department brownbags : division of birds, nmnh
DESCRIPTION
Summer 2012: The Field Book Project is holding a series of brown bags for the departments participating in the project. Each brown bag is presented by a cataloger who has worked on field books within that department. Presenations contain similar content.TRANSCRIPT
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• Joint initiative between the National Museum of Natural History and the Smithsonian Institution Archives
• Mission: to create a Field Book Registry, one online location for field book content everywhere.
• Beginning as a Smithsonian-wide initiative and eventually including the entire biodiversity community.
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Why the Field Book Project?
• Related field books are not co-located
• Current access points are varied, minimally descriptive:– Finding Aids– Inventory lists– Bibliographic library catalog records– Institutional memory
• No community-adopted standard
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SI Department of Botany
Smithsonian Institution Archives
California Academy of Sciences Field
Books
Other Museum’s Field Books
Field Book Registry
Phase 1: Locally cataloged field books at the Smithsonian Institution
Phase 2: Partner institutions and the
larger community contribute field book records
SI Division of Birds
SI Division of Mammals
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*Unpublished, original record of field events leading up to and including the collection of biological specimens.
Field books we catalog may include
• Specimen Lists / field catalogs• Journals with descriptions of specimen
collecting• Hand drawn or annotated maps of collecting
localities• Field sketches of specimens• Field photographs of specimens• Field correspondence
Not currently included in the project:• Published notes• Laboratory notes• Copied (photocopied, hand copied,
microfilmed) notes standing in for originals.
• Anthropological notes.• Geological notes unaccompanied by
paleobiological notes.
What do we consider Field Books?
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Specimen list /journals
Photos of specimens in the field
Field sketches of specimens
Maps of collecting localities
Letters about collecting events
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What is the Field Book Project Doing?
CatalogingCreating collection and item records for field books in:
– Department of Botany– Division of Birds– Division of Mammals– Smithsonian Libraries– Smithsonian Institution Archives
Supplemental funds support:• Preservation and Conservation• Digitization
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NCD CollectionCollectionId: NCDC78Title: Edgar Alexander Mearns, field books, 1890-1924Owner: EACO15Creator: EACP07Description: 200 folders of Means's field notes on ornithological collecting and observations in the Philippines, Kenya, …
MODS Item MODSId: MODSI1281Collection: NCDC78Title: Field notes and Journal, March 25 - April 5, 1885Dates: 1881, 1885Creator: EACP07Expedition: EACE 0017Abstract: Mearns uses this journal to record his daily activities and lists of mostly birds and mammals seen during his natural history research …
EAC PersonPersonId: EACP07Name: Mearns, Edgar A.(Edgar Alexander), 1856-1916Dates: 1856-1916Biographical history: Edgar A. Mearns was a military doctor and prolific naturalist who collected birds, mammals, plants…
EAC ExpeditionExpId: EACE0017Name: Smithsonian-Roosevelt African ExpeditionDates: 1909-1911Description: Under former President Theodore Roosevelt, the Smithsonian Institution-Roosevelt African Expedition …
EAC OrganizationOrgId: EACO15Name: Smithsonian Institution, National Museum of Natural History, Division of Birds
Cataloging Overview
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Collection Record
• Describes context and provenance
• Specifies individual creators (people), geography, & subject matter covered
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Item RecordRecords describe:• Dates• Collectors• Geography• Type of materials • Summary of field book
content and information collected
• Related expeditions, organizations, or individuals
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People, Expeditions, Organizations
• Authorized form of name
• Dates – life and
death– expedition
dates– founding
and ending dates
• Biography
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Preservation
Ex. Flattening and mending pages
Ex. Separating brittle pages
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Test Bed DigitizationSupplemental funding through SIA for some digitization
• Digitizing field notes• Metadata• Entry of digitized field notes and records into the Field Book
Registry
Questions about digitization? Read: http://nmnh.typepad.com/fieldbooks/2011/10/digitizing-fieldbooks.html
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Field Book Registry
Prototype• Approximately 5000 items cataloged
from 5 departments and multiple biodiversity disciplines.
• File Maker Pro
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Field Book Registry
Islandora• Fedora and Drupal• Search/browse functions• Page delivery
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Field Book Registry
Future of the Field Book Registry• Incorporating field notes outside of Smithsonian• Crowd sourced transcription• OCR• TaxonFinder• Social tagging• Data visualizations (timelines; maps)
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AcknowledgementsRusty RussellCollections & Informatics, Botany
Carolyn Sheffield, Project ManagerSonoe Nakasone, Cataloging Coordinator
Lesley Parilla, Cataloger and Graphics DesignerEmily Hunter, Cataloger
Kira Cherrix, Image and Video Digitization Specialist, SIARicc Ferrante, Director of Digital Services, SIA
Tammy Peters, Supervisory Archivist, SIANora Lockshin, Paper Conservator, SIA
Sarah Stauderman, Collections Care Manager, SIAKirsten Tyree, Conservation Technician, SIA
Anne Van CampDirector, SI Archives
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Please Visit Our Website athttp://mnh.si.edu/rc/fieldbooks/
Blog: http://nmnh.typepad.com/fieldbooks/
Flickr: http://tinyurl.com/fbpflickr
Questions?Sonoe NakasoneCataloging [email protected]