JDEdwards AP automation with WebCenterContent

3

Typical Accounts Payable Department

The high cost of manual invoice processing

4

Benefits of AP Automation for Accounts Payable Process

Ensure timely, relevant and accurate information with enterprise content management

Remove content silos and manage single-source documents, images, records and rich media files

Manage the end-to-end enterprise content lifecycle and bring content to where users work

Remove Data Entry Errors

Automate Document Routing : approval workflows and real-time data validation

Decrease invoice processing cost, time & errors

Improve process visibilityStrengthen financial controls

CAPTURE RECOGNITION IMAGING AND ERP

5

Benefits of AP Automation for Accounts Payable Process

Source ORACLE. Important Note: The percentages mentioned above are given as an example of the benefits that may be

achieved with WebCenter Forms Recognition and the AP Packaged Project. Actual benefits achieved will vary by customer.

6

WebCenter Forms Recognition: supported languages

Oracle does not support CJKT languages for the AP Project in WFR 11.1.1.8.0

Note: Chinese, Japanese and Korean are supported as Web Verifier UI languages

Bu

lgar

ian

Ch

ines

e (

Sim

plif

ied

)

Ch

ines

e (

Trad

itio

nal

)

Cze

ch

Dan

ish

Du

tch

Engl

ish

Esto

nia

n

Fin

nis

h

Fren

ch

Ger

man

Gre

ek

Hu

nga

rian

Ital

ian

Jap

anes

e

Ko

rean

Latv

ian

Lith

uan

ian

No

rwe

gian

Po

lish

Po

rtu

gues

e

Po

rtu

gues

e (B

razi

lian

)

Ro

man

ian

Ru

ssia

n

Slo

vak

Slo

ven

ian

Span

ish

Swed

ish

Thai

Turk

ish

FineReader 10 ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

AP Project 1006D ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

AP Project 1007CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Web Verifier UI ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Refer to: WebCenter Forms Recognition Certification Matrix

The Redfaire & Oracle Webcenter Solution for JDE

8

Process Automation

Control and track the review & approval process

Access to documents & approvals to users

within or outside the Oracle ERP system

View, edit, approve, reject and comment on

documents

Approvals triggered by workflow & accessed

via embedded link in email notification

Automatic rules-based re-assignment,

delegation or escalation if needed

New document submitted for review

Complete process

1

23

Review and approve, handle exceptions

9

The Redfaire & Oracle Webcenter Solution for JDE

Integration : WebCenter – JDEdwards - BPM

Pre-configured and fully integrated

Developed using native Oracle technologies

Real-time integration via BSSV

Versatile

Flexible to adapt to other JD Edwards Automated Workflows

Future Proof

Ongoing Product Enhancements

Fully Supported Solution based on Oracle standards

Strategic Technology for developing Next Generation Solutions

10

Solution Scope

Voucher approval and match

• Recognition and indexation

• Document Storage

Voucher Scan and Storage

• Master data and Transactional data collection

from the ERP

• Automatic receipt – tolerance, currency, VAT

check

• Manual Receipt – custom ADF screen

• Voucher Match

• Voucher/Scan link

• Budget check and approval

• Approval Workflow – thresholds, users/roles,

locations, custom rules, escalation

• Payment approval

Voucher Entry

• Master data and Transactional data

collection from the ERP

• Voucher entry – custom ADF screen

• Voucher/Scan link

• Budget check and approval

• Approval Workflow – thresholds, users/roles,

locations, custom rules, escalation

• Payment approval

11

Voucher Scan & Automation process flow

JDEdwards

BPM

WebCenter Imaging

WebCenter Forms Recognition

WebCenter Capture

12

Voucher Scan & Automation process flow

JDEdwards

BPM

WebCenter Imaging

WebCenter Forms Recognition

WebCenter Capture

13

Voucher Scan & Automation process flow

JDEdwards

BPM

E-mail system

WebCenter Imaging

WebCenter Forms Recognition

WebCenter Capture

14

AP Automation for Accounts Payable Process - RECOGNITION

Automatically classify and sort documents

No need to sort and separate document types for scanning

Automatically extract data from images without templates or anchors

No need to train every document layout that will be processed

Proven flexibility on invoices, orders, tax forms, loan documentation, etc.

It’s not just invoices!

Leverage external data sources for:

Data validation

Data lookups

Associative search

‘Fuzzy’ matching during data validation, e.g. handle typos

Configurable output for downstream storage and processing

15

Voucher Scan & Automation process flow

JDEdwards

BPM

E-mail system

WebCenter Imaging

WebCenter Forms Recognition

WebCenter Capture

16

WebCenter Imaging – Embedded Oracle Business Process Management

Business process modeling and optimisation

Centralized process repository for seamless collaboration between Business and IT

Complete lifecycle management: versioning & audit trail of process changes

Intuitive interface for quick process modelling

17

Workflows and Approvals

Verification and Approval screens

18

Integrated Document Library Services

Document Access in JD Edwards Enterprise One Automatic link between the

Image and the transaction in

JDEdwards

19

Voucher Scan & Automation process flow

JDEdwards

BPM

E-mail system

WebCenter Imaging

WebCenter Forms Recognition

WebCenter Capture

20

Payment Approval Workflow

Payment approval

21

Reporting

Ad Hoc reporting to monitor progress, activity and issues

• Imported by date/hour

• OCR by date/ hour

• Extracted by date/hour

• Exported by date/hour

22

Reporting

Ad Hoc reporting to monitor progress, activity and issues

Invoices requiring verification vs. Straight through

Invoices requiring verification by date

23

Reporting

Ad Hoc reporting to monitor progress, activity and issues

Valid / Invalid fields – Recognition

process

24

Reporting

Ad Hoc reporting to monitor progress, activity and issues

• Open tasks by activity

• Open tasks by activity/ date

Product Demo

Implementation Services

Out-of-the-Box pre-configured Solution

35

Implementation Services - Estimation

35

The estimation above does not include the customisations to the standard out-of-the box solution that the

customer might require. The specific detailed requirements will be gathered during a 4 days workshop

and the additional workload estimation delivered.

Based on previous experiences the total workload of the project, including customer specific

enhancements, shall be evaluated between 75 and 120 mandays.

N° Task Mandays Budget

1.0 Installation & Technical Configuration 8,0

2.0 Standard Functional Set Up & Configuration 15,0

3.0 Additional Activities based on customer context 4,0

3.1 Gap Analysis : detailed workshop 4,0

3.2 Gaps Detailed specification/ Development/ Unit testing TBD

4.0 Users' Training 3,0

5.0 User's Acceptance Test 10,0

6.0 Production Configuration & Go Live 8,0

7.0 Project Management 12,0

TOTAL 60,0 0 €

36

Implementation Services

36

Implementation services:

Installation + standard configuration this will allow to put in service the standard out-of-the box solution

Additional activities according to customer’s specific context

Unit Testing

Users’ training

User Acceptance test

Production environment configuration & go live

Installation & technical configuration Installation & components base configuratuon

SSO configuration

Creation of the scan profiles

WebCenter Recognition – project definition and configuration, users definition, connection to JDEdwards

WebCenter Imaging – project definition and configuration

BPM – objects deployment

JDEdwards – import/publish webservices, packaging & deployment acitvity

Optional: webservices server configuration, if not already in place

37

Implementation Services

37

Standard Functional Set Up & Configuration Configure category codes, system constants

User profiles creation

Batch/interactive versions creation

Unit Testing

Initialise « learning » process for main suppliers

Additional activities based on specific customer’s context Detailed workshop based on actual customers’ flows and exemples to determine additional development/set

up on base solution

Detailed Specification

Development

Unit testing

User Training

Users’ Acceptance Test

Production Configuration & Go Live

38

Addresses

Contact

REDFAIRE FRANCE

55 Rue Aristide Briand

92300 Levallois Perret France

Tel. +33 (0)1 80 88 44 10

REDFAIRE INTERNATIONAL BV

De Beek 7 | 3871 MS

Hoevelaken | Nederland

Tel. +31 (0)33 2471598

REDFAIRE UK

400 Thames Valley Park

Reading, Berkshire RG6 1PT

Tel. +44 (0)118 965 3904

REDFAIRE IRELAND

3rd Floor, Park House

Arthurs Quay, Limerick

Tel. +353 (0)61 512 840