department of basic education · 2018-12-09 · 4 no.32414 government gazette, 17 july 2009 notice...

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4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 DEPARTMENT OF BASIC EDUCATION Call for comment on the Learner Attendance Policy and Procedures, 2009 I, Angelina Matsie Motshekga, Minister of Basic Education, after consulting with the Council of Education Ministers, hereby publish the draft Policy in the Schedule for comment. All interested persons and organisations are invited to comment on the draft Policy in writing and to direct their comments to:· The Director-General, Private Bag X895, Pretoria, 0001, for attention: Ms R Pillay, tel. 012 312 5942, email [email protected], fax 012 312 5908, or Mr VL Rikhotso, tel. 012 312 5930, email [email protected], fax 012 312 5902. Kindly provide the name, address, telephone and fax number and email address of the person or organisation submitting the comments. The comments should reach the Department within 21 days of the publication of this notice. Angie Motshekga, MP Minister of Basic Education Date:

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Page 1: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

4 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

NOTICE 982 OF 2009

DEPARTMENT OF BASIC EDUCATION

Call for comment on the Learner Attendance Policy and Procedures 2009

I Angelina Matsie Motshekga Minister of Basic Education after consulting with the Council of

Education Ministers hereby publish the draft Policy in the Schedule for comment

All interested persons and organisations are invited to comment on the draft Policy in writing

and to direct their comments tomiddot

The Director-General Private Bag X895 Pretoria 0001 for attention Ms R Pillay tel 012 312

5942 email pillayrdoegovza fax 012 312 5908 or Mr VL Rikhotso tel 012 312 5930

email rikhotsovdoegovza fax 012 312 5902

Kindly provide the name address telephone and fax number and email address of the person or

organisation submitting the comments

The comments should reach the Department within 21 days of the publication of this notice

Angie Motshekga MP

Minister of Basic Education

Date

5 STAATSKOERANT 17 JULIE 2009 No32414

Annexure A middotLEARNER ATTENDANCE POLICY

AND PROCEDURES

6 No32414 GOVERNMENT GAZETTE 17 JULY 2009

LEARNER ATTENDANCE

POLICY AND PROCE Si

education ORJGfNAL OOCUMENT

RECOMMENDED BY DOGDepartment Education REPUBLIC OF SOUTH AFRICA 2009 -06- t 7

7 STAATSKOERANT 17 JULIE 2009 No32414

CONTENTS

DEFINITIONS AND ACRONYMS 3 PART A POLICY 9 1 INTRODUCTION 9

Importance of regular school attendance 9 Purpose ofpolicy ~ 1 0 Scope and application ofpol icy 11 Interpretation of terms 11 Delegation ofpowers middot 11

2 PROMOTION RECORDING AND MONITORIN EARNER A TTENDANCE

12 L bull bl earners responsl I ltres Parents responsibilities bull 13 Schools responsibilities 13 SGB responsibilities 14 Principal and SMT responsibilities 14 Class teachers responsibilities 16 Teachers responsibilities 16 PED responsibilities 16

PART B PROCEDURES 18 3 PROCEDURES FOR REPORTING LEARNER ATTENDANCE f 18

Registers 18 Safe-keeping an 18 Class 19

19

20 20

21 up attendance 22 23

24 return 24

other school-wide educational activity and school c1osure25 middotattendance return 25

Provincial annual attendance return 25 4 SCHED lTLES 26

ORIGINAL DOCUMENT RECOMMENCED BY DDG 2

Department ofEducation 2009 2009 ~06middot 2 1

8 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DEFINITIONS AND ACRONYMS

In this policy unless the context otherwise indicates the following definitions

apply shy

Abscond means to skip a period or school activity or leave the school during a

school day without permission from the principal

Absent means a learner is not in class or is not

when a class or period register is marked

Actual school days means the numbe r less

Admission means admission school and

n which the particulars ofevery learner

tion Ministers

of learners who are under the administrative supervision of

Class registration period means a period on a school timetable not exceeding ten

minutes when the class register is marked

Class register means a daily register oflearner attendance and absence which is

maintained manually and may also be computer generated

ORIGINAL DOCUMENT RECOMMENDED BY DDG

loua ~06- 2 7 copy Department ofEducation 2009

3

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

z 9

~ jlgt

G)

~ m II Zs m z --l G)

~ 9 JT1 -j

L C

~ IJ o o (0

INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

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I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

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I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

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-~

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

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learner absentee rate learner attendance rate

cn 0)

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

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Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 2: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

5 STAATSKOERANT 17 JULIE 2009 No32414

Annexure A middotLEARNER ATTENDANCE POLICY

AND PROCEDURES

6 No32414 GOVERNMENT GAZETTE 17 JULY 2009

LEARNER ATTENDANCE

POLICY AND PROCE Si

education ORJGfNAL OOCUMENT

RECOMMENDED BY DOGDepartment Education REPUBLIC OF SOUTH AFRICA 2009 -06- t 7

7 STAATSKOERANT 17 JULIE 2009 No32414

CONTENTS

DEFINITIONS AND ACRONYMS 3 PART A POLICY 9 1 INTRODUCTION 9

Importance of regular school attendance 9 Purpose ofpolicy ~ 1 0 Scope and application ofpol icy 11 Interpretation of terms 11 Delegation ofpowers middot 11

2 PROMOTION RECORDING AND MONITORIN EARNER A TTENDANCE

12 L bull bl earners responsl I ltres Parents responsibilities bull 13 Schools responsibilities 13 SGB responsibilities 14 Principal and SMT responsibilities 14 Class teachers responsibilities 16 Teachers responsibilities 16 PED responsibilities 16

PART B PROCEDURES 18 3 PROCEDURES FOR REPORTING LEARNER ATTENDANCE f 18

Registers 18 Safe-keeping an 18 Class 19

19

20 20

21 up attendance 22 23

24 return 24

other school-wide educational activity and school c1osure25 middotattendance return 25

Provincial annual attendance return 25 4 SCHED lTLES 26

ORIGINAL DOCUMENT RECOMMENCED BY DDG 2

Department ofEducation 2009 2009 ~06middot 2 1

8 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DEFINITIONS AND ACRONYMS

In this policy unless the context otherwise indicates the following definitions

apply shy

Abscond means to skip a period or school activity or leave the school during a

school day without permission from the principal

Absent means a learner is not in class or is not

when a class or period register is marked

Actual school days means the numbe r less

Admission means admission school and

n which the particulars ofevery learner

tion Ministers

of learners who are under the administrative supervision of

Class registration period means a period on a school timetable not exceeding ten

minutes when the class register is marked

Class register means a daily register oflearner attendance and absence which is

maintained manually and may also be computer generated

ORIGINAL DOCUMENT RECOMMENDED BY DDG

loua ~06- 2 7 copy Department ofEducation 2009

3

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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6 7

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11 12 13 14

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

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--12 13 14 15

18 19

28

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34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 3: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

6 No32414 GOVERNMENT GAZETTE 17 JULY 2009

LEARNER ATTENDANCE

POLICY AND PROCE Si

education ORJGfNAL OOCUMENT

RECOMMENDED BY DOGDepartment Education REPUBLIC OF SOUTH AFRICA 2009 -06- t 7

7 STAATSKOERANT 17 JULIE 2009 No32414

CONTENTS

DEFINITIONS AND ACRONYMS 3 PART A POLICY 9 1 INTRODUCTION 9

Importance of regular school attendance 9 Purpose ofpolicy ~ 1 0 Scope and application ofpol icy 11 Interpretation of terms 11 Delegation ofpowers middot 11

2 PROMOTION RECORDING AND MONITORIN EARNER A TTENDANCE

12 L bull bl earners responsl I ltres Parents responsibilities bull 13 Schools responsibilities 13 SGB responsibilities 14 Principal and SMT responsibilities 14 Class teachers responsibilities 16 Teachers responsibilities 16 PED responsibilities 16

PART B PROCEDURES 18 3 PROCEDURES FOR REPORTING LEARNER ATTENDANCE f 18

Registers 18 Safe-keeping an 18 Class 19

19

20 20

21 up attendance 22 23

24 return 24

other school-wide educational activity and school c1osure25 middotattendance return 25

Provincial annual attendance return 25 4 SCHED lTLES 26

ORIGINAL DOCUMENT RECOMMENCED BY DDG 2

Department ofEducation 2009 2009 ~06middot 2 1

8 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DEFINITIONS AND ACRONYMS

In this policy unless the context otherwise indicates the following definitions

apply shy

Abscond means to skip a period or school activity or leave the school during a

school day without permission from the principal

Absent means a learner is not in class or is not

when a class or period register is marked

Actual school days means the numbe r less

Admission means admission school and

n which the particulars ofevery learner

tion Ministers

of learners who are under the administrative supervision of

Class registration period means a period on a school timetable not exceeding ten

minutes when the class register is marked

Class register means a daily register oflearner attendance and absence which is

maintained manually and may also be computer generated

ORIGINAL DOCUMENT RECOMMENDED BY DDG

loua ~06- 2 7 copy Department ofEducation 2009

3

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

z 9

~ jlgt

G)

~ m II Zs m z --l G)

~ 9 JT1 -j

L C

~ IJ o o (0

INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

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summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

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GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

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TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

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Total enrolment X average number of school days

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Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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Calculation of learner absentee rate and learner attendance rates are as follows

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learner absentee rate = Number of absentee days X 100

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100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 4: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

7 STAATSKOERANT 17 JULIE 2009 No32414

CONTENTS

DEFINITIONS AND ACRONYMS 3 PART A POLICY 9 1 INTRODUCTION 9

Importance of regular school attendance 9 Purpose ofpolicy ~ 1 0 Scope and application ofpol icy 11 Interpretation of terms 11 Delegation ofpowers middot 11

2 PROMOTION RECORDING AND MONITORIN EARNER A TTENDANCE

12 L bull bl earners responsl I ltres Parents responsibilities bull 13 Schools responsibilities 13 SGB responsibilities 14 Principal and SMT responsibilities 14 Class teachers responsibilities 16 Teachers responsibilities 16 PED responsibilities 16

PART B PROCEDURES 18 3 PROCEDURES FOR REPORTING LEARNER ATTENDANCE f 18

Registers 18 Safe-keeping an 18 Class 19

19

20 20

21 up attendance 22 23

24 return 24

other school-wide educational activity and school c1osure25 middotattendance return 25

Provincial annual attendance return 25 4 SCHED lTLES 26

ORIGINAL DOCUMENT RECOMMENCED BY DDG 2

Department ofEducation 2009 2009 ~06middot 2 1

8 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DEFINITIONS AND ACRONYMS

In this policy unless the context otherwise indicates the following definitions

apply shy

Abscond means to skip a period or school activity or leave the school during a

school day without permission from the principal

Absent means a learner is not in class or is not

when a class or period register is marked

Actual school days means the numbe r less

Admission means admission school and

n which the particulars ofevery learner

tion Ministers

of learners who are under the administrative supervision of

Class registration period means a period on a school timetable not exceeding ten

minutes when the class register is marked

Class register means a daily register oflearner attendance and absence which is

maintained manually and may also be computer generated

ORIGINAL DOCUMENT RECOMMENDED BY DDG

loua ~06- 2 7 copy Department ofEducation 2009

3

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

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6 7

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11 12 13 14

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

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11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

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-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

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Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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r-~ ~---~---~

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

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1-- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

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learner absentee rate learner attendance rate

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

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----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

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2089 -00- 2 7

5

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k If I ~fmiddot i~ tmiddot L Ii Ggt

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 5: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

8 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DEFINITIONS AND ACRONYMS

In this policy unless the context otherwise indicates the following definitions

apply shy

Abscond means to skip a period or school activity or leave the school during a

school day without permission from the principal

Absent means a learner is not in class or is not

when a class or period register is marked

Actual school days means the numbe r less

Admission means admission school and

n which the particulars ofevery learner

tion Ministers

of learners who are under the administrative supervision of

Class registration period means a period on a school timetable not exceeding ten

minutes when the class register is marked

Class register means a daily register oflearner attendance and absence which is

maintained manually and may also be computer generated

ORIGINAL DOCUMENT RECOMMENDED BY DDG

loua ~06- 2 7 copy Department ofEducation 2009

3

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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13 14

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15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

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Period 2 3

Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

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Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

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TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 6: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

9 STAATSKOERANT 17 JULIE 2009 No32414

Class teacher means an educator assigned by the principal to have

administrative responsibility for a class for a school year

Computer generated learner attendance register means a daily register of learner

attendance maintained on SA-SAMS or a compatible computer-based school

information management system

Continuous absence means absence ofa learner fro

consecutive school days without valid reason

De-registration means the cancellation

daily attendance register as provided i

District means education

a person who is appointed to exclusively

ho teaches educates or trains other persons or

ltcentt1ucltHmal services including professional therapy

Enrolment admission of a learner by a principal to a grade in a school

and admission has the same meaning

Failure to take up a school place means absence ofa learner from a school

without valid reason for ten consecutive school days after having been admitted to

the school

ORIGINAL DOCUMENT RECOMMENDED BY DOG

4Z009 -06- 2 1 Department ofEducation 2009

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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27 28 29 30 31

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18 19

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

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4 5 6 7

------shy

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--------shy ~--- --------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

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r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

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I~~ --------shy ~~~~----~

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lt

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- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

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QUARTER 4 ENDING

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f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

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NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

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THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

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TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

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k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 7: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

10 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Grade head means an educator assigned by the principal to have administrative

responsibility for a grade

Head of Department means head of a Provincial Education Depaltment

HEDCOM means Heads of Education Departments Committee

Learner absentee day means a school day on which

class register as absent for the whole or part of th

Multi-grade class means a class whose I

are taught in the same classroom at

NEPA means National

onal activity involving

the whole

to custody of a learner or

to fulfil the obligations of a person referred to

and (b) towards the learners education at school

al Education Department

Period means period in a school timetable designated for instruction in a subject

or learning area or for class registration

Period register means an official PED document used by a school to monitor the

attendance or absence of each JearnemiddotJliijQMmiddot~mrti1~mreribdI )r1IGINA

R~COMMENDED BY DDG

20ns -n5~ 7copy De)artmellf ofEducation 2009

5

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

z 9

~ jlgt

G)

~ m II Zs m z --l G)

~ 9 JT1 -j

L C

~ IJ o o (0

INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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13 14

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15 1516 1617 1718

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24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

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CLASS TEACHERS SIGNATURE ________

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

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learners Girls Enrolled 1----shy

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Names of Absent learners

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

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1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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-j

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 8: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 11

Principal means an educator appointed or acting as head of a school

RCL means Representative Council of Learners

Regular teaching means teaching in a class or subject or learning area group that

takes place in a schools usual facilities

SASA means the South African Schools Act 1996

SA-SAMS means South African School

System

School means public school

School activity means an

in a day specified on the school timetable when a

to be in a school for purposes of instruction

s the dates in a calendar year specified by a Head of

Department on which a school is officially open to learners for teaching or a

school activity

Senior teacher is a Post Level I teacher with the ability to give guidance to less

experienced teachers as envisaged in Collective Agreement No4 of 2003 ofthe

Education Labour Relations Council

O~IGINAI DOCUMENT RECOMMENDED BY DOG

6 Department ofEducation 2009

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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27 28 29 30 31

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--12 13 14 15

18 19

28

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34 35 36

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

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Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

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4 5 6 7

------shy

---shy

--------shy ~--- --------shy

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----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

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I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NUMBER OF SCHOOLS DAYS ENROLMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

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Calculation of learner absentee rate and learner attendance rates are as follows

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Learner absentee rate

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NUMBER OF LEARNER ABSENTEE DAYS GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 9: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

12 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

SGB means school governing body

SMT means school management team

Teacher means an educator who teaches a subject or learning area

Temporary class register means a register maintained by

more than ten consecutive school days from the first

school year

Valid reason means any of the followin

school shy

(a)

school for purposes

examinations

(b)

(c)

days duration or communication

is unable to attend school due to illness

nMurOWJOV1f ofLearner Pregnancy (2007) the

ofthe PED and written confirmation by a registered

or registered midwife

(e) or cultural observances approved by the PED or the principal in

terms of this policy

(1) Death of a family member

(g) Appointment at court social services or other official agency for which a

principal may require documentary proof

(h) Acts of nature outside human control or

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Lung -86- Z 7 Department ofEducation 2009 7

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

Z l () N j) ~

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

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6 7

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11 12 13 14

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19 20 21 22 23 24 25 26

27 28 29 30 31

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18 19

28

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-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

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--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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~~~~-

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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()

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

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I~~ --------shy ~~~~----~

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lt

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~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

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-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

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~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

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z o VJ

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----shy

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Q) c

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ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

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-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 10: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 13

(i) Exceptional circumstances for which in the view of the principal a

temporary absence from school

(i) would be in the best interest of the learner or

(ii) was unavoidable

ORGNAL D~~U~G RECOMMEND

lunll middot0amp- t 7 8

copy Department ofEducation 2009

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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13 14

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15 1516 1617 1718

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24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

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learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

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I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

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1-------shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

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Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

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Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 11: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

14 No32414 GOVERNMENT GAZETTE 17 JULY 2009

PART A POLICY

1 INTRODUCTION

Importance of regular school attendance

1 Enrolment and regular attendance by learners at s

educated nation It is desirable that every learn their age should

attend punctually and regularly once they 1 A school has

at least five reasons to insist on pun

(a)

education

(b) Enrolment in a school

(c)

ing the school day towards every

y curbs absence by learners without valid reason

improve learner retention and performance

2 JiIUU have a culture of punctual and regular learner attendance

be to enhance such a culture in all public schools This will be

achieved if

(1) Principals teachers and district officials show zero tolerance for absences

from school without valid reason

ORIGINAl OOCUMENT RECOMMENCED BY DOG

copy Department ofEducation 2009 9

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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18 19

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Period 2 3

Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

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4 5 6 7

------shy

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----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

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Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NUMBER OF SCHOOLS DAYS ENROLMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

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I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

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z o VJ

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~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 12: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 NO32414 15

(2) Schools adopt an attendance policy and SMTs teachers and SGBs explain

attendance rules to parents and win their support for enforcing them

(3) Schools reduce the alienation of learners and encourage regular attendance

by creating a supportive and safe school environment inclusive and

relevant curricula good teaching and a disciplined and purposeful school

ethos

(4) Schools curb absence without valid

who frequently abscond or are absent and by making

prompt follow up with parents

provincial or non-goTltgtI

youth welfare

(5)

and regular attendance at public schools and

ic schools and PEDs with the necessary procedures to

4 The policy provides a common terminology and national norms and standards

for recording and monitoring learner attendance and absence It will therefore

ensure that all public school learners are treated equitably in this respect and

enable comparable attendance and absence data to be accurately recorded and

ORIGINAL DOCUMENT RECOMMENDED BY DOG

10 2009 -06- Z 7 copy Department ofEducation 2009

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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19 20 21 22 23 24 25 26

27 28 29 30 31

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

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Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

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4 5 6 7

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

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Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

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~-~

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TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

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~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

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f--~

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I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

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z o VJ

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----shy

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I

----~

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k If I ~fmiddot i~ tmiddot L Ii Ggt

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-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 13: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

16 No32414 GOVERNMENT GAZETrE 17 JULY 2009

analysed by school district and province Data on learner absences are an

important indicator of efficiency in the school system

5 Accurate daily learner absence records will enable principals and teachers to

safeguard the best educational interests of learners by monitoring absences and

taking appropriate action Regular summaries of learner absences will enable

district offices PED head offices and the DoE to track

respond appropriately

Scope and application of policy

6 This policy is made by the Minister 40fNEPA

and sections 3 4 8 ] 1 16 16A and 20

7

instructions

the meaning ascribed to them in the Definitions

conflict of interpretation the meaning of a tenn in

10 A MEC or Head of Department may delegate any function envisaged in this

policy in terms of the powers ofdelegation vested in them by section 62 of

SASA

CfRi3JtgtfAt DOCUMENT RECOMMENDED BY DOG

copy Department ofEducation 2009 L~Ug ~06- Z 7 11

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

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~ m II Zs m z --l G)

~ 9 JT1 -j

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

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CLASS TEACHERS SIGNATURE ________

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

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learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

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4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

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TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 14: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 17

II Subject to sections 16A and 62 of SA SA a principal may delegate a function

envisaged in this policy to a member of the SMT a grade head or a senior

teacher

2 PROMOTION RECORDING AND MONITORING OF LEARNER ATTENDANCE

Learners responsibilities

12 A learner has a responsibility to ~A~

government depends on parents

to play their parts in ensuring that 1

responsibility and derive

examinations have ended

to prepare for the National Senior

a PED attendance policy_ They

the development and application of school policy on

(b) learners about their rights and responsibilities pertaining to

school attendance

(c) encourage learners to practise punctual and regular attendance and

(d) assist in monitoring learner attendance

~ QRIGU4AL DOCUMENT RECOMMENDED BY DOG

12 copy Department ofEducation 1009 ZoGS -05- 2 7 bull

G09-140702-B

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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27 28 29 30 31

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18 19

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

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Number of Boys -------shy

learners Girls Enrolled 1----shy

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Names of Absent learners

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

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I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

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TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

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Learner attendance rate =

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100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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learner absentee rate =

Learner attendance rate =

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Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 15: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

18 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Parents responsibilities

15 Parliament has placed a legal duty on parents of children in the compulsory

school-going age bracket to ensure that their children attend school unless they

have been exempted by the Head of Department (SASA sections 3 and 4)

]6 All parents of learners who have been admitted to a sch

encourage in their children whatever their ages ha

attendance at school and to ensure that they att

school day unless there is a valid reason for

17 Parents are strongly discouraged fro

family holidays during term time

18 Parents are expected to info

school attendance policy ifthel

school wipfvalid reason the parent is expected to17 tig the problem

sponsibiheSfi ij~

scho~lflCommunity Jed by the SGB and SMT is responsible for

promotin middot~onitoring school attendance in order to give learners the best j

chance ofhenefiting from their school experience

21 A school must monitor learner attendance in a manner that is consistent with

this policy any PED policy on learner attendance and the schools learner

attendance policy

ORl-NA DOCUMENT fUiiCOMMENOED BY DOG

copy Department ofEducation 2009 lIu9 middot116middot 27 13

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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18 19

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34 35 36

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

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4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

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---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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~ ~ (()

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z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 16: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 NO32414 19

22 Marking the register may have legal implications for the school and must

therefore be done legibly and accurately If a register shows that a learner is

present the school has a duty of care towards the learner for the duration of the

school day The Courts have held that a duty of care requires a school to

minimise the risk ofharm to a learner and take active steps to ensure so far as

is reasonably possible that harm to a learner is prevented

SGB responsibilities

23 SASA requires each SGB to adopt a code ofc

must be aimed at establishing a discipI

environment dedicated to the impro lity of

the learning process (SASA section 8

SMT grade heads class tea

provide detailed information on

e parents to monitor their childrens attendance

ncipal or class teacher promptly if there are

26 A schools SMT led by the principal is responsible for developing the culture

of punctual and regular attendance at school The adoption of a school

attendance policy is a management responsibility of the SMT led by the

principal and must involve consultation with the teaching and support staff the

learners (through the RCL where applicable) and parents through the SGB The

ORIGINAL DOCUMENT RECOMMENDED BY DDG

14 copy Department ofEducation 2009 ZOll9 -Q6- Iimiddot

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

(f)

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~

5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

~

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(J)

~ ~ (J)

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

------------

6 7

8

~ 10

11 12 13 14

------------ -----------

15 --------

16

~ r-----18

19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

39 - - 0 bull 0 NT

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INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

~ -I-------~middot------~--------_imiddot------_i-------_+------_i~~----_+--------------~----------------~---------------~4 5 ~ -+----------r---------+----------1---------+--------~--------~----------+_-----------------~--------------------j----------------~~

11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

~ lilt 11 Of loUIN I

8 9 10 ----shy

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-

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----shy

------shy

-

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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j) o lt mn zs m Z -i j)

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

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bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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~~~ -

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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-- shy

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1-- shy

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-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

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----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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GIRLS TOTAL

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 17: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

20 No32414 GOVERNMENT GAZETTE 17 JULY 2009

school attendance policy must be consistent with this policy and any similar

policy ofthe PED It will shy

(a) reflect and reinforce the schools ethos and values and support the

schools mission and curriculum

(b) promote awareness in the school community that absence without

valid reason is unacceptable and will be followed up promptly

(c) encourage co-operation with parents and

eradicating absence without valid reason

(d) take account of the social circumstan community

especially factors like travelling

concerns cultural and religio

(e) specify how the parent unicate

(f) specify that learn

on all school days

when a school is officially

class registers and period registers

and stored In schools with

like SA-SAMS the principal is responsible

registers are properly maintained and backed up

e in accordance with this policy

a particular duty on the advice of a class teacher to contact and

counsel the parent of a learner who is repeatedly absent from school without

valid reason

29 A principal must monitor and analyse learners attendance rates by grade and

make a quarterly report to the SGB with proposals for attending to any

problems that have emerged

- GFtIGtNAl DOCUMENT RECOMMENDED BY DOG

2~09 -06- 21Department ofEducation 2009 15

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

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6 7

8

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11 12 13 14

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

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--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

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Period 2 3

Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

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4 5 6 7

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

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Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

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11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 18: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 21

Class teachers responsibilities

30 Class teachers are responsible for compiling and marking class registers at the

appointed time or times on each school day maintaining them accurately and

submitting them to the school office on time in the manner prescribed by this

policy

31 A class teacher who has reason to believe that a Ie

reason must make every reasonable effort to co

the learner and request the learners return to

policy

Teachers responsibilities

32 Teachers have the responsi

by this policy

a learner is absent without valid

through its district offices has the responsibility to

regular learner attendance by

awareness of the educational and social importance of

school attendance

(b) providing schools with the means to maintain accurate learner attendance

records and monitoring compliance

(c) requiring schools to enforce their learner codes of conduct in respect of

punctual and regular attendance (SA SA section 8)

(d) assisting SMTs to adopt and enforce school attendance policies

OldGtNAL DOCUMENT RECOMMENDED BY DOG

16 copy Department ofEducation 2009

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

~

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

------------

6 7

8

~ 10

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27 28 29 30 31

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Subject

Grade amp Class

Number of Boys learners

------i

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------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

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Names of Absent learners

------shy

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------shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

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---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 19: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

22 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

(e) ensuring that parents of compulsory school age children meet their legal

responsibilities (SASA sections 3 and 4)

(f) ensuring that authorised district office staff check schools attendance

registers whenever they visit a school

(g) supporting schools where there is chronic learner absenteeism without

valid reasons

(h) ensuring that summaries of learner attendance are

terms of this policy and

0) analysing quarterly attendance returns to i

schools and districts respectively and

action with schools and districts t

35 A PED must supply each school on time

period registers and q

I be closed for a specified

~I_Ue circumstances

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zooa ~06- Z 1

copy Department ofEducation 2009 17

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

(f)

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

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2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

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CLASS TEACHERS SIGNATURE ________

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

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------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

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4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 20: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 23

PARTBPROCEDURES

3 PROCEDURES FOR RECORDING MONITORING AND REPORTING LEARNER ATTElfDANCE

Registers

37 Registers are official documents of the Provin

following registers will be used in accor

(a) class register (which incJudesa ed by a

class teacher and

(b)

Safe-keeping and archiving

s registers must be taken to the principal

ep each class register securely for at least three years from

ry before disposaL

41 A principa must keep each temporary class register securely for one year

before they may be destroyed

42 A class teacher must keep sick notes and other documents in support of learner

absences including records ofteJephone conversations in the learners profile

ORIGINAL DOCUMENT RECOMMENDED BY DOG

18 copy Department ojEducation 2009

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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4 5

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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27 28 29 30 31

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

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1---shy

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4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

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NUMBER OF SCHOOLS DAYS ENROLMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 21: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

24 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

Class registration period

43 A principal must designate on the school timetable a daily registration period of

no more than ten minutes to enable a class teacher to mark the class register A

class registration period may be in the morning session or in both morning and

afternoon sessions

Class register

44 A principal must ensure that a class registershy

(a) is maintained by a class teacher in e

school year

(b) records the following information

class shy

(i)

(ii) surname

e Head of Department or the principal

piled and marked in accordance with the

The exception method is to be used Only learner

corded using the codes provided

gister must be marked on all days that the school is open for

instruction including sports days excursion days and examination days

47 To mark a day when a school is closed by direction of the Head ofDepartment

a class teacher must rule a vertical line through the column for that day writing

the reason for closure in the column in capital letters for example FLOOD

ORIGINAL DOCUMENT RECOMMENDED BY DOG

Department ofEducation 2009 2009 -06- Z 7 19

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

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3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

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4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

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I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NUMBER OF SCHOOLS DAYS ENROLMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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1-- shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

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Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 22: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 25

48 Learners who do not attend school on examination days or after an examination

period must be marked absent including grade 12 learners who are given leave

to be absent while preparing for or after writing their end of year National

Senior Certificate examinations

49 A Head of Department must ensure that every school is provided with

sufficient official class registers

Schools with electronic administration syste

50 A principal of a school that enters Ie

administration system such as SAshy

51 A principal shy

(a)

register from the schools

a monthly basis for use by the class

on the class registers are submitted at

1 office for capturing on the electronic system

d copy of the electronic record ofthe class register is

for the previous month signed and filed for audit

(d) ure that quarterly attendance summaries are generated

Temporary class register

52 A principal may direct class teachers to compi Ie and mark temporary class

registers for a period not longer than ten consecutive school days from the

beginning of the first term while class lists are being finalized

I-oR1GINAL DOCUMENT RSCOMMENOEO 6Y DOG

20 copy Department ofEducation 2009 21ina -06- Z

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

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2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

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3536 1---shy

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CLASS TEACHERS SIGNATURE ________

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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------shy

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Subject

Grade amp Class

Number of Boys learners

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Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

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100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 23: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

26 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

53 A temporary class register is an official document and must be maintained in

the same manner as a class register in terms of this policy

54 When the ten day lifespan of a temporary register has elapsed the class teacher

must copy the learners attendance records into the permanent class register

but the records ofleamers who were de-registered because they failed to attend

may be omitted

Period register

55 A teacher maintains a period register in

in particular to check on learners wh

56

during the school day

fleast once a month in each period

principal If a school experiences a

r abscondment the principal must direct that the

re frequently

(a) fcountersign each period register when it has been properly

(b) make period registers available to a district official when requested

59 A Head of Department must ensure that every school is provided with

sufficient official period registers

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- Z 7 copy Department ofEducation 2009

21

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

1

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

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----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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1-- shy

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GIRLS

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TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 24: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOE RANT 17 JULIE 2009 NoS2414 27

Monitoring and following up learner attendance

60 If a learner is absent without explanation the class teacher concerned must fls

soon as possible make a reasonable effort to contact the parent by whatever

means is suitable to the circumstances of the school and the family concerned

First day contact if circumstances permit will demonstrate the schools

concern for the welfare of the learner

61 If a learner is absent without explanation on

class teacher concerned must infonn the

contact the parent by whatever means

reasons for absence

62 A principal must check

school or a class

(a) importance of regular attendance for

to attend punctually and regularly in terms of

of compulsory school going age infonn the parent ofthe

uu in tenns of section 3 of SASA if the learners absence

(d) request the learners return to school

64 Despite the intervention of the principal if a learner persists in being absent

without valid reason the learner must be charged with breach ofthe schools

code of conduct for learners

ORIGiNAl DOCUMENT Re56MMampNDEO BY DOG

22ZOllS -01- Z7

copy Department ofEducation 2009

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

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6 7

8

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

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I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

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34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

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--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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Names of Absent learners

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2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

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11

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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r~~ ---~ ~ r~ ~--

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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-- shy

f---- shy ------ shy

1-- shy

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

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Calculation of learner absentee rate and learner attendance rates are as follows

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Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

-----~~~~~

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NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

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100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 25: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

28 No32414 GOVERNMENT GAZETTE 17 JULY 2009

65 A record of all communication with a parent must be made and kept in the

leamers profile

De-registration

66 A principal may de-register a learner for one of the following reasonsshy

(a) Failure to take up a school place

(b) Exemption from attendance by the Head of Dep

(c) Expulsion from school by the Head ofDep

(d) Transfer to another school

(e) Continuous absence for a period of~

(f) Notification by the parent that ~ school or

(g) Death

utive school days after

onable attempts to ascertain

earner whether the learner is attending

unable to make contact with the

st de-register the learner on grounds of

lace and the District office must be notified

from school for ten consecutive school days a principal

attempts to ascertain from the leamers parent whether

withdrawn from the school If the learner has been

or ifno valid reason for absence is given or iftheprincipaJ is

unable to make contact with the parent or the learner the principal must deshy

register the learner on grounds of continuous absence and the district manager

must be notified

69 When a principal de-registers a learner the principal must shy

CR3INAl DOCUMENT FSCOMMENDED BY DOG

Department ofEducation 2009 ZuD9 -06- 2middot7 23

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

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6 7

8

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11 12 13 14

------------ -----------

15 --------

16

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

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INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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~~~ -

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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-- shy

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1-- shy

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GIRLS

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Calculation of learner absentee rate and learner attendance rates are as follows

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learner absentee rate learner attendance rate

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2

-----~~~~~

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 26: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 29

(a) inform the parent and class teacher in writing of the date and reason for

the learners de-registration and

(b) inform the District office in writing if the learner is of compulsory school

going age and the reason for de-registration is (a) (e) (f) or (g) under

paragraph 66

70 A class teacher who has been informed by the principal

de-registered must record this according to the instr ns In Schedule 1 If a

learner who has been de-registered is later re-a

teacher must make a new entry for the Ie

class register

Returns

71 Returns are official r1

(a)

(b) other1~(tfFJol-wide educational activity and

return (for which a district manager is

IPflrnJr attendance return (for which a Head of

School quarterly r attendance return

72 Not later than a week after the beginning of a new term a principal must

compile verify and sign a quarterly school attendance return for the previous

quarter according to the template provided in Schedule 4 and submit the return

to the district office

- OR~INAb DOCUMeNT REcsMMeNDED BY DOG

24 copy Department ofEducation 2009 Z009 011 ltfeshy

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

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4 5

6

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

1

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27 28 29 30 31

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--12 13 14 15

18 19

28

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34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

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----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

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--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

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---------

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NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 27: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

30 No32414 GOVERNMENT GAZETTE 17 JULY 2009

School quarterly return of other school-wide educational activity and school closure

73 Not later than a week after the beginning of a new term a principal must

compile verifY and sign a quarterly return ofother school-wide educational

activity and school closure for the previous quarter according to the template

provided in Schedule 5 and submit the return to the district office

74 The return is in two parts The first part records the

which school-wide educational activity (other t

The second part records the number of sch

which a school was closed by direction

of official school days in the quart Jess the

number of school closure days gives the

the quarter

District quarterly learner attendancemiddot

school term a district manager

district attendance return according to

submit the return to the PED head

weeks after the end of every school year a Head of

compile verifY and sign an annual provincial attendance

ding to the template provided in Schedule 6 and submit the return

to the DoE

ORIGINAL DOCUMENT RECOMMENDED BY DOG

zong ~06middot Z 7 Department ofEducation 2009

25

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

z 9

~ jlgt

G)

~ m II Zs m z --l G)

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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(f)

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

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6 7

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11 12 13 14

------------ -----------

15 --------

16

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

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INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

~ -I-------~middot------~--------_imiddot------_i-------_+------_i~~----_+--------------~----------------~---------------~4 5 ~ -+----------r---------+----------1---------+--------~--------~----------+_-----------------~--------------------j----------------~~

11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

~~a lttltt5ZZgt

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

~ lilt 11 Of loUIN I

8 9 10 ----shy

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-

----shy

----shy

------shy

-

Ul

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

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~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

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~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

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-j

c C C m I)

g lt0

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81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 28: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 31

4 SCHEDULES

77 The following schedules are part of this policy They are provided for the

guidance of PEDs and may be adapted to suit the needs of a province so long as

the required information is recorded in the registers and submitted in the returns

I Class register

2 Period register

3 Summary register by grade

4 School quarterly learner attendance r

5 School quarterly return ofothe

school closure

6

7 Provincial annual lea

ORIGINAl DOCUMEN~G ItEOOMMENDED BY

lwa as- tJ~~cgt

-26

copy Department ofEducation 2009

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

~

z 9

~ jlgt

G)

~ m II Zs m z --l G)

~ 9 JT1 -j

L C

~ IJ o o (0

INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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6 7

8

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11 12 13 14

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

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18 19

28

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34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

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--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

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11

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

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QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 29: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

32 No32414 GOVERNMENT GAZETTE 17 JULY 2009

Schedule to the draft

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

------------

6 7

8

~ 10

11 12 13 14

------------ -----------

15 --------

16

~ r-----18

19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

39 - - 0 bull 0 NT

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I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

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-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

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---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

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learner absentee rate learner attendance rate

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

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2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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~-~

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----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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GIRLS TOTAL

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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-

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~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 30: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 33

ORIGNAL DOCLIMENT RECOMMENDED BY DOG

2009 ~06 1 7

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

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LEARNERS BIOGRAPHICAL DETAILS

1

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6 7

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11 12 13 14

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

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I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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-

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

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---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

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- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

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~~~~ ~ ~ ~ ~~-~~~ ~

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-----shy-------shy

THREE FOUR

----shy

TOTAL

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ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

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----~

~~

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-j

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 31: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

-----------------------

-----------------------

NAME OF SCHOOL NAME OF CLASS TEACHER _____________

GRADE amp CLASS ROOM NUMBER

--------------------~-YEAR ____________________________

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -00- 2 7

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INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

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5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

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PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

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10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

1

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6 7

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15 --------

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19 20 21 22 23 24 25 26

27 28 29 30 31

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I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

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34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

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11

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

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middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

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r------shy ~-~

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TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

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- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

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4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 32: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

INSTRUCTIONS

1 Responsibility The register is an official document which may be used in legal

proceedings The principal of the school Is responsible for its safety The register must be

managed as follows

11 Dally management The register must be kept safely by the class teacher and

locked up by the principal at the end of each school day

12 Archiving The principal must keep the register securely for at least three years

after the last entry has been made

13 Inspection The principal must produce the register for inspection if requested by

a duly authorised official of the Provincial Education Department or the national

Department of Education or by a duly authorised judicial officer

14 Compilation and marking The class teacher is responsible for compiling and

marking the register in a professional manner The class teacher must mark the

register during the designated class registration period (or periods) each school

day A learner may not mark the register

15 Additions and alterations Additions and alterations must be made only by the

class teacher An error must be crossed out neatly so that the underlying text is

legible and an alteration must be written clearly and initialled and dated

Correcting fluid may not be used

2 Compiling the register The register must be compiled as follows

middot21 Gender In a co-educational school list boys and girts on separate pages first

boys then girls Write Boys or Girls in the space provided at the top of the page

22 Multi-grade class In a class with more than one grade a separate class register

may be used for each grade

23 Grade amp Class Example Grade 68

24 Quarter ending Insert date of last day of current quarter

2S No Give each learner a number siarting with 1

26 SurnameFirst name List the learners names in alphabetical order by surname

NB If a class teacher cannot accommodate the names of all learners on the

register a second register may be used

27 Admission No Insert the admission number

28 Week endIng Insert the date of the last school day of Ihe week

29 Learners biographIcal details This section is optional and is for use by the

school for administrative and management purposes Schools are free to add

additional columns

210 New learner The name of a learner who is admitted after the register has

been compiled must be entered at the end of the class list Rule a horizontal line in

the row across the days that the learner has not attended Write N in the square

for the learners first day of attendance

211 De-registered learner Write D in the square for the day that a learner is

de-registered Rule a horizontal line in the row from the following school day until

the end of the quarter A de-registered learner who is re-admitted during the same

school tenn must be treated as a new learner and the class teacher must make a

note to that effect against the original entry

3 Marking the register The register must be marked as follows

31 Mark only learners who are absent A blank square indicates Present except

on a new learners first day when N must be written in the square

32 Absent code If the register is marked once a day write a single a in the centre of

the square If the register is marked twice a day write a morning a in the top left

corner and an afternoon a in the bottom right corner

33 Closure of school If the school is officially closed on a school day write the

reason in bold capital letters in the column for the day (for example Public

holiday religious holiday)

4 Dally summary The class teacher must each day compile a daily summary at the bottom

of the page as follows

41 Number of learners absent Add the column for the number of learners absent

on that day and insert the sum in the correct square If the register is marked twice

a day add only whole day absences

42 Number of learners enrolled Insert the number of enrolled learners listed on the

____~_=pageThis~nu~m~beL1will remain the same from day to day except when a new

i ottiONAI DE)0j~1Oitebr a learner is demiddotregistered

rti1Q()MMN()ED BY DOG

ZoUs ~OG 17

(f)

~ =-t (f)

6 m n ~ i

-J c C C m IIJ o o co

z ~ () IIJ jgt jgt

~

5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

~

z ~ CtJ I) ~

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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LEARNERS BIOGRAPHICAL DETAILS

1

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3 4 5 -----------

------------

6 7

8

~ 10

11 12 13 14

------------ -----------

15 --------

16

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19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

39 - - 0 bull 0 NT

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I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

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11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

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--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

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lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

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------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

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2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

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100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

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~~~~~- ~~

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

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NUMBER OF SCHOOLS DAYS

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-

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 33: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

5 Quarterly summary At the end of each quarter the class teacher must compile a quarterly

summary by filling in the last column of the register as follows

51 Days absent per learner For each learner add horizonlally the number of days

absent in the term and insert the sum in the correct square in the last column If

the register is marked twice a day add only whole day absences

52 Total number of learner absentee days Insert the lolal of all the figures in

correcl square in the last column

53 Class teachers signature When Ihe quarterly summary has been completed the

class teacher must sign the register

ORIGINAL DOCUMENT AampCOMMiNDED BY DOG

2009 08middot 27

~

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_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

Z l () N j) ~

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~ m JJ Zs m Z -I G)

~ m ~ rn c c ~ N 0 0 (0

LEARNERS BIOGRAPHICAL DETAILS

1

middot 2~iiFIJ~~j~~l~r~~ ~l 1 tlmiddot~lii r81~~I~iti JI~ J middotmiddotmiddotmiddotmiddotmiddotmiddot11~~Y~~~raquo IE~~f middotf~~fl~tj~~j~Jjt~ffiJ~i 2

3 4 5 -----------

------------

6 7

8

~ 10

11 12 13 14

------------ -----------

15 --------

16

~ r-----18

19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

39 - - 0 bull 0 NT

iiiiOMMlNocn lAY nnG40

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INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

~ -I-------~middot------~--------_imiddot------_i-------_+------_i~~----_+--------------~----------------~---------------~4 5 ~ -+----------r---------+----------1---------+--------~--------~----------+_-----------------~--------------------j----------------~~

11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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8 9 10 ----shy

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----shy

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

-J L C

lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

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(j) o ltm II z s m Z -I (j)

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~~~~-

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I--~~ --~- r~~ --~

I--shy

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

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I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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lt

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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f-shy

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I--

f--~

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I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

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z o VJ

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THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

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ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 34: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

(J)

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1 2 3

4 5

6

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10

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13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

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6 7

8

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11 12 13 14

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27 28 29 30 31

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18 19

28

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34 35 36

37

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

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ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

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11

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

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-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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1-- shy

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------shy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

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~-~

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f--shy

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~-- r-~~

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TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

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I~~ --------shy ~~~~----~

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I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

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f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

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---------

---------

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TOTAL

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z ANNUAL RETURN ~

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----~

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k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

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cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 35: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

_WEEK ENDING WEEK ENDING r DAYS ABSENT

PER MITlwlrF ~EARNER NO

1 2 3

4 5

6

Z 9

10

12 - t----shy 11 12r--shy13

13 14

14t--1---shy - 1--shy ---shy

15 1516 1617 1718

19 18 1920 - r-----shy ----shy

2021 2122 2223

24 rshy 23 2S 24

2526 2627

27~ 28- r---shy -----shy - t-shy

29 2930 304shy 1--t-shy3132

33 32 34 33 35 34

3536 1---shy

37 38

CLASS TEACHERS SIGNATURE ________

Col) co

Z l () N j) ~

j)

G)

~ m JJ Zs m Z -I G)

~ m ~ rn c c ~ N 0 0 (0

LEARNERS BIOGRAPHICAL DETAILS

1

middot 2~iiFIJ~~j~~l~r~~ ~l 1 tlmiddot~lii r81~~I~iti JI~ J middotmiddotmiddotmiddotmiddotmiddotmiddot11~~Y~~~raquo IE~~f middotf~~fl~tj~~j~Jjt~ffiJ~i 2

3 4 5 -----------

------------

6 7

8

~ 10

11 12 13 14

------------ -----------

15 --------

16

~ r-----18

19 20 21 22 23 24 25 26

27 28 29 30 31

~2 ~3 ~4 ~5 ----36 37 ~e

39 - - 0 bull 0 NT

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INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

~ -I-------~middot------~--------_imiddot------_i-------_+------_i~~----_+--------------~----------------~---------------~4 5 ~ -+----------r---------+----------1---------+--------~--------~----------+_-----------------~--------------------j----------------~~

11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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~ 9 rn c C

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

~~a lttltt5ZZgt

o C1 9 I laquo o z-gto c Q

CgtzC we egt ICC 00 ow 00 -zlaquowzE-liE ~o 00owa

bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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8 9 10 ----shy

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-

----shy

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sect N

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

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lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

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AVERAGE NUMBER OF SCHOOL DAYS

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-~

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~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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-- shy

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1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

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------shy

laquo

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Calculation of learner absentee rate and learner attendance rates are as follows

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cn 0)

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2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

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Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

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100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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QUARTER 4 ENDING

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I--

f--~

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I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

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~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

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Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 36: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

LEARNERS BIOGRAPHICAL DETAILS

1

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I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

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GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

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4 5 6 7

------shy

---shy

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Number of Learners Girls Enrolled

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2009 08~ l 7

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STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

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calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

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TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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()

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--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

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I I

r------shy ~-~

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TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

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ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 37: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

INO ~~~-- BOTHu-y I EPEPTERi I SOCIAl i MOTHER FATHER M~ENtS i bull GR~Nti

I DECEAsED DECEASEDmiddot DEceASED middotRECIPiENT 1

~ -I-------~middot------~--------_imiddot------_i-------_+------_i~~----_+--------------~----------------~---------------~4 5 ~ -+----------r---------+----------1---------+--------~--------~----------+_-----------------~--------------------j----------------~~

11

--12 13 14 15

18 19

28

l shy30 31

34 35 36

37

-+------+----~1----~--------------+_--------------1

I ORIGINAL DOCUMENT If applicable insert Y RECOMMENDED BY DOGtSocial Grant Means a child support grant a care dependency grant a oster child grant a disability grant an Ider persons grant a war veterans grant and a grant-in aid Insert code [lJ Afrikaans [2] English [31 IsiNdebele (4J Sepedi [5J iSwat [6J ~Z]2sivenda [8] S tswana [91IsiXhosa [lOllsiZulu [111 Sesotho [121South African Sign Language

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~ 9 rn c C

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STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

~~a lttltt5ZZgt

o C1 9 I laquo o z-gto c Q

CgtzC we egt ICC 00 ow 00 -zlaquowzE-liE ~o 00owa

bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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8 9 10 ----shy

---shy --shy

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-

----shy

----shy

------shy

-

Ul

~ Ul

6 m JJ ~ Z ~ -J c C I iii

sect N

z ()

~ jl

t

DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

-J L C

lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

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middot Luuf~88~ 27

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

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1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

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learner absentee rate learner attendance rate

cn 0)

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2

-----~~~~~

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NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

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-----shy

---shy

i----~~

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r------shy ~-~

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GIRLS

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----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

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lt

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~~~~~- ~~

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ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

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G) o ltm II Z ~ m ~ G)

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4

-----~

QUARTER 4 ENDING

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ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

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I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

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5

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---------

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ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

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TOTAL BOYS TOTALGIRLSGIRLS i j

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----~

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cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 38: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 41

ORIGINAL DOCUMENT RECOMMENDED BY DOG

2009 -06- 2 7

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

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DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

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SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

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lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

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z IJ)

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(j) o ltm II z s m Z -I (j)

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~~~~-

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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(J)

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

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I I

r------shy ~-~

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TOTAL ----shy

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GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

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QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

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lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

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-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 39: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

bullbull

GOVERNMENT GAZETTE 17 JULY 200942 No 32414

a -IW OJOuJltt UUI cnlshyu LIshy00 LIJ UI bullbull

~~a lttltt5ZZgt

o C1 9 I laquo o z-gto c Q

CgtzC we egt ICC 00 ow 00 -zlaquowzE-liE ~o 00owa

bull

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

~ lilt 11 Of loUIN I

8 9 10 ----shy

---shy --shy

----shy ----shy

-

----shy

----shy

------shy

-

Ul

~ Ul

6 m JJ ~ Z ~ -J c C I iii

sect N

z ()

~ jl

t

DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

-J L C

lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

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8 (0

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

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~

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

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-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 40: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

DATE _____________________________

SIGNATURE OF TEACHER __________ SIGNATURE OF PRINCIPAL _______________

------shy

Period 2 3

Subject

Grade amp Class

Number of Boys learners

------i

Girls Absent Total

------shy

Number of Boys -------shy

learners Girls Enrolled 1----shy

Total --------shy

Names of Absent learners

------shy

----shy

1---shy

--shy

4 5 6 7

------shy

---shy

--------shy ~--- --------shy

----shy -------~

---shy ----------shy c---------shy

--------shy ---shy

-shy ---shy

----

ORIGiNAL DOCUMENT RECOMME OItU tSl UUII

~ lilt 11 Of loUIN I

8 9 10 ----shy

---shy --shy

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-

----shy

----shy

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DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

-J L C

lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

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~~~~-

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I--~~ --~- r~~ --~

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r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

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NO DISTRICT BOYS GIRLS TOTAL BOYS

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------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

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~-~

r------~~

f--shy

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I--shy

I I

r------shy ~-~

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TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 41: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

DATE ____________________________

SIGNATURE OF TEACHER _________ SIGNATURE OF PRINCIPAL _______

Period 2 3 5 6 9 I 11 f------bSu ject

Grade amp Class Number of Boys

r--- shyLearners Girls --- --~- ~----+Absent lrtal

Boys --l---------shy

Number of Learners Girls Enrolled

Total 1shy

Names of Absent learners

f---II----+----shy

2009 08~ l 7

t z 9 ll

j) o lt mn zs m Z -i j)

~ 9 m

-J L C

lt ll g (0

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

z p ()

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 42: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 45

ORIGINAL DOCUMENT RECOMMENDED BY DOG

ZU09 -06- 2 7

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

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QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 43: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

46 NO32414 GOVERNMENT GAZETTE 17 JULY 2009

Working document for school use only

NUMBER OF LEARNER ABSENTEE DAYS (taken from the i ENROLMENT ON LAST DAY OF THE i class register) I QUARTER I Boys Girls Total I Boys Girls Total

I

I i

I

I I

I I

I

TOTAL FOR THE GRADE I

NAME OF COMPILER ________

SIGNATURE ____________ DATE _________________________

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

z p ()

~ jgt

~

54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 44: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 NO32414 47

ORIGiNAL DOCUMENT RECOMMENDED BY DDG

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

z p ()

~ jgt

~

54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 45: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

48 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT EMISNUMBER NAME OF SCHOOL NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

I ACTUAL NUMBER OF SCHOOL DAYS FOR THE QUARTER QUARTER ENDING

I

DATE

IGRADE liYMBER OF LEARNER ABSENTEE DAYS ENROLMENT ON LAST DAY OF THE QUARTER bull bull BOYS GIRLS bull TOTAL BOYS GIRLS TOTAL

R I I

2 13 I i 4

156 i

17 I I

8

bull 1 10

11

Wo-TALj--I-----+- -----J-------+----f-------------j

calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate Total number of absentee days X 100 Total enrolment X actual number of school days for the quarter

Learner attendance rate = 100 Learner absentee rate

learner absentee rate learner attendance rate

PROVINCIAL LOGO

ORIGINAL DOCUMENT RECOMMENDED BY DOG

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

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~~~~-

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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(J)

~ ~ 6 m

~ -1

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 46: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOERANT 17 JULIE 2009 No32414 49

ORIGINAL DOCUMENT RECOMMENDED BY ODG

2009 -06- Z 7

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

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81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 47: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

50 No32414 GOVERNMENT GAZETTE 17 JULY 2009

DISTRICT

EMIS NUMBER

I NAME OF SCHOOL

NAME OF PRINCIPAL SIGNATURE OF PRINCIPAL

QUARTER ENDING I DATE I

A OTHER SCHOOL-WIDE EDUCATIONAL ACTIVITY DAYS

NO OTHER SCHOOL~WIDE ACTIVITY EDUCATIONAL ACTIVITY

DAYS School excursion Music festival

Sports

I Examinations Other s ifYJ bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull i

I Total Note (Other school-wide educational activity means an educational activity involving the whole school other than regular teaching

B SCHOOL CLOSURE DAYS

I REASON NO SCHOOL CLOSURE DAYS Inclement weather Natural disaster Religious holiday Transport problem Industrial action Other (specify) Total

Note School closure means closure of a school during the school year for a specified period of time by direction of the HoD

No of official school days in quarter (as per school calendar)

Less total no school closure days in quarter ORIGINAL DOCUMENT RECOMMENDED BY DOG

No actual~chool days in quarter 2DOQ -06- 27

PROVINCIAL LOGO

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

c c ~ I) o o (0

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

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54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 48: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

STAATSKOE RANT 17 JULIE 2009 No32414 51

GRIGINAL DOCUMENT RECOMMENDED BY DDG

2009 -06- 2 1

- ~- -

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

~

z IJ)

~ ~

(j) o ltm II z s m Z -I (j)

~ 9 m -j

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~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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(J)

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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RECOllliiaNPEO BY DOG v ~ t

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NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

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Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

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ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

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NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

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---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 49: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

------------

DISTRICT ______________ TOTAL NUMBER OF SCHOOLS _______

NAME OF CIRCUIT MANAGER SIGNATURE OF CIRCUIT MANAGER QUARTER ENDING ___________ DATE _________________

IPROVINCIAL -------------

LOGO --~-11RiGrit OOCUMENT

fii~OwiM~NOED BY DOG

middot Luuf~88~ 27

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~~~~-

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I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

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(J)

~ ~ 6 m

~ -1

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

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--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

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QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 50: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

~~~~-

NO NAME OF SCHOOL EMISNUMBER ACTUAL NUMBER OF LEARNER ABSENTEE NUMBER DAYS OF SCHOOL BOYS GIRLS TOTAL DAYS

I--~~ --~- r~~ --~

I--shy

I-shy ~-~

r~~ ---~ ~ r~ ~--

~~~ -

r-~ ~---~---~

--~ -~--~-- ~ -

TOTAL --~

AVERAGE NUMBER OF SCHOOL DAYS

ENROLMENT ON THE LAST DAY OF THE QUARTER BOYS

-~

GIRLS TOTAL

~---

~-~

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate =

Learner attendance rate =

Total number of learner absentee days X 100

Total enrolment X average number of school days

100 - Learner absentee rate ---------------------------------------

Learner absentee rate Learner attendance rate

OmGINAL DOCUMENT RECOMMENOEO BY OOG

liiij9 middotaomiddot 2 7

(J)

~ ~ 6 m

~ -1

-J L C r fii I)

8 (0

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ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

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NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 51: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

54 No 32414 GOVERNMENT GAZETTE 17 JULY 2009

ORIGINAL DCJMENT RECOMMENOt(J BY DOG

Z009 ~a~ Z 7

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

-j

c C C m I)

g lt0

z 9 til

~ fI

81

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 52: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

P RjOiiVlllmiddotNmiddotIpliA1A)NmiddotmiddotN1UAL lEAR~IERf

~ )A~~N~~~z~etr~~J[~ i bull

NAME OF COMPILER _________ DESIGNATION OF COMPILER _______ SIGNATURE ____________

[PROVINCIAL lOGO J ORIGINAl CO~UMENT

RECOllliiaNPEO BY DOG v ~ t

This[s a sarrip~iemjJlatectndcanlJ~mOdijied by~heprovince zOO UI Z 1

()

~ ()

6 m ~ Z -i

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c C C m I)

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--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 53: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

--- shy------ shy

QUARTER 1 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

---shy

NO DISTRICT BOYS GIRLS TOTAL BOYS

---shy

---- shy

------- shy

-- shy

f---- shy ------ shy

1-- shy

f---- shy -shy --- -shy

-- shy

1-------shy

1_________L_

TOTAL -------shy ----- shy

1 NUMBER OF LEARNER ABSENTEE DAYS

GIRLS

---shy

TOTAL ------- shy

------shy

laquo

I Vi iishy

middot1 q I~

I

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 - Learner absentee rate

learner absentee rate learner attendance rate

cn 0)

z

IJ jgt jgt

(i) o ltm ~ s m z -i (i)

Fi m ~ m -J c C

~ IJ o o to

ORIOINAL DOCUMENT AICOMMENDED BY DOG

1G9 -06- 2 7

2

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 54: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

-----~~~~~

QUARTER 2 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

NO DISTRICT BOYS GIRLS TOTAL BOYS

I---~

c~~ ~---~ ~-

-----shy

---shy

i----~~

r-~ ~- r----~~-~ ----shy

~-~

r------~~

f--shy

I--~

I--shy

I I

r------shy ~-~

----shyr----~ ~--~~

TOTAL ----shy

NUMBER OF LEARNER ABSENTEE DAYS ----shy

GIRLS

~-- r-~~

---shy

TOTAL

----shy

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate = Number of absentee days X 100

Learner attendance rate =

Enrolment X number of school days

100 - learner absentee rate

CR1GINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- Z 7 Learner absentee rate Learner attendance rate

3

(()

~ ~ (()

6 m Jl ~ Z -1

-I c C C m I) o g

z p U)

~ ~

~

~

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 55: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

QUARTER 3 ENDING

NUMBER OF SCHOOLS DAYS ENROLMENT

I~~ --------shy ~~~~----~

NO DISTRICT BOYS GIRLS TOTAL BOYS ~ --------shy

lt

r---

--------shy

- --------shy ------shy

~~~~~- ~~

TOTAL ~~~~~ ------------shy

NUMBER OF LEARNER ABSENTEE DAYS -----------shy ------------shy

GIRLS TOTAL

I

I ii shy

ORIGINAL DOCUMENT RECOMMENDED BY DOG

1009 -OS- l 7

Calculation of learner absentee rate and learner attendance rates are as follows

Learner absentee rate = Number of absentee days X 100 Enrolment X number of school days

Learner attendance rate = 100 shy Learner absentee rate

Learner absentee rate

gj

z o CD III ~

G) o ltm II Z ~ m ~ G)

~ m ~ m Co C

~ ~ o co

4

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 56: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

-----~

QUARTER 4 ENDING

NUMBER OF SCHOOLS DAYS

ENROLMENT NO DISTRICT BOYS GIRLS TOTAL BOYS

f-shy

- --~~-~ -

~-~- --- shy

I--

f--~

~~~ ~ ~-~

I~~-

f- shy ~-

f--~~ ~-~

f---- shy ~~

~-~~-

~-~

TOTAL

NUMBER OF LEARNER ABSENTEE DAYS GIRLS

-

TOTAL

~-~

~-~ ~-

Calculation of learner absentee rate and learner attendance rates are as follows

learner absentee rate =

Learner attendance rate =

Number of absentee days X 100 Enrolment X number of school days

100 - learner absentee rate

Learner absentee rate Learner attendance rate

)iAL DOCUMENT 1IiiOMMENDED BY DOG

2089 -00- 2 7

5

Cf)

~ ~ 6 m 0 raquo z -I -J L C r iii IIJ g (0

z o VJ

~ -Ilshy

~

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6

Page 57: DEPARTMENT OF BASIC EDUCATION · 2018-12-09 · 4 NO.32414 GOVERNMENT GAZETTE, 17 JULY 2009 NOTICE 982 OF 2009 . DEPARTMENT OF BASIC EDUCATION . Call for comment on the Learner Attendance

---------

---------

r~~~-~~

NUMBER OF SCHOOL

~~~~ ~ ~ ~ ~~-~~~ ~

QUARTER DAYS BOYS --------shy

ONE TWO

-----shy-------shy

THREE FOUR

----shy

TOTAL

Q) c

z ANNUAL RETURN ~

(J)Year I) +gtshy +gtshy

ENROLMENT ON LAST DAY OF QUARTER NUMBER OF LEARNER ABSENTEE DAYS I -~~~~ ~ ~~-~~~~ ~

TOTAL BOYS TOTALGIRLSGIRLS i j

I

----~

~~

k If I ~fmiddot i~ tmiddot L Ii Ggt

~ mc zs m z-Calculation of learner absentee rate and learner attendance rates are as follows Ggt ~

Learner absentee rate = Number of absentee days X 100 ~ Enrolment X number of school days m

-j

cLearner attendance rate = 100 - Learner absentee rate c lt I)

Learner absentee rate o o (0Llaquoarner attendance rate ~

ORIGH-liL DOCUMENT RECCii1IViENDED BY DOG

IUDS -06- 2 7

6