128 $(58,781) $0 $361,794 $1,079,142 $0

Grand Totals: $491,692 $6,366,522 $0 $6,366,522 8%$0 $6,366,522 $5,608,011 $0 $(58,781)$817,292

Report Date: 5/31/2021 Program Cost Report By Schedule Phase 9

Project Summary

Sullivan ES - Vestibule Security Window

FBISD Design and Construction

Project Manager : Ashmi Kesaria

Architect/Engineer : N/A

Project Number : DC21-012.0124.1022

General Contractor : JR Thomas Group

SCHEDULE SUMMARY

Design - Baseline: -- --

Design - Actual: -- --

Bidding & Negotiations - Baseline: 5/15/2021 7/30/2021

Bidding & Negotiations - Actual: 5/15/2021 --

Construction - Baseline: 8/1/2021 9/30/2021

Construction - Actual: -- --

Move In - Baseline: -- --

Move In - Actual: -- --

May-21 Jun-21 Jul-21 Aug-21 Sep-21

76

20

60



Description Budget

Changes

Current

Budget

Original

Budget

%

Expended

Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

Cost

To Date

$0 $0 $0 $0 Architect & Engineering/ Professional Services 0%$0 $0 $0 $0 $0 $0

$0 $20,000 $0 $20,000 Construction 0%$0 $20,000 $20,000 $0 $0 $0

$0 $0 $0 $0 Furniture, Fixtures & Equipment 0%$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 Site Development 0%$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 Administrative and Other Project Costs 0%$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 Project Contingency 0%$0 $0 $0 $0 $0 $0

$0 $20,000 $0 $20,000 0%Totals: $0 $20,000 $20,000 $0 $0 $0

SCOPE/COMMENTS PROJECT PHOTO BUDGET/COST STATUS

$20K

$0K $0K

Current Budget Commitments Cost To Date

SCOPE: This project consists of removing and relocating the existing security vestibule window, installing an additional security vestibule window, and modifying existing under-counter cabinets to allow for more visitors and parents to be served at the main lobby.

COMMENTS: Contractor's proposal has been received and is under review.

Sullivan ES - Vestibule Security WindowReport Date: 5/31/2021 10

Project Summary

Temporary Building Relocation 2021-2022


Project Manager : James Caylor

Architect/Engineer : MWA Architects


General Contractor : JR Thomas Group

SCHEDULE SUMMARY

Design - Baseline: 3/15/2021 4/19/2021

Design - Actual: 3/15/2021 --


Bidding & Negotiations - Actual: 4/20/2021 --


Construction - Actual: -- --



Mar-21 Apr-21 May-21 Jun-21 Jul-21

35

81

35

45

70



Description Budget

Changes

Current

Budget

Original

Budget

%

Expended

Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

Cost

To Date

$0 $170,500 $0 $170,500 Architect & Engineering/ Professional Services 0%$0 $170,500 $170,500 $0 $0 $0

$0 $3,134,880 $0 $3,134,880 Construction 0%$0 $3,134,880 $3,134,880 $0 $0 $0

$0 $795,000 $0 $795,000 Furniture, Fixtures & Equipment 0%$0 $795,000 $753,837 $0 $0 $41,163

$0 $75,000 $0 $75,000 Site Development 0%$0 $75,000 $75,000 $0 $0 $0

$0 $1,092,000 $0 $1,092,000 Administrative and Other Project Costs 0%$0 $1,092,000 $1,092,000 $0 $0 $0


$0 $5,267,380 $0 $5,267,380 0%Totals: $0 $5,267,380 $5,226,217 $0 $0 $41,163


$5,267K

$41K $0K


SCOPE: This project consists of the relocation of 12 classroom buildings within the

District and the connection of utilities for six purchased temporary classroom buildings

and four leased temporary classroom buildings.

COMMENTS: Contracts with Mobile Modular for the purchase and lease of the

temporary classroom buildings are in process. Architect purchase order has been

issued. Contractor's proposal is under review.

Temporary Building Relocation 2021-2022Report Date: 5/31/2021 11

Project Summary

Glover ES - Extended Learning Repair



Architect/Engineer : PBK Architects


General Contractor : E Contractors

SCHEDULE SUMMARY

Design - Baseline: 3/1/2021 4/15/2021

Design - Actual: 3/1/2021 4/15/2021

Bidding & Negotiations - Baseline: -- --

Bidding & Negotiations - Actual: -- --


Construction - Actual: 5/17/2021 --



Mar-21 Apr-21 May-21 Jun-21

45

45

45

18



Description Budget

Changes

Current

Budget

Original

Budget

%

Expended

Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

Cost

To Date

$0 $50,000 $0 $50,000 Architect & Engineering/ Professional Services 0%$0 $50,000 $28,770 $0 $0 $21,230

$0 $168,000 $0 $168,000 Construction 0%$0 $168,000 $31,525 $0 $0 $136,475

$0 $0 $0 $0 Furniture, Fixtures & Equipment 0%$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 Site Development 0%$0 $0 $0 $0 $0 $0



$0 $218,000 $0 $218,000 0%Totals: $0 $218,000 $60,295 $0 $0 $157,705


$218K

$158K

$0K


SCOPE: This project consists of the repair and restoration of the exterior facade,

interior damages (including but not limited to flooring, furniture, fixtures, casework,

etc.) and building grounds damage to Extended Learning at Glover ES.

COMMENTS: The purchase orders and Notice To Proceed have been issued . Work is in

progress.

Glover ES - Extended Learning RepairReport Date: 5/31/2021 12

Project Summary

Hunters Glen ES-Early Literacy Center #2 Renovations



Architect/Engineer : PBK


General Contractor : The Thomas Group

SCHEDULE SUMMARY

Design - Baseline: 3/24/2020 5/11/2020

Design - Actual: 5/1/2020 6/30/2020


Bidding & Negotiations - Actual: 5/7/2020 6/24/2020


Construction - Actual: 6/30/2020 --

Move In - Baseline: 7/20/2020 7/31/2020


Mar-20 May-20 Jul-20 Sep-20 Nov-20 Jan-21 Mar-21 May-21

48

60

3

48

60

339

11



Description Budget

Changes

Current

Budget

Original

Budget

%

Expended

Projected

Over/Under

Projected

Commitments

Estimate To

Complete

Pending

Commitments

Approved

Changes

Original

Commitments

Cost

To Date

$41,032 $80,000 $0 $80,000 Architect & Engineering/ Professional Services 51%$0 $80,000 $36,000 $0 $0 $44,000

$450,660 $621,142 $0 $621,142 Construction 73%$0 $621,142 $105,499 $0 $(58,781)$574,424

$0 $100,000 $0 $100,000 Furniture, Fixtures & Equipment 0%$0 $100,000 $100,000 $0 $0 $0

$0 $60,000 $0 $60,000 Site Development 0%$0 $60,000 $60,000 $0 $0 $0



$491,692 $861,142 $0 $861,142 57%Totals: $0 $861,142 $301,499 $0 $(58,781)$618,424


$861K

$560K$492K


SCOPE: This project consists of interior renovation work at Hunters Glen ES to

accommodate the Early Literacy Center #2 (ELC2).

COMMENTS: Way finding package finalization is under review . Additional paint

work under Bond 2018 scope has been completed. Outdoor Learning Experience submittal is under review for approval.

Hunters Glen ES-Early Literacy Center #2 RenovationsReport Date: 5/31/2021 13