department of military affairs and public safety - wv state fire...

Department of Military Affairs and Public Safety Cabinet Secretary Jeff S. Sandy, CFE, CAMS

State Fire Marshal Kenneth E. Tyree, Jr.

Phone: (304) 558-2191 Fax: (304) 558-2537

OFFICE OF THE STATE FIRE MARSHAL 1207 Quarrier St, 2nd Floor

Charleston, WV 25301 www.firemarshal.wv.gov

To:

From:

Date:

Subject:

All WV Fire Departments

WV State Fire Marshal’s

Office January 12, 2018

2018 Updated Forms

In accordance with WV Code §8‐15‐8, §87‐6, and §87‐8, you will find enclosed the updated 2018 Certification and Disbursement Application for State Funds, a calendar detailing the timeline for submission of fire loss data (NFIRS Incident Reports), and the new Fire Department Self‐Evaluation Form to the WV State Fire Marshal’s Office. I would ask that you review the above referenced codes (statutes) to insure your understanding of them, since our reporting requirements to the State Treasurer’s office pertain to each of them.

Please return the 2018 Certification and Disbursement Application for State Funds by January 31, 2018 and return the Fire Department Self‐Evaluation forms by February 28, 2018.

Failure to return these completed and signed forms shall result in this office notifying the WV State Treasurer’s office that your department has not complied, which shall cause your department to be placed on the ineligible list for receiving allocation from the municipal pensions and protection fund and the Fire Protection Fund.

If you have questions, please feel free to contact our office at 304‐558‐2191 extension 53224 or 53227.

Sincerely,

Kenneth E. Tyree, Jr. State Fire Marshal

KT/cm

Phone: (304) 558-2191 Fax: (304) 558-2537

Department of Military Affairs and Public Safety Cabinet Secretary Jeff S. Sandy, CFE, CAMS

State Fire Marshal Kenneth E. Tyree, Jr.

OFFICE OF THE STATE FIRE MARSHAL 1207 Quarrier St, 2nd Floor

Charleston, WV 25301 www.firemarshal.wv.gov

Department Name:Zip:

Department Phone: Department Type: VOL PT-PD

ISO Rating:

Zip:

State: Zip:

FEIN TAX NUMBER:

City:President's Work Phone: President's Cell Phone:President's Home Address:

Chief's Email Address:Ass’t Chief’s Name: Ass’t Chief's Home Phone:8am-4pm Contact Person:

Do All Fire Dept Apparatus Have An Emergency Vehicle Permit? Yes No Do All Privately Owned Vehicles Using Lights And Sirens Have An EVP? Yes No

Substations? Yes How Many? ___ NoChief's Name:

FDID #: County:

Dept. Physical Address: Dept. Email Address:

Dept. Fax:

City:Mailing Address:

President's Email Address:

Total Number of ACTIVE Volunteer Members _______ Total Number of ACTIVE Paid Members (if any) ________

Contact Person's Phone:NFIRS Reporting Officer: NFIRS Rpt Officer's Phone:NFIRS Rpt Officer's Email: NFIRS Rpt Officer's Alternate Email:President's Name: President's Home Phone:

Chief's Home Phone:Chief's Work Phone: Chief's Cell Phone: Chief’s Home Address: City: State:

Year 2018 Certification and Disbursement Application For State Funds Insurance Premium Tax Money

Return this completed and signed application to this office no later than January 31, 2018.

ALL 2017 NFIRS REPORTS MUST BE SUBMITTED TO RECEIVE FUNDS!

Fire Department Data: (All Fields are required – Complete Front and Back) Please print legibly and provide signature on the back.

II. Fire Reporting:

§ 8‐15‐8a Eligibility for allocation from municipal pensions and protection fund and the Fire Protection Fund.(a) In order to be eligible to receive revenues allocated from the municipal pensions and protection fund or the FireProtection Fund, each volunteer or part volunteer fire company or department must meet the following requirements:

(1) Submit and maintain current submission of fire loss data to the State Fire Marshal;

To obtain more information about NFIRS 5.0, visit the website at www.nfirs.fema.gov, or contact the SFMO Fire Department Services Division at (304) 558‐2191, Ext. 53224 or by email at [email protected].

III. Membership:

§ 8‐15‐8a Eligibility for allocation from municipal pensions and protection fund and the Fire Protection Fund.

(2) Complete or be in the process of receiving firefighters training, including section one of the West Virginia University fire serviceextension or its equivalent. The fire company or department must have at least ten members certified as having completed thetraining or if a volunteer fire company or department has twenty or fewer members, fifty percent of the active volunteer membersmust have completed such training.

Total Number of Members: _______ Total Number of ACTIVE Members: _______

Total Number of Active Members with Fire Fighter I Certification: _______

IV. Statement:

I, _________________________________________, herewith certify that as of ________________ (Printed Name of Chief) (Appointed / Elected Date)

I have been duly appointed or elected as the Chief of this department and that this fire department or fire company complies with all Federal and State laws to the best of my knowledge. I am aware that by neglecting to submit any and all incident reports in a timely manner, my department may not be certified to receive state funding.

All required information contained in this application is complete, true and accurate.

Date: _______________ Fire Chief’s Signature: _______________________________________

Return this completed and signed application to:

WV State Fire Marshal’s Office Fire Department Services Division

1207 Quarrier St., 2nd Floor Charleston, WV 25301

No later than January 31, 2018.

Important Notice‐‐USFA Assistance to Firefighters’ Grants

The SFMO is working closely with FEMA to ensure FD compliance with grant funding requirements as they concern NFIRS. FEMA will be automatically notified each quarter of departments that are delinquent in submitting their incident reports. If your department fails to report consistently, including for the 12 month period after your USFA grant award begins, FEMA has assured us your department will be unable to close out your grant funding at the end of your award year. In extreme cases of reporting negligence, FEMA can take steps to freeze grant awards.

Calendar Year 2017

Calendar Year 2018

Calendar Year 2019

Calendar Year 2020

Calendar Year 2021

Calendar Year 2022

Calendar Year 2023

Fire Loss Data Submission Reporting Dates

CALENDAR YEARS 2017 THROUGH 2023

Fire Loss Data For

Quarter of: Fire Loss Data Submission Deadline Last Day of Grace Period

Jul, Aug, Sept 2016 Friday, December 30, 2016 Thursday, March 30, 2017 Oct, Nov, Dec 2016 Friday, March 31, 2017 Thursday, June 29, 2017 Jan, Feb, Mar 2017 Friday, June 30, 2017 Thursday, September 28, 2017 Apr, May, Jun 2017 Friday, September 29, 2017 Thursday, December 28, 2017


Jul, Aug, Sept 2018 Monday, December 31, 2018 Monday, April 01, 2019 Oct, Nov, Dec 2018 Friday, March 29, 2019 Thursday, June 27, 2019 Jan, Feb, Mar 2019 Friday, June 28, 2019 Thursday, September 26, 2019 Apr, May, Jun 2019 Monday, September 30, 2019 Monday, December 30, 2019

Jul, Aug, Sept 2019 Tuesday, December 31, 2019 Monday, March 30, 2020 Oct, Nov, Dec 2019 Tuesday, March 31, 2020 Monday, June 29, 2020 Jan, Feb, Mar 2020 Tuesday, June 30, 2020 Monday, September 28, 2020 Apr, May, Jun 2020 Wednesday, September 30, 2020 Tuesday, December 29, 2020

Jul, Aug, Sept 2020 Thursday, December 31, 2020 Wednesday, March 31, 2021 Oct, Nov, Dec 2020 Wednesday, March 31, 2021 Tuesday, June 29, 2021 Jan, Feb, Mar 2021 Wednesday, June 30, 2021 Tuesday, September 28, 2021 Apr, May, Jun 2021 Thursday, September 30, 2021 Wednesday, December 29, 2021

Jul, Aug, Sept 2021 Friday, December 30, 2022 Thursday, March 30, 2023 Oct, Nov, Dec 2021 Thursday, March 31, 2022 Wednesday, June 29, 2022 Jan, Feb, Mar 2022 Thursday, June 30, 2022 Wednesday, September 28, 2022 Apr, May, Jun 2022 Friday, September 30, 2022 Thursday, December 29, 2022


WV State Fire Marshal’s Office Fire Department Evaluation

DATE: CHIEF:

(Must be completed by Chief, Acting Chief, or legal designee from the local Fire Dept.)

FIRE DEPARTMENT

NAME: FDID: COUNTY:

ADDRESS:

MAILING ADDRESS STREET ADDRESS

CITY STATE ZIP CODEPHONE: FAX: TYPE: VOLUNTEER PART‐PAID PAIDGPS: LAT: LON: ISO RATING: DEPARTMENT FEIN No.:

ORGANIZATION

ON FILE: ART. INCORP. BY‐LAWS FIRE DISTRICT MUTUAL AID AGREEMENTS APP. MAINT. RECORDS MEETINGS: MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY EVERY WEEK EVERY TWO WEEKS OTHER TIME OF MEETINGNOTIFICATON: PAGER PHONE RADIO SIREN OTHER

COMPLIANCE

ADEQUATE HOUSING FOR APPARATUS? YES NO DETAILS:DOES YOUR DEPT. HAVE SUBSTATIONS? YES NO HOW MANY?NFIRS COMPLIANT? YES NO EVP COMPLIANT? YES NOAVERAGE NUMBER OF RUNS PER YEAR: ANNUAL SCBA FLOW TEST YES NO TESTING SCHEDULED? YES NOPERFORMED BY: SCHEDULED TESTING DATE:ANNUAL FIRE PUMP TEST YES NO SCHEDULED TESTING DATE:PERFORMED BY: ANNUAL HOSE TEST YES NO SCHEDULED TESTING DATE:PERFORMED BY: MAIN FIRE APPARATUS OPERATIONAL? YES NOWORKERS COMPENSATION YES NO EXPIRATION DATE:POLICY #: AGENT NAME:INSURANCE ON FIRE DEPARTMENT? YES NO EXPIRATION DATE:POLICY # : AGENT NAME:INSURANCE ON APPARATUS? EXPIRATION DATE:POLICY # : AGENT NAME:

FIRE DEPARTMENT EVALUATION – PAGE 2

MEMBERSHIP

TOTAL MEMBERS: TOTAL ACTIVE MEMBERS: ACTIVE MEMBERS W/ FF LEVEL 1: ACTIVE MEMBERS W. HAZMAT: ACTIVE MEMBERS W. FIRST AID/CPR: ALL OFFICERS FIRE OFFICER 1 YES NO NUMBER OF OFFICERS WITH TRAINING: ALL CHIEF OFFICERS FIRE OFFICER 2 YES NO NUMBER OF OFFICERS WITH TRAINING: IS THIS DEPARTMENT NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) COMPLIANT? YES NO NUMBER OF OFFICERS WITH TRAINING:

CONTACT INFORMATION

CHIEF’S NAME: CHIEF’S ADDRESS:

HOME: WORK: CELL:

CHIEF’S EMAIL:

ASST. CHIEF’S NAME: ASST. CHIEF’S ADDRESS:

HOME: WORK: CELL:

ASST. CHIEF’S EMAIL:

PRESIDENTS’S NAME: PRESIDENT’S ADDRESS:

HOME: WORK: CELL:

PRESIDENT’S EMAIL:

NFIRS REPORTING OFFICER: NFIRS REPORTING OFFICER EMAIL:

HOME: WORK: CELL:

NARRATIVE

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FIRE DEPARTMENT EVALUATION AERIAL

DATE:

FDID:

FIRE DEPT: COUNTY: CURRENT MOTOR VEHICLE INSPECTION STICKER: YES NO EXP. DATE: MAKE: MODEL: YEAR: EVP#: LICENSE: VIN: UNIT #: RADIO: YES NO N/A FUEL: DIESEL GASOLINEPUMP: YES NO N/A SIZE: BOOSTER TANK: YES NO N/A SIZE: DATE OF MOST RECENT PUMP TEST: DATE OF MOST RECENT AERIAL TEST: GENERATOR: YES NO N/A WATTS: TYPE: HYDRAULIC GASOLINE DIESEL PTO OTHER LIGHT PLANT: YES NO N/A WATTS: DECK GUN: YES NO N/A (MINIMUM 1,000 GPM)

REQUIRED EQUIPMENT: 800 FEET MINIMUM OF 2 1/2 IN. OR LARGER SUPPLY HOSE TESTED IN ACCORDANCE WITH SUBSECTION 6.10

(800 ft.) MIN.

YES NO

400 FEET MINIMUM OF 1 1/2 IN. TO 2 IN. ATTACK HOSE TESTED IN ACCORDANCE WITH SUBSECTION 6.10

(400 ft.) MIN.

YES NO

ONE OR MORE PERMANENTLY INSTALLED MONITORS WITH NOZZLES CAPABLE OF DISCHARGING 1000 GPM (4000 L/MIN) (2) MIN.

YES NO

FOUR LADDER BELTS MEETING THE REQUIREMENTS OF NFPA 1983, STANDARD ON LIFE SAFETY ROPE AND EQUIPMENT FOR EMERGENCY SERVICES (4) MIN.

YES NO

TWO PORTABLE HAND LIGHTS MOUNTED IN BRACKETS FASTENED TO THE APPARATUS (2) MIN. YES NO

ONE APPROVED DRY CHEMICAL PORTABLE FIRE EXTINGUISHER WITH A MINIMUM 80‐B:C RATING MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1) MIN.

YES NO

ONE FIRST AID KIT (1) MIN. YES NO

TWO OR MORE WHEEL CHOCKS, MOUNTED IN READILY ACCESSIBLE LOCATIONS, THAT TOGETHER WILL HOLD THE APPARATUS, WHEN LOADED TO ITS GVWR OR GCWR, ON A HARD SURFACE WITH A 20 PERCENT GRADE WITH THE TRANSMISSION IN NEUTRAL AND THE PARKING BRAKE RELEASED

(2) MIN. YES NO

ONE SELF‐CONTAINED BREATHING APPARATUS (SCBA) COMPLYING WITH NFPA 1981, FOR EACH ASSIGNED SEATING POSITION, MOUNTED IN BRACKETS FASTENED TO THE APPARATUS OR STORED IN CONTAINERS SUPPLIED BY THE SCBA MANUFACTURER

(1) MIN.,ONE PERSEAT

YES NO

ONE SPARE SCBA CYLINDER FOR EACH SCBA CARRIED, EACH MOUNTED IN A BRACKET FASTENED TO THE APPARATUS OR STORED IN A SPECIALLY DESIGNED STORAGE SPACE


YES NO

ONE TRAFFIC VEST FOR EACH SEATING POSITION, EACH VEST TO COMPLY WITH ANSI/ISEA 207, STANDARD FOR HIGH‐VISIBILITY PUBLIC SAFETY VESTS, AND HAVE A FIVE‐POINT BREAKAWAY FEATURE THAT INCLUDES TWO AT THE SHOULDERS, TWO AT THE SIDES, AND ONE AT THE FRONT

MIN. OF ONE PER SEAT

YES NO

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COMMENTS:

FIRE DEPARTMENT EVALUATION AUXILLARY VEHICLEDATE:

FDID:

FIRE DEPT: COUNTY:

CURRENT MOTOR VEHICLE INSPECTION STICKER: YES NO EXPIRATION DATE: VEHICLE:

MAKE: MODEL:

YEAR: EVP#: LICENSE:

VIN: UNIT:

RADIO: YES NO FUEL: DIESEL GASOLINE

CURRENT MOTOR VEHICLE INSPECTION STICKER: YES NO EXPIRATION DATE:

VEHICLE:

MAKE: MODEL:


VIN: UNIT:



VEHICLE:

MAKE: MODEL:


VIN: UNIT:



VEHICLE:

MAKE: MODEL:


VIN: UNIT:


UTILITY TASK VEHICLE MAKE: MODEL:

YEAR: LICENSE:

VIN: UNIT:


UTILITY TASK VEHICLE MAKE: MODEL:

YEAR: LICENSE:

VIN: UNIT:


UTILITY TASK VEHICLE VEHICLE:

MAKE: MODEL:

YEAR: LICENSE:

VIN: UNIT:


BOAT MAKE: MODEL:

YEAR: LICENSE:

UNIT:


BOAT MAKE: MODEL:

YEAR: LICENSE:

UNIT:


BOAT MAKE: MODEL:

YEAR: LICENSE:

UNIT:


FIRE DEPARTMENT EVALUATION ENGINE/PUMPER

DATE: FDID:


REQUIRED EQUIPMENT:800 FEET MINIMUM OF 2 1/2 IN. OR LARGER SUPPLY HOSE SUBSECTION 6.10 (800 ft.) MIN.

YES NO

400 FEET MINIMUM OF 1 1/2 IN. TO 2 IN. ATTACK HOSE (400 ft.) MIN. YES NO

ONE HANDLINE NOZZLE, 200 GPM (750 L/MIN) (1) MIN. YES NO

TWO HANDLINE NOZZLES, 95 GPM (360 L/MIN) (2) MIN. YES NO

14 FT EXTENSION LADDER (1) MIN. YES NO

24 FT EXTENSION LADDER (1) MIN. YES NO

TWO PIKE POLE OR EQUIVALENT, MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (2) MIN. YES NO

ONE 6 LB (2.7 KG) FLATHEAD OR PICKHEAD AXE MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1) YES NO

ONE 6 LB (2.7 KG) PICKHEAD AXE MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1) YES NO

TWO PORTABLE HAND LIGHTS MOUNTED IN BRACKETS FASTENED TO THE APPARATUS (2) YES NO

ONE APPROVED DRY CHEMICAL PORTABLE FIRE EXTINGUISHER WITH A MINIMUM 80‐B:C RATING MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1)

YES NO

ONE FIRST AID KIT (1) YES NO


(2) MIN. YES NO

ONE SELF‐CONTAINED BREATHING APPARATUS (SCBA) COMPLYING WITH NFPA 1981, FOR EACH ASSIGNED SEATING POSITION, BUT NOT FEWER THAN FOUR, MOUNTED IN BRACKETS FASTENED TO THE APPARATUS OR STORED IN CONTAINERS SUPPLIED BY THE SCBA MANUFACTURER

(1) MIN.PER SEAT

YES NO


(1) MIN.PER SEAT

YES NO



YES NO

of 2

FIRE DEPARTMENT EVALUATION MINI PUMPER/INITIAL ATTACK UNIT

DATE:

FDID:


REQUIRED EQUIPMENT:

300 FEET MINIMUM OF 2 1/2 IN. OR LARGER SUPPLY HOSE (300 ft.) MIN. YES NO

400 FEET MINIMUM OF 1 1/2 IN. TO 2 IN. ATTACK (400 ft.) MIN. YES NO

TWO HANDLINE NOZZLES, 95 GPM (360 L/MIN) MINIMUM (2) MIN. YES NO

TWO PORTABLE HAND LIGHTS MOUNTED IN BRACKETS FASTENED TO THE APPARATUS (2) YES NO

ONE APPROVED DRY CHEMICAL PORTABLE FIRE EXTINGUISHER WITH A MINIMUM 80‐B:C RATING MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1)

YES NO

ONE FIRST AID KIT (1) YES NO


(2) MIN. YES NO



YES NO



YES NO



YES NO

of 2

COMMENTS:

of 2

FIRE DEPARTMENT EVALUATION QUINT

DATE:

FDID:


REQUIRED EQUIPMENT:300 FEET MINIMUM OF 2 1/2 IN. OR LARGER SUPPLY HOSE TESTED IN ACCORDANCE WITH SUBSECTION 6.10

(300 ft.) MIN. YES NO

400 FEET MINIMUM OF 1 1/2 IN. TO 2 IN. ATTACK HOSE TESTED (400 ft.) MIN. YES NO



FOUR LADDER BELTS MEETING THE REQUIREMENTS OF NFPA 1983, STANDARD ON LIFE SAFETY ROPE AND EQUIPMENT FOR EMERGENCY SERVICES (4) MIN. YES NO



YES NO



(2) MIN. YES NO



YES NO



YES NO



YES NO

of 2

COMMENTS:

FIRE DEPARTMENT EVALUATION SERVICE TRUCK

DATE:

FDID:

FIRE DEPT: COUNTY:


MAKE: MODEL:


VIN: UNIT:

RADIO: YES NO N/A FUEL: DIESEL GASOLINE

GENERATOR: YES NO N/A WATTS:

TYPE: HYDRAULIC GASOLINE DIESEL PTO OTHER

LIGHT PLANT: YES NO N/A WATTS:

REQUIRED EQUIPMENT:TWO PORTABLE HAND LIGHTS MOUNTED IN BRACKETS FASTENED TO THE APPARATUS (2) MIN. YES NO


YES NO



(2) MIN. YES NO



YES NO



YES NO



YES NO

COMMENTS:

of 2

FIRE DEPARTMENT EVALUATION TANKER

DATE:

FDID:

FIRE DEPT: COUNTY: CURRENT MOTOR VEHICLE INSPECTION STICKER: YES NO EXP. DATE: MAKE: MODEL: YEAR: EVP#: LICENSE: VIN: UNIT #: RADIO: YES NO N/A FUEL: DIESEL GASOLINEPUMP: YES NO N/A SIZE: BOOSTER TANK: YES NO N/A SIZE: DATE OF MOST RECENT PUMP TEST: GENERATOR: YES NO N/A WATTS: TYPE: HYDRAULIC GASOLINE DIESEL PTO OTHER LIGHT PLANT: YES NO N/A WATTS: DECK GUN: YES NO N/A (MINIMUM 1,000 GPM)

REQUIRED EQUIPMENT:200 FEET MINIMUM OF 2 1/2 IN. OR LARGER SUPPLY HOSE TESTED IN ACCORDANCE WITH SUBSECTION 6.10

(200 ft.) MIN. YES NO

400 FEET MINIMUM OF 1 1/2 IN. TO 2 IN. ATTACK HOSE TESTED (400 ft.) MIN. YES NO




ONE APPROVED DRY CHEMICAL PORTABLE FIRE EXTINGUISHER WITH A MINIMUM 80‐B:C RATING MOUNTED IN A BRACKET FASTENED TO THE APPARATUS (1) MIN. YES NO



(2) MIN. YES NO


MIN., ONE PER SEAT YES NO


MIN., ONE PER SEAT YES NO


MIN., OF ONE PER SEAT

YES NO

of 2

MEMO:

2018 Evaluation Cover Letter2018 Funding Application - SubmittableCALENDARAdmin Evaluation Form - SubmittableAerial Evaluation Form - SubmittableAuxiliary Vehicle Evaluation Form - SubmittableEngine Pumper Evaluation Form - SubmittableMini Pumper Evaluation Form - SubmittableQuint Evaluation Form - SubmittableService Truck Evaluation Form - SubmittableTanker Evaluation Form - Submittable

aMailing Address: aCity: aZip: aDept Phys ca Address: aDept Ema Address: aDepartment Phone: aDept Fax: aCheck Box2: OffaCheck Box1: OffaFE I N TAX NUMBER: aunteer Members: af any: aCheck Box3: OffaCheck Box4: OffaCheck Box5: OffaCheck Box6: OffaISO Rat ng: aText1: aCheck Box7: OffaCheck Box8: OffaChief s Name: aCh ef s Home Phone: aChief s Work Phone: aCh ef s Ce Phone: aChiefs Home Address: aCity_2: aState: aZip_2: aCh efs Ema Address: aAsst Ch efs Name: aAsst Ch ef s Home Phone: a8am4pm Contact Person: aContact Persons Phone: aNF I RS Report ng Off cer: aNF I RS Rpt Off cers Phone: aNF I RS Rpt Officer s Ema: aText3: aPres dent s Name: aPresident s Home Phone: aPres dent s Work Phone: aPres dent s Ce Phone: aPres dent s Home Address: aCity_3: aState_2: aZ p: aPres dent s Ema Address: aTotal Number of Members: aTotal Number of ACTIVE Members: aTotal Number of Active Members with Fire Fighter I Certification: aI: aText4: aText5: bText10: bText9: bText4: bText5: bCITY: bSTATE: bZIP 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