description: tags: sec%201%20custom%20layouts%20pgs%2076-131

8/14/2019 description: tags: sec%201%20custom%20layouts%20pgs%2076-131

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June 2000 (2000-2001) RFMS Technical Reference Custom Layouts(191 H) 1-76

YTD File

Year-to-Date Record (Origination)

Field

Positions

Length

(# of

Type Required Field Name Description Valid Values Processing

Notes/Edits

First Last Bytes)

1 1 1 A Output YTD RecordIndicator

Indicates if recordis YTDOrigination, YTD

Disbursement orSummary data.

Constant O

2 24 23 A/N Yes OriginationID

Unique numberused to identify

an origination.

Format:

999999999XX200100

099900

Where: SSN

001010001-999999999

Name Code XX

Year Indicator 2001

Valid Pell-ID OrigSequence Number 00.

Identifier

25 33 9 N Yes Original SSN Students SSN

from originalFAFSA.

001010001

999999999

Identifier

34 35 2 A Yes OriginalName Code

Students namecode from

original FASFA.

Uppercase

A to Z

. (period) (apostrophe)

- (dash)

Blank = no last name

Identifier

36 41 6 N Yes AttendingCampusPell-ID

Pell-ID of campusattended. Changecreates new

originationrecord. Institutionmust change

payment amountsfor student at

original attendedcampus asnecessary.

Valid Pell-ID. Identifier

Change creates neworigination record.

Institution mustchange paymentamounts for student

at original attendingcampus as necessary.

42 46 5 A/N Yes ED Use ED Use Only.Reserved for

future use


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Year-to-Date Record (Origination) (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

47 59 13 A No Institutioncross-

reference

This field cancontain any cross-

referenceinformationuseful to the

institution toidentify studentrecords internally.

Institution defined No editing

60 60 1 A No Action Code Code to indicate

action to be taken.

Valid Codes:

A = Accepted student ID requestedwas found on Federal

Pell Grant Databasefor Institution.

E = Rejected student

ID requested wasNOT found on theFederal Pell Grant

Database forInstitution.

Rejected YTD

records shall containRequested OriginalSSN, Original Name

Code, Attending

Campus, and R forAction Code.

All other fields shallbe blank and no otherrecords for the

student will beenclosed in batch.

61 61 1 N No Accepted No.of Payment

Periods inStudentsschool year

Number of termsor payment

periods instudents schoolyear. For schools

required to submitspecialdisbursements,

must have a validvalue.

1 9 or Blank

62 68 7 N Yes AcceptedAward

Amount forEntire SchoolYear

Amount of awardfor students

entire school year.Increases arerequired to be

submitted toRFMS.

Dollars and cents. Useleading zeros. Do not

include the $ sign ordecimal point.

Range: 00000 Max

Award Amount.

Cannot exceed TotalPayment Ceiling for

student awardvalidation performed.

69 76 8 N No Accepted

EstimatedDisbursementDate #1

Date 1st

disbursement tostudent isestimated to bemade.

Format:

CCYYMMDDRange:

N days prior to20000701-20060930.


3/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

77 84 8 N No AcceptedEstimated

DisbursementDate #2

Date 2nd

disbursement to

student isestimated to bemade.

Format:

CCYYMMDD

Range:

N days prior to20000701 20060930



Date 3rd

disbursement tostudent isestimated to be

made.

Format:

CCYYMMDD

Range:

N days prior to

20000701 20060930

93 100 8 N No AcceptedEstimatedDisbursement

Date #4

Date 4th

disbursement tostudent is

estimated to bemade.

Format:

CCYYMMDD

Range:

N days prior to20000701 20060930


DisbursementDate #5

Date 5th

disbursement to


Format:

CCYYMMDD

Range:N days prior to20000701 20060930


Estimated

DisbursementDate #6

Date 6th

disbursement to

student isestimated to be

made.

Format:

CCYYMMDD

Range:

N days prior to

20000701 20060930


Date #7

Date 7th



Format:

CCYYMMDD

Range:

N days prior to20000701 20060930


Disbursement

Date #8

Date 8th

disbursement to

student is


Format:

CCYYMMDD

Range:

N days prior to20000701 20060930


4/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)


DisbursementDate #9

Date 9th

disbursement to


Format:

CCYYMMDD

Range:

N days prior to20000701 - 20060930



Date 10th

disbursement tostudent isestimated to be

made.

Format:

CCYYMMDD

Range:

N days prior to

20000701 - 20060930


Date #11

Date 11th



Format:

CCYYMMDD

Range:

N days prior to20000701 - 20060930


DisbursementDate #12

Date 12th

disbursement to


Format:

CCYYMMDD

Range:

N days prior to20000701 - 20060930


Estimated

DisbursementDate #13

Date 13th

disbursement to

student isestimated to be

made.

Format:

CCYYMMDDRange:

N days prior to

20000701 - 20060930


#14

Date 14th



Format:

CCYYMMDD

Range:

N days prior to20000701 20060930


Disbursement

Date #15

Date 15th

disbursement to

student is


Format:

CCYYMMDD

Range:N days prior to20000701 20060930


5/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

189 196 8 D Yes AcceptedEnrollment

Date

First date studentwas enrolled in an

eligible programfor the designatedschool year.

If student enrolledin a crossoverpayment period

before first day ofthe Pell AwardYear (July 1), but

which will bepaid from 2000-2001 funds, report

the actual startdate of thestudents classes

for that paymentperiod.

Format:

CCYYMMDD

Range:20000101 - 20010630

197 197 1 A No AcceptedLow Tuition

& Fees Flag

Flag to identifytuition ranges

when the annualtuition is less thanor equal to

minimum definedby low tuition and

fees table.

Value Tuition Range:As per Table or blank:

low tuition does notapply

198 198 1 A Yes Accepted

Verificationstatus flag

Status of

verification ofapplicant data bythe school.

A = Accurate

C = Calculated

N = Not Selected

R = Reprocessed

S = Selected, notverified

T = Tolerance

W = WithoutDocumentation

Only one

disbursement can beaccepted while status= W. These

disbursements will bereversed in thesecond August of the

Award Cycle if statusremains W. Once astudent is selected,

he/she is alwaysselected.


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Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

199 199 1 A No AcceptedIncarcerated

Federal PellRecipientCode

Code to indicatethe students

incarceratedstatus for studentsincarcerated in

local penalinstitutions, butare otherwise

eligible to receiveFederal PellGrants.

Blank: Notincarcerated

Y = Yes, the student isincarcerated in a localinstitution, but is

otherwise eligible.

N = No, if studentpreviously reported as

incarcerated, but is notor is no longerincarcerated.

200 201 2 N Yes Accepted

TransactionNumber

Transaction

number fromeligible SAR usedto calculate

award.

Must be numeric:

01 99

Changes to this field,

after associateddisbursements aremade, create a new

active originationrecord.Disbursements for

the previousorigination will beset to zero.


ExpectedFamilyContribution

(EFC)

Must be equal the

studentsExpected FamilyContribution from

the ISIR or SAR.

Range:

00000 - EFCMAXIMUM

Changes to this field,

after associateddisbursements aremade, create a new

active originationrecord.Disbursements for

the previousorigination will beset to zero.


7/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

207 207 1 N No AcceptedSecondary

ExpectedFamilyContribution

Code indicatingwhich EFC value

is used todetermine awardamount.

O = Federal Pell Grantaward previously based

on the secondary EFCand reported to theFederal Pell Grant

program; studentsaward now based on theoriginal EFC.

S = Federal Pell Grantaward based on thesecondary EFC, as

calculated by the CPS.

Or,Blank if Secondary EFC

not used.

208 208 1 N Yes AcceptedAcademiccalendar

Calendar whichapplies to thisstudents

educationalprogram. Must bevalid or system

accepted toprocess record.

1 = Credit Hours nonstandard terms

2 = Credit Hours

standard terms ofquarters

3 = Credit Hours

standard terms ofsemesters

4 = Credit Hours

standard terms oftrimesters

5 = Clock hours

6 = Credit Hourswithout terms

The academiccalendar dictateswhich Payment

Methodology can beaccepted. Used inaward amount

validation.

The followingchanges in Academi

Calendar indicate

need to changePayment

Methodology.

From 1 to 2, 3, 4, or5

From 2, 3, or 4 to 1or 5

From 5 to 2, 3, 4 or

From 6 to 1 or 5


8/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

209 209 1 N Yes AcceptedPayment

Methodology

Formula used tocalculate the

students FederalPell Grant Award.

1 = Credit hour withstandard terms in

which Fall throughSpring terms equal orexceed 30 weeks, or

equal or exceedacademic year withwaiver. (AC: 2, 3, 4)

2 = Credit hour withstandard terms inwhich Fall through

Spring terms are lessthan 30 weeks withoutwaiver (AC: 2, 3, 4)

3 = Credit hour withstandard or non-standard terms (AC:

1-4)

4 = Clock hour orCredit hour without

terms (AC: 5, 6)

5 = Nonresidentialportion of programs

offered bycorrespondence

without terms (AC: 1-4, 6)

The PaymentMethodology dictates

the data required forEnrollment status,Weeks of

instructional time,Weeks ofinstructional time in

academic year,Credit/Clock Hoursexpected to

complete,Credit/Clock Hours

in academic year.

Used in awardamount validation.

210 216 7 N Yes AcceptedCost ofAttendance

Must equal COAcalculated by theinstitution

following theFederal Pell GrantPayment

regulations.

Dollars and cents. Useleading zeros. Do notinclude the $ sign or

decimal point.

Range:

0000000 9999999



9/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

217 217 1 A PaymentMethodology

1, 2, 3, 5

AcceptedEnrollment

Status

The code that applies tothe students expected

enrollment status for theAward Year.

Changes to this field will

be accepted for theentire award year.

Must be valid when

Payment Methodologies1, 2, 3, or 5 are used.

Blankor

1 = Full time

2 = time

3 = time

4 = Less than

time

5 = Other


2, 3, 4, 5

AcceptedWeeks of

instructionaltime used tocalculate

payment

The weeks ofinstructional time in

which the student willbe enrolled, and paid, aspart of the academic

year or program asdefined for eachPayment Methodology:

PM 2: Weeks ofinstructional time in fallthrough spring terms

PM 3: Weeks ofinstructional time in allterms expected to

complete this school

year.

PM 4: Weeks of

instructional time for afull time student tocomplete hours in prog

or hours in theacademic year

PM 5A: Same as

Payment Meth 4

PM 5B: Same asPayment Meth 3.

Must be valid when

Payment Meth 2, 3, 4 or5 are used.

Blank or 00 78.

Must be blankwhen using

PaymentMethodology 1.

If incorrect,

change tostandard value.If supplied and

not needed forpaymentmethodology,

ignore. Use inaward amountvalidation.


10/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)


2, 3, 4, 5

AcceptedWeeks of

Inst. TimeinPrograms

DefinitionofAcademic

Year

The number ofweeks of

instructionaltime in theprograms

academic year.

Must be validwhen Payment

Methodologies 2,3, 4 or 5 areused.

Blank or 30-78. Can be blank whenusing Payment

Methodology 1.

If incorrect, changeto standard value. If

supplied and notneeded for paymentmethodology,

ignore.


222 225 4 A Payment

Methodology4, 5

Accepted

Cr/ClockHrs in AllPay Periods

Expected toComp. ThisSchool

Year

Number of credit

or clock hoursyou expect thestudent to

complete and tobe paid from the2000-2001

award year.

Must be validwhen Payment

Methodologies 4or 5 are used.

Blankor Ranges:

00900-3120

Academic calendar5

0000-0100Academic calendar6.

Can be blank when

using PaymentMethodologies 1, 2,3, & 5.

If incorrect, changeto standard value.

If supplied and not

needed for paymentmethodology,ignore.


226 229 4 A Payment

Methodology4, 5

Accepted

Cr/ClockHrs inProgramsDefinition

ofAcademicYear

Number of credit

or clock hours inthis studentseducationalprograms

academic yeardefinition.

Must be valid

when PaymentMethodologies 4or 5 are used.

Blankor Range:

00900-3120Academic Calendar5

0024-0100

Academic calendar6.

Can be blank when

using PaymentMethodologies 1, 2,3, & 5.

If incorrect, change

to standard value.

If supplied and notneeded for payment

methodology,ignore.

Used in award

amount validation.

230 251 22 A Unused Reservedfor

Expansion

Reserved forExpansion

252 256 5 N Output Scheduled

FederalPell Grant

Scheduled

amount for a fulltime student.

Range:

00000 03125


11/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

257 282 26 A Output StudentName

Full student name asreported to the CPS

for the Transactionnumber reported.

Blank indicates record

could not be matchedon Student ID and/orEFC during Federal

Pell Grant processing.

Blank or Full namelisted in order:

Last name 01-16

First Name 17-25

Middle Initial 26

283 291 9 A/N Output StudentCurrent SSN

Social SecurityNumber, as altered bythe student through

CPS for Transactionnumber reported.

Field equals the

original SSN if studenthas not changed SSNin the CPS.

Blank indicates recordcould not be matchedon Student ID and/or

EFC during FederalPell Grant processing.

Valid SocialSecurity Number orBlank if not

matched.

292 299 8 D Output Student Dateof Birth

Date of birth ofstudent.

Valid date of birth:CCYYMMDD

300 300 1 A Output CPSVerificationSelectionCode

Designates whetherCPS selected thestudent forinstitutional

verification ofapplicant data as of thetransaction number

reported.

Blank = Notselected by CPS forverification.

* = Selected by CPS

for Institutionverification ofapplicant data.

301 307 7 N Output YTDDisbursementAmount

Total of processeddisbursements byRFMS

Dollars and cents.

Use leading zeros.Do not include the $

sign or decimalpoint.

Range:

0000000 AwardAmount Max


12/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

308 333 26 A Output Batch ID Number generatedby the institution to

uniquely identify aspecific batch ofrecords.

Format for the batchnumber is specified.

Format:

CCYYXX999999CC

YYMMDDHHMMSS

Where:

CCYY = last year in

cycle: 2001

XX = batch type code(alpha)

999999 = ReportingPell ID

CCYYMMDD = date

batch createdHHMMSS = timebatch created

334 341 8 D Output Process Date Date this record

(segment) wasprocessed by theFederal Pell Grant

program

Format:

CCYYMMDD

342 343 2 A Output Unused Will always beblank.

Blank

343 TotalRecord

Length


13/56


Year-to-Date Record (Disbursement)

Field

Positions

First Last

Length

(# of

Bytes)


Notes/Edits

1 1 1 A Output YTD RecordIndicator

Indicates if recordis the YTDOrigination, YTD

Disbursement, orSummary data.

Constant D

2 24 23 A/N Yes OriginationID

Unique numberused to identify the

origination that thedisbursement is tobe applied against.

Format:

99999999XX200

199999900

Where:

SSN =

001010001-999999999

Name Code =

XX

Year Indicator =2001

Valid Pell-ID

Orig. SequenceNumber = 00

Identifier

25 37 13 A No Institution

Cross-reference

This field can

contain any cross-referenceinformation useful

to the institution toidentify studentrecords internally.

Institution

defined

No editing

38 38 1 A No Action Code Will always be

blank.

Blank

39 40 2 N Yes DisbursementReferenceNumber

Number of thedisbursement perstudent for the

Award Year.

Must be numeric:

01 90.

Identifier:

91-99 are Reservedfor RFMS system

generateddisbursements.

41 47 7 N Yes AcceptedDisbursement

Amount

Amount ofdisbursement for

students paymentperiod.

If an adjustment,

this value is areplacementamount.

Dollars and cents.Use leading zeros.

Do not includethe $ sign ordecimal point.

Range:

00000-MAX FORAWARD YEAR.


14/56


Year-to-Date Record (Disbursement) (Continued)

Field

Positions

First Last

Length

(# of

Bytes)

Type Required F ield Name Description Valid Values Processing

Notes/Edits

48 48 1 A Yes AcceptedDebit/

CreditIndicatorFlag

Indicates if theDisbursement

Amount ispositive ornegative.

P = Positive

N = Negative

49 56 8 D Yes Disbursement

Date

Date this

disbursement wasor will be made tothe student.

CCYYMMDD

Range:

20000621 - 20060930

Process Date

must be within Ndays prior todisbursement

date.

57 57 1 N Yes PaymentPeriod

Number

Number used toidentify which

Payment Periodthis record isreferencing.

Must be numeric:

1-9

58 65 8 N Yes PaymentPeriod Start

Date

Beginning date ofPayment Period.

CCYYMMDD

Range:

PP START (20000101)- PP END DATE(20011231)

Or Blank

Field is populatedwhen a Special

Disbursementrecord isprocessed by

RFMS.

66 73 8 N Yes PaymentPeriod EndDate

Ending Date ofPayment Period.

CCYYMMDD

Range:

PP START

(20000101) - PP ENDDATE (20011231)

Or Blank

Field ispopulated whena Special


RFMS.

74 74 1 N Yes AcceptedNo. ofPayment

Periods inStudentsSchool Year

Number of termsor paymentperiods in

students schoolyear.

1, 9, or Blank Field ispopulated whena Special


RFMS.

75 81 7 N Yes AcceptedTotalPayment for

this PaymentPeriod

Total PaymentAmountacceptable for

this PaymentPeriod.


decimal point.

Range:

00000 Maximum for

Award Year

Or Blank

Field ispopulated whena Special


RFMS.


15/56



Field

Positions

First Last

Length

(# of

Bytes)


Notes/Edits

82 82 1 A Yes AcceptedAcademic

Calendar forThisPayment

Period

Calendar whichapplies to this

payment period forthe studentseducational

program.

1 = Institution usesnon standard terms

and measuresprogress by credithours

2 = Institution usesquarters andmeasures progress

by credit hours

3 = Institution usessemesters and

measures progressby credit hours

4 = Institution uses

trimesters andmeasures progressby credit hours

5 = Institutionmeasures progressby clock hours

6 = Institution doesnot use terms, butdoes measure

progress by credit

hoursor Blank

Field ispopulated when

a SpecialDisbursementrecord is

processed byRFMS.


Cost ofAttendancefor This

PaymentPeriod

Must equal COA

calculated by theinstitution followingthe Federal Pell

Grant Paymentregulations.

Dollars and cents.

Use leading zeros.Do not include $sign.

Range:

0000000 9999999

Or Blank

Field is populated

when a SpecialDisbursementrecord is

processed byRFMS.


16/56



Field

Positions

First Last

Length

(# of

Bytes)


Notes/Edits


1, 2, 3, 5

AcceptedEnrollment

Status forThis PaymentPeriod

The code thatapplies to the

studentsenrollment statusfor the Payment

Period.

1 = Full time

2 = time

3 = time

4 = Less than time

or Blank


Disbursementrecord is processedby RFMS.

92 93 2 A/N PaymentMethodology2, 3, 4, 5

AcceptedWeeks ofInstructional

Time Used toCalculate

Payment forThis PaymentPeriod

Number of weeksused to calculatepayment for this

payment periodby PM.

PM 2: Weeks ofinstructional timein fall throughspring terms.

PM 3: Weeks ofinstructional timein payment

period.

PM 4: Weeks ofinstructional time

for a full timestudent tocomplete hours in

prog or hrs inacademic yr.

PM 5A: Same as

PM 4

PM 5B: Same asPM 3.

00-78 or Blank Field is populatedwhen a SpecialDisbursement

record is processedby RFMS

94 95 2 A/N Payment

Methodology2, 3, 4, 5

Accepted

Weeks ofInstructionalTime in

ProgramsDefinition of

AcademicYear

Number of weeks

in programsdefinition ofacademic year.

30-78

or Blank

Field is populated

when a SpecialDisbursement recordis processed by

RFMS.


17/56



Field

Positions

First Last

Length

(# of

Bytes)


Notes/Edits

96 99 4 A/N PaymentMethodology

4, 5

AcceptedCr/Clock

HoursExpected toComplete in

This PaymentPeriod

Number ofCr/Clock hours

expected to becompleted for thispayment period.

Range:

0000-3120

Academiccalendar 5

0000-0100

Academiccalendar 6

or Blank


Disbursementrecord is processedby RFMS.

100 103 4 A/N Payment

Methodology4, 5

Accepted

Cr/Clock Hrsin Programs

Definition ofAcademicYear

Number of

Cr/clock hrs inprograms

definition ofacademic year.

Range:

0900-3120Academic

calendar 50024-0100Academiccalendar 6

or Blank

Field is populated

when a SpecialDisbursement

record is processedby RFMS.

104 343 240 A Unused Reserved forfutureexpansion

Reserved forfuture expansion

Spaces

343 Total Record

Length


18/56


Year-to-Date Record (Summary)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 1 1 A Output YTD Record

Indicator

Indicates if record is

the YTDOrigination, YTDDisbursement, or

Summary data.

Constant: S.

2 8 7 N Output TotalUnduplicatedRecipients

Provided by RFMS.Year to date numberof unduplicated

recipients forinstitution.

Range:

0000000 9999999

9 15 7 N Output TotalOriginations

Provided by RFMS.Year to date number

of originationsreceived forinstitution.

Range:

0000000 9999999

16 22 7 N Output Originations

Accepted

Provided by RFMS.

Year to date numberof originationsreceived and

accepted for theinstitution.

Range:

0000000 9999999

23 29 7 N Output OriginationsCorrected


of originationsreceived and

corrected for theinstitution.

Range:

0000000

9999999

30 36 7 N Output OriginationsRejected

Provided by RFMS.Year to date numberof originations

received andrejected for theinstitution.

Range:

0000000-9999999

37 43 7 N Output Total

Disbursements

Provided by RFMS.

Year to date numberof Disbursementsand Special

Disbursements

received for theinstitution.

Range:

0000000-9999999


19/56


Year-to-Date Record (Summary) (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)44 50 7 N Output Disbursements

AcceptedProvided by RFMS.Year to date numberof Disbursements

and SpecialDisbursementsreceived and

accepted for theinstitution.

Range:

0000000 9999999

51 57 7 N Output DisbursmentsCorrected


of Disbursementsand Special

Disbursementsreceived andcorrected for theinstitution.

Range:

0000000

9999999

58 64 7 N Output Disbursements

Rejected

Provided by RFMS.

Year to date numberof Disbursementsand Special

Disbursementsreceived andrejected for the

institution.

Range:

0000000 9999999

65 67 3 N Output CommentCode XXX

Comment CodeNumber

Range:

000-999Or Blank

68 74 7 N Output Comment

Code XXXCount

Provided by RFMS.

Year to date numberof times commentcode was returned

to institution on anacknowledgement.

Range:

0000000 -9999999

Or Blank


Comment CodeNumber

Range:

000 - 999

Or Blank


Code XXXCount

Provided by RFMS.

Year to date numberof times comment

code was returnedto the institution onan acknowledgment.

Range:

0000000 -9999999

Or Blank


20/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)85 87 3 N Output Comment

Code XXXComment CodeNumber

Range:

000 - 999

Or Blank


Code XXXCount

Provided by RFMS.


to institution on anacknowledgement.

Range:

0000000 -9999999

Or Blank


Comment Codenumber.

Range

000 - 999

Or Blank98 104 7 N Output Comment

Code XXXCount

Provided by RFMS.Year to date numberof times comment

code was returnedto institution on anacknowledgement.

Range:

0000000 -9999999

Or Blank


Code XXX

Comment Code

number.

Range:

000 999

Or Blank


Count


of times commentcode was returnedto the institution on

anacknowledgement.

Range:

0000000 -

9999999

Or Blank


Comment Codenumber.

Range:

000 - 999

Or blank

118 124 7 N Output CommentCode XXXCount



Range:

0000000 -9999999

Or Blank


Code XXX

Comment code

number.

Range:

000 - 999

Or Blank


21/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)128 134 7 N Output Comment

Code XXXCount



Range:

0000000 9999999

Or Blank


Code XXX

Comment code

number.

Range:

000 - 999

Or Blank


Count


of times commentcode was returnedto institution on an

acknowledgement.

Range:

0000000

9999999Or Blank


Comment CodeNumber

Range:

000 - 999

Or Blank


Code XXXCount

Provided by RFMS.


to the institution onan acknowledgment.

Range:

0000000 9999999

Or Blank


Comment codenumber.

Range:000 999

Or Blank

158 164 7 N Output CommentCode XXXCount



Range:

0000000 -9999999

Or Blank

165 343 179 A Unused Reserved for

futureexpansion

Reserved for future

expansion

Spaces

343 Total RecordLength


22/56


Institution Data Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 6 6 N Yes Pell ID Pell-ID assigned the

Federal PellProgram for theparticipating

campus.

Must be a valid

Pell-ID code.

Change applies to

all records with thesame Pell-ID, unlessfurther

identification(DUNS #) isprovided to change

only a particularinstitution.

7 17 11 N No DUNSNumber

Data UniversalNumbering Scheme

(DUNS) numberassigned to thereporting institution.

This field isoptional.

Valid DUNSnumber.

Format:999999999BB

Where:

999999999 is aunique numberand BB are

Blanks

Used to identify aninstitution that may

be referenced bymore than onePell-ID.

18 52 35 A/N No InstitutionStreet MailingAddress

Line 1

Line 1 of the streetor post office boxaddress of

institution.

May be blank. Blank if unchanged

May edit todetermine change of

ownership.

53 87 35 A/N No Institution

Street MailingAddress

Line 2

Line 2 of the street

or post office boxaddress of

institution.


88 112 25 A/N No InstitutionMailing City

City in which theinstitution islocated.


113 114 2 A/N No Institution

Mailing State

Two-character code

assigned by the USPostal Service to thestate or other entity

in which theinstitution islocated.


115 123 9 A/N No Mailing ZipCode Zip code plus 4 ofthe institution. May be blank. Blank if unchanged


23/56


Institution Data Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)124 173 50 A/N No FAA Email

AddressInternet address ofan authorizedofficial.

Do not provide ane-mail addressusable only with

your schoolsinternal e-mailsystem.

Blank if unchanged

174 203 30 A/N No Financial Aid

Administrator(FAA) Name

Enter the full name

of the institutionaladministrator

officiallyresponsible for theaccuracy andcompleteness of

the data, startingwith first name,e.g., JOHN E.

DOE.

Do not use titles orpunctuation.

Do not enter thename of yourservice agent.

May include

blanks andspecial

characters.

Blank if unchanged

Will Updating BeAllowed?

204 217 14 A/N No FAA

TelephoneNumber

Phone number for

the FAA indicatedpreviously,including area code

and extension.

Do not enter thenumber for your

service agent.

Numeric only.

No parenthesesor dashes.

Blank if unchanged


24/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)218 231 14 A/N No FAA Fax

Number

Optional

Fax number usedby the FAAindicated

previously,including areacode.

Do not enter thenumber for yourservice agent.

Numeric onlyfor the first 10positions.

No parenthesesor dashes. Last4 positions

should beblank.

Blank if unchanged


Type

Code that best

describes the typeof institution.

1 = Less than 1

year

2 = 1 year, less

than 2 years

3 = 2 years, lessthan 3 years

4 = 3 years, less

than 4 years

5 = 4 years(baccalaureate)

6 = 5 years ormore

Otherwise,

leave blank.

Blank if unchanged

233 233 1 A No FinancialControl

The source offinancial controlfor your institution

in Pell Grant files,use the code thatbest describes your

institution.

1 = Public

2 = Private,nonprofit

3 = Proprietary

Otherwise,leave blank.

Blank if unchanged


25/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)234 234 1 A No Academic

CalendarAcademiccalendar in PellGrant files, use

the code that bestdescribes theMAJOR type of

academic termyour institutionuses.

1 = Institution usesnonstandard academicterms and measures

academic progress bycredit hours.


standard quarters andmeasures academicprogress by credit

hours

3 = Institution usesstandard semesters and

measures academicprogress by credithours

4 = Institution usesstandard trimestersand measures

academic progress bycredit hours

5 = Institution

measures academicprogress by clock-hours.

6 = Institution doesnot use terms, but doesmeasure academic

progress by credithours.

Otherwise, leave

blank.

Blank ifunchanged

235 236 2 A/N No Weeks of Inst. Time inPrograms

Definition ofAcademicYear

The number ofweeks ofinstructional

time in theprogramsacademic year.

Blankor 30-78


26/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)237 240 4 A/N No Cr/Clock Hrs

in ProgramsDefinition of

AcademicYear

Number ofhours/credit hoursin your schools

academic yeardefinition in PellGrant file.

Use leading zerosand the applicablerange:

0900-3120 academic calendar5

0024 0100 academic calendar6

Otherwise, leaveblank.

Blank ifunchanged



27/56


Other Record Descriptions

Whats included:

TIVWAN Transmission

TIVWAN Transmission Header Record Description TIVWAN Transmission Batch Header Record Description TIVWAN Transmission Batch Trailer RecordDisbursement

Disbursement Record Description Disbursement Acknowledgement Record Description Special Disbursement Record Description Special Disbursement Acknowledgement Record Description

Note: The Title IV Wide Area Network (TIVWAN) has been renamed tothe Student Aid Internet Gateway (SAIG). For the purposes of this

technical reference, we have used the name TIVWAN to refer to thevarious related record layouts.


28/56


TIVWAN Transmission Header Record

Field

Positions

Length

(# of

Type R equired Field Name Description Valid Values Processing

Notes/EditsFirst Last Bytes)

1 5 5 A/N Yes TIVWANTransmission

Header ID

Literal value forheader ID.

Constant:

O*N01

MissingTransmission Header

RejectTransmission.

6 53 48 A/N Yes Filler Reserved forfuture use

Spaces

54 55 2 A/N Yes Header

Indicator

WAN

TransmissionHeaderIndicator.

Constant:

73

XX A/N Yes Filler Filler will be

added to maketheTransmission

records tomatch theMessage Class

record length.

Spaces

>100 Total RecordLength


29/56


TIVWAN Transmission Batch Header Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)1 5 5 A/N Yes TIVWAN

Batch HeaderIdentificationNumber

Constant:

O*N05

Missing

Transmission Header RejectTransmission.

6 12 7 A/N Yes Header

DestinationNumber

TIVWAN

DestinationMailbox ID.

TGXXXXX

Where: XXXXXis a five-digitnumber assigned to

Destination.

13 19 7 A/N Yes Filler Reserved forFuture Use.

Spaces

20 24 5 A/N Yes Header ClassLabel

Text used toidentify that the

next field is aMessage Class.

Constant:

,CLS=

25 32 8 A/N Yes HeaderMessage Class

Valid MessageClass.

Format:

XXXXYY[IN/OP]

Where:

XXXX = Literal forrec type

YY = last year incycle: 00

IN = for records IN

to RFMS

OP = for recordsOUT of RFMS


30/56


TIVWAN Transmission Batch Header Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)33 36 4 A/N Yes Header XXXLabel

Constant:

,XXX

37 41 5 A/N Yes Header BatchLabel

Text used toidentify the next

field is a BatchNumber.

Constant:

,BAT=

42 58 17 A/N Yes Header BatchNumber

17 digitcharacter batch

number.

If not used setto all zeros.

Batch Number:

000000000000000

0000

59 64 6 A/N Yes Header NCNT

Label

Constant:

,NCT=

65 70 6 N Yes Header NCNT Number of recordsincluded in this

batch.

000000

XX A/N Yes Filler Filler will beadded to makethe transmission

records tomatch theMessage Class

record length.

Spaces



31/56


TIVWAN Transmission Batch Trailer Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)1 5 5 A/N Yes TIVWAN

Batch TrailerIdentificationNumber

Record

Identifier

Constant:

O*N95

Missing

Transmission Trailer RejectTransmission.

No Detail Records Reject Transmission.

6 12 7 A/N Yes TrailerDestination

Number

TIV WANDestination

Mailbox ID.

TGXXXXX

Where:

XXXXX is a five-digit numberassigned to

Destination.13 19 7 A/N Yes Filler Reserved for

Future Use.Spaces

20 24 5 A/N Yes Trailer ClassLabel

Text used toidentify that the

next field is aMessage Class.

Constant:

,CLS=

25 32 8 A/N Yes TrailerMessage Class

Valid MessageClass.

Format:

XXXXYY [IN/OP]

Where:

XXXX = Literal forrec type

YY = last year incycle: 00

IN = for records IN

to RFMS

OP = for recordsOUT of RFMS


32/56


TIVWAN Transmission Batch Trailer Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

33 36 4 A/N Yes Trailer XXXLabel

Constant:

,XXX

37 41 5 A/N Yes Trailer BatchLabel

Text Used toIdentify the

Next Field is aBatch Number.

Constant:

,BAT=

42 58 17 A/N Yes Trailer BatchNumber

17-digitcharacter batch

number.

If not used toset to all zeros.

Batch Number:

000000000000000

0000

59 64 6 A/N Yes Trailer NCNT

Label

Constant:

,NCT=

65 70 6 N Yes Trailer NCNT Number of RecordsIncluded in this

Batch.

000000

XX A/N Yes Filler Filler will beadded to makethe

TransmissionRecords tomatch the

Message ClassRecord length.

Spaces



33/56


TIVWAN Transmission Trailer Record

Field

Positions

Length

(# of


Notes/EditsFirst Last Bytes)

1 5 5 A/N Yes TIVWANTransmission

Trailer ID

Literal Valuefor Trailer ID.

Constant:

O*N99

MissingTransmission Trailer

RejectTransmission

No Detail Records

Reject Transmission.

6 53 48 A/N Yes Filler Reserved forfuture use

Spaces

54 55 2 A/N Yes HeaderIndicator

WANTransmission

Trailer

Indicator.

Constant:

73

XX A/N Yes Filler Filler will beadded to make

the transmissionrecords tomatch the

Message Classrecord length.

Spaces



34/56


Disbursement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)1 23 23 A/N Yes Origination ID Unique number

used to identifythe originationthat the

disbursement isto be appliedagainst.

Format:

999999999XX200100099900

Where:

SSN = 001010001 999999999

Name Code = XX


Valid Attending

PELL-IDOrig. SequenceNumber = 00.

Identifier

If Origination IDdoes not match onRFMS database, then

reject record.


Cross-Reference

This field can

contain anycross-referenceinformation

useful to theinstitution toidentify student

recordsinternally.

Institution defined

37 37 1 A No Action Code Action Code. Will always be

Blank

No editing

38 39 2 N Yes Disbursement

ReferenceNumber

Number of this

disbursement.RFMS will senddisbursement #

91-99 forsystemgenerated

disbursement.

Must be numeric:

01 90

Identifier

91-99 are Reservedfor RFMS systemgenerated

disbursements.

If number is equal tonumber associated

with Origination ID,then reject record asduplicate.

40 40 1 A Yes Debit/

Credit

Indicator Flag

Indicates if the

Disbursement

Amount ispositive or

negative.

P = positive

N = negative

If first accepted

disbursement, then

must equal P.


35/56


Disbursement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

41 47 7 N Yes DisbursementAmount

Amount ofdisbursementfor student.


decimal point.

Range:

0000000 Award

Amount Max

48 55 8 D Yes DisbursementDate

Date thisdisbursementwas or will be

made to thestudent.

CCYYMMDD

Range:

20000621 20060930

Process Date mustbe within N daysprior to

disbursementdate.

If date plus 30days > systemdate, then send 30day warning

message.

N may bedifferent for Just

In Time andAdvance FundingInstitutions.

56 100 45 A Unused Reserved for

futureexpansion

Reserved for

futureexpansion



36/56


Disbursement Acknowledgement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)1 23 23 A/N Yes Origination ID Unique number

used to identifythe originationthat the

disbursement isto be appliedagainst.

Format:

999999999XX200100099900

Where:

SSN = 001010001-999999999

Name Code = XX


Valid Attending

Pell-ID OrigSequence Number =00

Identifier

24 36 13 A No Institution Cross-

Reference

This field can

contain anycross-referenceinformation

useful to theinstitution toidentify student

recordsinternally.

Institution defined

37 37 1 A Yes Action Code/

Status

Code to indicate

processing statusof disbursement.

Valid Codes:

A = Accepteddisbursementamount

C = Corrected

disbursementamount

E = Rejected

record was rejected

38 39 2 N Yes DisbursementRef. Number

No. ofdisbursement.

RFMS will send

disbursement

number 91-99for system

generateddisbursement.

Must be numeric:

01 90.

Identifier:

91-99 are reservedfor RFMS system

generated

disbursements.


37/56


Disbursement Acknowledgement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

40 40 1 A Yes Accepted/Debit/ Credit IndicatorFlag

Indicates if theDisbursementAmount is

positive ornegative

P = positive

N = negative

41 47 7 N Yes AcceptedDisbursement

amount

Amount ofdisbursement for

student. If anadjustment, thisvalue is a

replacementamount.


Do not include the $sign or decimalpoint.

Range:0000000 AWARDAMOUNT MAX.


date

Date this

disbursementwas or will bemade to the

student.

CCYYMMDD

Range: 20000621 20060630.

56 100 45 A Unused Reserved forfuture expansion


Spaces

101 107 7 N Output YTD DisbursedAmount

Total amountthat has been

disbursed to thestudent for theaward year.


Do not include the $sign or decimalpoint.

Range:0000000 AwardAmount Max.

108 182 75 N Output Edit/

Comment Codes

Three-digit

comment codesindicating theresults of Federal

Pell Grantprocessing.

Maximum of 25

comments willappear in asingle

acknowledgmentrecord.

If less than 25

comments, zerofilled.

Twenty-five

edit/reject codes of:000-999

Position XXX-

XXX: 1st code

Position XXX-XXX: 2nd code

Position YYY-YYY: 25th code.


38/56


Disbursement Acknowledgement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

183 192 10 N Output ED Use Flags Flags that are setto informinstitutions of

modificationsthat have beenmade to their

database andrequireimmediate action

to rectify.

Format:

0000000000

Where:

Each digit signifiesa different situation

1st = Shared SAR ID

2nd = Verification WStatus

3rd = Concurrent

Enrollment

4th = POP

5th thru 10th =Reserved for futureus e

193 200 8 A Unused Reserved forfuture expansion


200 Total Record

Length


39/56


Special Disbursement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 23 23 A/N Yes Origination ID Unique number

used to identifythe originationwhich the special

disbursement is tobe applied against.

Format:

999999999XX200100099900

Where:

SSN =001010001-999999999

Name Code =XX

Year Indicator =

2001

Valid AttendingPell- ID

Orig SequenceNumber = 00

Identifier

If Origination ID doesnot match on RFMSdatabase, then reject

record.

24 36 13 A No InstitutionCross-

reference

This field cancontain any cross-

referenceinformation usefulto the institution

to identify studentrecords internally.

Institutiondefined

No editing

37 37 1 A No Action Code Will always be

blank.

Blank No editing


ReferenceNumber

Number of the

disbursement perstudent for theAward Year.

91-99 areReserved forRFMS system


Must be

numeric:

01 90

Identifier

91-99 are reserved forRFMS systemgenerated

disbursements.

If number is equal tonumber associated

with Origination ID,then reject record asduplicate.


40/56


Special Disbursement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)40 46 7 N Yes DisbursementAmount

Amount ofdisbursement forstudents payment

period.

Dollars andcents. Useleading zeros.


Range:

0000000 Award Amount

Max

There may be morethan one disbursementper payment period.

Accumulated amountper payment periodnot to exceed Total

Payment for thepayment period.

Reported

Disbursement Amountmay be adjusteddownward by RFMS

to avoid PotentialOveraward Paymentconflict with other

institution(s) that havepreviously reporteddisbursements for the

student.

If not in valid format,i.e., non-numeric, then

reject record.

47 47 1 A Yes Debit/ CreditIndicator Flag

Indicates if theDisbursementAmount is

positive ornegative.

P = positive

N = negative

If the firstdisbursement, reject ifN.


41/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)48 55 8 D Yes DisbursementDate

Date thisdisbursement wasor will be made to

the student.

CCYYMMDD

Range:

20000621

20060930

If not in valid dateformat, then rejectrecord.

If institution isReimbursement orCash Monitoring and

disbursement date isnot equal to or lessthan the RFMS

Process Date, thenreject record.

If institution is JIT or

Advanced Funded andreported disbursementdate is less than the

RFMS Process Dateby more than N days,then reject record.

N days represents thevalue established bythe Departments

Notice of Deadlinesand may vary byaward year.

N days will be

established separatelyfor JIT and Advanced

Funded institutions.

56 56 1 N Yes PaymentPeriodNumber

Number used toidentify whichPayment Period

this record isreferencing.

Must benumeric:

1-9

If not numeric or notin valid range, thenreject record.

57 64 8 N Yes PaymentPeriod Start

Date


CCYYMMDD

Range:

PP START(20000101) - PPEND DATE

(20011231)

If not in valid range,then reject record.


42/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)65 72 8 N Yes PaymentPeriod EndDate

Ending date ofPayment Period.

CCYYMMDD

Range:

PP Start

(20000101) -PPEnd Date(20011231)

If End Date is lessthan Start Date

Set Start Date to Start

Date + 1 day.

73 73 1 N Yes Number of

PaymentPeriods inStudents

School Year

Number of terms

or paymentperiods instudents school

year.

Must be

numeric: 1 9

Must be less than or

equal to theOrigination Awardand consistent with the

attendance and costinformation reported

for the paymentperiod.

74 80 7 N Yes Total Paymentfor thePayment

Period -AwardAmount

Total PaymentAmountacceptable for this

Payment Period.



Range:

0000000 -AwardAmount Max

(0312500).

Cannot exceed TotalPayment Ceiling -Award Validation

performed.


43/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)81 81 1 A Yes AcademicCalendar

Calendar whichapplies to thispayment period

for the studentseducationalprogram.

Blankor

1 = Institutionuses nonstandard

terms andmeasuresprogress by

credit hours

2 = Institutionuses quarters and

measuresprogress bycredit hours

3 = Institutionuses semestersand measures

progress bycredit hours

4 = Institution

uses trimestersand measuresprogress by

credit hours

5 = Institutionmeasures

progress byclock hours

6 = Institution

does not useterms, but doesmeasure progress

by credit hours

If blank, or not withinvalid range (1-6), thenset = Academic

Calendar on file onfile on the OriginationRecord.


44/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)82 82 1 A Yes PaymentMethodology

Report theformula used tocalculate this

payment for thestudents FederalPell Grant.

Blankor

1 = Credit hourwith standard

terms of Quarter,Semester, orTrimester equal

to or exceeding30 weeks (AC: 2,3, 4)

2 = Credit hourwith standardterms of Quarter,

Semester, orTrimester lessthan 30 weeks

(AC: 2, 3, 4)

3 = Credit hourwith non-

standard terms ofQuarter,Semester,

Trimester (AC:1-4)

4 = Clock hour

or Credit hour

without terms(AC: 5, 6)

5 =Nonresidentialportion of

programs offeredbycorrespondence

with credit hours(AC: 1-6)

If blank or not a validvalue and theOrigination PM is

consistent with theaccepted AcademicCalendar value for the

payment period,RFMS will set PM toOrigination PM.

If the Origination PMis not consistent withthe accepted

Academic Calendarvalue for this paymentperiod, RFMS will set

PM = 3, whenaccepted AcademicCalendar = 1, 2, 3, or

4; and will set PM = 4if accepted AcademicCalendar = 5 or 6.


45/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)83 89 7 N Yes Cost of Attendance

Must equal COAcalculated by theinstitution

following theFederal Pell GrantPayment

regulations.



Range:

0000000 9999999

If missing or invalid,then set accepted valueto origination value.

90 90 1 A PM 1, 2,

3, 5

Enrollment

Status

Code that applies

to the studentsenrollment status

for the PaymentPeriod.

Blankor

1 = Full time

2 = time

3 = time

4 = Less than time

If the enrollment status

is not valid, set it to 1.

If the accepted AC is

1, 2, 3, or 4, and thePM is 5 and theEnrollment Status is 3or 4, set the accepted

value to the reportedvalue. If theEnrollment Status is

not 3 or 4, set it to 3.

If AC = 5 or 6 and notBlank, set = BLANK


46/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)91 92 2 A/N Pay Meth2, 3, 4, 5

Weeks Usedto CalculatePayment

Total Number ofWeeks ofinstructional time

used to calculatepayment.

For Academic

Calendars 2,3, and4, a week ofinstructional time

is any seven-dayperiod in which atleast one day of

regularly scheduledinstruction,examination, or

preparation forexaminationsoccurs.

For Acad. Calendars1,5 and 6, a weekof instructional

time must includeat least 12 hours ofinstruction,

examinations, or

preparation forexamination within

a consecutive seven-day period.

Blankor 00 78

If PM = 1, leave Blank

If PM = 2, report total

number of weeks ofinstructional time inthe Fall through

Spring Terms for theeducational programin which the student is

enrolled.

If PM = 3 or 5B,report total number of

weeks of instructionaltime in the term forwhich this

disbursement record issent.

If PM = 4 or 5A,

report the lesser of:

(1) The total numberof weeks of

instructional time for afull-time student tocomplete all of the

clock-hours or credit-hours of instructions inthe students

educational program;

Or,

(2) The total number

of weeks ofinstructional time for afull-time student to

complete all of theclock-hours or credithours of instruction in

the students

educational programsacademic year.

(Federal PellGrant programdoes not disburse

funds for morethan oneacademic year

within an awardyear).

If none of the

above, then setthe acceptedvalue to the

reported value.


47/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)93 94 2 A/N Pay Meth2, 3, 4, 5

Weeks inAcademicYear.

Total number ofweeks ofinstructional time

in studentseducationalprograms


See Weeks of

instructional timeused to calculatepayment above

for definition of aweek ofinstructional

time.

For Federal PellGrant awards the

minimum numberof weeks ofinstructional time

in an educationalprogramsdefinition of

academic year is

30.

Blankor 30 78

If PM = 1, leaveBlank

If PM = 2, 3, 4,or 5 valid rangeis 30 78.

If PM = 1 and weeksis blank, set acceptedvalue to the reported

value.

If PM = 2, 3, 4, or 5and weeks is 30 to 78,

set accepted value tothe report value.

If PM = 1 and weeks

is not blank, set theaccepted value toblank.

If PM = 2, 3, 4 or 5and weeks is not 30 to78, set accepted value

to 30.


48/56



Field

Positions

Length

(# of

Type Required Field Name Description Valid Values Processing Notes/Edits

First Last Bytes)95 98 4 A/N Pay Meth4,5

Credit/ClockHoursExpected to

CompleteYear

Number ofCR/clock hrsexpected to be

completed inthis paymentperiod.

If AC = 1, 2, 3,or 4, leaveBlank.

If AC = 5 or 6,valid range is

0000 3120 for

AC 5 and 0000 01000 for AC6.

If PM = 5, validrange may notexceed of

Credit/ClockHours inprograms


If invalid set to acceptedvalue of credit/clock hoursusing academic years.

If hours are not blank andAC is 1,2,3 or 4, set theaccepted value to blank.

If hours are invalid whichincludes:

Academic Calendar = 5 and

PM = 4 (< 0000 OR >accepted value in programsdefinition of academic

year)set accepted value toaccepted value in programsdefinition of academic year.

Academic Calendar = 6 andPM = 4 (accepted value in programs

definition of academic year.

Set accepted value toaccepted value in programs

definition of academic year.

Academic Calendar = 5 andPM = 5 ( of

accepted value in programsdefinition of academic year.

Set accepted value to of

accepted value in programsdefinition of academic year.

Academic Calendar = 6 and

PM = 5 (< 0000 OR > ofaccepted value in programsdefinition of academic year.

Otherwise set the acceptedvalue to the reported value.


49/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)99 102 4 A/N Pay Meth4, 5

Credit/ClockHours inAcademic

Year

Number ofCr/clock hours instudents

educationalprogramsdefinition of

academic year.

If AC = 1, 2, 3,or 4 leave Blank.

If AC = 5 or 6,

valid range is0900 3120 forAC 5 and 0024

0100 for AC 6.

If AC = 1, 2, 3, or 4and not Blank, set =Blank.

If AC = 5, or 6 and notin valid range, set =minimum valid range;

i.e., AC = 5, set =0900; AC = 6, set =0024.

103 109 7 N Yes Total Funds

Disbursed forThis Payment

PeriodPreviouslyReportedUsing a

RegularDisbursementRecord

Total Federal Pell

Grant fundsdisbursed to

student for thispayment periodpreviouslyreported as

disbursed via aregulardisbursement

record.

Dollars and

cents. Useleading zeros.


Range:

0000000 Award AmountMax

Must be less than or

equal to totaldisbursements

received for student.If Blank or not inrange or in excess oftotal disbursements

received for studentthen reject record.

110 110 1 A Unused Reserved forfutureexpansion


110 Total Record

Length


50/56


Special Disbursement Acknowledgement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 23 23 A/N Yes Origination

ID

Unique number

used to identifythe originationthat the special

disbursement is tobe applied against.

Format:

999999999XX200100099900

Where:

SSN = 001010001-999999999

Name Code = XX


Valid Attending

Pell-IDOrig SequenceNumber = 00

Identifier


Cross-Reference

This field can

contain any crossreferenceinformation useful

to the institutionto identify studentrecords internally.

Institution defined No editing

37 37 1 A No Action Code Code to indicate

action to be taken.

Valid codes:

A = Accepted allfields accepted

C = Corrected one or more fieldscorrected

E = Rejected

record was rejected

38 39 2 N Yes DisbursementReferenceNumber

Number of thedisbursement perstudent for the

Award Year. 91-99 are reservedfor RFMS system


Must be numeric:

01 90.

Identifier

91-99 are Reservedfor RFMS system

generateddisbursements


51/56


Special Disbursement Acknowledgement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)40 46 7 N Yes AcceptedDisbursementAmount

Amount ofdisbursement forstudents payment

period. If anadjustment, thisvalue is a

replacementamount.


decimal point.

Range:

0000000 Award

Amount Max

47 47 1 A Yes AcceptedDebit/Credit

Indicator Flag

Indicates if theDisbursement

Amount ispositive ornegative.

P = positive

N = negative

48 55 8 D Yes Disbursement

Date

Date this

disbursement wasor will be made tothe student.

CCYYMMDD

Range:

20000621 20060930

56 56 1 N Yes Payment

PeriodNumber

Number used to

identify whichPayment Periodthis record is

referencing.

Must be numeric:

1-9

57 64 8 N Yes PaymentPeriod StartDate


CCYYMMDD

Range:

PP Start (20000101) -

PP END 2001123165 72 8 N Yes Payment

Period EndDate

Ending date ofPayment Period.

CCYYMMDD

Range:

PP Start (20000101) -

PP End 20011231

73 73 1 N Yes Number of PaymentPeriods in

StudentsSchool Year

Number of termsor paymentperiods in

students schoolyear.

Must be numeric:

1 9


52/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)74 80 7 N Yes TotalPayment forthe Payment

Period AwardAmount

Total PaymentAmountacceptable for this

Payment Period.

Dollars and cents.Use leading zeros.Do not include the

$ sign or decimalpoint.

Range:

0000000 AwardAmount Max

81 81 1 A Yes AcademicCalendar

Calendar whichapplies to this

payment periodfor the students

educationalprogram.

Blankor


nonstandard termsand measures

progress by credithours

2 = Institution usesquarters and



semesters andmeasures progressby credit hours

4 = Institution usestrimesters and


5 = Institutionmeasures progress

by clock hours

6 = Institution doesnot use terms, but

does measureprogress by credithours


53/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)82 82 1 A Yes PaymentMethodology

Report theformula used tocalculate this

payment for thestudents FederalPell Grant.

Blankor

1 = Credit hour withstandard terms of

Quarter, Semester, orTrimester equal to orexceeding 30 weeks

(AC: 2, 3, 4)

2 = Credit hour withstandard terms of

Quarter, Semester, orTrimester less than 30weeks (AC: 2, 3, 4)

3 = Credit hour withnon-standard terms ofQuarter, Semester,

Trimester (AC:1-4)

4 = Clock hour orCredit hour without

terms (AC: 5,6)

5 = Non-residentialportion of programs

offered bycorrespondence withcredit hours (AC: 1-6)

83 89 7 N Yes Cost of Attendance Must equal COAcalculated by theinstitutionfollowing the

Federal Pell GrantPaymentregulations.

Dollars and cents. Useleading zeros. Do notinclude $ sign.

Range:

0000000 9999999

Only populated ifchanged.

Changes appliedonly if different

from theorigination recordfor the designated

payment period.


54/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)90 90 1 A PM1,2,3,5

EnrollmentStatus

The code thatapplies to thestudents

enrollment statusfor the PaymentPeriod.

Blankor

1 = Full time

2 = time

3 = time

4 = Less then time


Changes applied only

if different from theorigination record forthe designated

payment period.

91 92 2 A/N Pay Meth

2, 3, 4, 5

Weeks Used

to CalculatePayment

Number of weeks

used to calculatepayment for thispayment period

by PM.

PM2: Weeks ofInstructional time

in fall throughspring terms

PM3: Weeks of

instructional timein payment period

PM4: Weeks of

instructional timefor a full-timestudent to

complete hours inprogram or hours

in academic yearPM5A: Same asPM4

PM5B: Same as

PM3

Blankor 00-78. Only populated if

changed.

Changes applied onlyif different from the

origination record for

the designatedpayment period.

93 94 2 A/N Pay Meth2, 3, 4, 5

Weeks inAcademicYear

Number of weeksin programsdefinition of

academic year.

Blankor 30-78. Only populated if changed.



payment period.


55/56



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)95 98 4 A/N Pay Meth4, 5

Credit/ClockHoursExpected to

CompleteYear

Number ofCr/clock hrsexpected to be

completed in thispayment period.

Ranges:

Blankor

0000-3120

Academic Calendar5

0000-0100

Academic Calendar6




payment period.

99 102 4 A/N Pay Meth4,5

Credit/ClockHours in

AcademicYear

Number ofCr/clock hrs in

programsdefinition ofacademic year.

Range:

Blankor

0900-3120

Academic Calendar5

0024-0100Academic Calendar6

Only populated ifchanged. Changes

applied only ifdifferent from theorigination record for

the designatedpayment period.

103 109 7 N Yes Total Funds

Disbursed forThis PaymentPeriod

PreviouslyReportedUsing a

Regular

DisbursementRecord

Total Federal Pell

Grant fundsdisbursed tostudent for this

payment periodpreviouslyreported as

disbursed via a

regulardisbursement

record.

Dollars and cents.

Use leading zeros.Do not include the$ sign or decimal

point.

Range:

0000000 Award

Amount Max.

110 110 1 A Unused Reserve forfutureexpansion


Spaces

111 117 7 N Output YTD

DisbursementAmount

Total amount that

has beendisbursed to thestudent for the

award year.

Dollars and cents.

Use leading zeros.Do not include the$ sign or decimal

point.

Range:

0000000 Award

Amount Max.


56/56


Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)118 192 75 N Output Edit/CommentCodes

Three digitcomment codesindicating the

results of FederalPell Grantprocessing.

Maximum of 25comments willappear in a

singleacknowledgement record.

If less than 25comments, zerofilled.

Twenty-fiveedit/reject codes of:000 999:

Position XXX-XXX: 1st code

Position XXX-

XXX: 2nd code

Position YYY-YYY: 25th code

193 202 10 N Output ED Use Flags Flags that are set

to informinstitutions ofmodifications

that have beenmade to theirdatabase and

requireimmediate actionto rectify.

Format:

0000000000

Where: Each digitsignifies a different

situation

1st Shared SARID

2nd VerificationW Status

3rd

ConcurrentEnrollment

4th POP

5th thru 10th

Reserved for futureuse.

(1st digit, Shared

SAR ID cannot bechecked by RFMS.)

203 210 8 A Unused Reserved forfuture

expansion



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