DEPARTMENT OF BUSINESS DEPARTMENT OF BUSINESS MANAGEMENT SCIENCESMANAGEMENT SCIENCES

SUBJECTSUBJECT Human Resource Human Resource Management Management TOPIC OF PROJECTTOPIC OF PROJECT Recruitment Recruitment SELECTED COMPANIESSELECTED COMPANIES 1.1. Sitara Textile Industries Sitara Textile Industries (PVT.) Ltd (PVT.) Ltd 2.2. Kamal Spinning Mills (PVT) Kamal Spinning Mills (PVT) Ltd Ltd SUBMITTED TOSUBMITTED TO Miss. Sana Saleem Miss. Sana SaleemSUBMITTED BY SUBMITTED BY Faiza Andleeb 2009-Ag-857 Faiza Andleeb 2009-Ag-857 Zainab Ateeq 2009-Ag-1051Zainab Ateeq 2009-Ag-1051DEGREEDEGREE M.Com 3rd Sec.B M.Com 3rd Sec.B

DEDECATIONDEDECATIONThe Holy Prophet The Holy Prophet

Muhammad Muhammad (S.A.W.) The greater Social reformer (S.A.W.) The greater Social reformer

and guide in every sphere of life. My affectionate parents who taught and guide in every sphere of life. My affectionate parents who taught me the first word of speak and supported me morally and financially me the first word of speak and supported me morally and financially

throughout my studies.throughout my studies.

ACKNOWLEDGEMENTACKNOWLEDGEMENT In the name of Allah, the most merciful and beneficent”In the name of Allah, the most merciful and beneficent” We would like to thank Almighty Allah who made me able to complete this We would like to thank Almighty Allah who made me able to complete this

report by utilizing my skills and knowledge. We are also thankful for giving us report by utilizing my skills and knowledge. We are also thankful for giving us spirit of patience, consistency and courage during our visits.spirit of patience, consistency and courage during our visits.

We are also grateful to the University of Agriculture Faisalabad, especially We are also grateful to the University of Agriculture Faisalabad, especially management sciences department that provided us a chance to explore our management sciences department that provided us a chance to explore our skills, qualities, abilities and potentials through visits program. We are also skills, qualities, abilities and potentials through visits program. We are also thankful to our teachers for giving us chance to show the best of our abilities thankful to our teachers for giving us chance to show the best of our abilities during the period of our visits.during the period of our visits.

At Sitara Textile Industries limited, we would like to thank Mr. Tariq Mahmood At Sitara Textile Industries limited, we would like to thank Mr. Tariq Mahmood (AMR) who provided us full opportunity to start and accumulate first hand (AMR) who provided us full opportunity to start and accumulate first hand comprehensive information’ during our visits. We are also obliged to different comprehensive information’ during our visits. We are also obliged to different persons like Mr. Hammad Iftikhar Malik who provided ever information we persons like Mr. Hammad Iftikhar Malik who provided ever information we needed during the course of our visits.needed during the course of our visits.

Last but not the least, we are also thankful to our respected teacher Miss. Last but not the least, we are also thankful to our respected teacher Miss. Sana Saleem whose management experience and tips regarding recruitment Sana Saleem whose management experience and tips regarding recruitment project are always helpful for us. Without her encouragement and guidance it project are always helpful for us. Without her encouragement and guidance it might not be possible for us to complete our M.Com so successfully and might not be possible for us to complete our M.Com so successfully and smoothly.smoothly.

We are responsible for errors and mistakes presented in the report and a We are responsible for errors and mistakes presented in the report and a positive and constructive criticism will always be greeted warmth.positive and constructive criticism will always be greeted warmth.

OBJECTIVE OF STUDYING OBJECTIVE OF STUDYING THE ORGANIZATION:THE ORGANIZATION:

Our objectives of studying the these Our objectives of studying the these organizations are to know about the organizations are to know about the following things:following things:

1. What recruitment practices are used in 1. What recruitment practices are used in these organizations?these organizations?

2. What are the principle sources and 2. What are the principle sources and alternatives of these sources of recruitment?alternatives of these sources of recruitment?

3. What amount of cost incurred in this 3. What amount of cost incurred in this process?process?

4. What recruitment methods are available 4. What recruitment methods are available there which one company is best?there which one company is best?

5. Complete overview of all levels of 5. Complete overview of all levels of recruitees in these organization?recruitees in these organization?

WHY WE CHOSE SITARA WHY WE CHOSE SITARA GROUP OF INDUSTRIESGROUP OF INDUSTRIES??

The reasons of chosing this group are as,The reasons of chosing this group are as, Wide range of products.Wide range of products. Investment in different sectors like Investment in different sectors like

chemicals,fabrics,spinning,energy Ltd.chemicals,fabrics,spinning,energy Ltd. Modern technology plants imported from Italy.Modern technology plants imported from Italy. They export 17% in total exports of textile industry of Pakistan.They export 17% in total exports of textile industry of Pakistan. They also updated their HR department.They also updated their HR department.

SITARA GROUP OF SITARA GROUP OF INDUSTRIESINDUSTRIES

This This The name “SITARA” emerged on the horizon of Pakistan soon after The name “SITARA” emerged on the horizon of Pakistan soon after its inception in the year 1947 its inception in the year 1947

Group started its industrial activity with textile weaving sector in 1956 Group started its industrial activity with textile weaving sector in 1956 under leadership of two brothers, Haji Abdul Ghafoor (Late) and Haji under leadership of two brothers, Haji Abdul Ghafoor (Late) and Haji Bashir Ahmed.Bashir Ahmed.

Sitara Group of Industries is one of the renowned industrial groups of the Sitara Group of Industries is one of the renowned industrial groups of the country.country.

Sitara is the most successful group in Pakistan. Sitara Textile Industries Sitara is the most successful group in Pakistan. Sitara Textile Industries gave birth to the following units and become a “SITARA GROUP OF gave birth to the following units and become a “SITARA GROUP OF INDUSTRIES “INDUSTRIES “

Sitara Textile industries Ltd. Sitara Hamza (Pvt.) Ltd. Sitara Textile industries Ltd. Sitara Hamza (Pvt.) Ltd. Sitara Chemical Industries Ltd. Yasir Spinning Mills Sitara Chemical Industries Ltd. Yasir Spinning Mills Sitara Spinning Mills Ltd. Sitara Enterprises (Pvt) Ltd. Sitara Spinning Mills Ltd. Sitara Enterprises (Pvt) Ltd. Sitara Energy Ltd. Sitara Peroxide Ltd Sitara Energy Ltd. Sitara Peroxide Ltd Sitara Fabrics Ltd. Ghafoor Bashir Children Hospital Sitara Fabrics Ltd. Ghafoor Bashir Children Hospital Aziz Fatima Trust Hospital Aziz Fatima Girls High School Aziz Fatima Trust Hospital Aziz Fatima Girls High School

SITARA BRANDSITARA BRAND

Sitara Textile being a leading Textile unit and Exporter of Pakistan does Sitara Textile being a leading Textile unit and Exporter of Pakistan does not only produce home used items but also has its own brands for men & not only produce home used items but also has its own brands for men & women seasonal suiting. These brands are available in different range of women seasonal suiting. These brands are available in different range of designs, colors, and styles.designs, colors, and styles.

Some of brands of Sitara are enlisted below: Some of brands of Sitara are enlisted below: Women's Range Cotton/Linen/Cambric

Sitara Sapna LawnSitara Sapna Lawn Sitara Supreme LawnSitara Supreme Lawn

Mughal-e-Azam Summer CollectionMughal-e-Azam Summer Collection

Sitara Supreme LinenSitara Supreme Linen Sapna Linen Sapna Linen Mughal-e-Azam Winter CollectionMughal-e-Azam Winter Collection Men's Range: 100% Cotton

Sitara Mughal-e-Azam LathaSitara Mughal-e-Azam Latha Sitara Swiss Gold LathaSitara Swiss Gold Latha KT 2000KT 2000

Sitara Universal Latha Sapna Cambric Sitara PoplineSapna Cambric Sitara Popline

HEAD OFFICE: OTHER OFFICES6KM Sargodha road Sitara Sales Office

Islamabadfaislabad Pakistan . Sitara Sales Office, Karachi.Ph# 92-41-747801-4, 785389Fax# 92-41-785867URL: www.sitaraTextile.comDUBAI OFFICEP.O.Box 4696 New Industrial Area Ajman UAEPh# 971-67433205Fax# 97-67433215URL: www.sitaraTextile.com

PROFILE OF EMPLOYEESPROFILE OF EMPLOYEES

The success of an organization is dependent on what type of management The success of an organization is dependent on what type of management an organization is dependent on, what type of management an organization an organization is dependent on, what type of management an organization has. Sitara Textile industry is a well-reputed organization. They have very has. Sitara Textile industry is a well-reputed organization. They have very effective and efficient management. There are five major departments and effective and efficient management. There are five major departments and over 2000employees working including top and middle level.over 2000employees working including top and middle level.

Type Of EmployeeType Of Employee Number Of EmployeesNumber Of Employees

Top Level Staff Top Level Staff 400 400

Middle Level Staff Middle Level Staff 600 600

Low Level Staff Low Level Staff 1000 1000

DEPARTMENTS

They have very effective and efficient management. There are five major departments and over 2000 employees working including top and middle level.Departments are:1- Administration2- Processing

3- Finance 4- Export 5- Marketing (local) All the departments have general mangers as their heads except

marketing (local). In top level hierarchy GMs works in coordination with the board of director to meet with the long term and short term goals. These goals are set and checked at the end of each financial year.

TOP LEVEL HIERARCHY1. Chief Executive Officer2. Director Finance3. Director Export4. Director Processing5. GM Administrative6. GM Local Marketing.

WHAT IS RECRUITMENT?WHAT IS RECRUITMENT?It is a process through which organization invite the people, It is a process through which organization invite the people, research, locate, explore or check the potential of workers. research, locate, explore or check the potential of workers. They always try to search the best people for the They always try to search the best people for the organization.organization.

SOURCES OF RECRUITMENTSOURCES OF RECRUITMENTThere are two main sources of recruitment,There are two main sources of recruitment, Internal SourcesInternal Sourcesa.a. Employee Referrals.Employee Referrals.b.b. Internal Search. Internal Search. External SourcesExternal Sourcesa.a. AdvertisementAdvertisementb.b. Employee AgenciesEmployee Agenciesc.c. Schools, Colleges & UniversitiesSchools, Colleges & Universitiesd.d. Unsolicited ApplicationsUnsolicited Applicationse.e. Professional OrganizationsProfessional Organizationsf.f. WebsumeWebsume

PRACTICES & PRINCIPLE SOURCESPRACTICES & PRINCIPLE SOURCESThey company use external sources only for recruitment. They dislike They company use external sources only for recruitment. They dislike any referrals from employee or any other person inside or outside the any referrals from employee or any other person inside or outside the organization. Advertisement is done by the company through leading organization. Advertisement is done by the company through leading

newspapers i.e. Dawn, Jang. Advertisement is the major source newspapers i.e. Dawn, Jang. Advertisement is the major source however some time candidates approach (walk in).however some time candidates approach (walk in).

METHODS OF RECRUITMENTMETHODS OF RECRUITMENT Sitara Textile Ltd. uses following methods of recruitment and these are same Sitara Textile Ltd. uses following methods of recruitment and these are same

for all levels from a worker to a general manager.for all levels from a worker to a general manager. Online job applications (web based)Online job applications (web based) Advertisements/banners/noticesAdvertisements/banners/notices TestsTests Panel interviewsPanel interviews

RECRUITMENT ALTERNATIVESNot any other recruitment alternative is used except the sources discuss above.No.temporary and contractual staff is hired.

COST OF RECRUITMENTCOST OF RECRUITMENT

Cost is dependent upon the position i.e. for technical position this cost Cost is dependent upon the position i.e. for technical position this cost may include the advertisement expenses, time to short list the candidates, may include the advertisement expenses, time to short list the candidates, time of interviews, documentation cost etc.Higher cost incurs for high level time of interviews, documentation cost etc.Higher cost incurs for high level job.job.

TIME CONSUMEDTIME CONSUMEDLabour interviews are conducted twice a week, however for specific Labour interviews are conducted twice a week, however for specific positions interviews are planned keeping in view the plant requirements.positions interviews are planned keeping in view the plant requirements.

WHY WE CHOSE KAMAL GROUP LTD.FSD

The reasons of choosing this group are as, A four brothers group and they are still worked in a

group. They are fully geared for innovation and product

developments, manufacturing and quality assurance. Various certifications for the quality of their products

as well as several other international certifications. 80% of their exports deal with international brand

like Adidas, Puma, Fila, Jessey penny etc. Highly qualified persons in hr department and strong

system. Modern technology used which was imported from

German & Italy.

Kamal Group Ltd Faisalabad Kamal Group is situated in the famous city of Faislabad which is known as the

hub of textile industry in Asia.

Kamal group was started as a small industry by Mr.Kamal Yousaf in 1950’s

Now his four sons are running the whole group include Spinning, Hosiery, Fabrics, polyester processing etc.

Kamal Textile Industries gave birth to the following units and become a “KAMAL GROUP OF INDUSTRIES “

Kamal Spinning Mills Kamal Trading Kamal Marketing Karachi Kamal USA Sleep well Inc. Kamal Fabrics Kamal Polyester Industries Kamal Processing Kamal Socks Manufacturing

HEAD OFFICE HEAD OFFICE 4th km Jaranwala Road, Khurrianwal4th km Jaranwala Road, Khurrianwal

FaisalabadFaisalabad    

Tel: + 92-41-4363851-53Tel: + 92-41-4363851-53  

Fax: + 92-41-4361833Fax: + 92-41-4361833  

ahmad@ksm.com.pkahmad@ksm.com.pk

USA OFFICEUSA OFFICE

Broadway, Suite  208 New York,Broadway, Suite  208 New York,

NY  10010 Tel: (212) 499-9500 NY, (203) 388-1840 CTNY  10010 Tel: (212) 499-9500 NY, (203) 388-1840 CT

Fax: (212) 929-5983 NY, (203) 978-1776 CTFax: (212) 929-5983 NY, (203) 978-1776 CT  1123 1123

llllcasali@ehrlichgress.comcasali@ehrlichgress.com

COMPANY PRODUCTS & SERVICESCOMPANY PRODUCTS & SERVICES

They main products of KAMAL Group of Industries are,They main products of KAMAL Group of Industries are,Services:Services: Footwear Products & Services: Footwear Products & Services: Socks Socks

Manufacturers & ExportersManufacturers & Exporters Textile Products;Textile Products;

Cotton Fabrics, Grey Fabrics & Cloths, Knitting, Knitted Garments.Cotton Fabrics, Grey Fabrics & Cloths, Knitting, Knitted Garments. Others;Others;

Bed In A Bag, Comforters Sets, Curtains & Treatments, Duvet Bed In A Bag, Comforters Sets, Curtains & Treatments, Duvet Covers, Quilts & Bed Spreads, Sheet Sets, Sofa Linens, Embroidery, Covers, Quilts & Bed Spreads, Sheet Sets, Sofa Linens, Embroidery, Table Covers, Kitchen Linen.Table Covers, Kitchen Linen.

SALES VOLUMESALES VOLUME

We got sale figures of Kamal just to review their volume for last 3 We got sale figures of Kamal just to review their volume for last 3 months which are as under.months which are as under.

Months Sale In RupeesMonths Sale In Rupees

1October 510,000,00021October 510,000,0002

November 503,625,0003November 503,625,0003

December 493,425,000December 493,425,000

PROFILE OF EMPLOYEESPROFILE OF EMPLOYEES The employees working at Kamal Textile Faisalabad are approximately The employees working at Kamal Textile Faisalabad are approximately

equal to 1850. These all people are highly qualified, efficient, hard equal to 1850. These all people are highly qualified, efficient, hard working and honest and are responsible for the rapidly growth of the working and honest and are responsible for the rapidly growth of the company. The division of these employees is as 89% of males and 11% company. The division of these employees is as 89% of males and 11%

femalesfemales..

COMPANY POLICY OF RECRUITMENTCOMPANY POLICY OF RECRUITMENT The Manpower Planning & Employment Policies and Practices of Kamal The Manpower Planning & Employment Policies and Practices of Kamal

Textile Mills are to recruit and to hire employees keeping in view the Textile Mills are to recruit and to hire employees keeping in view the mandatory conditions laid down in Labor Laws of the country.mandatory conditions laid down in Labor Laws of the country.

Or on the basis of merit, ability, competence, experience and Or on the basis of merit, ability, competence, experience and satisfactory character and employment references.satisfactory character and employment references.

Candidates must have reached the anniversary of their eighteenth Candidates must have reached the anniversary of their eighteenth birthday. Those not having attained the age of 18 will not be eligiblebirthday. Those not having attained the age of 18 will not be eligible..

RESPONSIBILITY RESPONSIBILITY DGM Services under the direction of CEO is responsible for the DGM Services under the direction of CEO is responsible for the

execution of this policy.execution of this policy.

JOB CLASSIFICATIONSJOB CLASSIFICATIONS Management & Staff Employees – Salaried positionManagement & Staff Employees – Salaried position Supervisors – Salaried positionSupervisors – Salaried position Workmen – Permanent employment basis as described under the labor Workmen – Permanent employment basis as described under the labor

laws – Salaried positionlaws – Salaried position Contract Workmen – Salaried position (if required)Contract Workmen – Salaried position (if required) They hire contractual labour for specific period of time when its exports They hire contractual labour for specific period of time when its exports

are at boom. The company also pay salaries to contractual staff similar are at boom. The company also pay salaries to contractual staff similar to other permanent labour.Thier is rare chances of daily wages paid to other permanent labour.Thier is rare chances of daily wages paid labour.labour.

SOURCES OF RECRUITMENTSOURCES OF RECRUITMENT Kamal Mills uses both sources of recruitment,Kamal Mills uses both sources of recruitment, Internal Sources.Internal Sources. External Sources.External Sources. INTERNAL SOURCESINTERNAL SOURCES They use internal sources like employee They use internal sources like employee

referrals for labour but not for high and middle referrals for labour but not for high and middle level staff. They also give chances of promotion level staff. They also give chances of promotion to talented employees.This reduce the need of to talented employees.This reduce the need of recruitment.recruitment.

EXTERNAL SOURCES.EXTERNAL SOURCES. Kamal Mills PVT Ltd.mostly use following Kamal Mills PVT Ltd.mostly use following

external sources as given below,external sources as given below, References by government officials and References by government officials and

acquaintances of employeesacquaintances of employees AdvertisementsAdvertisements Head HuntingHead Hunting Walk-In candidatesWalk-In candidates

ADVERTISEMENTSADVERTISEMENTS

COST OF PROCESSCOST OF PROCESS

Nowadays Kamal Mills uses a less costly Nowadays Kamal Mills uses a less costly package offered by rozee pk.com.The package offered by rozee pk.com.The cost of this advertisement is only Rs.5000 cost of this advertisement is only Rs.5000 and its expiry date is 3 months. In this and its expiry date is 3 months. In this time period they can give 5 adds at this time period they can give 5 adds at this websume.websume.

RESPONSE OF ADVERTISEMENTRESPONSE OF ADVERTISEMENT

With in 2 hours of advertisement there With in 2 hours of advertisement there are approximately 1000 applications are approximately 1000 applications submit through this website. submit through this website.

REQUIREMENTS & PROCEDUREREQUIREMENTS & PROCEDURE An application form has to be filled by the candidate An application form has to be filled by the candidate

applying for salaried positions. applying for salaried positions. Copies of testimonials along with proof of age i.e. Copies of testimonials along with proof of age i.e.

NIC or school leaving certificate.NIC or school leaving certificate. Before taking on the job Medical Certificate is Before taking on the job Medical Certificate is

obtained about fitness of the candidate from the obtained about fitness of the candidate from the nearby Social Security Doctor.nearby Social Security Doctor.

Upon compliance of the above, applicant should be Upon compliance of the above, applicant should be interviewed by the concerned department head and interviewed by the concerned department head and based on his recommendation an appointment based on his recommendation an appointment letter be issued to salaried employees stating all letter be issued to salaried employees stating all terms and conditions of employment with the terms and conditions of employment with the company.company.

Appointment letter has to be acknowledged by the Appointment letter has to be acknowledged by the employee so as to have his consent on the terms employee so as to have his consent on the terms and conditions of employment.and conditions of employment.

An updated Personnel Files of all company An updated Personnel Files of all company employees has to be maintained with copies of employees has to be maintained with copies of testimonials and proof of age.testimonials and proof of age.

FACTORS AFFECTING FACTORS AFFECTING RECRUITMENTRECRUITMENT

At the time of recruitment following factors affect At the time of recruitment following factors affect the companies,the companies,Strong CompetitionStrong CompetitionAvailability of technical manpowerAvailability of technical manpowerEconomic conditionsEconomic conditions

COMPARISON & COMPARISON & SUGGESTIONSUGGESTION

In our point of view after detail study of both organizations we In our point of view after detail study of both organizations we reached at following points that should be under taken by both reached at following points that should be under taken by both firms.firms.

Sitara Textile Ltd.should go for internal sources because its Sitara Textile Ltd.should go for internal sources because its helps to increase loyalty and motivation of existing employees.helps to increase loyalty and motivation of existing employees.

Seminars and employment agencies should also be used to find Seminars and employment agencies should also be used to find best person.best person.

Kamal Ltd.should also go for the interviews sessions in big Kamal Ltd.should also go for the interviews sessions in big universities.universities.

Unsolicited applications should also be given full interest by Unsolicited applications should also be given full interest by both firms because its reduce cost of recruitment.both firms because its reduce cost of recruitment.

Sitara Textile should also go for head hunting because it’s a Sitara Textile should also go for head hunting because it’s a best way to capture the best person while from any other firm.best way to capture the best person while from any other firm.

The old and bad method of taking any decision in private The old and bad method of taking any decision in private groups by the mill owners should also be reduced and every groups by the mill owners should also be reduced and every department should have all opportunities to work in a peaceful department should have all opportunities to work in a peaceful and lawful way.and lawful way.

CONCLUSIONCONCLUSIONAt the end we want to conclude that At the end we want to conclude that

although the both firm are well although the both firm are well established and well organized but there established and well organized but there should be some improvements necessary should be some improvements necessary to strong the HR department. But in our to strong the HR department. But in our

finding we find the KAMAL GROUP LIMITED finding we find the KAMAL GROUP LIMITED best for the process of recruitment in this best for the process of recruitment in this

sense because they are using both sense because they are using both internal and external sources. So SITARA internal and external sources. So SITARA

GROUP LIMITED should also use both GROUP LIMITED should also use both sources then they can find best or right sources then they can find best or right

person AT the right job.person AT the right job.

REFERENCESREFERENCES M.Abdul Quyyum (Manager Exports Sitara Textile Ltd.Fsd)M.Abdul Quyyum (Manager Exports Sitara Textile Ltd.Fsd) Tariq Mehmood Gill (AMR ISO & HRD Sitara Textile Ltd.Fsd)Tariq Mehmood Gill (AMR ISO & HRD Sitara Textile Ltd.Fsd) M.Razzaq (Director Finance Sitara Textile Ltd.Fsd )M.Razzaq (Director Finance Sitara Textile Ltd.Fsd ) M.Iftikhar Malik (Dy.Manager Finance Sitara Textile M.Iftikhar Malik (Dy.Manager Finance Sitara Textile

Ltd.Fsd)Ltd.Fsd) M. Nasrullah ( Sr. Manager Marketing Kamal Ltd Fsd)M. Nasrullah ( Sr. Manager Marketing Kamal Ltd Fsd) Nadeem Ahmad ( Financial Controller Kamal Ltd Fsd) Nadeem Ahmad ( Financial Controller Kamal Ltd Fsd) M.Ashraf ( Manager Export Documentation Kamal M.Ashraf ( Manager Export Documentation Kamal

Ltd Fsd)Ltd Fsd) Ehsan-ul-Haq ( Manager IT Kamal Ltd Fsd)Ehsan-ul-Haq ( Manager IT Kamal Ltd Fsd)