DEPARTMENT OF THE NAVY NAVAL AIR STATION PENSACOLA

150 HASE ROAD SUITE-A PENSACOLA, FL 32508-1051

NASPCOLAINST 3180.1R N32 17 September 2015 NAVAL AIR STATION PENSACOLA INSTRUCTION 3180.1R From: Commanding Officer, Naval Air Station Pensacola Subj: CONTRACT REFUELING AND DEFUELING OF AIRCRAFT AT NAVAL AIR STATION PENSACOLA Ref: (a) NAVAIR 00-80T-109 (b) NASPNCLAINST 4020.1P (c) NASPNCLAINST 5090.8C Encl: (1) Fueling/Defueling Operational Instructions/Procedures (2) Example of Proper Placement of Fire Extinguishers (3) Hot Refueling Procedures (4) Hot Refueling (Pantograph) Qualification Checklist (5) Hot Refueling (Mobile Unit) Qualification Checklist (6) AvFuels Identaplate for Transient Aircraft 1. Purpose. To establish uniform procedures, safety precautions, inspections, and responsibilities for handling aviation fuel, attendant refuelers, and defuelers during such operations for all units serviced by Naval Air Station (NAS) Pensacola. 2. Cancellation. NASPNCLAINST 3180.1Q. 3. Information a. All personnel concerned with aircraft fuel handling and fueling operations MUST comply strictly with all safety precautions to prevent bodily injury or death and destruction of property. For this reason, the aircraft refueling contractor has been instructed to refuse service until a fire watch is posted per reference (a) or when any other safety hazard is known to exist. The Operations Duty Officer (ODO) is responsible for determining unsafe weather conditions for aircraft fueling service. b. All personnel engaged in fueling/defueling operations shall comply with reference (a) and the procedures outlined in enclosure (1). Deviations from these procedures will be cause for appropriate disciplinary action for military personnel and,

NASPCOLAINST 3180.1R 17 September 2015 in case of contractor personnel, will be considered breach of contract. 4. Responsibilities a. Contracting Officer Representative (COR). A COR will be designated to ensure compliance with the provisions of this instruction and to maintain liaison with the contractor. The COR shall: (1) Prepare a statement listing all pertinent station instructions and technical notes/orders to ensure compliance by the contractor. All vehicle operators and supervisors shall sign the statement to certify that all listed documents were read and thoroughly understood. (2) Witness meter calibrations, sealing of meters, and checks. (3) Ensure all required inspections are conducted. Copies of the completed checklist will be filed in offices of the contractor and COR. (4) Per reference (a), make "spot check" equipment inspections using Aircraft Fuel Servicing Equipment Checklist. b. Contractor. The contractor will observe the following provisions of the contract, included herein for information purposes. The contractor shall: (1) Furnish personnel who are properly trained and indoctrinated in the safe and proper operation of equipment and qualified as operator of refuelers and defuelers. All fueling personnel shall be indoctrinated in the proper method of fuel handling, fill stand operations, and have complete knowledge of all applicable instructions for which the contractor is held liable under terms of the contract. (2) Ensure personnel are neatly attired in uniforms easily distinguishable from military personnel. Uniforms shall be buttoned and hair and beards shall be neatly trimmed so as not to present a safety hazard. Ball caps are not to be worn on the flight line.

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NASPCOLAINST 3180.1R 17 September 2015 (3) Maintain all delivery/servicing equipment to provide full protection of aircraft fuel and oil against contamination. (4) Ensure each refueler has the filter elements removed and replaced every three years or when the pressure drop across the filter is 20 pounds or greater. (5) Accomplish the following inspections utilizing designated forms found in reference (a) for daily, weekly and monthly checklists: (a) The Aircraft Fuel Servicing Equipment Daily Checklist found in reference (a) page 13-3, Figure 13-1. (b) Daily Operating Checks of firefighting equipment on each refueler. (c) Daily Quality Surveillance tests on each refueler. (These tests indicate results of water and sediment) (d) The Aircraft Fuel Servicing Equipment Weekly Checklist found in reference (a) page 13-4, Figure 13-2. (e) Daily Maintenance Checks of firefighting equipment on each refueler. (f) The Aircraft Fuel Servicing Equipment Monthly Checklist found in reference (a) page 13-5, Figure 13-3. (g) The Aircraft Fuel Servicing Equipment Annual Report is an overall maintenance checklist, which can also be found in reference (a) page 13-6, Figure 13-4. 5. Action a. All military, civil service, and contractor personnel shall comply with all general procedures, safety precautions, and responsibilities outlined herein and in references (a) and (b) when engaged in any type of fueling operation on board the air station. b. All personnel concerned with refueling and/or hot refueling operations of transient aircraft will familiarize themselves with the contents of enclosures (1) through (6) for fueling procedures.

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NASPCOLAINST 3180.1R 17 September 2015 c. The Plane Captain of the aircraft or other authorized personnel will actually inspect the fuel tanks and oil tanks of the aircraft serviced in order to certify the aircraft has the proper fuel load and the amount of fuel received or defueled on the Aviation Petroleum Issue Record, found in reference (a). A copy of all receipts shall be turned into to Supply Fuels Accounting Branch (Code 41300) by the fuel truck driver. d. Transient Aircraft Pilots receiving fuel servicing must furnish the appropriate aviation gas Identaplate. For purchases of jet fuel, an air card will be furnished. Data contained on the Identaplate must be transferred to the AvFuels Into-Plane Contract Sales Slip, DD 1898. The pilot or Crew Chief must print their name, grade/rank, squadron, phone number and sign for all fuel received. A copy of all receipts shall be turned into to Supply Fuels Accounting Branch (Code 41300) by the fuel truck driver. K. W. HOSKINS Distribution: Electronic only via Gateway 2.0 https://g2.cnic.navy.mil/NASPENSACOLAFL/Pages/default.aspx

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NASPCOLAINST 3180.1R 17 September 2015

Fueling/Defueling Operational Instructions/Procedures 1. General Safety Precautions. Be familiar with local fire prevention measures, use, and operation of fire extinguishers available and procedures in case of fire. a. Check required firefighting equipment for proper stowage and condition. Before being placed into operation, refuelers shall have firefighting equipment as specified by the contract. b. Fire watches will position themselves and the extinguisher between the truck and the nozzle connection and in a position to observe the driver/ operator of the refueling truck. The fire extinguisher shall be within an arm’s reach to the fire watch. Enclosure (2) delineates the proper placement of fire extinguishers during fueling operations. If at anytime the fire watch observes an unsafe condition, they will make a clutching motion at their throat to the driver/operator, who will discontinue refueling. This applies to over-wing and pressure fueling. c. Aircraft are not be serviced with fuel while the radio or radar transmitting equipment is in operation. Radios may be monitored. d. Special fueling requirements require notification of the NAS Pensacola Fire Chief and the Operations Duty Officer. Special conditions exist when any of the following situations prevail: (1) Experimental aircraft or those involving fueling systems with which servicing personnel are not thoroughly familiar. (2) Return to service of an aircraft that has undergone modification involving the fueling system. (3) Requirements for fueling or defueling under exceptional circumstances that may involve hazards beyond the control of operating personnel. e. Specific Precautions to Avoid Ignition Sources (1) Open all valves slowly. First crack the valve, then open slowly to full open.

Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 (2) Shoes with exposed nails, metal plates, or hobnails will not be worn. (3) Grounding and bonding connections will be kept clean, unpainted, in good condition, and connected to only approved grounding points on the Tarmac. (4) Never begin fuel handling operation until all equipment is properly grounded and bonded. (5) Do not use a chamois filter for filtering fuels. Chamois filters increase the danger of static electricity. (6) Smoking will not be permitted in the refueling or defueling areas or within 100 feet of any fueling operation. (7) Do not permit or use open fires, matches, cigarette lighters, oil lanterns, or similar open flames within 100 feet of fuel handling operations. (8) Do not use flashlights, drop lights, or other lights except spark-proof types authorized for use in hazardous locations. (9) Do not carry "strike-anywhere" matches or cigarette lighters into the fueling area. (10) Use of cell phones is prohibited in fuel facilities and during fueling operations. (11) Fuel handling operations will be discontinued when lightning is observed within five miles. (12) There shall be no maintenance, arming, dearming, or servicing of aircraft during any fueling or defueling operation. (13) Be certain that no heaters, welding torches, or blow torches are being used within 100 feet of fuel handling operations. (14) Do not conduct fuel handling operations within 300 feet of operating ground radar equipment. (15) Ensure no internal combustion engines are being operated within 100 feet of fuel handling operations. The exceptions to this are engines necessary for the refueling or

2 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 defueling operations which are specifically equipped with spark arrestors, flame arrestors, and other safety equipment, and aircraft engines during "Hot Refueling." f. Miscellaneous Procedures to Prevent Fires and Accidents (1) Keep all equipment and work areas neat, clean, orderly, and in good mechanical condition. (2) Have firefighting equipment and extinguishers in good condition and readily available. (3) Never use gasoline or jet engine fuels for cleaning purposes. (4) Never wash hands in aircraft fuels. (5) Place all oily waste and rags in self-closing metal containers. (6) All personnel involved in fueling operations shall wear the full working uniform at all times. Personnel are required to wear long sleeve shirts during hot refueling and shall have the sleeves rolled down. Fuel contained (soaked) clothing shall be removed as soon as possible, and any part of the body affected by fuel shall be washed with soap and water promptly. (7) Every precaution shall be taken to prevent spilling fuel. In cases where a fuel spill or breakdown of equipment does occur, fuel nozzles shall be shut off promptly, Fire Department shall be notified and fueling operations shall not recommence until the spill is cleaned up and disposed of properly as per reference (c). The equipment will be checked to ascertain cause of spill or breakdown. Once the cause is determined and corrected, fueling operations may continue. g. Health Hazards (1) Aviation gasoline and jet engine fuels are toxic. Personnel can be harmed from vapors, injury to skin and eyes, and the toxic effect of swallowing fuels. The following gives immediate action for the common hazards; however, affected personnel should seek professional medical care once able or if the condition persists. Vapors, when inhaled in sufficient quantities, can cause nausea, dizziness, and even death.

3 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 Personnel should immediately stop the operation and move to a fresh air location. Both aviation gasoline and jet engine fuel may irritate the skin. Should any fuel accidentally contact the skin or clothes, personnel should remove the soaked clothes and wash the affected area thoroughly with soap and water. If fuel gets in the eyes, whether by a splash or high concentration vapor, personnel shall be taken to the nearest eye wash station to flush for a minimum of 15 minutes. The swallowing of gasoline is very harmful. Get medical attention immediately. (2) Wearing the proper uniform and Personal Protective Equipment (PPE) is the best way to minimize exposure to any health hazard. In addition to having the right PPE, the following actions can minimize exposure to harmful situations and conditions: (a) Personnel are prohibited from entering enclosed or confined areas where fuel vapors are present without prior approval of the Fire Chief and Safety Officer. (b) Stay on the windward or upwind side to the maximum extent when fueling/defueling or when in an area where a large spill has occurred. (c) Aircraft fuel vapors are heavier than air. Avoid low areas such as sumps, pits, and ditches. (d) Stay Alert, Know What You Are Doing, Do Not Guess, and Always Work Safely. h. Refuelers and Defuelers (1) Aviation fuel vehicles shall not be parked where accumulations of oil, grease, fuel, or debris are located. (2) No refueler or defueler shall be used to tow or push another vehicle. (3) Backing of refuelers and defueling equipment shall be avoided when possible. It shall be the responsibility of all operators to assure the area is clear before and during reverse drive of vehicles. A lookout shall be posted during backing operations. (4) Vehicles shall come to a full stop before emerging from any line of aircraft.

4 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 (5) The fueling unit shall approach aircraft in such a manner that operator's side of equipment is adjacent to the aircraft being serviced. The refueling unit shall be driven parallel to the flight line and parked no closer than 10 feet from aircraft's extremities. (6) Vehicles shall cross taxiways only at designated areas and shall come to a full stop prior to entering taxiway. (7) Vehicles shall not cut through any line of aircraft. (8) Body-load trucks will not be turned at a sharp angle. (9) No driver shall turn a vehicle or change its course of travel unless such movement can be made safely and only after giving appropriate signal. (10) Aviation fuel equipment on which deficiencies of a fire hazardous nature are detected shall be removed from the vicinity of aircraft and not used until repairs are completed. (11) All local traffic regulations shall be observed. Trucks must not operate faster than five miles per hour in any area of aircraft operations or parking. i. Cold Fueling Operations (1)Pressure refueling aircraft with trucks is at a minimum a two-person function requiring a nozzle operator, supplied from the squadron, maintenance department, or transient line, and a fuel truck driver/operator (contract employee). Nozzle operator may assume duties as fire watch after completing nozzle hook-up and fuel is flowing into aircraft. Fire watch will be in position as outlined in enclosure (2) and within arm distance of fire extinguisher. (2) If aircraft being serviced requires tank vents to be checked during fueling sequence, the squadron or activity concerned will supply extra personnel during the fueling evolution. Nozzle operator/fire watch will not check fuel vents.

5 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 (3) During over-wing fueling procedure and defueling operations, an extra person from requesting activity will be required for fire watch. (4) After refuel unit is parked in position for fueling, driver's side door shall be left in open position for immediate access to cab if emergency situation occurs. In the event an emergency situation should arise, the driver’s/operator’s first concern would be to stop flow of fuel to aircraft by releasing “deadman” control valve and then removing fuel truck from area as quickly and safely as possible. (5) While actuating the remote, hand-held deadman valve, the driver/operator will ensure visual contact with nozzle operator/fire watch throughout refueling operation. Loss of visual contact requires driver/operator to release deadman’s control valve, which disrupts fuel flow. (6) The fuel hose shall not pass underneath the aircraft's fuselage to reach single point refueling receptacle. j. Defueling Operations (1) For credit defuels, individuals certifying that the fuel meets specification must be on a authorized defuel listing. Updated listings should be provided to alongside aircraft refueling contractor. This individual must also complete an Aircraft Defueling Certificate found in reference (a) figure 12-12, prior to defuel. (2) A visual fuel sample will be required prior to credit defuels. (3) Three people shall be required for defueling operations: truck operator, hose nozzle handler, and fire watch. (4) Defueling will normally not be performed at night unless operationally required. (5) Defueling will be accomplished outside hangars and under controlled conditions similar to those required for fueling.

6 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 (6) If necessary, additional wheeled-type fire extinguishers will be readily available and manned by the fire watch during defueling operations. 2. Fueling Procedures NOTE: When an activity or transient aircraft submits a refueling request and the refueling unit is subsequently delayed due to no flight crew on site, lack of equipment, safety factors, etc., driver will contact dispatcher and request dispatcher to contact requesting activity to verify whether or not to standby or cancel request for fuel. a. Personnel engaged in fueling operations shall discharge static electricity from their person before each operation by physically contacting equipment ground. Connect static bond cable on refueling equipment to the ground stake. b. Prior to handing the hose nozzle to the person doing the actual fueling, the nozzle operator shall bond the aircraft to the refueler by attaching the static ground cable to a bare metal portion of the aircraft (not the gas tank or propeller). c. Prior to removing the fuel cap, the nozzle operator shall bond the fuel nozzle to the aircraft. The nozzle shall be placed in position for fueling. The main shutoff valve and quick open/close valve shall then be opened and all static bonding checked prior to engaging the pumps. The fuel nozzle shall be kept in contact with the edge of the tank filler and the nozzle valve kept open manually during the fueling operations. The fuel nozzle shall not be placed on or dragged over the surface of the aircraft. d. Precaution shall be taken by both the operator and the person handling the nozzle to prevent spillage of fuel. e. When the fuel tank is filled to the desired level, the operator will disengage pump and close the quick open/close valve. f. The nozzle attendant shall then remove the nozzle from the tank, replace the tank cap, and disconnect the nozzle static bond cable from the aircraft.

7 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 g. The nozzle attendant will assist the driver/operator to return the hose and nozzle to the stored position on the refueler in order to minimize wear and damage to the hose and refueling nozzle. Nozzles shall not be dragged. h. The static grounding cables shall be removed from the aircraft and then from the grounding stake and replaced in position on the refueling equipment. i. The main shutoff valve will then be closed if no more refueling operations are anticipated at that location. j. The fueling/oiling equipment shall then be removed from the immediate fueling/oiling area. k. In an emergency, the driver’s/operator’s first duties will be to release the deadman control and then operate the fire extinguisher while the nozzle operator disconnects the nozzle from the aircraft. The nozzle operator shall then resume the duties for the fire extinguisher while the driver/ operator reels in the hose and removes the truck from the area. 3. Defueling Procedures a. Each unit commander, based at Forrest Sherman Field, shall designate specified defueling area(s) as necessary to perform defueling. NOTE: Specific vehicles rigged for contaminated fuel will be used for defueling fuel suspected of being contaminated or when the rating cannot be determined. Fuel which is uncontaminated and of known grade may be returned to a refueler, dispensing the same grade or type of fuel, provided a manual valve is located so as to isolate the tank and the fuel as it enters the piping system on the suction side of the pump and is pumped through the water separation and filtering equipment before being discharged into the refueler tank. b. Personnel designated by organization commanders will prepare a Fuel Condition Certification, found in reference (a), with the estimated gallons (not pounds) of fuel to be removed from the aircraft and submit to defueler operator prior to beginning defueling operations. The operator will enter estimated pumping time and expected meter reading on the defueling certification. If actual pumping time exceeds the

8 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 estimate by five minutes or if meter reading exceeds the estimate by ten percent, the operation will be discontinued and not resumed until authorized by the Contractor Dispatcher. c. Defueling operations are forbidden when refueler contains less than 1,000 gallons (in order to minimize turbulence in the tank). d. Recirculating valves shall remain closed throughout the defueling operation to permit accuracy in the measurements requirement by subparagraph 3b. above. However, prior to engaging the pump, cracking a valve to permit gravity fuel flow to prime the pump is permitted. If the pump subsequently loses its prime or begins to cavitate, the operation will be discontinued and not resumed until authorized by the Contractor Dispatcher and, in no event, prior to a one minute relaxation interval. e. Routine product circulation may not exceed 3 minutes if the refueler is less than half full. If the refueler is over half full, product circulation may be done in 10-minute periods with a 1 minute rest period to allow the charge to dissipate. CAUTION: The main shutoff valve shall be kept closed at all times when defueling operations are being performed. f. Personnel engaged in fueling operations shall discharge static electricity from their person before each operation by physically contacting equipment ground. Connect static bond cable on defueling equipment to the ground stake. g. Prior to handing the hose nozzle to the person doing the actual defueling, the nozzle operator shall bond the aircraft to the refueler by attaching the static ground cable to a bare metal portion of the aircraft (not the gas tank or propeller). h. Prior to removing the fuel cap, the nozzle operator shall bond the defuel nozzle to the aircraft. The nozzle shall be placed in position for defueling. The quick open/close valve shall then be opened and all static bonding checked prior to engaging the pumps. The defuel nozzle shall be kept in contact with the edge of the tank filler and the nozzle valve kept open manually during the defueling operations. The fuel nozzle shall not be placed on or dragged over the surface of the aircraft.

9 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015 i. Precaution shall be taken by both the operator and the person handling the nozzle to prevent spillage of fuel. j. When the fuel tank is defueled to the desired level, the operator will disengage pump and close the quick open/close valve. k. The nozzle attendant shall then remove the nozzle from the tank, replace the tank cap, and disconnect the nozzle static bond cable from the aircraft. l. The nozzle attendant will assist the driver/operator to return the hose and nozzle to the stored position on the refueler in order to minimize wear and damage to the hose and defueling nozzle. Nozzles shall not be dragged. m. The static grounding cables shall be removed from the aircraft and then from the grounding stake and replaced in position on the refueling equipment. n. The fueling equipment shall then be removed from the immediate fueling area. o. In an emergency, the driver’s/operator’s first duties will be to release the deadman control and then operate the fire extinguisher while the nozzle operator disconnects the nozzle from the aircraft. The nozzle operator shall then resume the duties for the fire extinguisher while the driver/operator reels in the hose and removes the truck from the area.

10 Enclosure (1)

NASPCOLAINST 3180.1R 17 September 2015

Example of Proper Placement of Fire Extinguishers Denotes approved locations to place fire extinguisher. Denotes disapproved locations to place fire extinguisher.

Enclosure (2)

NASPCOLAINST 3180.1R 17 September 2015

Hot Refueling Procedures 1. General. Detachment aircraft, and transient aircraft periodically require rapid turnaround on refueling to meet operational commitments. Hot refueling is available with prior training using the Pantogragh. Under special conditions and operations, additional hot refueling pits (normally on the south ramp clear of parked aircraft) may be established using a mobile refueling unit. 2. Responsibilities a. Air Operations Department (1) The Air Operations Officer or his representative will review all requests and approve establishing a temporary hot refueling area as appropriate based on current air field operations and field status. (2) If a temporary hot refueling area is approved: (a) A temporary hot refueling area will be established. Normally this will be on the south ramp clear of all parked aircraft. (b) The Operation Duty Officer will ensure firefighting equipment is at hot refueling area during the event. (3) Ensure existing and future commercial fueling contracts provide for hot refueling of aircraft. (4) Maintain NAS Pensacola instructions relative to hot refueling in a current status. b. Aviation Safety Officer (ASO) (1) Monitor and approve in-house procedures for hot refueling per reference (a). (2) Receive initial hot refueling training from the Aircraft Fueling Contractor’s Site Manager, followed by an annual refresher.

Enclosure (3)

NASPCOLAINST 3180.1R 17 September 2015 (3) Maintain and review current safety requirements found in reference (a) relative to hot refueling operations. (4) Maintain original qualification checklists for all personnel certified. c. Aircraft Fueling Contractor (1) Ensure all assigned hot refueling crews are properly trained and documented in servicing their specific aircraft type with the pantograph or the mobile refueling unit. All crews shall receive safety indoctrination and training, and approved by the ASO. When training is complete, obtain trainee signatures and completion dates on the bottom of the Hot Refueling (Pantogragh) Qualification Checklist and/or Hot Refueling (Mobile Unit) Qualification Checklist (enclosures (4) and (5) respectively). The original proof of training will be held by the ASO, a copy retained by the Aircraft Fueling Contractor, and copies given to the COR and the member’s command. Trained hot refueling crewmembers will use enclosures (4) and (5) as operational procedure checklists during hot refueling. (2) Train and certify all hot refueling crewmembers prior to performing hot refueling on board NAS Pensacola. (3) Provide required fueling equipment and operator(s). (4) Accomplish pressurized check of fuel nozzle prior to hookup to aircraft. (5) Prevent aircraft from being fueled unless all safety precautions are complied with per enclosure (1). (6) Check, flush, and test pantograph every morning in anticipation of use. (7) Upon notification of hot refueling requirement, provide fully trained and qualified personnel to operate the fill stand for fueling operations. (8) Maintain a log reflecting: (a) Time and name of person who called requesting hot refueling.

2 Enclosure (3)

NASPCOLAINST 3180.1R 17 September 2015 (b) Time and name of Aircraft Fueling contract personnel contacted to arrange for hot refueling. d. Squadron or Detachment Maintenance Supervisor (1) Notify Air Operations of hot refueling requirements. (2) Provide crewmembers trained and certified by the Aircraft Fueling Contractor to conduct hot refueling on board NAS Pensacola. (3) Aircraft crewmen shall serve as refueling coordinators, maintaining communications with pilots and ensuring compliance with all safety precautions outlined in this instruction. (4) The detachment flight schedules shall be annotated to identify aircraft anticipating hot refueling. (5) Ensure adequate ground support equipment (GSE) is moved to the hot refueling location. If night operations are required, ensure adequate safe lighting is provided. 3. Safety Precautions for Hot Fueling Operations a. All personnel involved in hot refueling operations shall be thoroughly familiar with this instruction and enclosures (1) through (6), which contain detailed fire, fueling, and safety instructions. b. Fueling operations shall be closely supervised, with particular attention given to knowledge of and close adherence to specified procedures and safety directives. c. Only properly trained personnel certified by the Aircraft Fueling Contractor shall be permitted to perform hot refueling operations. d. The Aircraft Fueling Contractor is responsible for cleanliness of the immediate area (ten feet) around pantographs. Aircraft crewmembers are responsible for the remaining area. Do not begin any fueling operations when the cleanliness of the area is less than satisfactory.

3 Enclosure (3)

NASPCOLAINST 3180.1R 17 September 2015 e. Sound attenuators and eye protectors are required by all personnel involved or in the fueling area during hot refueling operations. f. The following are required for aircraft being hot refueled: (1) One station operator who controls the “deadman" valve. (2) One nozzle operator. (3) One fire watch operator. (4) Aircraft Fueling Contractor to operate pantograph at fill stand or mobile unit. NOTE: Under absolutely no condition shall a hot refueling operation be performed with less than three fully trained ground crewmen per aircraft. g. Position aircraft in such a manner that refueling receptacle is on the side of the aircraft nearest the pantograph or hose. At no time should hose or pantograph pass underneath the aircraft to reach the single point refueling receptacle.

4 Enclosure (3)

NASPCOLAINST 3180.1R 17 September 2015

Hot Refueling (Pantograph) Qualification Checklist 1. _____ Fill Stand operator arrive at 1880 3B, open gate, “Set up” Pantograph/Fill Stand, and record beginning meter reading. 2. _____ Fill Stand operator turns on pump and pressurizes system for aircraft crewman to sample fuel. Fill Stand operator shuts off pump until aircraft is in hot pit. 3. _____ All ground crew personnel are wearing required safety equipment. Appropriate eye, ear, and head protection, long-sleeved shirts and long pants for each member is mandatory. Personnel shall avoid wearing shoes that have nails or other metal devices on the soles, which can cause sparking. 4. _____ Aircraft is parked, hot brake checked, is properly grounded, and doors closed. 5. _____ Aircraft crewman hooks up and opens nozzle into aircraft fuel tank. 6. _____ Fill Stand operator ensures one station operator, one nozzle operator, and one fire watch operator are present and in their assigned positions before turning on pump and pressurizing system. 7. _____ Aircraft crewman operates/opens “deadman” valve to begin hot refuel. 8. _____ Fill Stand operator observes hot refuel. 9. _____ Aircraft crewman closes “deadman” valve at completion of hot refuel. 10. _____ Fill Stand operator secures power to pump and closes pantograph valve. 11. _____ Aircraft crewman restows pantograph hose/nozzle and ground wire. 12. _____ Fill Stand operator records gallons issued by comparing ending meter reading with beginning meter reading. 13. _____ Aircraft crewman sign issue sheet.

NAS Pensacola Form 3180/1 (Rev. 09/15) Enclosure (4)

NASPCOLAINST 3180.1R 17 September 2015 14. _____ Fill Stand operator relieve fuel pressure from pantograph piping and observe Fill Stand pressure gages to confirm pump is secured. 15. _____ Fill Stand operator secures pantograph area and lock gate. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ____________________ ____________ _____________________ Date/Time of Qual Aircraft Type Aircraft Tail/Squadron ________________________________________________________________ Name and Signature of Aircraft Fueling Contractor (Qualifier) __________________ __________________ __________________ Trainee Trainee Trainee __________________ __________________ __________________ Trainee Trainee Trainee

NAS Pensacola Form 3180/1 (Rev. 09/15) 2 Enclosure (4)

NASPCOLAINST 3180.1R 17 September 2015

Hot Refueling (Mobile Unit) Qualification Checklist 1. _____ Alongside Aircraft Refueling Contractor (AARC) driver arrives at pre-designated hot refueling area and awaits Plane Captain’s approach signal. 2. _____ All ground crew personnel are wearing required safety equipment. Appropriate eye, ear, and head protection, long-sleeved shirts and long pants for each member is mandatory. Personnel shall avoid wearing shoes that have nails or other metal devices on the soles, which can cause sparking. 3. _____ Aircraft is parked, hot brake checked, properly bonded and grounded, and doors closed. The Mobile Unit shall not be closer than 10’ from the extremities of the aircraft. 4. _____ Aircraft crewman hooks up and opens nozzle into aircraft fuel tank. 5. _____ AARC driver ensures one station operator, one nozzle operator, and one fire watch operator are present and in their assigned positions before turning on pump and pressurizing system. 6. _____ AARC driver operates and opens “deadman” valve to begin hot refuel. 7. _____ AARC driver observes hot refuel. 8. _____ AARC driver closes “deadman” valve at completion of hot refuel. 9. _____ AARC driver disengages PTO/pump on refueler. 10. _____ Aircraft crewman assist AARC driver in properly restoring the hose, nozzle, and ground wire to the refueler. 11. _____ AARC driver records gallons issued by comparing ending meter reading with beginning meter reading. 12. _____ Aircraft crewman sign issue sheet. 13. _____ AARC drive and refueler will remain in place until the aircraft has safely taxied from the fueling area.

NAS Pensacola Form 3180/2 (Rev. 09/15) Enclosure (5)

NASPCOLAINST 3180.1R 17 September 2015 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ____________________ ____________ _____________________ Date/Time of Qual Aircraft Type Aircraft Tail/Squadron ________________________________________________________________ Name and Signature of Aircraft Fueling Contractor (Qualifier) __________________ __________________ __________________ Trainee Trainee Trainee __________________ __________________ __________________ Trainee Trainee Trainee

NAS Pensacola Form 3180/2 (Rev. 09/15) 2 Enclosure (5)

NASPCOLAINST 3180.1R 17 September 2015

AvFuels Identaplate For Transient Aircraft 1. Upon refueling at Navy refueling points, pilots of transient aircraft will present the appropriate Aviation Fuels Identaplate or Aircard. Data contained on the Identaplates or Aircards must be transferred to the Avfuels Into-Plane Contract Sales Slip, DD Form 1898. a. Contractor personnel will: (1) Imprint the DD Form 1898 with the Identaplate or Aircard obtained from the pilot of the aircraft. Embossing machine and blank forms will be furnished to contractor personnel by the Supply Department. (2) Insert the number of gallons of the commodity loaded into the aircraft in the spaces provided. Assure that all non-used spaces in that line contain an "X." (3) Insert the prevailing unit price of the commodity immediately to the left of the commodity identification. The unit price should, to the extent possible, be within the commodity identification block. Note: Unit price will be in mills, 3 1/2 cents = .035, 35 cents = .350, 35 1/2 cents = .355, $3.55 = 3.550. (4) Have the pilot print his name, grade/rank, DSN/phone number and organization identifier in the spaces provided. (5) Have the pilot or crew sign the DD Form 1898 in the space provided. (6) Sign the DD Form 1898 as refueler in the space provided. (7) Provide the pilot with one copy of the issue slip. (8) Return original and remaining copies to Supply Fuel Branch (Code 41300) for generating necessary billing. b. Supply Fuel Branch will: (1) Receive daily, Petroleum Issue Sheets and all DD Forms 1898 which have been submitted by the aircraft fueling contractor.

Enclosure (6)

NASPCOLAINST 3180.1R 17 September 2015 (2) Review/Quality Check/Correct as required to ensure completeness of the DD Form 1898 and process per reference (b). NOTES: Total gallons received must be recorded on the issue form. Meter must be returned to "zero" after each aircraft refueling and total gallons issued to each aircraft properly recorded on the issue sheet and signed by the plane captain or crewman. Each operator is responsible for delivery of completed issue forms to the dispatcher at the end of the shift or as the sheet is completed.

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