Department of General Services

Procurement DivisionJuly 11, 2007

Calendar of Events/Update on Collaboration

Conferences Eric Mandell To view events, please click on link below:http://www.pd.dgs.ca.gov/recipro/events.htm

State of California Purchase Card

“CAL-Card”www.pd.dgs.ca.gov/calcar

d

What is New?• Transition to Access Online

• Use for LPAs

• Benefits

• Rebates

• Website

• Access Online

• Training-Access Online

• Training-Department of General Services

Workshops

Transition• All agencies will be transitioned to the new

US Bank, TSYS system/Access Online

• The transition schedule is located on the CAL-Card website

• US Bank will contact your agency 30 days prior to your transition date

• Agencies will be issued new cards

Leveraged Procurement Agreements

• Complete all required documentation when using an LPA

• Use the CAL-Card as a payment mechanism

• Using the CAL-Card for LPAs will increase your average transaction and volume sales rebates

New Contract Benefits• Access Online Program

– Agencies may download all billing documents the day after cycle date; increasing potential for higher Prompt Payment Rebate

Rebates

– Prompt Payment through 45th day from cycle date

– Average Transaction

– Volume Sales

• Rebates are calculated quarterly and paid by the 50th day from quarter end date

Rebates• Average Transaction Rebate

Total Sales/Number of Transactions X .75 Example: $500,000/2500 X .75 = $150.00

Volume Sales Rebate Total Sales X .00393

Example: $500,0000 X .00393 = $1,965.00 Prompt Payment Rebate

(45 - # of Days to Pay) ÷ 45 X .0045 X Invoice Amount Example: (45 days-3 days) ÷ 45 X .0045 X

$500,000 = $2,115.00

Rebates to Agencies

• Rebates earned for quarter January 1, 2007 to March 31, 2007:

– Average Transaction--$326,121

– Volume Sales--$513,844

– Prompt Payment--$66,392.00

• Total rebates paid to agencies--

$906,357

CAL-Card Websitewww.pd.dgs.ca.gov/cal

card• Provides the most current CAL-Card

program information

• Valuable tool for program management

• “Bulletin Board”– Agencies may subscribe to the

website by entering an email address– As new information is added agencies

will be notified by email

Access Online• Cardholder statements and Corporate

Account Summary (Invoice) are available for download day after cycle date

• All program management reports are available for download

• Agencies may have US Bank “turn off” paper report sent via US Mail

• All account maintenance will be done online; no paper forms

Access Online Training• Link to U.S. Bank Access Online training

schedule from the CAL-Card website, click on “Training Information”

• US Bank provides three training methods for Access Online functionality: – Web based training (wbt)– Web conference training – “Hands On” Computer lab

Department of General Services Training

• Program workshops

• Workshop training schedule and registration on CAL-Card Website– West Sacramento training workshops

in February, April, June, August, and October 2007

• Training tools provided via website– Guidebooks– PowerPoint presentations

Questions ?

CAL-Card website: www.pd.dgs.ca.gov/calcard

Helen GonzalesCAL-Card Contract Administrator

helen.gonzales@dgs.ca.gov(916) 375-4579

orcalcard@dgs.ca.gov

CMAS Update

Walter Saborio

Procurement Division

• California Multiple Award Schedules (CMAS)

CMAS

•Non-IT Service Reviews (Over $50K)

•Now Reviewed in CMAS

CMAS

•Review Non-IT Requirements Check List•Handouthttp://www.pd.dgs.ca.gov/cmas/

ReqPONon-ITServover$50,000.html

CMAS

Request for Offer (RFO)•Choose Your Words

Carefully–Handout

http://www.pd.dgs.ca.gov/deleg/PAMchapter06.htm#6a31

CMAS

Documentation•Best Value Determination

Worksheet–Handout

http://www.documents.dgs.ca.gov/pd/delegations/bestvalwrksht.doc

CMAS

Other CMAS Changes•FAQshttp://www.pd.dgs.ca.gov/cmas/

default.htm

CMAS

Questions ??

Break

SABRC

Mark Umfress

• 11 SABRC Categories– Paper products– Printing and Writing paper– Mulch, Compost, and Cocompost– Glass– Lubricating Oils– Plastic products– Paint– Antifreeze– Tires– Tire-derived products– Metal

State Agency Buy Recycled Campaign

Certification

http://www.ciwmb.ca.gov/BuyRecycled/StateAgency/Forms/CIWMB074.doc

SABRC Certification Options

OSDS

On-Line Certification – Robin Borden

Annual Contracting Reports – Ron Wright

DVBE Incentive Regulations – Gloria Anderson

Annual Consolidated Report Due Date

• August 1, 2007 Due date for the annual consolidated report. The report must include the following:– Cover Letter– STD 810 DVBE & SB/MB Report– Improvement Plans if necessary– STD 810 Supplemental Report– Consulting Services Report– Ethnicity, Race and Gender (ERG) Report

Deadline to submit report may be extended only with written approval from Lorna Brisco

Incomplete reports or reports that contain errors will be returned to the department.

• August 6, 2007 Written notices will be sent to the Executive Office for all entities that did not meet the deadline.

• August 31, 2007 is the absolute final date for departments to submit reports or corrections/changes. Reports submitted after this date will be listed as “submitted too late” to be included in the annual report.

Questions?

July 11, 2007

Customer Forum