demo project planning and control training with lego

Project Planning, Analysis and Control with Lego

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Give Your Brain a Hand

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“The human mind is designed to work in three dimensions. When our hands are used, we engage an increased portion of our minds. For the scientific community, this is a well-established fact – yet we tend to predominately use two dimensional mediums like paper and visual presentations in business.” Our course “ Project Planning, Analysis and Control with Lego” invites all participants to take an active role in the process. The common language – the bricks – treats everyone as equals and allows all opinions and aspects to be heard. Project planning and control is everyone’s responsibility and it takes the whole team to synergize in order to meet each milestones on-time.

The entire strategy is dependent on Engineering and Procurement providing their deliverables to meet Path of Construction. And in this lesson we are showing you on the strategy, process and tools needed to achieve the above goal.

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If someone asks you a question … … and you answer verbally, you activate your short & long term memory (= +- 15% of your brain) … and you start building with your hands, 80% of your brain is activated. Darwin proved that.

Why Teaching Project with Lego

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Traditional Project Planning Training Planning with Lego

20% participation 100% participation

We breakaway from the traditional training. It’s all about 100% collaboration.

Bricks in Project Planning Training

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Lego in Project Planning is a technique where we use LEGO bricks to follow through a series of structured exercises during which we simulate a typical construction activities and manage the activities with project management best practise method. Why using Lego ? It helps you generate alternate solutions: Design Thinking is about identifying and working within given set of constraints to arrive at new and better solutions. We will present a problem, Lego Project Planning is a great way to generate new ideas, imagine alternate solutions and implementation.


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Why using Lego ? You construct, deconstruct and reconstruct: Creative thinking requires the ability to break the existing pattern to discover another.. Deconstructing helps to break our preconception so we can see the same thing from a whole new perspective or have the freedom to change things by examining all parts, keeping some and adding new ingredients.

Creativity involves breaking out of established patterns in order to look at things in a different way….. Edward De bono


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Why ? It creates commitment and alignment : Each models planned and built based on the understanding from all participants in the group. That achieves a commitment, as the conclusions are discussed, agreed and understood by all. Everyone is having a say to contribute and to take the next steps going forward. It also creates alignments and strategic clarity. If it’s not then the team will fall back and the scores speak by itself.

“ If innovation is part of your strategic landscape then this course is for you. Many business recognise that innovation is a critical element in competitive strategy but they have no idea on where to start. ”

Why Lego in Project

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Why ? No bullet points and backs to the wall – brick by brick LEGO Project Planning models are three dimensional and better to understand than for instance a presentation.

Project Planning with Lego

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Warm-up Construct Constraint management Reflection

We begin with project planning, analysis and control training.

•Emphasize the importance of initiating project with structured approach

•Systematically identify the work required to achieve project goals

•Define and develop the foundation of project plan including, the project requirements documents, WBS, schedule and cost management.

•Describe project risk identification, risk assessment and risk mitigation strategies

•Control project by managing against the baseline

Time to build and let’s have fun •Construct Lego model based on a typical EPC project management approach.

•Required to complete building within a given budget (cost), risk and time.

•Participants will assume the roles of a typical EPC project, including trade of planner, foreman, project manager or even risk manager.

Time to strategize. •Team’s challenge. Constraint: an item or requirement that will prevent an activity from starting, advancing or completing as planned.

•Team will be required to analyze the constraint together with associated risk and take necessary approach for mitigation. •Emphasize the importance of pull planning methodology and tools. (construction sequence, look-ahead schedule, constraint analysis, work package breakdown, readiness (make-ready)assessment etc.

Takeaway •Sharing and discuss with what

and how we can do better.

•How we have done against the budget and time.

•The underlying values of the fun include the belief in the potential of people, and also the belief that everyone within an organization can contribute to the discussion, solutions, and outcomes.

From Bricks to Complex EPC Project

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Example of Project WBSs

Geographical WBS – Site 1 – Area 1 – Sub-Area 3

Geographical WBS – Site 1 – Area 1 – Sub-Area 3 - Workfront Package 1

WBS 1 : Flooring

WBS 2 : house level 1: structure, beam etc

WBS 3 : House level 2 window, door etc

WBS 4 : Roofing,

From bricks Complex EPC WBS example

Project Planning with Lego

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Project planning , monitoring and control

strategy

Construction

Delivery

Baseline


strategy

Construction

Delivery

30 minutes

3 hours

Milestone

30 minutes

4 hours

Delay = 1 hour

Milestone

Actual

Participant will learn : 1.Liquidated damage calculation 2.Impact due to stop-work order 3.Quantify disruption and delay 4.Method to manage period of inefficiency 5.Loss of productivity calculation

1. Risk not identified and not mitigated (ex. missing detail in risk register) 2. Resources not planned and managed properly (ex. bricks quantity less than planned) 3.Missing items in purchase order (ex. missing bricks) 4.Conflict in the team (ex. RACI matrix is missing from project charter) 5.Overlook on long lead (LLI) items. (ex. LLI bricks does not managed)

Delay quantification

Example : Procurement Risk (Long Lead Item)

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WBS 1 : Flooring Team A randomly picked up bricks with long lead items risk attached to it. This can cause delay to the flooring activities. This 15 seconds could have mitigated at no cost if the risk identified and appears in team A risk register. Since this risk was not captured during brainstorming session the team left with only 2 choices as per the card.

Participants are explained the nature of Long Lead Item risk in a typical EPC project. 1. What is the impact of a long lead item delay in a project? 2.How to identify a long lead item? 3.How it should appear in schedule? 4.Types of dependency or successor ? 5.How to communicate procurement risk?

Risk Management with Lego Bricks

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Participant start to construct based on a typical EPC

project flow


strategy

Project lesson learnt

1 Participants are introduced to Project planning, analysis and control concepts

2 Tools : based on PMI best practice

3 Risk identification and mitigation plan will be emphasized at this stage

1 Risk are introduced randomly while each participants construct.

2 Participants will have the “feel” of cause and impact on their construction based on early stage risk management practice

1 Reflection on the lesson learnt

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These are just some of my ideas to break the traditional habits in project planning discussion or even training.

20% of the participants in the meeting use 80% of the time to talk about their knowledge and their intentions.

Project boss

Project Planner Risk planner

When Fun Meets Protocols

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• Fun and playful

• Hands-on and vibrant

• Collaboration and team work

• Innovative process design

• Imagination

• Project management methodology and tools

• Project planning and control methodology and tools

• Best practices

• EPC project management know how

• Procedures and worksheets

Project planning Project planning as a system

Plus

The result : Meet us in our training ;)

;)

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"You can learn more about a

person in an hour of play than

you can from a lifetime of

conversation"

-Plato

The End

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demo project planning and control training with lego

Education