GOVERNMENT OF KARNATAKA

DEPARTMENT OF COLLEGIATE EDUCATION

GOVERNMENT FIRST GRADE COLLEGE SRINIVASAPURA – 563135 KOLAD DIST- KARNATAKA

INFORMATION REGARDING,

THE RIGHT TO INFORMATION ACT - 2005

( As on 31.03.2018 )

GOVERNMENT FIRST GRADE COLLEGE SRINIVASAPURA – 563135 KOLAD DIST- KARNATAKA

TELEPHONE: 08157-246804

PARTICULARS OF CLASUSE 4(1)(b)

OF THE GOVERNMENT OF INDIA INFORMATION ACT 2005

Compliance under section 4 (1) (b) of the Right to Information Act, 2005

1. The particulars of the Organization, Functions and Duties

2. The powers and Duties of its officers and employees

3. The procedure followed in the decision making process, including channels of supervision and

accountability

4. The norms set by it for the discharge of its functions

5. The rules, regulations, instructions, manuals and records, held by it or under its control or used

by its employees for discharging its functions

6. A statement of the categories of documents that are held by it or under its control

7. The particulars of any arrangement that exists for consultation with, or representation by the

Members of the public in relation to the formulation of its policy or implementation thereof

8. A statement of the boards, councils, committees and other bodies consisting of two or more

persons constituted as its part or for the purpose of its advice, and as to whether meetings of

those boards, councils, committees and other bodies are open to the public, or the minutes of

such meetings are accessible for public

9. A directory of its officers and employees

10. The monthly remuneration received by each of its officers and employees, including the

system of compensation as provided in its regulations

11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed

expenditures and reports on disbursements made

12. The manner of execution of subsidy programmes, including the amounts allocated and the

details of beneficiaries of such programmes

13. Particulars of recipients of concessions, permits or authorizations granted by it

14. Details in respect of the information, available to or held by it, reduced in an electronic form

15. The particulars of facilities available to citizens for obtaining information, including the

working hours of a library or reading room, if maintained for public use

16. The names, designations and other particulars of the Public Information Officers

17. Such other information as may be prescribed

FORMAT -1

Particulars of its organization, functions and duties as per Clause 4(1)(b)(1) of

the Right to Information act 2005

NAME OF THE COLLEGE

GOVERNMENT FIRST GRADE COLLEGE, SRINIVASAPUR

ORGANIZATION CHART

PRINCIPAL

TEACHING STAFF NON TEACHING STAFF

ASSOCIATE

PROFESSOR

LIBRARIAN PHYSICAL

CULTURE

INSTRUCTOR

GAZETTED MANAGER

MANAGER

SUPERINTENDANT

FDA

TYPIST

ATTENDER

ASSISTANT PROFESSOR

PROFESSOR

PROFESSOR

FORMAT-2

DUTIES OF ITS OFFFICERS/EMPLOYEES AS PER CLAUSE 4(1(B)(2)

OF

THE RIGHT TO INFORMATION ACT 2005.

SL.

NO

DESIGNATION POWERS AND DUTIES OF

OFFICERS/EMPLOYEES

1

PRINCIPAL 1.The principal shall exercise such administrative powers

as

are delegated under various acts, rules, regaulations,

orders

and instructions of the government, Department of

Collegiate

Education and other competent authorities.

He shall be both administrative and academic head of the

college. He shall take all steps for smooth and efficient

Functioning of the college.

2.To ensure that the scholarship applications of the

concerned

students are sent to sanctioning Departments viz Social

Welfare Department, Backward Classses and Minorities

Department and Department of Collegiate Education etc.

3. To ensure that the proposal for renewal of

affiliation/Accordal of permanent affiliation is sent to the

concerned University well in time.

4. To ensure that the accreditation from the NAAC is

obtained

to ensure if already accorded is upgraded after 5 years.

5.To take necessary action to bring the college under 2(f)

and

12(b) of the UGC Act, 1956. This can be done by sending

the

proposal to the UGC, New Delhi.

6. The Principal shall handle 6 hours of teaching work-

load in

a week in the relevant subject etc.

2

ASSOCIATE

PROFESSOR /

ASSISTANT

PROFESSOR

1.He conduct the classes as per the time-table.

2.Complete the syllabus prescribed by the concerned

University well in time.

3.Extend their full co-operation to the heads of the

Departments in completing the syllabus before

commencement

on the University Examination.

4.To co-operate with the Principal in smooth function

of mid-term, supplementary and annual examinations.

5. To teach the workload prescribed by the UGC and to

maintain diaries and shall be available for students at least

7

hours daily and for 5 hours on Saturdays in the college.

6. To maintain the attendance of the students of the

respective classes.

7. He/She shall conduct the practical classes as prescribed

by

the University and attend valuation work

of the university examination which is mandatory.

8. To conduct tutorial classes as per the UGC norms etc.

9.To Assist 4 hours for week the principal and

administrative

staff in maintenance of smooth functions of the college

3

PHYSICAL

CULTURE

INSTRUCTOR

1. To coach, guide , train and supervise students in

general,

adopt a selective basis in major games and athletics, give

training daily in the morning hours and in Consulation

with the

Principal.

2. To assist the Principal in the maintenance of

discipline And healthy atmosphere in the college etc.

4

LIBRARIAN 1. To issues books and journals to the students. And

maintenance of exaction registrar.

2. To assist the Principal in the maintenance of

discipline And healthy atmosphere in the college etc.

5

GAZETTED

MANAGER

Is primarily responsible for the efficiency of his section

and for the efficient expeditious dispatch of business at

all stages. He shall be well acquires government orders,

rules

and procedures and shall guide the selection and advise

superior officers in accordance with rules. He shall

perform

any action as may be assigned by the supervisory office

government.

6

SUPERINTENDENT He shall be well acquires government orders, rules and

procedures and shall guide the selection and advise

superior

officers in accordance with rules. He shall perform any

action

as may be assigned by the supervisory office government.

He should assist Manager in keeping and update of

departmental functions.

7

FIRST DIVISION

ASSISTANTS

First Division Assistant to prepare the budget and its

Correspondence, reconciliation of departmental figures.

First Division Assistant should assist Accounts

Superintendent

in keeping update of departmental functions. He should

keep

files intact.

8

SECOND DIVISION

ASSISTANTS

The First Division Assistants/Second Division Assistants

Works under the guidance of the Manager/superintendent.

He

is responsible for the entrusted to him. Each Assistant

will be

allotted certain subjects to deal with His duties mainly are

as

follows.

1. To maintain the case diary.

2. To examine and put up notes and drafts prompty to the

superintendent after recording paging index.

3. To maintain the various registers prescribed under the

rules of office procedure.

4. To ensure that the notes submitted in the files are neat

and tidy and as per rules.

9

TYPISTS The typist’s duties and responsibilities are as follows:

1. To type on computer neatly and accurately all letters

marked to him.

2. To take out number of copies required.

3. Stenciling when the number of copies required

are more than 10.

4.Typist shall compare fair copies before they are

Returned to the case worker.

5.To maintain the work diary in the prescribed

Proforma.

6.Draft shall typed giving wide margin for effecting

necessary corrections.

10

ATTENDER/ PEON The duties of the Attender/peon are as follows:

:GENERAL

DUTIES

1. Carrying a file from one secton to another, or from one

case worker to another etc.

2. Stitching the filles/Exam bundles.

3. Carrying the distribution of stationery and making

Arranging of furniture.

4. Keeping the office premises clean.

They shall sweep or wipe with wet cloth/jute, the room,

Verandas, steps, etc., allotted to the, well before starting of

office and also during office timings if need be. They

Shall carry the waste/ for disposal outside the

departmental under the supervision of the superintendent.

FORMAT -3

PROCEDURE FOLLOWING THE DECISION MAKING PROCESS

INCLUDING CHANNELS SUPERVISION AND ACCOUNTABILITY AS

PER CLAUSE b(4)(1)(b)(3) OF THE RIGHT TO INFORMATION ACT

2005. SL

No

DESIGNATION

POWER AND DUTIES OF

OFFIVER/EMPLOYEES

1 PRINCIPAL He shall exercise both Administrative and

Academic Powers

2 ASSOCIATE PROFESSOR /

ASSISTANT PROFESSOR

He/She shall Exercise Accedamic Activities

prescribed by the university

3 LIBRARIAN He/She shall issue and collect the books

4 PHYSICAL CULTURE

INSTRUCTOR

He shall train the students in all sports and

games.

5 GAZETTED MANAGER He shall guide the office staff and Assist

office. The Principal staff Assist the principal.

6 SUPERINTENDENT He shall work allotted to him

7 FIRST DIVISION ASSISTANTS/

SECOND DIVISION ASSISTANTS

He shall work allotted to him

8 TYPISTS He shall do all typing work

9 ATTENDER/PEON He shall responsible for college Campus clean.

FORMAT -4

NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS AS PER

CLAUSE (b) (4) (1) OF THE RIGHT TO INFORMATION ACT 2005.

SL

No

DESIGNATION

NORMS SET BY IT FOR

THE

DISCHARGE OF ITS

FUNCTION

1 PRINCIPAL As per norms prescribed by

UGC and Govt.

2 ASSOCIATE PROFESSOR / ASSISTANT

PROFESSOR

As per University guide lines

3 LIBRARIAN As per University guide lines

4 PHYSICAL CULTURE INSTRUCTOR As per University guide lines

5 GAZETTED MANAGER As per office procedure code

6 SUPERINTENDENT As per office procedure code

7 FIRST DIVISION ASSISTANTS/ SECOND

DIVISION ASSISTANTS

As per office procedure code

8 TYPISTS As per office procedure code

9 ATTENDER/PEON As per office procedure code

FORMAT -5

RULES , REGULATIONS, INSTRUCTIONS, MANUALS, AND RECORDS, HELD BY

IT OR

UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS

FUNCTIONS AS PER CLASUE 4(1)(b)(5) OF THE RIGHT TO INFORMATION ACT

2005.

SL No RULES, REGULATIOONS INSTURCTION,MANNUALS AND RECORDS

USED

1 KARNATAKA CIVIL SERVICES -1958

2 KARNATAKA FINANCIAL CODES – 1958

3 KARNATAKA TREASURY CODES – 1958

4 BUDGET MANNUAL – 1958

5 MANNUAL OF CONTIGENCY EXPENDITURE -1958

6 KARNATAKA CIVIL SERVICES(CLASIFICATION, CONTROL AND APPEAL)

-1957

7 CONDUCT RULES -1966

8 KARNATAKA EDUCATION ACT 1983 (KARNATAKA ACT NO. 1 OF 1995)

9 KARNATAKA EDUCATIONAL INSTITUTIONS ( COLLEGIATE EDUCATION

) RULE 2003

10 GRANT IN AID CODE

11 KARNATAKA CIVIL SERVICES ( GENERAL RECRUTMENTS) RULES – 1977

12 KARNATAKA CIVIL SERVICES PROBATIONARY RULES – 1977

13 KARNATAKA GOVERNMENT SERVENTS SENIORITY RULES – 1957

14 TRIPLE BENEFITS SCHEME RULES -1976

15 UNIVERSITY GRANT COMMISSION GUIDELINES

16 KARNATAKA STATE TRANSFERENCY ACT – 2000

17 RELEVANT GOVERNMENT NOTIFICATINS AND ORDERS

18 KARNATAKA CIVIL SERVICES ( REGULATION OF PROMOTION, PAY AND

PENSION ACT, 1973 AND RULE 19789 RULES GENERAL RECRUITMENT

RULES1977

19 KARNATAKA CIVIL SERVICES ( CONFIDENTIAL REPORTS) RULES-1985

20 KARNATAKA STATE UNIVERSITY ACT -2000

21 JURISDICTIONAL UNIVERSITY REGULATIONS, BYLAWS AND

EXAMINATION MANNUAL.

22 KARNATA EDUCATION DEPARTMENT SERVICES ( COLLEGIATE

EDUCATION DEPARTMENT) (SPL RECRUITMENT) RULES, 1993 AND

OTHER RULES AS AMENDED

FORMAT -6

STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE

HELD

BY IT OR UNDER CONTROL AS PER CLASUE 4(1)(b)(6) OF THE

RIGHT

TO INFORMATION ACT 2005.

SL No CATAGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER CONTROL

1 ATTENDENCE REGISTERS

2 MOVEMENT REGISTERS

3 CASUAL LEAVE REGISTERS

4 LETTERS INWARD REGISTERS

5 POSTAL STAMP ACCOUNT REGISTERS

6 LETTERS OUTWARD REGISTERS

7 TAPPAL ISSUE ACKNOWLEDGEMENT REGISTERS

8 MUDDAM REGISTERS

9 FILES SENDING REGISTERS ( SIGNAL FILES SYSTEM)

10 CASE WORKER PERSONAL DIARY/CASE REGISTERS

11 CASH BOOK

12 DAY BOOK

13 GRANT RELEASE REGISTERS

14 SALARY DISBURSEMENT REGISTERS

15 ADVANCE SANCTION REGISTERS

16 STOCK REGISTERS

17 A.G.AUDIT OBSERVATION COMPLIANCE REPORT REGISTERS

18 SPECIAL STATE GAZETTES REGISTER

19 NATIONAL LOAN SCHOLARSHIP RECOVERY REGISTERS

FORMAT -7

PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR

CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS

OF

THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY

OR ADMINISTRATION THEREOF, AS PER CLAUSE 4(1)(7) OF THE

RIGHT TO INFORMATION ACT 2005.

COLLEGE DEVELOPMENT COUNCIL HEADED BY LOCAL MLA

FORMAT -8

STATEMENT OF BOARDS, COUNCILS, COMMITTTEES AND OTHER BODIES

CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR

THE PURPOSE OF ITS ADVICE AND AS TO WHETHER MEETINGS OF THOSE

BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE

PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC

AS PER CLASUSE 4(1)(b)(8) OF THE RIGHT TO INFORMATION ACT 2005.

SL No COMMITTEES HEADED BY

1 ADMISSION PRINCIPAL

2 EXAMINATION PRINCIPAL

3 DISCIPLINE PRINCIPAL

4 CULTURAL PRINCIPAL

5 COLLEGE DEVELOPMENT PRINCIPAL

6 SPORTS PRINCIPAL

7 READING ROOM PRINCIPAL

8 NSS PRINCIPAL

9 NAAC PRINCIPAL

UGC PRINCIPAL

FORMAT -9

DIRECTORY OF ITS OFFICERS AND EMPLOYEES AS PER CLAUSE

(1)(b)(9) OF THE RIGHT TO INFORMATION ACT-2005

Sl.

No. Name of the Faculty Designation

DEPARTMENT CONTACT

NUMBER

1 SANNEERAIAH S

Asst. Professor of

English/ In charge

Principal

PRINCIPAL 08157-246804

2 RAMAKRISHNA K

Associate

Professor of

English

ENGLISH 08157-246804

3 Dr. V. NAGAPPA Asst. Professor of

History

HISTORY 08157-246804

4 MANJULA M L Asst. Professor of

History

HISTORY 08157-246804

5 Dr. H.N. PRAMEELA Asst. Professor of

Economics

ECONOMICS 08157-246804

6 VENKATARAMANA M Asst. Professor of

Political Science

POLITICAL

SCIENCE 08157-246804

7 MANJUNATHA K V Asst. Professor of

Political Science

POLITICAL

SCIENCE 08157-246804

8 NAGARAJA K

Associate

Professor of

Commerce

COMMERCE 08157-246804

9 HARISH KUMAR N Asst. Professor of

Commerce

COMMERCE 08157-246804

10 CHINNAPPA REDDY B Asst. Professor of

Physics

PHYSICS 08157-246804

11 Dr.

VENKATANARAYANA S

Asst. Professor of

Sociology

SOCIOLOGY 08157-246804

12 MADHU S Asst. Professor of

Physics

PHYSICS 08157-246804

13 MANJUNATHA N Asst. Professor of

Commerce

COMMERCE 08157-246804

14 NARAYANASWAMY G Asst. Professor of

Commerce

COMMERCE 08157-246804

15 MRUTHYUNJAYA H Asst. Professor of

Kannada

KANNADA 08157-246804

16 NAVEEN KUMAR Asst. Professor of

Kannada

KANNADA 08157-246804

17 RAMESH M K Physical Education

Director

PHYSICAL

EDUCATION

DEPARTMENT

08157-246804

18 PADMA R Librarian LIBRARY

SCINCE 08157-246804

FORMAT -10

MONTHLY REMUNERATION RECEIV ED BY EACH OF ITS OFFICERS

AND EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION AS

PROVIDED IN ITS REGULATIONS AS PER CLASUE 4(1)(b) OF THE

RIGHT TO INFORMATION ACT-2005 SL NO NAME SRI/AMT DESIGNATION GROSS SALARY

1 SANNEERAIAH S PRINCIPAL 157598

KANNADA DEPARTMENT

2 MRUTHYUNJAYA H ASSISTANT PROFESSOR 54432

3 NAVEEN KUMAR ASSISTANT PROFESSOR 56070

ENGLISH DEPARTMENT

4 RAMAKRISHNA K ASSOCIATE PROFESSOR 157298

HISTORY DEPARTMENT

5 Dr. V. NAGAPPA ASSISTANT PROFESSOR 73937

6 MANJULA M L ASSISTANT PROFESSOR 73786

ECONOMICS DEPARTMENT

7 VENKATESH K V ASSOCIATE PROFESSOR 157273

8 Dr. PRAMEELA. H.N ASSISTANT PROFESSOR 73786

POLITICAL SCIENCE DEPARTMENT

9 VENKATARAMANA M ASSISTANT PROFESSOR 73786

10 MANJUNATH K V ASSISTANT PROFESSOR 74516

SOCIOLOGY DEPARTMENT

11 VENKATANARAYAN S ASSISTANT PROFESSOR 74647

COMMERCE DEPARTMENT

12 NAGARAJA K ASSOCIATE PROFESSOR 152712

13 HARISH KUMAR N ASSISTANT PROFESSOR 73786

14 NARAYANASWAMY G ASSISTANT PROFESSOR 57405

15 MANJUNATH N ASSISTANT PROFESSOR 54432

PHYSICS DEPARTMENT

16 CHINNAPPA REDDY B ASSISTANT PROFESSOR 74186

17 MADHU S ASSISTANT PROFESSOR 56070

PHYSICAL EDUCATION DEPARTMENT

18 RAMESH M K P .E.DIRECTOR 171914

LIBRARY DEPARTMENT

19 PADMA R LIBRARIAN 73786

FORMAT -11

BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATAED THE

PARTICULUARS OF ALL PLANS PROPOSED EXPENDITURES AND REPORTS ON

DISBURSEMENTS MADE AS PER CLAUSE 4(1)(b)(11) OF THE RIGHT TO

INFORMATION ACT 2005.

SL

NO

HEAD OF ACCOUNT BUDGET

RELEASED

PARTICULARS

1 2202-03-103-2-01-059 100000 Office expenditure, telephone

&electric bill

2 2202-03-107-1-10-11 26000 Scholarships

3 2202-03-112-0-059 276500 NAAC Examination

4 2202-03-103-2-04-059 105000 Science department chemicals,

purchased

5 2202-03-103-2-04-059 60000 Instruments and text books,

purchased

6 2202-03-112-0-059 500000 NAAC GRANTS

7 2202-03-112-0-059 277800 NAAC GRANTS

FORMAT -11A

AIDED COLLEGES

BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE

PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON

DISBURSEMENTS MADE AS PER CLAUSE 4(1)(b)(11) OF THE RIGHT TO

INFORMATION ACT 2005.

As per Karnataka Educational Institutions ( collegiate education) Rules

2003/Chapter-IV Rule 7 to 18, 63 and 64.

FORMAT -12

MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING,

THE

AMOUNTS ALLOCATAED AND THE DETAILS OF BENEFICIARIES OF

SUCH PROGRAMMES AS PER CLAUSE 4(1)(b)(12) OF THE RIGHT TO

INFORMATIOI;N ACT 2005.

FORMAT -13

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR

AUTHORIZATIONS GRANTED BY IT AS PER CLAUSE 4(1)(b)(13)OF

THE RIGHT TO INFORMATION ACT 2005.

1 For SC / ST students Has given exemption from paying, all Government feeses those

who are within the annual income limit

2 For O.B.C. students Has given exemption from paying, Tution fees & Examination

Fees those who are within the annual income limit

3 Class IV Employees

Childrens

Has given exemption from paying, all Government feeses

FORMAT -14

DETAILS IN RESPECT OF THE INFORMATIN AVAILABLE TO OR

HELD

BY IT, REDUCED IN AN ELECTRONIC FORM AS PERCLAUSE

4(1)(b)(14) OF THE RIGHT TO INFORMATION ACT 2005.

FORMAT-16

NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE

PUBLIC INFORMATION OFFICERS AS PER CLAUSE 4(1)(b)(16) OF

THE RIGHT TO INFORMATION ACT 2005. SL

.

N

O

Name of the public

authority

Name and designation

of the public

information officer

Name and designation of

the assistant information

officer

Appellate

authority

Principal Govt First

Grade Collage

Srinivas pur Prof. Saneeraiah Mr. RAMESH BABU

Joint

Director,

Regional

Officer,D

epartment

Of

collegiate

edn.

Bengalur

u -01

FORMAT-17

SUCH OTHER INFORMATION AS MADE BE PRESCRIBED AS PER

CLAUSE 4(1)(b)(17) OF THE RIGHT TO INFORMATION ACT 2005.

NA

CERTIFICATE

This is to certify that the information Act 2005 hand book has been notified

both in Kannada and English version on the college notice board on 08-01-2015.

Place : SRINIVASPUR Prof. Saneeraiah

Date : 03-11-2018

Principal