department of medicine clinician educator portfolio workshop · 2016-12-09 · clinical...

Department of Medicine Clinician Educator Portfolio

Workshop

Presented by: The Office of Faculty Development

March 29, 2016

Department of Medicine Office of Faculty Development

Welcome and Overview

The Office of Faculty Development Department of Medicine 314-454-8960

http://ofd.wustl.edu


CEP Workshop Agenda

Introduction – Office of Faculty Development (OFD) WU CV and CEP –

• What’s the difference? • Appointments & Promotion

CEP Components

CEP Small Group Discussion and Review


Office of Faculty Development Department of Internal Medicine

Mission Provide DOM faculty with guidance

& resources that foster professional and personal development to achieve academic and clinical excellence in a supportive environment.


Academic Career Pace?


Keep Track of Your Activities • NIH Biosketch • Curriculum Vitae (CV) • Clinician Educator Portfolio (CEP) • Other Support • Trainee Tables • Pertinent records of effort: lectures, teaching, clinical

time, administrative, service • Community activities • Scholarship, Research projects, abstracts and papers • Honors and awards • This is your “portfolio”


Interact With Mentors & Bosses • Update them regularly • Show them data, progress, goals & objectives, productivity • Don’t be shy, come with agenda and questions, lists • Foster regular performance goals & appraisals • Solicit feedback • Do self appraisals & ask for feedback • Make sure your goals and theirs align • Assess your top priorities vs how you actually spend time


Promotions Process

• Division Chief & Department Chair review all faculty annually • Portfolio: CV, CEP, letters, manuscripts • Pillars of Excellence: research, clinical, education • APGAR document criteria w/ Departmental view • Internal departmental review committee • Ad Hoc Committee (no DOM members, 4-6 Dept Chairs, 2-3

senior faculty reps) • Executive Faculty Review • WU Board Review


2009 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2019

Today

End Year 10 6/30/2019

Promotion 7/1/2018

End Year 8 6/30/2017

End Year 7 6/30/2016

Hire Date 10/1/2009

Start of Tenure Clock

7/1/2009

Promotion paperwork to Chair's Office 2/1/2017 - 3/1/2017

Board of Trustees Meeting 3/1/2018 - 3/31/2018

Terminal Letter (if necessary) 3/1/2018 - 3/31/2018


Packet Processing Timeline

Division Begins

Processing Packet

?? Division Packet is complete

??

Division Submits

Packet to Chairman’s

office

1 week

Department Chairman Approval

1-3 weeks Division

Chiefs Approval

2-4 months Ad Hoc

Committee Approval

1-4 months Executive Faculty

Approval

Tenure Only Board of Trustees

Packet is reviewed for proper format and

content

1 week

1 -4 months

Division makes decision to hire new faculty member or promote

existing faculty member Should start collecting documents immediately


Chairman’s Approval • All documents presented should be in presentation-

ready form.

• Proper spelling, grammar, punctuation and formatting should be used.

• Packet will be reviewed prior to being sent to committee.


Curriculum Vitae

• All faculty members must have a comprehensive curriculum vitae in the Washington University format o http://ofd.dom.wustl.edu/appointments-and-promotions/cv-guidelines-

and-format.html

• Do not need to force outline format with numbers and letters that waste space and make narrow text columns!

Please refer to the CV format handout in your folder


Clinician Educator Portfolio • Required for all faculty members on the clinician track • Supplement to CV that is a detailed compilation of clinical,

educational, and community service activities

• Showcases the quality and extent of clinical expertise, educational scholarship, and other areas not covered in the traditional CV making this body of work peer reviewable

• Should not duplicate the CV (especially publications), but

content should be consistent


Clinician Educator Portfolio • “Real time” document • Can be used as a tool for strategic career planning and

development • Personal mission statement • Career goals and objectives • Long term strategic plan • Personal theory of teaching and learning

o https://facultyaffairs.wusm.wustl.edu/NewFac/Pages/ClinicalEducatorPortfolio.aspx

o http://ofd.dom.wustl.edu/clinical-educator-portfolio.html


CV and CEP Formatting CV – • Use WUSM format –

• http://ofd.wustl.edu/appointments-and-promotions/cv-guidelines-and-format.html

• Include a photo headshot in right upper-hand corner of first page.

• Use ½ inch margins, 12 pt font. • Lists in chronological order, oldest to

newest. • Provide dates • Don’t use your SSN on your CV or

related paperwork • If a section doesn’t apply to you, delete

the heading.

CEP – • Format –

• http://ofd.wustl.edu/clinical-educator-portfolio.html

• Avoid numbered lists of item or numbered outline

• Use ½ inch margins • Don’t repeat demographic info

included in the CV. • Content should be listed in chronological

order and be consistent with content of CV. • Be concise, but give as much detail as

necessary. • Keep track of all you do. • Keep your CEP updated in “real time”

http://ofd.wustl.edu/clinical-educator-portfolio.html

http://ofd.wustl.edu/clinical-educator-portfolio.html


Clinician Educator Portfolio Components

• Clinical contributions

• Educational Contributions

• Community service contributions


Clinical Contributions

Summaries of ongoing clinical activities

Describe all inpatient and outpatient clinical activities including:

• Location (BJH, CAM, outreach)

• Type of service Inpatient, consult service, and general ward attending

• Time on service Weeks or months per year, quarter, etc.

• Responsibilities Describe what you do in terms that a non-clinical person

would understand



Development of methods to improve quality and efficiency of clinical care

Describe the area of need and what was developed • Documentation guidelines for your area • Outreach clinics • Policy and procedure development • Involvement in QI initiatives (document change,

evaluation, updates)

Who was involved in the development (solo, panel, team) and target audience



Involvement in Clinical Trials Trials or Grants

• Include only trials related to patient-oriented research

• List trial name and time period • Do not include budget information • Describe your role in the trial • May include relevant industry sponsored trials • Non-governmental granting agencies



Clinical administrative responsibilities

• Clinical director of an area, e.g., heart station

• Fellowship or residency training program • PA or NP oversight in your division • Brief description including your role,

responsibilities, activities, time commitment, etc.



Original Contributions to Medical Literature • DO NOT duplicate CV • May indicate “See CV” • Include non-traditional publications – online

submissions, non-peer reviewed journals • Educational pamphlets CDs, or DVDs for health

professionals (not lay literature) • Number Chronologically from oldest to newest • Bold your name



• Medical student feedback from inpatient rotations goes to your division director on an annual basis

• Resident and fellow feedback if available • Faculty Practice Plan survey data (online at

http://fpp.wusm/wustl.edu/) • Feedback from families (selective) • Consider having someone write a summary of

available objective data

Feedback


Educational Contributions

Didactic Teaching Sessions • Indicate your role - course master, lecturer, small group leader

• Describe courses, lectures, symposia, panels

• Indicate target audience and number impacted – medical students,

residents, fellows, PT/OT students, nursing groups

• Time commitment - number of hours per week, month, or year

• Don’t undervalue yourself – even if it’s the same talk, it has value



New Courses or Lectures • Describe purpose of course and gap filled

• Target audience

• Coursemaster. “Introduction to Newborn Medicine”.

WUMS-I Selective The purpose of this 10 hour course is to provide an

introduction into newborn medicine not otherwise offered in the first year curriculum. Students review functional organ system development and correlate normal physiology with pathologic condition in newborn infants.



New Handouts or Other Guides for Trainees

• Handouts, slides, syllabi or other guides

• Include enduring material o e.g. – “10 Minute Neuro Consult” for 3rd year

medical students on internal medicine rotation



Curriculum Development • Describe course content New course Description of changes made to existing course

• Target audience Resident rotations, electives, student interest groups,

clerkships

• Time commitment



Development of New Methods of Education

• Simulation Modules • Assessment tools developed Such as exam questions, checklists, objective structured

clinical examination “Three Minute Daily Feedback” Form for medical

student evaluation – I developed a daily evaluation form to help pediatric hospitalists provide regular constructive feedback to third year medical students participating in the Progress West Pediatric Clerkship.



Mentoring Trainees: Graduate Students, Fellows, Medical Students, Residents for

Whom Mentorship Was Provided • List name of mentee, time-period, activity • Should include current position of mentees who have

completed mentorship period • Briefly describe type of mentorship provided graduate and medical students, residents, fellows, other

faculty career development one-on-one training in particular area of expertise



Development or participation in CME Courses

Include conferences, workshops, seminars, grand rounds • List course name, role (chair, lecturer),

topic, location, date • List chronologically by year (oldest to most

recent)



Feedback & Honors/Awards • May include course evaluations

e.g., letter from dean of medical education or coursemaster with summary of evaluation scores

• Awards and recognition for educational excellence • Medical School or other grants

2008-2010 Loeb Teaching Fellowship, Washington University School of Medicine and Barnes-Jewish Hospital

2011 Distinguished Service Teaching Award, Washington University School of Medicine

Clinical Lecturer of the Year Award, Washington University School of Medicine

Clerkship Director of the Year, Washington University School of Medicine



Lay Literature

• Include relevant articles, pamphlets, DVDs, online content geared toward lay audience


Community Service Contributions

Participation in Department, School of Medicine, University, Hospital Committees/Activities

• Pursue leadership opportunities

• Make specific contributions

• Describe committee/activity and your role

• Time commitment



Participation in Local, Regional, National Committees

• Pursue leadership, utilize for networking & career development

• Describe committee and your role

• Time commitment

• May include participation on editorial boards, manuscripts review, grant review



Media Activities

• Include radio, TV, and newspaper interviews

• Include medical school or hospital public relations community outreach events e.g. – lecture on your topic of expertise at

WUSM-sponsored women’s health evening symposium



Traditional CV • Clerkship Directors

in Internal Medicine, 2001-present

CEP • Clerkship Directors in Internal

Medicine CDIM is a specialty organization

representing departments of internal medicine at medical schools and teaching hospitals in the United States and Canada.

2001-2004 Education Committee 2005-2007 Vice-chair Curriculum

Committee, Councilor 2007-2009 Treasurer 2009-2010 President-Elect 2010-present President

Example - Community Service Contributions



Other • Any relevant and unique clinical or

educational contribution that is not included in the CV or elsewhere in this document


SUMMARY • APGAR document http://ofd.wustl.edu/appointments-and-

promotions.html

• WU Curriculum Vitae Format http://ofd.wustl.edu/curriculum-vitae-wusm-

format.html

• Clinician Educator Portfolio http://ofd.dom.wustl.edu/clinical-educator-

portfolio.html


Thank You! Please take a few minutes to fill out your

workshop evaluation

• The Office of Faculty Development • Department of Medicine

• Washington University School of Medicine • 660 South Euclid, Campus Box 8051

• : 314-454-8960 • Fax: 314-454-8279

• WEB: http://ofd.wustl.edu

department of medicine clinician educator portfolio workshop · 2016-12-09 · clinical...

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