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Department of Medicine Clinical Educator Portfolio
Workshop
Presented by: The Office of Faculty Development
October 28, 2015
Department of Medicine Office of Faculty Development
Welcome and Overview
The Office of Faculty Development Department of Medicine 314-454-8960
http://ofd.wustl.edu
Department of Medicine Office of Faculty Development
CEP Workshop Agenda
Introduction – Dr. Mario Castro • Office of Faculty Development (OFD)
WU CV and CEP – Dr. Vicky Fraser
• What’s the difference? • Appointments & Promotion
Small Group Discussion & CEP Review
Department of Medicine Office of Faculty Development
Office of Faculty Development Department of Internal Medicine
Mission Provide DOM faculty with guidance
& resources that foster professional and personal development to achieve academic and clinical excellence in a supportive environment.
Department of Medicine Office of Faculty Development
Academic Career Pace?
Department of Medicine Office of Faculty Development
Keep Track of Your Activities • NIH Biosketch • Curriculum Vitae (CV) • Clinician Educator Portfolio (CEP) • Other Support • Trainee Tables • Pertinent records of effort: lectures, teaching, clinical
time, administrative, service • Community activities • Scholarship, Research projects, abstracts and papers • Honors and awards • This is your “portfolio”
Department of Medicine Office of Faculty Development
Department of Medicine Office of Faculty Development
Interact With Mentors & Bosses • Update them regularly • Show them data, progress, goals & objectives, productivity • Don’t be shy, come with agenda and questions, lists • Foster regular performance goals & appraisals • Solicit feedback • Do self appraisals & ask for feedback • Make sure your goals and theirs align • Assess your top priorities vs how you actually spend time
Department of Medicine Office of Faculty Development
Promotions Process
• Division Chief & Department Chair review all faculty annually • Portfolio: CV, CEP, letters, manuscripts • Pillars of Excellence: research, clinical, education • APGAR document criteria w/ Departmental view • Internal departmental review committee • Ad Hoc Committee (no DOM members, 4-6 Dept Chairs, 2-3
senior faculty reps) • Executive Faculty Review • WU Board Review
Department of Medicine Office of Faculty Development
2009 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2019
Today
End Year 10 6/30/2019
Promotion 7/1/2018
End Year 8 6/30/2017
End Year 7 6/30/2016
Hire Date 10/1/2009
Start of Tenure Clock
7/1/2009
Promotion paperwork to Chair's Office 2/1/2017 - 3/1/2017
Board of Trustees Meeting 3/1/2018 - 3/31/2018
Terminal Letter (if necessary) 3/1/2018 - 3/31/2018
Department of Medicine Office of Faculty Development
Packet Processing Timeline
Division Begins
Processing Packet
?? Division Packet is complete
??
Division Submits
Packet to Chairman’s
office
1 week
Department Chairman Approval
1-3 weeks Division
Chiefs Approval
2-4 months Ad Hoc
Committee Approval
1-4 months Executive Faculty
Approval
Tenure Only Board of Trustees
Packet is reviewed for proper format and
content
1 week
1 -4 months
Division makes decision to hire new faculty member or promote
existing faculty member Should start collecting documents immediately
Department of Medicine Office of Faculty Development
Chairman’s Approval • All documents presented should be in presentation-
ready form.
• Proper spelling, grammar, punctuation and formatting should be used.
• Packet will be reviewed prior to being sent to committee.
Department of Medicine Office of Faculty Development
Curriculum Vitae • All faculty members must have a comprehensive curriculum vitae in the
Washington University format
o https://facultyaffairs.wustl.edu.edu/ApptPromo/Pages/CurriculumVitaeWUSMFormat.aspx
o http://ofd.dom.wustl.edu/appointments-and-promotions/cv-guidelines-and-format.html
• Do not need to force outline format with numbers and letters that waste
space and make narrow text columns!
Please refer to the CV format handout in your folder
Department of Medicine Office of Faculty Development
Department of Medicine Office of Faculty Development
Department of Medicine Office of Faculty Development
Clinical Educator Portfolio • Required for all faculty members on the clinician track • Supplement to CV that is a detailed compilation of clinical,
educational, and community service activities
• Showcases the quality and extent of clinical expertise, educational scholarship, and other areas not covered in the traditional CV making this body of work peer reviewable
• Should not duplicate the CV (especially publications), but
content should be consistent
Department of Medicine Office of Faculty Development
Clinical Educator Portfolio • “Real time” document • Can be used as a tool for strategic career planning and
development • Personal mission statement • Career goals and objectives • Long term strategic plan • Personal theory of teaching and learning
o https://facultyaffairs.wusm.wustl.edu/NewFac/Pages/ClinicalEducatorPortfolio.aspx
o http://ofd.dom.wustl.edu/clinical-educator-portfolio.html
Department of Medicine Office of Faculty Development
Department of Medicine Office of Faculty Development
Department of Medicine Office of Faculty Development
CV and CEP Formatting CV – • Use WUSM format –
• http://ofd.wustl.edu/appointments-and-promotions/cv-guidelines-and-format.html
• Include a photo headshot in right upper-hand corner of first page.
• Use ½ inch margins, 12 pt font. • Lists in chronological order, oldest to
newest. • Provide dates • Don’t use your SSN on your CV or
related paperwork • If a section doesn’t apply to you, delete
the heading.
CEP – • Format –
• http://ofd.wustl.edu/clinical-educator-portfolio.html
• Avoid numbered lists of item or numbered outline
• Use ½ inch margins • Don’t repeat demographic info
included in the CV. • Content should be listed in chronological
order and be consistent with content of CV. • Be concise, but give as much detail as
necessary. • Keep track of all you do. • Keep your CEP updated in “real time”
Department of Medicine Office of Faculty Development
Clinical Educator Portfolio Components
• Clinical contributions
• Educational Contributions
• Community service contributions
Department of Medicine Office of Faculty Development
Clinical Contributions
Summaries of ongoing clinical activities
Describe all inpatient and outpatient clinical activities including:
• Location (BJH, CAM, outreach)
• Type of service Inpatient, consult service, and general ward attending
• Time on service Weeks or months per year, quarter, etc.
• Responsibilities Describe what you do in terms that a non-clinical person
would understand
Department of Medicine Office of Faculty Development
Clinical Contributions
Development of methods to improve quality and efficiency of clinical care
Describe the area of need and what was developed • Documentation guidelines for your area • Outreach clinics • Policy and procedure development • Involvement in QI initiatives (document change,
evaluation, updates)
Who was involved in the development (solo, panel, team) and target audience
Department of Medicine Office of Faculty Development
Clinical Contributions
Involvement in Clinical Trials Trials or Grants
• Include only trials related to patient-oriented research
• List trial name and time period • Do not include budget information • Describe your role in the trial • May include relevant industry sponsored trials • Non-governmental granting agencies
Department of Medicine Office of Faculty Development
Clinical Contributions
Clinical administrative responsibilities
• Clinical director of an area, e.g., heart station
• Fellowship or residency training program • PA or NP oversight in your division • Brief description including your role,
responsibilities, activities, time commitment, etc.
Department of Medicine Office of Faculty Development
Clinical Contributions
Original Contributions to Medical Literature • DO NOT duplicate CV • May indicate “See CV” • Include non-traditional publications – online
submissions, non-peer reviewed journals • Educational pamphlets CDs, or DVDs for health
professionals (not lay literature) • Number Chronologically from oldest to newest • Bold your name
Department of Medicine Office of Faculty Development
Clinical Contributions
• Medical student feedback from inpatient rotations goes to your division director on an annual basis
• Resident and fellow feedback if available • Faculty Practice Plan survey date (online at
http://fpp.wusm/wustl.edu/) • Feedback from families (selective) • Consider having someone write a summary of
available objective data
Feedback
Department of Medicine Office of Faculty Development
Educational Contributions
Didactic Teaching Sessions • Indicate your role - course master, lecturer, small group leader
• Describe courses, lectures, symposia, panels
• Indicate target audience and number impacted – medical students,
residents, fellows, PT/OT students, nursing groups
• Time commitment - number of hours per week, month, or year
• Don’t undervalue yourself – even if it’s the same talk, it has value
Department of Medicine Office of Faculty Development
Educational Contributions
New Courses or Lectures • Describe purpose of course and gap filled
• Target audience
• Coursemaster. “Introduction to Newborn Medicine”.
WUMS-I Selective The purpose of this 10 hour course is to provide an
introduction into newborn medicine not otherwise offered in the first year curriculum. Students review functional organ system development and correlate normal physiology with pathologic condition in newborn infants.
Department of Medicine Office of Faculty Development
Educational Contributions
New Handouts or Other Guides for Trainees
• Handouts, slides, syllabi or other guides
• Include enduring material o e.g. – “10 Minute Neuro Consult” for 3rd year
medical students on internal medicine rotation
Department of Medicine Office of Faculty Development
Educational Contributions
Curriculum Development • Describe course content New course Description of changes made to existing course
• Target audience Resident rotations, electives, student interest groups,
clerkships
• Time commitment
Department of Medicine Office of Faculty Development
Educational Contributions
Development of New Methods of Education
• Simulation Modules • Assessment tools developed Such as exam questions, checklists, objective structured
clinical examination “Three Minute Daily Feedback” Form for medical
student evaluation – I developed a daily evaluation form to help pediatric hospitalists provide regular constructive feedback to third year medical students participating in the Progress West Pediatric Clerkship.
Department of Medicine Office of Faculty Development
Educational Contributions
Mentoring Trainees: Graduate Students, Fellows, Medical Students, Residents for
Whom Mentorship Was Provided • List name of mentee, time-period, activity • Should include current position of mentees who have
completed mentorship period • Briefly describe type of mentorship provided graduate and medical students, residents, fellows, other
faculty career development one-on-one training in particular area of expertise
Department of Medicine Office of Faculty Development
Educational Contributions
Development or participation in CME Courses
Include conferences, workshops, seminars, grand rounds • List course name, role (chair, lecturer),
topic, location, date • List chronologically by year (oldest to most
recent)
Department of Medicine Office of Faculty Development
Educational Contributions
Feedback & Honors/Awards • May include course evaluations
e.g., letter from dean of medical education or coursemaster with summary of evaluation scores
• Awards and recognition for educational excellence • Medical School or other grants
2008-2010 Loeb Teaching Fellowship, Washington University School of Medicine and Barnes-Jewish Hospital
2011 Distinguished Service Teaching Award, Washington University School of Medicine
Clinical Lecturer of the Year Award, Washington University School of Medicine
Clerkship Director of the Year, Washington University School of Medicine
Department of Medicine Office of Faculty Development
Educational Contributions
Lay Literature
• Include relevant articles, pamphlets, DVDs, online content geared toward lay audience
Department of Medicine Office of Faculty Development
Community Service Contributions
Participation in Department, School of Medicine, University, Hospital Committees/Activities
• Pursue leadership opportunities
• Make specific contributions
• Describe committee/activity and your role
• Time commitment
Department of Medicine Office of Faculty Development
Community Service Contributions
Participation in Local, Regional, National Committees
• Pursue leadership, utilize for networking & career development
• Describe committee and your role
• Time commitment
• May include participation on editorial boards, manuscripts review, grant review
Department of Medicine Office of Faculty Development
Community Service Contributions
Media Activities
• Include radio, TV, and newspaper interviews
• Include medical school or hospital public relations community outreach events e.g. – lecture on your topic of expertise at
WUSM-sponsored women’s health evening symposium
Department of Medicine Office of Faculty Development
Community Service Contributions
Traditional CV • Clerkship Directors
in Internal Medicine, 2001-present
CEP • Clerkship Directors in Internal
Medicine CDIM is a specialty organization
representing departments of internal medicine at medical schools and teaching hospitals in the United States and Canada.
2001-2004 Education Committee 2005-2007 Vice-chair Curriculum
Committee, Councilor 2007-2009 Treasurer 2009-2010 President-Elect 2010-present President
Example - Community Service Contributions
Department of Medicine Office of Faculty Development
Community Service Contributions
Other • Any relevant and unique clinical or
educational contribution that is not included in the CV or elsewhere in this document
Department of Medicine Office of Faculty Development
SUMMARY • APGAR document http://ofd.wustl.edu/appointments-and-
promotions.html
• WU Curriculum Vitae Format http://ofd.wustl.edu/curriculum-vitae-wusm-
format.html
• Clinical Educator Portfolio http://ofd.dom.wustl.edu/clinical-educator-
portfolio.html
Department of Medicine Office of Faculty Development
Thank You! Please take a few minutes to fill out your
workshop evaluation
• The Office of Faculty Development • Department of Medicine
• Washington University School of Medicine • 660 South Euclid, Campus Box 8051
• : 314-454-8960 • Fax: 314-454-8279
• WEB: http://ofd.wustl.edu