1

DEPARTMENT OF AGRICULTURE, FOOD AND THE MARINE

Trader Notice MPD 02/2016

To: All Food Business Operators approved or seeking approval to export milk or milk products to the at Russian Federation/Customs Union (RF/CU).

Subject: Reference List of Russian Federation/Customs Union legislation for dairy FBOs and

associated pre-certification criteria and plant inspection format.

Background This Trader Notice updates previous Trader Notices issued by DAFM concerning the export of dairy products to the Russian Federation/Customs Union (TN No. 3/2012 and 001/2014). FBOs listed/approved or considering listing/approval to produce/store/export milk products to

the Russian Federation/Customs Union, either directly or via other EU Member States, must

have a working knowledge of relevant RF/CU national legislation on the sanitary and veterinary

standards applicable to products exported to the RF/CU.

Although the Customs Union of the Russian Federation, Belarus and Kazakhstan came into

existence in 2010 and has developed a considerable amount of trans-CU legislation, this is not

complete. Therefore some older RF sanitary and veterinary standards still apply.

At present there is a Russian prohibition on the export of most dairy products to the Russian

Federation, which has been extended to the end of 2017. However some dairy products are not

subject to this ban. (See Point 2 below).

Purpose of Trader Notice

This trader notice has a number of purposes, primarily emanating from the findings of a RF/CU

audit of Irish Dairy plants in 2014 and the findings thereof (please see also Trader Notice

03/2016 in this respect). Key issues this notice aims to address are as follows:

1. Appraise FBO’s of the relevant RF/CU Legislation and their responsibility in respect of being

cognisant of same

2. Provide a background context in terms of the ongoing Russian Ban

3. Elaborate on the practical implications greater adherence to RF/CU legislation will have in

terms of issues such as sampling criteria, plant approvals and inspections.

2

Web Links to RF/CU legislation

Information on RF/CU legislative requirements can be accessed over the internet at the following link:

http://ec.europa.eu/food/safety/international_affairs/eu_russia/sps_requirements/index_en.htm

3

Trader Notice Overview

SECTION SUBJECT

Point 1 RF/CU Regulations.

Point 2 Russian ban on the import of certain dairy products (Extended to end December 2017).

Point 3 Revised RF/CU sampling criteria

Point 4 Dairy plant approvals

Annex 1 Russian Federation Government Resolution of 25th June 2015: List of CN codes included in the Russian ban.

Annex 2 Revised RF/CU inspection form

4

1. RF/CU Regulations: RF/CU regulations is laid out along sanitary and veterinary lines as outlined below. The principle Regulations that apply are:

Customs Union Technical Regulation No. TR TS 033/2013 on the Safety of Milk and Milk Products.

Customs Union Technical Regulation No. TR TS 021/2011 on the Safety of Food Products.

Customs Union Decision No. 299 on laboratory test requirements.

Russian Federation Milk Regulation No. 88 as amended by RF No. 163. Sanitary (Hygiene) Requirements

These are the regulations setting out the hygiene and sampling/testing requirements for food

products being exported to the RF/CU:

1. San Pin

This is the principle statement of RF sanitary (hygiene) requirements for all foods imported

into the Russian Federation.

The specific application of SanPin to dairy products is contained in a 1996 regulation:

EXT_RF SanPiN 2.3.2-1078_01 Consolidated (pdf 2,533Kb)

EXT_RF SanPiN Dairy Regs (pdf 339Kb)

2. Dairy Technical Regulations

These are a detailed set of technical regulations for the production and export of dairy

products into the Russian Federation

EXT_RF Milk Tech Regulations (pdf 472Kb)

In addition there is an Addendum which lists the “allowable levels of potentially dangerous substances in raw milk and raw cream”.

EXT_RF Milk Tech Regulations Addendum 1 (pdf 240Kb)

5

This document has been superseded by Customs Union Decision 299 (see below)

To help potential exporters understand these technical regulations the RF authorities

drafted a presentation on their Dairy Technical Regulations:

EXT_RF Milk Tech Regulations Presentation (pdf 282Kb)

3. Customs Union Sanitary Regulations

a. Customs Union Decision 299

This piece of legislation details the entire microbiological, chemical and residue testing

required to be carried out on all foods exported into the Customs Union.

It is currently being applied in the EU for meat and dairy products.

EXT_CU General No 299 (pdf 74Kb)

EXT_CU Lab Requirements No 299 (pdf 1,453Kb)

b. Customs Union Technical Regulations

These came into force on July 1st 2013 and include regulations on:

EXT_CU 021-2011 Safety of Food Products (pdf 666Kb)

EXT_CU 022-2011 Labelling of Food Products (pdf 161Kb)

4. Customs Union Technical Regulation No. TR TS 033/2013 on the Safety of Milk and Milk

Products comes into force on 1st May 2014. This regulation has 1 technical annex.

EXT_CU Technical Regulation Safety of Milk and Dairy Products (pdf 143Kb)

EXT_CU TR TS 033 -2013 Annex 1 Safety of Milk and Dairy Products (pdf 873Kb)

This regulation should be read in conjunction with CU Regulation No. 021/2011 on General Food

Safety, CU Decision No. 299 on laboratory test requirements and RF Milk Regulation No. 88 as

amended by RF No. 163.

Veterinary Requirements

Most of the current veterinary requirements emanate from the Customs Union and relate to:

The single list of goods subject to veterinary control (supervision);

The standard forms of veterinary certificates;

The regulations for the standard procedure of joint field inspections and selection of

samples of goods (products) subject to veterinary control (supervision) in the territory of

member states of the Custom Union and third countries:

6

1. Customs Union Decision 317 (as amended)

This Decision lists the goods subject to veterinary control and details the veterinary (animal

health and veterinary public health) requirements applicable to animals/foods of animal

origin imported into the Customs Union

EXT_CU Vet Regs No 317 June 2010 (pdf 320Kb)

2. Annex 4 to CU Decision 830 (amending CU Decision 317)

This annex tabulates each product type that may be imported into the CU and indicates

whether the following are required or not in each case:

Veterinary Certificate

Import Permit

Premises of origin included in “Register of Establishments of Third Countries”

EXT_CU Decision 830 Annex 4 (pdf 68Kb)

3. Customs Union Decision 834

This Decision describes in detail the following:

Joint inspections of National Systems (Systems Audits) or of Plants with a view to

establishing a “Register of Establishments of Third Countries”

Sampling of imported goods at CU Border Inspection Posts

EXT_CU Decision 834 (pdf 83Kb)

7

2. Russian ban on the import of certain dairy products and derogations (Annex 1)

The Russian ban on a list of products for human consumption has been extended to end

2017.

The list of banned products and commodity codes (CN codes) are listed below in Annex 1

and include butter, cheese and processed cheese.

The list of CN codes does not apply to goods destined for use in baby food.

Derogations from the ban includes: specialised lactose free milk and specialised lactose free

dairy products intended as a dietary health food or for protective dietary nutrition purposes.

The ban also does not include the following CN codes:

CN code 3501 : Casein, caseinates and other casein derivatives, and

CN code 3502 : Albumin, including two or more whey proteins containing more than 80% whey protein dry matter, albuminates and other derivatives of albumin.

These dairy products may continue to be certified and exported from RF/CU approved

plants.

N.B. The ban is a Russian ban and does not apply to exports to Kazakhstan and Belarus.

Dairy product may be exported from an RF/CU non-restricted approved plant to another EU Member State when it is intended for use as an ingredient in another product which itself is not subject to the Russian ban and which therefore may be onward certified by that EU Member State.

8

3. Revised RF/CU sampling criteria

Summary Requirements of the Technical Annexes of:

Customs Union Technical Regulation No. TR TS 033/2013 on the Safety of Milk and Milk Products.

Customs Union Technical Regulation No. TR TS 021/2011 on the Safety of Food Products. (Milk toxic criteria on Pages 90-93 and Radionuclides on Pages 128-129).

Customs Union Decision No. 299 on laboratory test requirements. (Pages 46-87).

Where possible, the FBO must use an accredited laboratory that uses a test validated to

detect to the levels (in the units) specified in CU Decision 299 (as amended).

Microbiology and somatic cells in raw milk

Salmonella in raw milk Absent in 25 cm3 Every 10-15 days

TBC

Following arrival of raw milk

at the plant

1x106

(5x105 from 1.7.2017)

Every 10-15 days

SCC

1x106

(From 1.7.2017:

7.5 x 105

and

5x105 in raw milk

used for cheese)

Monthly

9

Antibiotics / Inhibitors:

In raw milk

Substance Permissible Regulatory

Levels

CU required Frequency

Penicillin <0.004 mg/kg Once every 10 days

Streptomycin <0.2 mg/kg Once every 10 days

Laevomycetin

(chloramphenicol) <0.0003mg/kg Once every 10 days

Tetracycline group <0.01mg/kg Once every 10 days

Microbiology in end product

Organism Permissible Regulatory

Levels

CU required Frequency

Mesophilic and facultative

aerobic and

Anaerobic micro-organisms

(TVC)

As per technical annexes

depending on product

type Every 10-15 days

Coliforms “ Every 10-15 days

Salmonella

Absent in 25 - 50g/cm3

depending on product

type Every 10-15 days

Listeria monocytogenes

Absent in 25g/cm3

in some product types Every 10-15 days

Staphlococcus aureus

As per technical annex

in some product types Every 10-15 days

Sulphite reducing Clostridia

Milk protein, casein,

edible caseinates: Absent

in 0.01g/cm3 Every 10-15 days

Yeasts and moulds

As per technical annex

depending on product

type Every 10-15 days

10

Toxic Elements

Substance Permissible Regulatory

Levels

CU required Frequency

Heavy Metals As per technical annexes

depending on product type

6 Monthly

Lead 0.1 – 0.5 mg/kg.

depending on product type

6 Monthly

Arsenic 0.05 – 1.0 mg/kg

depending on product type 6 Monthly

Cadmium 0.03 – 0.2 mg/kg

depending on product type 6 Monthly

Mercury 0.005 – 0.03 mg/kg

depending on product type 6 Monthly

Copper (Butter) 0.4mg/kg

6 Monthly

Iron (Butter) 1.5 mg/kg 6 Monthly

Antibiotics / Inhibitors:

End product

Substance Permissible Regulatory

Levels

CU required Frequency

Penicillin <0.004 mg/kg 6 Monthly

Streptomycin <0.2 mg/kg 6 Monthly

Laevomycetin

(chloramphenicol) <0.0003mg/kg

6 Monthly

Tetracycline group <0.01mg/kg 6 Monthly

11

Other parameters

Substance Permissible Regulatory

Levels

CU required Frequency

Mycotoxins (Aphlatoxin M1) Not more than 0.0005 mg/kg 6 Monthly

Pesticides As per technical annexes

depending on product type

HCCH (α,β,γ – isomers) 0.05 – 1.25 mg/kg

depending on product type 6 Monthly

DDT and its metabolites 0.03 – 1.0 mg/kg

depending on product type 6 Monthly

Dioxins Not > 0.000003mg/kg 6 Monthly

Melamine <1 mg/kg 6 Monthly

Radionucleotides

Cesium 137 See TR TS 021/2011

Pages 128-129 Yearly in raw milk and

finished product

Strontium90 As above

NB. The RF/CU require that the test results relate to the consignment exported. In order

to provide such traceability and for certification purposes, the FBO should ensure that

sampling is done during RF/CU production runs, unless the FBO operates a continuous

RF/CU production system. In either case, linkage with the consignment or consignment

equivalent product must be demonstrable. Where possible, RF/CU samples should be

taken from and test results relate to specific RF/CU consignments.

12

4. Dairy plant approvals

To gain RF/CU approval, a dairy establishment must apply to DAFM, have an RF/CU system in place that ensures that the systems and product intended for the RF/CU market meets compliance with RF/CU regulations. RF/CU approval will not be considered by the RF/CU Authorities until the applicant plant has been inspected by an audit team from the RF/CU. RF/CU audit inspections will first require the lifting of the Russian ban for related products.

13

ANNEX 1

(N.B. Dairy products have been highlighted by DAFM in bold italics in the table below)

Unofficial translation – ID

26.06.2015

GOVERNMENT OF THE RUSSIAN FEDERATION

RESOLUTION

25 June 2015 No. 625

MOSCOW

Concerning the introduction of changes in the Resolution of the Government of the

Russian Federation of 7 August 2014 No. 778

The Government of the Russian Federation decrees as follows:

1. To approve the enclosed changes which are introduced in the Resolution of the

Government of the Russian Federation of 7 August 2014 No. 778 "On measures for

implementation of the Decree of the President of the Russian Federation dated August 6,

2014 № 560 "On the application of certain special economic measures to ensure the

security of the Russian Federation" (Collection of legislation of the Russian Federation 2014,

No. 32, st.4543, No. 34, st.4685).

2. The Resolution enters into force as of the date of its official publication.

Chairman of the Government

Of the Russian Federation D.Medvedev

APPROVED

By the Resolution of the government

Of the Russian Federation

Of 25 June 2015 No. 625

14

CHANGES

Which are introduced in the Resolution of the Government of the Russian Federation

of 7 August 2014 No. 778

1. The title to be read as follows:

""On measures for implementation of the Decrees of the President of the Russian

Federation of August 6, 2014 № 560 and of 24 June 2015 No.320".

2. The preamble to be read as follows:

"For the implementation of the Decrees of the President of the Russian Federation of

August 6, 2014 № 560 "On the application of certain special economic measures to ensure

the security of the Russian Federation" and of 24 June 2015 No.320 "On the extension of

certain special economic measures to ensure the security of the Russian Federation", the

Government of the Russian Federation decrees as follows:

3. In Item 1 the words "for the duration of one year" should be replaced with the words

"until 5 August 2016 (inclusive)".

4. The Annex to the Resolution to be read as follows:

"ANNEX

to the Resolution of the Government

of the Russian Federation

of 7 August 2014 No. 778

(as worded in the Resolution of the Government

of the Russian Federation

of 25 June 2015 No. 625)

15

List of agricultural products, raw materials and foodstuffs originating from the United

States, countries of the European Union, Canada, Australia and the Kingdom of Norway,

that are banned for imports to the Russian Federation until 5 August 2016 (inclusive)

CN CODE List of products *,***

0201 Meat of bovine animals, fresh or chilled

0202 Meat of bovine animals, frozen

0203 Pork, fresh, chilled or frozen

0207 Meat and edible offal of the poultry indicated in line

0105, fresh, chilled or frozen

From 0210** Meat salted, in brine, dried or smoked

From 0301**

0302

0303, 0304,

0305, 0306,

From 0307**, 0308

Live fish (excluding juvenile of Atlantic salmon (Salmo

salar), of trout (Salmo trutta, Oncorhynchus mykiss)

Fish and crustaceans, molluscs and other aquatic

invertebrates(excluding juvenile spat of oysters and

mussels)

From 0401**, from 0402**,

from 0403**, from 0404**,

from 0405**, 0406

Milk and dairy products (excluding specialised lactose

free milk and specialised lactose free dairy products for

dietary health food and dietary protective nutrition)

0701 (excluding

0701 10 000 0),

0702 00 000,

Vegetables, edible roots and tubers (excluding seed

potatoes, seed onions, hybrid sweet corn seeds, pea

seeds)

16

0703 (excluding

0703 10 110 0),

0704,

0705, 0706,

0707 00,

0708, 0709,

0710, 0711,

0712 (excluding

0712 90 110 0),

0713 (excluding

0713 10 100 0),

0714

0801, 0802,

0803, 0804,

0805, 0806,

0807, 0808,

0809, 0810,

0811, 0813

Fruit and nuts

1601 00 Sausages and similar products of meat, meat offal or

blood; final food products based thereon

From 1901 90 110 0**,

From 1901 90 910 0**

Food stuff and finished products (excluding BADs;

vitamin-mineral complexes, flavour additives; protein

concentrates (of animal and plant origin) and their

17

From 2106 90 920 0**,

From 2106 90 980 4**,

From 2106 90 980 5**,

From 2106 90 980 9**

From 1901 90 990 0**

mixtures; food fibre; food additives (including complex

additives)

Food stuffs and finished products manufactured on the

basis of the cheese production technologies and

containing 1.5 % or more of milk fat

* For the purposes of the application of this list, one should be guided solely by the CN

CODE, name of product is shown for convenience.

** For the purposes of the application of this position, one should be guided both by a CN

CODE, and the name of the product.

*** Except for goods destined for baby food.

18

Annex 2 The revised DAFM RF/CU inspection form (2016) is attached for information purposes and is potentially subject to change.

Inspection checklist of the Russian Federation/Customs Union listed dairy plants to verify compliance with the sanitary and veterinary requirements of the RF/CU

Name of Plant

Address

EU Approval Number

1. RF/CU Approved Activities : Manufacture of Milk Products.

(a) Is the plant currently RF/CU listed YES NO

2. Facility Information

a) Milk Products Manufactured (for RF/CU)

b) Date of Construction

c) Date of most recent renovation/extension

3. Staffing

a) No. of dairy establishment staff (incl. admin )

b) No. of official staff supervising

4. Production Capacity

a) Production days/week at peak

b) Raw Milk Intake (Litres/Day) at peak

c) Milk Product Manufacture Tonnes/day at peak

d) Storage Capacity (tonnage)

5. RF/CU Production

a) Start Date of RF/CU Production

b) Is the plant currently exporting to the RF/CU directly, or indirectly (ie on pre-export certificates to other Member States) ?

YES NO

c) Date of Most Recent Certified RF/CU Shipment

6. Supply Intake Control

a) No of Milk Suppliers:

b) Does the plant have documented controls in place to monitor the animal health status of milk suppliers (Milk Yielding Animal Health Certificates) including measures for TB? (SOP)

YES NO

c) Is raw/pastuerised milk imported from other EU Member States used for RF/CU product?

YES NO

19

8. Laboratory Tests for Heavy Metals and Residues since last RF/CU 1 Milk Form date.

Toxic Elements Tick if Tested Product Tested No of Tests since last

RF/CU1Form ? ?

Lead

Arsenic

Cadmium

Mercury

Copper (Butter)

Iron (Butter)

7. RF/CU Documentation

a) Are Plant layout plans available for inspection?

YES NO

b) Does the FBO have on file (paper or digital) copies of all relevant RF/CU regulations relating to the sanitary/veterinary requirements for exported milk products?

YES NO

c) Does the FBO have an RF/CU documented procedure (SOP) detailing how they comply with RF/CU sanitary and veterinary requirements, including:

sampling

Staff training in RF/CU requirements

YES NO

d) Are there copies of Veterinary Certificates available for RF/CU product in the last 3 years? (If there were exports to RF/CU).

YES NO

e) Does the FBO have on file all laboratory results relating to RF/CU product for the last 3 years?

YES NO N/A

f) Does the FBO have an RF/CU File containing their RF/CU SOP and corrective action records on foot of RF/CU non-compliances?

YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

20

Mycotoxins

Pesticides

Hexachlorohexanes

DDT & metabolites

Dioxins

Melamine

Antibiotics

(Raw milk)

Tick if Tested Product Tested

Raw Milk

No of Tests since last

RF/CU1Form

Penicillin

Chloramphenicol

Tetracycline Group

Streptomycin

Antibiotics

(End product)

Tick if Tested Product Tested

End Product

No of Tests since last

RF/CU1Form

Penicillin

Chloramphenicol

Tetracycline Group

Streptomycin

Radionucleotides Tick if Tested Product Tested

Raw Milk

No of Tests since last

RF/CU1Form

Tick if Tested Product Tested

End Product

No of Tests since last

RF/CU1Form

21

Give details of any Corrective Action necessary on foot of FBO non-compliance in relation to Heavy

Metal and Residue Sampling.

9. General Plant Layout , Structure, Hygiene

a) Are plant surrounds well secured from adjacent structures i.e. perimeter fence integrity?

YES NO

b) Are Plant structures and facilities well maintained?

YES NO

c) Is potable water supply tested for quality and safety?

YES NO

d) Are drainage and effluent systems functional and well maintained?

YES NO

e) Are lighting, ventilation and refrigeration facilities functional and well maintained?

YES NO

f) Is there effective zoning which prevents movement of personnel from dirty to clean areas?

YES NO

g) Is cross-contamination between raw material and finished products, or between clean and used packaging (etc) prevented?

YES NO

h) Are cleansing and disinfection facilities and procedures adequate?

YES NO

i) Is there adequate Pest and Insect Control? YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

10. Milk Intake

a) Are there equipment and facilities available to clean

and disinfect milk transport vehicles post delivery ? YES NO

b) Is the milk intake facility maintained in good

hygienic condition ? YES NO

c) Do intake documentation checks procedures

cover RF/CU requirements e.g. Antibiotics, TBCs,

etc?

YES NO

22

d) Is raw milk documentation in place for (a) Animal Health (AH

Certs) and Public Health (Tally roll, TBCs, etc) YES NO

e) Does milk comply with RF/CU standards for:

i. Transport temperature (not >10C) ? YES NO

ii. Antibiotic Residues YES NO

iii. Microbe (TBC) and Somatic Cell

Counts and Salmonella ? YES NO

f) Is milk stored hygienically and at the correct

temperature (not >10C before processing) ? YES NO

g) Is there a procedure for dealing with raw milk

that is non-compliant? YES NO

h) Are filters used in intake pipework

cleaned/replaced regularly? YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

11. Milk Processing Areas

a) Are milk processing areas of adequate size to facilitate hygienic standards?

YES NO

b) Is there clear separation between clean and dirty areas and procedures to minimise cross contamination between these areas?

YES NO

c) Are temperature control, lighting and ventilation adequate ?

YES NO

d) Are floors, walls, doors and ceilings in good repair, clean and easily cleanable

YES NO

e) Equipment, machinery and milk pipes

It is possible to clean and disinfect all parts/surfaces that have come into contact with milk and dairy products ?

YES NO

Is there a trapped connection to the waste system?

YES NO

Are chemical, ABP recepticals, etc. labelled to describe their contents ?

YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

12. Operative Amenities

f) Are operative amenities kept in a hygienic state? YES NO

g) Are there sufficient lockers, etc. for the operatives?

YES NO

h) Are the toilets kept in a hygienic state? YES NO

23

i) Are washhand basins are fitted with hand-free taps?

YES NO

j) Are soaps odourless and bactericidal? YES NO

k) Are disposable towels or air dryers used to dry hands?

YES NO

l) Are there signs on display in the amenities indicating the need to wash hands?

YES NO

m) Is outdoor clothing kept separate from production protective clothing and equipment?

YES NO

n) Must operatives pass through a hygiene lobby prior to access to the production floor ?

YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

13. Laboratory Testing.

a) Does the FBO have an in-house or contracted laboratory able to carry out tests for food safety indicators in dairy products?

YES NO

b) Is the in-house laboratory accreditaion in date ? YES NO

c) Is the laboratory sufficiantly maintained to allow for adequate claening and disinfection throughout, including walls, windows and ceilings ?

YES NO

d) Are the laboratory and its work areas tidy ? YES NO

e) Does the FBO’s in-house laboratory have a separate area to carry out microbiological testing, with an adequate changing area for protective clothing ?

YES NO

f) Is the microbiological laboratory separated into designated intake and operational areas in such a way as to prevent cross-contamination ?

YES NO

g) Is the operational section of the microbiological laboratory equipped with bacteriocidal irradiators (or an equivalent system to prevent cross-contamination )?

YES NO

h) Is the area for microbiological testing cleaned and disinfected daily?

YES NO

i) Are wash-hand basin taps operated hands-free? YES NO

j) Is the laboratory adequately ventilated ? YES NO

24

k) Are the intake, storage, preparation, incubation and testing areas clearly designated ?

YES NO

l) Are sterilisers/autoclaves adequately separated from other processes?

YES NO

m) Are sterilisers/autoclaves/fridges/incubators/scales and other laboratory equipment labelled to describe their function ?

YES NO

n) Does this labelling allow for adequate cleaning and disinfection ?

YES NO

o) Are sterilisers/autoclaves/fridges/incubators/scales and other laboratory equipment calibrated and labelled to indicate the date and next date of calibration ?

YES NO

p) Are sterilisers/autoclaves/fridges/incubators/scales and other laboratory equipment well maintained and free from rust and corrosion ?

YES NO

q) Are test areas and benches kept clear and uncluttered with non-relevant material?

YES NO

r) Are samples labelled (e.g. name, date) and kept separate from other media ?

YES NO

s) Are prepared culture media adequately labelled including type and date of preparation and date of expiry ?

YES NO

t) Are fresh culture media kept separate from inoculated media?

YES NO

u) Is inoculated media adequately labelled with date of inoculation and sample code?

YES NO

v) Are chemical reagents in date ? YES NO

w) Are chemical reagent containers properly closed during storage?

YES NO

x) Is the laboratory environment monitored ? YES NO

y) Is there an adequate system for laboratory waste control and disposal?

YES NO

z) Do waste bins have lids ? YES NO

aa) Are culture media and reagents past their date of expiry disposed of ?

YES NO

bb) Are there laboratory controls for raw milk and cream delivered to the factory in place and and do they cover the following:

organoleptic indicators (daily for each delivery)

YES NO

temperature, С (daily for each delivery) YES NO

titrate acidity, (daily for each delivery) YES NO

25

mass fat concentration, % (daily for each delivery)

YES NO

density, kg/m (specific gravity) (daily for each delivery)

YES NO

degree of cleanliness (daily for each delivery) YES NO

bacterial contamination (TBCs), (not less than once every 10-15 days)

YES NO

mass concentration of proteins, % (not less than twice a month)

YES NO

temperature of freezing, С (added water) (daily for each delivery)

YES NO

somatic cell content, (not less than once every 10 days)

YES NO

presence of inhibiting agents (not less than once every 10 days)

YES NO

phosphatase test (post pasteurisation) YES NO

cc) Frequency of laboratory controls (state frequency below)

For microbiological safety indicators in finished products

on the equipment sanitation system (not less than once every ten days)

dd) Where relevant to RF/CU product, which of the following microbiological tests have been carried out on finished product?

Tick if

Tested Product Tested

No of Tests since last

RF/CU1Form

QMAFAnM (TVC/ACC)

Coliforms

Salmonella

Listeria monocytogenes

Staphlococcus aureus

Sulphite reducing Clostridia

Yeasts and moulds

ee) What (if any) corrective actions have been taken by the FBO where microbiological sample results are outside of the RF/CU specification as per CU Decision 299

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

26

14. Product Control – Food Safety Management System and Sanitation Controls

a) Does the FBO have a Food Safety Management System (FSMS) which includes the following criteria?

YES NO

List of the managers/directors, who are responsible for the enforcement of the Food safety Management System ie HACCP Team

YES NO

Frequency of controls and extent of the controls carried out

YES NO

Quality and safety indicators of raw material, ingredients and finished dairy products.

YES NO

A HACCP Plan including Critical Control Points in the production process.

YES NO

Does the HACCP Plan include reference to RF/CU criteria ?

YES NO

Controls on storage conditions, transport and expiry dates of raw material, ingredients, finished products.

YES NO

Controls on storage temperature of ingredients according to manufacturer’s instructions prior to use in processing

YES NO

Controls on storage temperature of reagents (e.g. starters) up to the point of addition to the manufacturing process.

YES NO

Controls on packaging YES NO

Controls on labelling of product throughout production

YES NO

Controls on labelling of samples and their segregation

YES NO

Controls on RF/CU labelling and traceability of final product for export to the RF/CU

YES NO

Monitoring of compliance with technical, veterinary, sanitary and hygienic conditions of production.

YES NO

Documented procedure for technical maintenance of the equipment and utensils

YES NO

A Product Recall procedure YES NO

Measures for the prevention and detection of breaches of HACCP plan and FSMS.

YES NO

27

Documented procedure dealing with processed dairy products which do not meet the criteria of the RF/CU.

YES NO

Is there a documented procedure to monitor staff health, including employees who carry out lab tests?

YES NO

Documented Pest control programme YES NO

b) Cleaning and disinfection of production areas and equipment

Documented sanitation procedure for cleaning and disinfection for the production facilities, the equipment and work utensils.

YES NO

Documented procedure for Quality Control of hygiene requirements

YES NO

Labelling of all tanks/receptacles/containers.

YES NO

Final product stored away from walls YES NO

Segregation during storage of ingredients from finished product

YES NO

Segregation of ABPs from finished product YES NO

Where the answer to any question above is “No” please detail what corrective action was taken on foot of this inspection or since the date of the last RF/CU 1 Milk Form.

Meat and Milk Policy

2016