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Annex 5 Sample Social Consultation Forms Punjab Rural Water Supply and Sanitation Project State Program Management Cell Social Consultation Minutes Date 23-09-09 Scheme Talwara Block Bassi Pathana District Fatehgarh Sahib Name of Sarpanch S. Pritam Singh Key Members of GPWSC Sarup Singh,Sikander Singh,Dalip Singh GPWSC set up (date) 04/03/06 Last meeting held (date) 08/09/09 Whether Register of Meetings available and properly signed Yes Non-GP members of GPWSC, how selected 5 no.s, in the meeting of gram sabha Name of J.E.(DPMC and DWSS) Jasvir Singh, Sanjeev Kumar Name of S.D.E. (DPMC and DWSS) Sh. Mulkh Raj, Sh. Parmod Chand xlvi

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Page 1: Department of Water Supply and Sanitation, Punjab …pbdwss.gov.in/.../MdiumTerm_Rpt/Annexure_MTR/Annex5.docx · Web viewAnnex 5 Sample Social Consultation Forms Punjab Rural Water

Annex 5Sample Social Consultation Forms

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

Social Consultation Minutes

Date 23-09-09

Scheme Talwara

Block Bassi Pathana

District Fatehgarh Sahib

Name of Sarpanch S. Pritam Singh

Key Members of GPWSC Sarup Singh,Sikander Singh,Dalip Singh

GPWSC set up (date) 04/03/06

Last meeting held (date) 08/09/09

Whether Register of Meetings available and properly signed

Yes

Non-GP members of GPWSC, how selected

5 no.s, in the meeting of gram sabha

Name of J.E.(DPMC and DWSS)

Jasvir Singh, Sanjeev Kumar

Name of S.D.E. (DPMC and DWSS)

Sh. Mulkh Raj, Sh. Parmod Chand

Name of HRD Specialist attending

Sh. Pawan Kumar

Name of IEC Specialist attending

Smt. Sangeeta Tripathi

Total households in village 188

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No of Connections 138

Percentage of SC populations 56%

No of SC households connected

75

Total Pipeline length 110mm-39mtrs, 90mm-67mtrs,75mm-3771mtrs

Depth of Tubewell 150mtrs

Commissioning (Date) 09/08/08

Whether Completion Certificate Received, if yes, date thereof

No

Whether any outstanding liabilities , if yes, amount and package referred

Yes, 3rd & final Installment

Expenditure (Capital) 25.68 lacs

O&M Expenses and details Rs.3000 pump operator, Rs.4500 electricity charges, Rs.1000 Misc charges

Hrs of Operation 4 ½ hours per day

Whether 100% collected for Beneficiary contribution

Yes

Monthly tariff for water charges

Rs.75/-

Whether connection charges recovered, if yes, amount thereof and percentage

Yes, Rs.10350/-, 73%

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account numbers and name of bank

Yes Beneficiary contribution___________ O&M State Bank of Patiala-6500700 3829

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in

Yes

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providing adequate inputs and awareness to the village population

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

No there is no problem

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take connections and approx timeline for same

10% within next 2 months

Accounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

Yes

Amount outstanding as Advance against the GPWSC as of date, if any and reason therefor

No

Approx amount of surplus from O&M collection per month

1500/-

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

Yes

Opinion of Sarpanch on status of Sewerage in the village and what needs to be done

The village gram panchayat & community members want sewerage system in their village.

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

Yes there is an urgent need to tackle the poor condition of sanitation to prevent disease outbreak in this village

Whether GP will, if requested, Yes

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provide land for Sanitation treatment

Whether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

No

Representatives of DPMC attending:

1. Name Sh.Mulkh Raj

Designation S.D.E2. Name Sh.Pawan Kumar

Designation H.R.D Specialist3. Name Smt.Sangeeta Tripathi

Designation I.E.C Specialist

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

Social Consultation MinutesDate 26/09/09Scheme Water Supply Scheme LadhranBlock NakodarDistrict JalandharName of Sarpanch Sh. Lachhman DassKey Members of GPWSC Sh. Lachhman Dass, Chairman, Amrik

Singh, SecretaryGPWSC set up (date) 10/09/06Last meeting held (date) 06/09/09Whether Register of Meetings available and properly signed

Yes

Non-GP members of GPWSC, how selected

In Gram Sabha Meeting as per criteria given by WB

Name of J.E.(DPMC and DWSS) Surinder Pal ( DPMC), T.S. Walia (DWSS)Name of S.D.E. (DPMC and DWSS) R.P. Singh (DPMC) P.L.Saini (DWSS)

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Name of HRD Specialist attending Gurditta MalName of IEC Specialist attending Viney MalhanTotal households in village 210No of Connections 200Percentage of SC populations 53%No of SC households connected 113Total Pipeline length 4500 MeterDepth of Tube well 200mm i/d 125m deepCommissioning (Date) 03/08Whether Completion Certificate Received, if yes, date thereof

Yes ( 10-04-08)

Whether any outstanding liabilities , if yes, amount and package referred

Rs. 116437/-(As per completion report)

Expenditure (Capital) 30.34 lacO&M Expenses and details Rs. 11500/- ( Electricity Bill- , Salary of

operator- , General maintenance- ,Hrs of Operation 1.5 Hrs Morning, 1 Hrs Noon, 1.5 Hrs

EveningWhether 100% collected for Beneficiary contribution

Yes ( 3.45 lac)

Monthly tariff for water charges Rs. 70/- Whether connection charges recovered, if yes, amount thereof and percentage

Yes, (Rs. 71750/-), 100%

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account numbers and name of bank

1) PNB Mehatpur, Nakodar, Account no. 11101

2) Canara Bank, Nakodar, Account No. 42698

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in providing adequate inputs and awareness to the village population

Yes, IEC & HRD activities have succeeded in providing knowledge and building their capacity.

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

Some people were convinced after water quality testing demonstration of their hand pumps

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take

200 connections are there out of 210 households. GPWSC members told that they will motivate remaining households to take connections within a month.

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connections and approx timeline for sameAccounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

Yes

Amount outstanding as Advance against the GPWSC as of date, if any and reason therefore

Nil

Approx amount of surplus from O&M collection per month

Rs. 2500/- per month

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

The funds will be used for O & M of scheme.

Opinion of Sarpanch on status of Sewerage in the village and what needs to be done

50% houses have toilets. Sewerage system is required

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

In rainy season water flow from septic tanks mixes with rain water and gathers in the two streets of village.

Whether GP will, if requested, provide land for Sanitation treatment

GP will provide land for sanitation treatment

Whether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

Nil

Representatives of DPMC attending:4. Name : G.S. Heer

Designation : Executive Engineer5. Name : R.P. Singh

Designation : SDE6. Name : Viney Malhan

Designation : IEC Specialist

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Punjab Rural Water Supply and Sanitation Project

State Program Management CellSocial Consultation Minutes

Date 24/09/09Scheme Water Supply Scheme RaipurBlock Jalandhar EastDistrict JalandharName of Sarpanch Sh. DesrajKey Members of GPWSC Sh. Desraj, Chairman, Nirmal Singh,

SecretaryGPWSC set up (date) 10/04/08Last meeting held (date) 08/09/09Whether Register of Meetings available and properly signed

Yes

Non-GP members of GPWSC, how selected

In Gram Sabha Meeting as per criteria given by WB

Name of J.E.(DPMC and DWSS) Paramvir Singh ( DPMC), R.K. Sharut (DWSS)

Name of S.D.E. (DPMC and DWSS)

R.P. Singh (DPMC) P.L.Saini (DWSS)

Name of HRD Specialist attending Gurditta Mal, HRD Specialist (DPMC)Name of IEC Specialist attending Viney Malhan, IEC SpecialistTotal households in village 315No of Connections 308Percentage of SC populations 50.4%No of SC households connected 157Total Pipeline length 2362 MeterDepth of Tube well 200mm i/d 125m deepCommissioning (Date) 09/08Whether Completion Certificate Received, if yes, date thereof

Yes ( 17-10-08)

Whether any outstanding liabilities , if yes, amount and package referred

Rs. 437296/-(As per completion report)

Expenditure (Capital) Rs. 27 lacO&M Expenses and details Rs. 9000/-( Electricity bill, salary,

general maintenance)

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Hrs of Operation 4 hrs ( 2 hrs morning, 2hrs evening)Whether 100% collected for Beneficiary contribution

Yes ( 3.00 lac)

Monthly tariff for water charges Rs. 60/- Whether connection charges recovered, if yes, amount thereof and percentage

Yes ( Rs. 81750/-) 100%

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account numbers and name of bank

1) The jal. Co. op. Bank Branch Raipur Pharala, Account no. 53

2) Cooperative Bank Raipur, Account No:- SBLBI A/C no. 64

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in providing adequate inputs and awareness to the village population

HRD & IEC activities have succeeded in providing adequate inputs and knowledge to villagers. Regular camps, meetings & IPC being done

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

Some villagers who have submersible pumps had to convinced by the department by conducted water quality testing and they agreed to take connections after that.

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take connections and approx timeline for same

100% connections have been achieved. Out of 315 households 308 have taken water connections and remain 7 houses are closed.

Accounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

Yes

Amount outstanding as Advance against the GPWSC as of date, if any and reason therefore

Nil

Approx amount of surplus from O&M collection per month

Rs. 5480/- per month

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

The funds will be used for O & M of scheme

Opinion of Sarpanch on status of Sewerage in the village and what needs to be done

80% houses have toilets but no sewerage system. Sewerage system is required.

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Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

Water flow from toilets can cause diseases. There are two streets where water from septic tanks gathers.

Whether GP will, if requested, provide land for Sanitation treatment

Yes

Whether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

Nil

Representatives of DPMC attending:1 Name : G.S. Heer

Designation : Executive Engineer2 Name : Gurditta Mal

Designation : HRD Specialist3 Name : Viney Malhan

Designation : IEC Specialist

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

Social Consultation Minutes

Date 29-09-09

Scheme Shahpur

Block Amloh

District Fatehgarh Sahib

Name of Sarpanch Sh. Kashmira Singh

Key Members of GPWSC Sh. Sukhwinder Singh, Sh. Jagir Singh, Sh. Sarup Singh

GPWSC set up (date) 06-03-06

Last meeting held (date) 25-09-09

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Whether Register of Meetings available and properly signed

Yes

Non-GP members of GPWSC, how selected

5 no.s, in the meeting of gram sabha

Name of J.E.(DPMC and DWSS)

Sh. Jasvir Singh, Sh. Parveen Kumar

Name of S.D.E. (DPMC and DWSS)

Sh. Mulkh Raj, Sh. Amritpal Singh Julka

Name of HRD Specialist attending

Sh. Pawan Kumar

Name of IEC Specialist attending

Smt. Sangeeta Tripathi

Total households in village 193

No of Connections 152

Percentage of SC populations

55%

No of SC households connected

112

Total Pipeline length 110mm-296mtrs.63mm-3278mtrs

Depth of Tubewell 152 mtrs

Commissioning (Date) 31-01-09

Whether Completion Certificate Received, if yes, date thereof

No

Whether any outstanding liabilities , if yes, amount and package referred

Yes, 3rd & final installment

Expenditure (Capital) 27.74 Lacs

O&M Expenses and details Rs. 35,00 Pump Operator, Rs. 45,00 Electricity charges, 1,000 Misc charges

Hrs of Operation 4 Hours per day

lv

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Whether 100% collected for Beneficiary contribution

Yes

Monthly tariff for water charges

Rs. 75/-

Whether connection charges recovered, if yes, amount thereof and percentage

Yes, Rs. 11400/- & 78%

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account numbers and name of bank

YesBeneficiary contribution _______________________O&M _______________________________________

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in providing adequate inputs and awareness to the village population

Yes

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

No there is no problem

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take connections and approx timeline for same

5% within next 2 Months

Accounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

Yes

lvi

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Amount outstanding as Advance against the GPWSC as of date, if any and reason therefor

No

Approx amount of surplus from O&M collection per month

Rs. 2,000/-

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

Yes

Opinion of Sarpanch on status of Sewerage in the village and what needs to be done

The village gram panchayat & community members want sewerage system in their village.

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

Yes there is an urgent need to tackle the poor condition of sanitation to prevent disease outbreak in this village.

Whether GP will, if requested, provide land for Sanitation treatment

Yes

Whether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

No

Representatives of DPMC attending:

1. Name Sh. Mulkh Raj

Designation S.D.E2. Name Sh. Pawan Kumar

Designation H.R.D Specialist

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3. Name Smt. Sangeeta Tripathi

Designation I.E.C Specialist

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

Social Consultation Minutes

Date 26-09-09Scheme BeedowaliBlock LambiDistrict MuktsarName of Sarpanch Sh. Gurtej SinghKey Members of GPWSC Sh. Sukhwinder Singh Cashier-Balkar Singh

Secretry GPWSC set up  (date) 20-02-06Last meeting held (date) 26-09-09Whether Register of Meetings available and properly signed

Yes

Non-GP members of GPWSC, how selected

From meeting of Gram Sabha

Name of J.E.(DPMC and DWSS)

Sh. Dharminder Singh (DPMC), Sh. Balbir Singh (DWSS)

Name of S.D.E. (DPMC and DWSS)

Sh. Gurtej Singh (DPMC), Sh. Ravinder Bansal (DWSS)

Name of HRD Specialist attending

Not Appointed

Name of IEC Specialist attending

Miss Poonam Rani

Total households in village 291No of Connections 237Percentage of SC populations 58%No. of SC households connected 51%Total Pipeline length 5769mDepth of Tubewell Not Applicable (Canal Based Scheme)Commissioning (Date) 09-2008Whether Completion Certificate Received, if yes, date thereof

Yes, 3-06-2009

Whether any outstanding liabilities , if yes, amount and package referred

Nil

Expenditure (Capital) 51,43,509/- O&M Expenses and details 85,650/-Hrs of Operation 6 hoursWhether 100% collected for Beneficiary contribution

Yes

Monthly tariff for water charges 60/- per household

lviii

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Whether connection charges recovered, if yes, amount thereof and percentage

Period Due, Collected % 8-08 to 3-09 1,13,760 89,685 79

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account numbers and name of bank

State Bank of India, Channu, A/C No. 11447762324 (For Beneficiary Share) State Bank of India Channu 11447770152 (For O & M)

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in providing adequate inputs and awareness to the village population

Yes

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

No

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take connections and approx timeline for same

Likely to take connection within 6 months

Accounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

Yes

Amount outstanding as Advance against the GPWSC as of date, if any and reason therefor

Approx amount of surplus from O&M collection per month

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

Decesion will be taken in the future

Opinion of Sarpanch on status of Sewerage in the village and what needs to be done

Yes

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

Villages ready to take up sanitation and sewerage scheme

Whether GP will, if requested, Yes

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provide land for Sanitation treatmentWhether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

No

   Representatives of DPMC attending:   Name : Sh. Jagdev Singh Chahal  Designation : Distt. Prog. Specialist -cum-   Executive Engineer, DPMC Muktsar.  Name : Sh. Gurtej Singh  Designation : Sub Divisional Engineer  

Name : Sh. Dharminder Singh  Designation : Junior Engineer  

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

Social Consultation Minutes

Date 25.09.09

Scheme Parwan

Block Phagwara

District Kapurthala

Name of Sarpanch Smt. Sukhwinder Kaur

Key members of GPWSC Sh. Amrik Chand , Sh. Joginder Ram

GPWSC set up (date) 8.10.08

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Last meeting held (date) 30.06.09

Whether register of Meetings available and properly signed

Yes

Non-GP members of GPWSc, how selected

Sh. Ajit Singh, Baljit Singh, Prithipal, Mohinderpal, Vidhiya, Jagdish Rai, Harpal Singh, Smt. Simro, Kulwinderpal, Hans Raj & Jeet Ram.

Name of J.E.(DPMC and DWSS) Sh.Gurpreet Singh J.E(DPMC),Sh.Kuldeep Singh J.E. (DWSS)

Name of S.D.E.( DPMC and DWSS)

Sh.Rajat Gopal S.D.E.(DPMC) Sh. Shashipal Sharma S.D.E. (DWSS)

Name of HRD specialist attending

Not Appointed

Name of IEC specialist attending Not Appointed

Total households in Village 215 No’s

No. of Connections 200

Percentage Of SC populations 73%

No. of SC households Connected 157

Total Pipeline Length 4305 Mtrs.

Depth of Tubewell 125Mtrs.

Commissioning (Date) 26.01.09

Whether Completion certificate received, if yes, Date thereof

27.08.09

Whether any outstanding liabilities, if yes, amount and package reefed

Yes, Contractor Payment Rs. 244498.00, Media Payment Rs. 4360.00

Expenditure (capital) 27.73 Lacs

O&M Expenses and details Electricity Bill Rs. 6500/- average & Pump Operator Salary Rs.

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4000/- per month.

Hrs of operation 6 Hrs

Whether 100% collected for Beneficiary contribution

Yes

Monthly tariff for water charges 75 Rs.

Whether connection charges recovered, if yes, amount thereof and percentage

Yes, 13000/-Rs. & 87%

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide account numbers and name of bank

Yes, Capital A/C no. 2004575, Bank of Broda, O&M A/C No. 2006447 Bank of Broda

Opinion of Sarpanch- whether HRD and IEC specialist have succeeded in providing adequate inputs and awareness to the village population

IEC & HRD activities are done very successfully by DPMC staff to give awareness to the village habitants.

Opinion of HRD/ IEC specialist difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

Nil

Opinion of all parties-rough time within which unconnected households will take connections- approx percentage who are to take connections and approx timeline for same

Approx. 7% will take connection within approx 1 month.

Accounting and book-keeping- whether necessary records are being kept –cash book , Vouchers, etc.

Yes

Amount outstanding as Advance against the GPWSC as of date, if any reason therefore

Nil

Approx amount of surplus from O&M collection per month

2500/- Rs.

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Whether GPWSC has taken any decision for use of the surplus funds in future; if decision not yet formalized then likelihood of the same in the near future

Yes

Opinion of Serpanch on status of sewerage in the village and what needs to be done

Not Yet Decided

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

70% households have septic tank & sanitation facility.

Whether GP will, if requested, provide land for sanitation treatment

Nil

Whether there is any inventory of spare parts for repairs and if so approx value thereof ; Please also state how the inventory was paid for,

Nil

Representatives of DPMC attending:

1. Name:- Sh. Inderjeet Sharma

Designation: - District Programme Specialist Cum-Executive Engineer DPMC Kapurthala.

2 Name:- Sh. Rajat Gopal

Designation: - Sub Divisional Engineer DPMC Kapurthala

Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell

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Social Consultation MinutesSr. No.

Malsian Bhaike

1 Date 25/09/09

2 Scheme Malsian Bhaike- Pilot

3 Block Sidhwan Bet

4 District Ludhiana

5 Name of Sarpanch S. Satwant Singh (94171-97585)

6 Key Member s of GPWSC S. Jarnail Singh, S. Parkash Singh

7 GPWSC set up (date) 31/08/08

8 Last Meeting held (date) 10/09/09

9 Whether Register of Meetings available and properly signed

Lying with Sarpanch & Signed

10 Non-GP Members of GPWSC, how selected

Gram Sabha and througn Aam Zilaas.

11 Name of J.E (DPMC and DWSS) Mr. Hanish Dadwal – Mr. Kulwant Singh (98148-08994)

12 Name of S.D.E (DPMC and DWSS) Er. Mandeep S. Uppal – Er. Kulwant Singh (98153-46610)

13 Name of HRD Specialist attending Mr. Pawan Kumar – now transferred from the office

14 Name of IEC Specialist attending IEC Post was vacant at that time

15 Total household in village 125

16 No. of Connections 120

17 Percentage of SC population 65%

18 No. of SC households connected 78

19 Total Pipeline length 110MM Dia=, 542MTR, 90MM PVC =3535MTR

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20 Depth of Tubewell 122.5 MTR

21 Commissioning (Date) 31/03/09

22 Whether Completion Certificate Received, if yes, amount and package referred

Yes, 20/04/09

23 Whether any outstanding liabilities, if yes, amount and package referred

No

24 Expenditure (Capital) 31.57 Lacs

25 O&M Expenses and deatails Electricity Charges + Salary of Pump Operation

26 HRS of Operation 02/01/02 – 5 Hrs

27 Whether 100% collected for Beneficiary contribution

Yes

28 Monthly tariff for water charges 70/-per month

29 Whether connection charges recovered, if yes, amount thereof and percentage

Yes- 81X250=20250 40x500=20000 Total = 40250

30 Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank accounts numbers and name of bank

Yes

31 Opinion of Sarpanch – Whether HRD and IEC specialist have succeeded in providing adequate inputs and awareness to the village population

Sarpanch worked very hard along with SDE/JE/HRD of DPMC to mobilize the community for bill & O&M.

32 Opinion of HRD specialist/IEC specialist- difficulties experienced in providing inputs to village on water quality, and need to take connections, etc.

So many IEC activities were done, so People were highly motivated to go ahead & so no difficulties came ahead.

33 Opinion of all parties- rough time within which unconnected – approx percentage who are likely to take connections and approx timeline for same

It is expected that all connections in spite of political interferences will be taken by all people

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34 Accounting and Book-keeping-whether necessary records are being kept- Cash book, Voucher, etc.

Yes

35 Amount outstanding as advance against the GPWSC as of date, if any and reason there for

No

36 Approx amount of surplus from O&M collection per month

37 Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

Till not but expected to purchase genets in near future.

38 Opinion of Sarpanch on status of Sewrage in the village and what needs to be done

As w/s have loaded heavily so drains are needed. Sewerage & ponds should be renovated.

39 Openion of HRD and IEC specialist on health hazards in village because of lack of sanitation and sewerage

Back Pain, Osteoporoses, Cholera etc.

40 Whether GP will, if requested, provide land for Sanitation treatment.

Yes

41 Whether there is any inventory of spare parts for repairs and if so approx value there of; Please also state how the inventory was paid for.

As this is a new scheme so the expenses on repair are almost nil.

Representatives of DPMC attending:

1. Name : Sh. Mohd. Ishfaq Designation : Executive Engineer

2. Name : Sh.Mandeep Singh Uppal

Designation : S.D.E

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Sr. No.

Rajoana Kalan

1 Date 25/09/09

2 Scheme Rajoana Kalan- Pilot

3 Block Sudhar

4 District Ludhiana

5 Name of Sarpanch S. Jagdeep Singh (94637-46260)

6 Key Member s of GPWSC S. Sukhwinder Singh, S. Harminder Singh

7 GPWSC set up (date) 19/06/09

8 Last Meeting held (date) 03/09/09

9 Whether Register of Meetings available and properly signed

Lying with Sarpanch & Signed

10 Non-GP Members of GPWSC, how selected

Gram Sabha and througn Aam Zilaas.

11 Name of J.E (DPMC and DWSS) Mr. Hanish Dadwal – Mr. Sukhwinder Singh (94171-57583)

12 Name of S.D.E (DPMC and DWSS) Er. Mandeep S. Uppal – Mr.Sukhpinder Singh (99155-95553)

13 Name of HRD Specialist attending Mr. Pawan Kumar – now transferred from the office

14 Name of IEC Specialist attending IEC Post was vacant at that time

15 Total household in village 234

16 No. of Connections 210

17 Percentage of SC population 43%

18 No. of SC households connected 90

19 Total Pipeline length 110MM Dia=, 542MTR, 90MM PVC =6735MTR

20 Depth of Tubewell 133.5 MTR

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21 Commissioning (Date) 30/11/08

22 Whether Completion Certificate Received, if yes, amount and package referred

Pending

23 Whether any outstanding liabilities, if yes, amount and package referred

No

24 Expenditure (Capital) 33.36 Lacs

25 O&M Expenses and deatails Electricity Charges + Salary of Pump Operation

26 HRS of Operation 02/01/02 – 5 Hrs

27 Whether 100% collected for Beneficiary contribution

Yes

28 Monthly tariff for water charges 70/-per month

29 Whether connection charges recovered, if yes, amount thereof and percentage

Yes- 90X250=22500 120x500=60000 Total = 82500

30 Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank accounts numbers and name of bank

Yes

31 Opinion of Sarpanch – Whether HRD and IEC specialist have succeeded in providing adequate inputs and awareness to the village population

Yes

32 Opinion of HRD specialist/IEC specialist- difficulties experienced in providing inputs to village on water quality, and need to take connections, etc.

There was some political party interferences but out team overcome all the struggles.

33 Opinion of all parties- rough time within which unconnected – approx percentage who are likely to take connections and approx timeline for same

Source of the Connection that are left to be taken will also be taken by people

34 Accounting and Book-keeping- Yes

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whether necessary records are being kept- Cash book, Voucher, etc.

35 Amount outstanding as advance against the GPWSC as of date, if any and reason there for

No

36 Approx amount of surplus from O&M collection per month

37 Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

Till not but expected to purchase genets in near future.

38 Opinion of Sarpanch on status of Sewrage in the village and what needs to be done

As w/s have loaded heavily so drains are needed. Sewerage & ponds should be renovated.

39 Openion of HRD and IEC specialist on health hazards in village because of lack of sanitation and sewerage

Back Pain, Osteoporoses, Cholera etc.

40 Whether GP will, if requested, provide land for Sanitation treatment.

Yes

41 Whether there is any inventory of spare parts for repairs and if so approx value there of; Please also state how the inventory was paid for.

As this is a new scheme so the expenses on repair are almost nil.

Representatives of DPMC attending:

1. Name : Sh. Mohd. Ishfaq Designation : Executive Engineer

2. Name : Sh.Mandeep Singh Uppal

Designation : S.D.E

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Punjab Rural Water Supply and Sanitation ProjectState Program Management Cell 

Social Consultation MinutesDistrict: Hoshiarpur

Date  30-09-09

Scheme  Daburji

Block  Tanda

District  Hoshiarpur

Name of Sarpanch  Sh. Surat Singh

Key Members of GPWSC  11 Member

GPWSC set up (date)  19-09-08

Last meeting held (date)  28-08-09

Whether Register of Meetings available and properly signed

 Yes

Non-GP members of GPWSC, how selected

Selected in Gram Sabha meeting

Name of J.E.(DPMC and DWSS)  Er. Sukhbir singh (DPMC)Er Manjit singh Sahi (DWSS)

Name of S.D.E. (DPMC and DWSS)  Er.Navneet Jindal (DPMC)Er Mohinder Pal (DWSS)

Name of HRD Specialist attending   _

Name of IEC Specialist attending  Smt.Anju Sharma ( IEC Specialist)

Total households in village  160

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No of Connections  152

Percentage of SC populations  1 %

No of SC households connected  1 No

Total Pipeline length  2395 mtr

Depth of Tube well  125 mtr.

Commissioning (Date)  Feb 2009

Whether Completion Certificate Received, if yes, date thereof

 No

Whether any outstanding liabilities , if yes, amount and package referred

 Shall be given while preparing completion report

Expenditure (Capital)  16.90

O&M Expenses and details Total Exp 20485/-(E-bill 10040,P.O 9000 other 1445)

Hrs of Operation  1.30 hrs

Whether 100% collected for Beneficiary contribution

 Yes

Monthly tariff for water charges  Rs. 40

Whether connection charges recovered, if yes, amount thereof and percentage

 Yes

Whether GPWSC maintains two separate bank accounts for beneficiary contribution and for O&M; provide bank account

 Yes Capital A/C no 3644 Pb & Sind bank Miani o&m A/C no 798 Sahikarita Bank Miani

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numbers and name of bank

Opinion of Sarpanch – whether HRD and IEC specialists have succeeded in providing adequate inputs and awareness to the village population

 Yes, they have succeeded in providing adequate inputs & awareness to the GPWSC & Villagers

Opinion of HRD specialist/IEC specialist – difficulties experienced in providing inputs to villagers on water quality, and need to take connections, etc.

Villagers & GPWSE staff Co-Operation was good

Opinion of all parties – rough time within which unconnected households will take connections – approx percentage who are likely to take connections and approx timeline for same

  50% Up to 31.10.2009

Accounting and Book-keeping – whether necessary records are being kept- Cash Book, Vouchers, etc.

 Yes

Amount outstanding as Advance against the GPWSC as of date, if any and reason therefore

 No

Approx amount of surplus from O&M collection per month

 1560/-till today

Whether GPWSC has taken any decision for use of the surplus funds in the future; if decision not yet formalized then likelihood of the same in the near future

For operation & Maintenance

Opinion of Sarpanch on status of Sewerage in the village and what

  Village needs Sewarage

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needs to be done system

Opinion of HRD and IEC specialists on health hazards in village because of lack of sanitation and sewerage

 Village needs Sewarage system

Whether GP will, if requested, provide land for Sanitation treatment

 Yes

Whether there is any inventory of spare parts for repairs and if so approx value thereof; Please also state how the inventory was paid for.

 Yet not

Representatives of DPMC attending: 

1. Name: Er. Sanjeev Pasricha      Designation: District Programme Specialist cum Executive Engineer

2. Name: Sh.Sukhbir Singh     Designation: Junior Engineer

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