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N RC-DR-41-10-025

Statement of Work

"National Source Tracking System Integrated Marketing Solutions"

BACKGROUND

The National Source Tracking System (NSTS), a major security initiative of the NRC, is a highly secure, web-based,easy-to-use computer system that tracks high-risk radioactive sources from the time they are manufactured orimported through the time of their disposal or export, or :until they decay enough to no longer be of concern. Theradioactive sources have the potential to be used in a radiological dispersal device (RDD) or a radiological exposuredevice (RED) in the absence of proper security and control measures. NRC considers national source tracking to bepart of a comprehensive radioactive source control program for radioactive materials of greatest concern. Although anational source tracking system can not ensure the physical. protection of sources, it can provide greater sourceaccountability, which should foster increased control by licensees.

The NSTS was available for use in January 2009. It is a secure user friendly web-based database designed to trackCategory 1 and Category 2 radioactive sources (http://www.nrc.gov/security/byproductlnsts/nstS-category-1-2.pdf)regulated by the U:S. Nuclear ;Regulatory Commission .(.NRC) and the Agreement States. The tracking spans the lifecycle (http:.//www.nrc.gov/security/byproductlnstsflife-cycle.pdf) of the source from manufacture through shipmentreceipt, decay and burial.. NSTS enhances the ability of the NRC and Agreement States to conduct, inspections andinvestigations,. communicate information to. other government agencies, and verify legitimate ownership and use ofnationally tracked sources. NSTS meets the. U.S. Government's commitment to implement a national. source registry,as described in the Code of Conduct on the Safety and Security of Radioactive Sources which the. International AtomicEnergy Agency (IAEA) issued in January 2004.

The NSTS. system is classified as a high.. security system, due to the type of information contained in it, and access toit, via.the internet. The Energy Policy Act of 2005:requires the tracking system to: (1) Enable the identification of eachradiation source by serial number or other unique identifier;: (2) require reporting:within 7 days of any change ofpossession of a radiation source (although the Final Rule requires reporting by the close of the next business'day); (3)require reporting within 24:hours of any loss of control of,. or accountability for., a radiation source; and (4'): provide forreporting'through a secure internet connection.

Staff (NRC, Agreement State, and Licensee) requiring access to the NSTS must get "credentialed" to access thesystem through the online interface. Credentialing. is' a 30 day process, arnd"involves many different roles for.approvals.Information on credentialing for NSTS.access~is on our website:http:ifwww. nrcgqovitsecurity/byproduct/nsts/credentialing. html

In the U S., we have a large' number of licensees who possess Category 1 and 2 sources, primarily in the fields ofindustrial radiography, blood and research irradiators, large industrial irradiators, and source manufacturers.

Approximately 1,400 licensees report information on over 70,000 sources. The average number of transactions inNSTS is 200 perday, which are primarily for Ir-192 sources, used in industrial radiography.

In preparation for the implementation of the new system, we provided in-person training on the system for users duringthe fall of 2008. Feed-back from users who attended the training was very positive. Many users mentioned that thesystem is easy to use and very intuitive. In the case that questions arise, we' have also established a "hotline" or "callcenter" as well as online' training to quickly resolve any 'questions Users have with the system.

The NS'TS user community is made, up of licensees and regulators from Agreement States. and the NRC. Licenseesare required to report source transactions for Category 1 and: 2 sources to the NSTS by regulation(htto://www.nrc.gov/readinqgrm/doc-collections/cfr/fr/2006/20061108.pdf). The licensees can report source

NRC-DR-41-10-025

transactions through the online interface, or by fax or email. Reporting via the online system is the preferred method ofreporting. However, technical issues and the lengthy credentialing process discourage many licensees from using theonline application, so they report by fax. Faxing reports to NSTS results often in technical issues with receiving the fax,errors on reports, and delays in processing reports.

To address the reporting issues, and encourage licensees to report online, the NRC staff has taken a comprehensiveapproach to outreach. The efforts include:

" Attendance and participation at stakeholder meetings* Hosted an Industrial radiography workshop" Launching an NSTS Blog for communications" Revisions of the NSTS website" Staff visit to a large manufacturing licensee" Change Control Board meeting for maintenance releases including industry representation" Changes to the Form 748 for reporting transactions" Extensive telephone outreach to licensees* Monthly conference calls with the Agreement.Statesa. Data Integrity Team outreach with licensees* Webinar.training on the Annual Inventory. Reconciliation

The next version of. the NSTS (NSTS Version 2) will include reporting capability, advanced history transaction review,

and automated alerts and notifications for anomalies in data.

OBJECTIVE

o To obtain buy-in and support for:the National Source Tracking .System (NSTS) from stakeholders, includingLicensees, Agreement States, and NRC Regions.

* To promotethe mission of NSTS: Accountability for all Category 1 and Category 2 sources in the United States* To communicate with other stakeholders such as the public, Congress, etc.

SCOPE .OF.WORK

Task I - FINDINGS AND RECOMMENDATIONS REPORTS_

The Contractor shall:

o Solicit information through interviews, focus groups, or other means, from NSTS stakeholders, including but.not limited to the following topics:

o What are the areas for improvement?o What areas or-processes could be more efficient oreffective?o Is there a need foradditional regulations?o Is there a need for additional guidance?o Is there a need for different training content or training frequency?o What specific issues do you have with complying with the NSTS regulation?o What specific issues do you have with NSTS?o What areas or processes couldbe improved or are needed to make NSTS work for your organization?

(NSTS stakeholders include: Inspectors, Agreement States, NRC Regions, and-Licensees)

* Provide a report of the findings from the interviews, focus groups, etc.* Based on the findings, provide recommendations on how to address the findings.

-8--

NRC-DR-41-10-025

Task II - MARKETING PLAN

Based on the information collected in Task I, the contractor shall provide a marketing plan for how we shouldgo about re-marketing NSTS to get buy-in and support from NSTS stakeholders.

Task III - MARKETING PLAN IMPLEMENTATION SUPPORT (Optional):

° The contractor shall provide the NRC with support in implementing the marketing plan proposed and acceptedby the NRC under Task II.

" This task will include the development and production of materials proposed in the marketing plan.

TECHNICAL AND OTHER SPECIAL QUALIFICATIONS REQUIRED

For performance of thework required in this SOW, it is expected that the contract personnel will have expertise in the

following areas: communications, marketing, and public relations.

PERIOD OF PERFORMANCE

September 30. 2010 through June 29, 2011.

REPORTING REQUIREMENTS

Weekly Sýtatus Reportfrequency Every Monda_.•yContent T-D

Dstribution ITD _____..... ...... . ... .. . . ..............it r .t o ... ..... ..T...B D... ................................... .. ..... ..

Project PlanFrequenc~y __, Every Monday . .....Content Detailed planned activities, staff assigned to the task,

_ compineion dateDistribution .. TED........................... TBD

Monthly: Letter Status Report.

.A Monthly Letter Status Report (MLSR) is to be submitted by the 151" of the month following the.month to be reported

with copies. provided to the following:

Technical Monitor (TM):

Hardcopy to Angela Randall, U.S. Nuclear. Regulatory :Commission, Office of Federal and State Materials andEnvironmental Programs, Mail Stop T8E24, Washington DC 20555 or electronicallyto anqela.randIall~?nrc.qov,

Technical Assistant Project Manager (TAPM): Hardcopy to Sandra Nesmith, U.S. Nuclear Regulatory Commission,Office of Federal and State. Materials and Environmental Programs, Mail Stop T8A23, Washington, DC 20555 orelectronically to sand ra.nesmith@nrcqov.

NRC-DR-41-10-025

The MLSR will identify the title of the project, the job code, the Principal Investigator, the period of performance, thereporting period, summarize each month's technical progress, list monthly spending, total spending to date, and theremaining funds and will contain information as directed in NRC Management Directive 11 .1. Any administrative ortechnical difficulties which may affect the schedule or costs of the project shall be immediately brought to the attentionof the NRC project manager.

DELIVERABLES/SCHEDULES AND/OR MILESTONES

Task 1

- Provide report of the findings from the interviews and focus groups.

- Provide recommendations on how to address the findings from the interviews and focus groups.

Due Date: 4 months from award date

Task 2

- Provide a marketing plan for how to re-market NSTS to-get buy-in and support from stakeholders.

Due Date: 5 months from award date

Task 3 (Optional)

- Implementation.support of the marketing plan,, including the development and production of materials.

Due Date: within 9 months from award date

MEETINGS AND TRAVEL

Some travel may be required for interviews and focus groups to obtain information from NSTS stakeholders, It isexpected that the contractor will make 1-2 trips-to meet with .NRC staff at headquarters.

The NRC may require b/w 1-2. contractor personnel to provide the NRC with support at approx. 2 events such as the"Non-destructive Testing Management Association (NDTMA) conference to be held at the Golden Nugget in LasVegas, NV, February .8-10,.2011. For estimating purposes two identical trips to Las Vegas, NV of the sameduration and up to 2 contractor staff are assumed.

NRC-FURNISHED MATERIAL

None.

-•Alk

NRC-DR-41-10-025

TECHNICAL DIRECTION

Technical direction will be provided by the NRC Project Manager, Sandra Nesmith, or Angela Randall ((TechnicalMonitor), who can be reached at:

U. S. Nuclear Regulatory CommissionOffice of Federal and State Materials and Environmental ProgramsMail Stop: T-8E24Washington, D. C. 20555-0001

Phone: (301) 415-6437 or(301) 415-6806 (Technical Monitor.)

Fax: (301).415-5955Email: sand ra.nesmith(c•nrc.gov

[email protected])

Express mail should be sent to:U. S. Nuclear Regulatory CommissionOffice of Federal and State Materials and Environmental ProgramsMail Stop: T-8E24ATTN: Sandra Nesmith/Angela Randall11545 Rockville PikeRockville, MD 20852-2738

NRC-DR-41-10-025

TASK ORDER TERMS AND CONDITIONS

A.1 Other Applicable Clauses

[X] See Addendum for the following in full text (if checked)

[] 52.216-18, Ordering

[]52.216-19, Order Limitations

[] 52.216-22, Indefinite Quantity

[] 52.217-6, Option for Increased Quantity

[X] 52.217-7, ýOption for Increased Quantity Separately Priced Line Item

[1 52.217-8, Option to Extend Services

[3 52.217-9, Option to Extend:the Term of the Contract

A.3 CONSIDERATION AND OBLIGATION--FIRM FIXED PRICE (JUN 19.88) - TASKS I and 11 only

The firm:fixed price of this order is $107,991.22. (Excludes ODC's and TRAVEL)

A.4 CONSIDERATION AND OBLIGATION - REIMBURSEABLE TRAVEL & ODC's, ANDOPTIONAL TASK III (Has: not been exercised).

(a) The total estimated amount of this contract (ceiling) for the products/services ordered, delivered, and acceptedunder this. contract is $9,710.00 (ODC'S - $5,400.00 (NTE); TRAVEL - $4,310.00 (NTE); and TASK If/(Optional) - $0.00).

(b) The amount presently obligated with respect to this contract is $9,710.00 (ODC'S - $5 400.00 (NTE); TRAVEL -$4,310.00 (NTE); and TASK Ill (Optional) - $0.00). This obligated amount may be unilaterally increased from time totime by the Contracting Officer by written.modification to this order. The obligated :amount shall,.at no time,:exceedthe order ceiling as specified in paragraph (a) above of this clause. When and if the amount(s) paid and payable tothe Contractor hereunder shall equal the obligated amount, the Contractor shall not be obligated.to continueperformance of the workunless and until the Contracting Officer shall increase the amount obligated with respect tothis contract. Any work undertaken by the Contractor in excess of the obligated amount specified above is done so atthe Contractor's sole risk.

NRC-DR-41-10-025

A.5 2052.215-81 TRAVEL REIMBURSEMENT

(a) Total expenditure for domestic travel may not exceed $4,310.00 without the prior approval of the contractingofficer.

(b) The contractor is encouraged to use Government contract airlines, AMTRAK rail services, and discounthotel/motel properties in order to reduce the cost of travel under this contract. The contracting officer shall, uponrequest, provide each travelerwith a letter of identification which is required in order to participate in this program. TheFederal Travel Directory (FTD) identifies carriers, contract fares, schedules, payment conditions, and hotel/motelproperties which offer their services and rates to Government contractor personnel traveling on official business under

*this contract. The FTD, which is issued monthly, may be purchased from the U.S. Government Printing Office,Washington, DC 20402.

(c) The contractor will be reimbursed for reasonable travel costs incurred directly and specifically in the performanceof this contract. The cost limitations for travel costs are determined in accordance with the specific travel regulationscited in FAR 31.205-46, as are in effect on the date of the trip. Travel costs for research and related activitiesperformed at State and nonprofit institutions, in accordance with section 12 of Public Law 100-679, shall be charged inaccordance with the contractor's institutional policy to the degree that the limitations of Office of Management andBudget (OMB) guidance are not exceeded. Applicable guidance documents include OMB Circular.A-87, CostPrinciples for State and Local Governments; OMB Cir• ular A-1 22, Cost principles for Nonprofit Organizations; andOMB Circular A-21. Cost Principles for Educational Institutions.

(d) When the Government changes the. Federal Travel Regulations, or other applicable regulations, it is theresponsibility of the contractor to notify the contracting officer in accordance with the Limitations of Cost clause of thiscontract if the contractor will be unable to make all of the approved trips and remain within the cost and fee limitationsof this contract due :to the changes.

A.6 2052.215-83 TRAVEL APPROVALS

(a) All domestic travel requires the prior approval of the NRC project officer/Technical Monitor.

(b) All foreign travel must be approved in advance by the NRC on NRC Form 445 and must be in compliance withFAR 52.247-63, Preference for U.S. Flag Air Carriers. Foreign travel approval must be communicatedin writingthrough the contracting officer.

A.7 2052.215-70 KEY PERSONNEL (JAN .1993)

(a) The following individuals are considered to be essential to the successful performance of the work hereunder:

I-V7,.

NRC-DR-41-10-025

The contractor agrees that personnel may not be removed from the contract work or replaced without compliancewith paragraphs (b) and (c) of this section.

(b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable forwork under this contract for a continuous period exceeding 30-work days, or is expected to devote substantially lesseffort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify thecontracting officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel withpersonnel of at least substantially equal ability and qualifications.

(c) Each request for approval of substitutions must be in writing and contain a detailed explanation of thecircumstances necessitating the proposed substitutions. The request must also contain a complete resume for theproposed substitute and other information requested or needed by the contracting officer to evaluate the proposedsubstitution. The contracting officer and the project officer shall evaluate the contractor's request and the contractingofficer shall promptly notify the contractor of his or her decision in writing.

(d) If the contracting officer determines that suitable and timely replacement of key personnel who have beenreassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, orthat the resultant reduction of productive effort would be so substantial as to impair the successful completion of thecontract or the service order, the contract may be terminated by the contracting officer for default or for theconvenience of the Government, as appropriate. If the contracting officer finds the contractor at fault for thecondition, the contract price or fixed fee maybe equitably adjusted downward to compensate the Governmentfor anyresultant delay, loss, or damage.

A.8 2052.215-73 PROJECT OFFICER AUTHORITY-ALTERNATE 2

(a) The contracting officer's authorized representative, hereinafter referred:to as the project officer forthis contract is:

Name: Sandra Nesmith (NRC Project Manager)Angela Randall (Technical Monitor)

Address: U.S. Nuclear Regulatory CommissionOffice of Federal and State Materials and Environmental ProgramsMail Stop: T8-E24Washington, DC 20555ý0001

Telephone Number: 301-415-6437 (.Project. Manager.) or301-415-6806 (Technical Monitor)

(b) The project officer shall:

(1) Place delivery orders for items required under this order.

(2) Monitor contractor performance and recommend to the contracting officer changes in requirements.

(3) Inspect and accept, products/services provided under the order.

(4) Review all contractor invoices/vouchers requesting payment for products/services provided under the order andmake recommendations for approval, disapproval, or suspension.

(c) The project officer may not make changes to the express terms and conditions of this order.

NRC-DR-41-10-025

A.9 52.217-7 OPTION FOR INCREASED QUANTITY--SEPARATELY PRICED LINE ITEM (MAR1989)

The Government may require the delivery of the numbered line items, identified in the Schedule as an option item,in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by writtennotice to the Contractor within the contract period. Delivery of added items shall continue at the same rate that likeitems are called for under the contract, unless the parties otherwise agree.

A.10 WHISTLEBLOWER PROTECTION FOR NRC CONTRACTOR AND SUBCONTRACTOREMPLOYEES (JULY 2006)

(a) The U.S. Nuclear Regulatory Commission (NRC) contractor and its subcontractor are.subject to theWhistleblower Employee Protection public lawprovisions as codified at 42 U.S.C .5851. NRC contractor(s) andsubcontractor(s) shall comply with .the requirements of this Whistleblower Employee Protection law, and theimplementingregulations ofthe NRC and the Department.of Labor (DOL). See, for example, DOL Procedures onHandling Complaints at 29 C.F.R. Part 24 concerning the employer obligations, prohibited acts, DOL procedures andthe requirement for prominent posting of notice of Employee Rights at.Appendix A to Part 24.

(b) Under this Whistleblower Employee Protection law, as implemented by regulations, NRC contractor andsubcontractor employees are protected from discharge., reprisal, :threats., intimidation, coercion, blacklisting or otheremployment discrimination practices. with respectto compensation, terms, conditions or privileges of their employmentbecause the contractor or subcontractor employee(s) has provided notice to the employer, refused to engage inunlawful practices, assisted in proceedings or testified on activities concemin.g alleged: violations of the Atomic EnergyAct. of 1954 (as amended) and the Energy Reorganization Act of 1974 (as amended).

(c) The contractor shall insert this or the substance of this clause in any subcontracts involving work performedunder this contract.

A.11 PROHIBITON OF FUNDING TO ACORN (NOV 2009)

In accordance with section 163 of the Continuing Appropriations Resolution, 2010, Division B of Public Law No.,11 1-68:(CR), until further notice, no federal funds.may be provided to the Association of Community Organizations forReform Now (ACORN), or any of its affiliates, subsidiaries, or allied organizations. Additional information can be foundat: http://www,.whitehouse.qov/omb/assets/memoranda 2010/m 10-02. pdf

A.12 OPTION PERIODS- TASK ORDERIDELIVERY ORDER UNDER A GSA FEDERAL SUPPLYSCHEDULE CONTRACT (MARCH 2007)

The Period of Performance (PoP) for this requirement may extend beyond the Offeror's current PoP on their GSASchedule. Offerors may submit proposals for the entire PoP as long as their current.GSA Schedule covers therequested PoP, or their GSA Schedule contains GSA's "Evergreen Clause" (Option to Extend the Term of theContract), which covers the requested PoP if/when the option(s) are exercised. Offerors are encouraged to submitaccurate/realistic pricing for the requirement's entire PoP, even if the proposed GSA Schedule does not include pricingfor the applicable option years, etc.

t7<

NRC-DR-41-10-025

For proposal evaluation purposes, the NRC assumes that applicable Evergreen Clause Option(s) will be exercisedand the NRC will apply price analysis, as applicable. It is in the best interest of the Offeror to explain major deviationsin escalation, proposed in any Evergreen Clause option years. Resulting GSA task/delivery order:option years subjectto the Evergreen Clause will be initially priced utilizing the same rates proposed under the last GSA-priced year of thesubject GSA Schedule. Upon GSA's exercise of the GSA Schedule option year(s) applicable to the EvergreenClause, the NRC will modify the awarded taskldelivery orderto incorporate either the proposed pricing for the optionyears or the GSA-approved pricing (whichever is lower).

It is incumbent upon the Offeror to provide sufficient documentation (GSA-signed schedule, schedule modifications,etc.) that shows both the effective dates, pricing and terms/conditions of the current GSA Schedule, as well asEvergreen Clause terms/conditions (as applicable). Failure to provide this documentation may result in the Offeror'sproposal being found unacceptable.

ATTACHMENT I

BILLING INSTRUCTIONS FORFIXED PRICE CONTRACTS (JUNE 2008)

General: During performance and through final payment of this contract, the contractor isresponsible for the accuracy and completeness of data within the Central Contractor Registration(CCR) database and for any liability resulting from the Government's reliance on inaccurate orincomplete CCR data.

The contractor shall prepare vouchers/invoices as prescribed herein. FAILURE TO SUBMITVOUCHERS/INVOICES IN ACCORDANCE WITH THESE INSTRUCTIONS WILL RESULT INREJECTION OF THE VOUCHER/INVOICE AS IMPROPER.

Form: Claims shall be submitted on the payee's letterhead, voucher/invoice, or on theGovernment's Standard Form 1034, "Public Voucher for Purchases and Services Other thanPersonal," and Standard Form 1035, "Public Voucher for Purchases Other than Personal--Continuation Sheet."

Number of Copies: A signed original shall be submitted. If the voucher/invoice includes thepurchase of any property with an initial acquisition cost of $50,000 or more, a copy of the signedoriginal is also required.

Designated Agency Billing Office: The preferred method of submitting vouchers/invoices iselectronically to the Department of the Interior at NRCPayments(,nbc..ov

If the voucher/invoice includes the purchase of any property with an initial acquisition cost of$50,000 or more, a copy of the signed original shall be electronically sent to: Propertvynrc.gov

However, if you submit a hard-copy of the voucher/invoice, it shall be submitted to the followingaddress:

Department of the InteriorNational Business CenterAttn: Fiscal Services Branch - D27707301 West Mansfield AvenueDenver, CO 80235-2230

If you submit a hard-copy of the voucher/invoice and it includes the purchase of any property withan initial acquisition cost of $50,000 or more, a copy of the signed original shall be mailed to thefollowing address:

U.S. Nuclear Regulatory CommissionNRC Property Management OfficerMail Stop: O-4D15Washington, DC 20555-0001

HAND-CARRIED SUBMISSIONS WILL NOT BE ACCEPTED

Page 1 of 3

ATTACHMENT I


Agency Payment Office: Payment will continue to be made by the office designated in thecontract in Block 12 of the Standard Form 26, Block 25 of the Standard Form 33, or Block 18a. ofthe Standard Form 1449, whichever is applicable.

Frequency: The contractor shall submit a voucher/invoice only after the NRC's final acceptanceof services rendered or products delivered in performance of the contract unless otherwisespecified in the contract.

Preparation and Itemization of the Voucher/Invoice: The voucher/invoice shall be prepared in inkor by typewriter (without strike-overs). Corrections or erasures must be initialed. To beconsidered a proper voucher/invoice, all of the following elements must be included:

1. Contractor's Data Universal Number (DUNS) or DUNS+4 number that identifies thecontractor's name and address. The DUNS+4 number is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the contractor to identifyalternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

2. Contract number.

3. Sequential voucherlinvoice number.

4. Date of voucher/invoice.

5. Payee's name and address. Show the name of the Payee as it appears in the contract andits correct address. If the Payee assigns the proceeds of this contract as provided for inthe assignment of claims terms of this contract, the Payee shall require as a condition ofany such assignment, that the assignee shall register separately in the Central ContractorRegistration (CCR) database at http://www.ccr.gov and shall be paid by EFT in accordancewith the terms of this contract. See Federal Acquisition Regulation 52.232-33(g) Paymentby Electronic Funds Transfer - Central Contractor Registration (October 2003).

6. A description of articles or services, quantity, unit price, and total amount.

7. For contractor acquired property, list each item with an initial acquisition cost of $50,000or more and provide: (1) an item description, (2) manufacturer, (3) model number,(4) serial number, (5) acquisition cost, (6) date of purchase, and (7) a copy of thepurchasing document.

8. Weight and zone of shipment, if shipped by parcel post.

9. Charges for freight or express shipments. Attach prepaid bill if shipped by freight orexpress.

10. Instructions to consignee to notify the Contracting Officer of receipt of shipment.

Page 2 of 3

ATTACHMENT I


11. For Indefinite Delivery contracts or contracts under which progress payments areauthorized, the final voucherlinvoice shall be marked "FINAL VOUCHER" OR "FINALINVOICE."

Currency: Billings may be expressed in the currency normally used by the contractor inmaintaining his accounting records and payments will be made in that currency. However, theU.S. dollar equivalent for all vouchers/invoices paid under the contract may not exceed the totalU.S. dollars authorized in the contract.

Supersession: These instructions supersede any previous billing instructions.

R:txtselden\billing instructions FP revised 2008.

Page 3 of 3

ATTACHMENT 2

BILLING INSTRUCTIONS FORLABOR HOUR/TIME AND MATERIALS TYPE CONTRACTS (JUNE 2008)

General: During performance and through final payment of this contract, the contractor isresponsible for the accuracy and completeness of data within the Central ContractorRegistration (CCR) database and for any liability resulting from the Government's reliance oninaccurate or incomplete CCR data.

The contractor shall prepare vouchers/invoices as prescribed herein. FAILURE TO SUBMITVOUCHERS/INVOICES IN ACCORDANCE WITH THESE INSTRUCTIONS WILL RESULT INREJECTION OF THE VOUCHER/INVOICE AS IMPROPER.

Form: Claims shall be submitted on the payee's letterhead, voucher/invoice, or on theGovernment's Standard Form 1034, "Public Voucher for Purchases and Services Other thanPersonal," and Standard Form 1035, "Public Voucher for Purchases Other than Personal--Continuation Sheet."

Number of Copies: A signed original shall be submitted. If the voucher/invoice includes thepurchase of any property with an initial acquisition cost of $50,000 or more, a copy of the signedoriginal is also required.

Designated Agency Billing Office: The preferred method of submitting vouchers/invoices iselectronically to the Department of the Interior at NRCPayments(_nbc.gov

If the voucher/invoice includes the purchase of any property with an initial acquisition cost of$50,000 or more, a copy of the signed original shall be electronically sent to: Property(anrc.qov

However, if you submit a hard-copy of the voucher/invoice, it shall be submitted to the followingaddress:


If you submit a hard-copy of the voucher/invoice and it includes the purchase of any propertywith an initial acquisition cost of $50,000 or more, a copy of the signed original shall be mailed tothe following address:

U.S. Nuclear Regulatory CommissionNRC Property Management OfficerMail Stop: O-4D15Washington, DC 20555-0001

HAND-CARRIED SUBMISSIONS WILL NOT BE ACCEPTED

Agency Payment Office: Payment will continue to be made by the office designated in thecontract in Block 12 of Standard Form 26, Block 25 of Standard Form 33, or Block 18a. ofStandard Form 1449, whichever is applicable.

Pnori 1 AI4

ATTACHMENT 2


Frequency: The contractor shall submit claims for reimbursement once each month, unlessotherwise authorized by the Contracting Officer.

Format: Claims shall be submitted in the format depicted on the attached sample form entitled"Voucher/Invoice for Purchases and Services Other than Personal" (see Attachment 1). Thesample format is provided for guidance only. The format is not required for submission of avoucher/invoice. Alternate formats are permissible provided all requirements of the billinginstructions are addressed.

Billing of Cost after Expiration of Contract: If costs are incurred during the contract periodand claimed after the contract has expired, you must cite the period during which these costswere incurred. To be considered a proper expiration voucher/invoice, the contractor shall clearlymark it "EXPIRATION VOUCHER" or "EXPIRATION INVOICE".

Final vouchers/invoices shall be marked "FINAL VOUCHER" or "FINAL INVOICE".

Currency: Billings may be expressed in the currency normally used by the contractor inmaintaining his accounting records and payments will be made in that currency. However, theU.S. dollar equivalent for all vouchers/invoices paid under the contract may not exceed the totalU.S. dollars authorized in the contract.

Supersession: These instructions supersede any previous billing instructions.

R:txtselden\billing instructions LH or TM revised 2008

Pnop 9 nf'I

ATTACHMENT 2

BILLING INSTRUCTIONS FORLABOR HOURJTIME AND MATERIALS TYPE CONTRACTS (JUNE 2008)

INVOICE/VOUCHER FOR PURCHASES AND SERVICES OTHER THAN PERSONAL(SAMPLE FORMAT - COVER SHEET)

1. Official Agency Billing Office


2. Voucher Information

a. Payee's DUNS Number orl.DUNS+4. The Payee shall include the Payee's Data UniversalNumber (DUNS) or DUNS+4 number that identifies the Payee's name and address. TheDUNS+4 number is the DUNS number plus a 4-character suffix that may be assigned at thediscretion of the Payee to identify alternative Electronic Funds Transfer (EFT) accounts for thesame parent concern.

b. Payee's Name and Address. Show the name of the Payee as it appears in the contract andits correct address. If the Payee assigns the proceeds of this contract as provided for in theassignment of claims terms of this contract, the Payee shall require as a condition of any suchassignment, that the assignee shall register separately in the Central Contractor Registration(CCR) database at http://www.ccr.gov and shall be paid by EFT in accordance with the terms ofthis contract. See Federal Acquisition Regulation 52.232-33(g) Payment by Electronic FundsTransfer - Central Contractor Registration (October 2003).

c. Contract Number. Insert the NRC contract number.

d. Voucher/Invoice. The appropriate sequential number of the voucher/invoice, beginning with001 should be designated. Contractors may also include an individual internal accountingnumber, if desired, in addition to the 3-digit sequential number.

e. Date of Voucher/Invoice. Insert the date the voucher/invoice is prepared.

f. Billing period. Insert the beginning and ending dates (day, month, and year) of the periodduring which costs were incurred and for which reimbursement is claimed.

g. Required Attachments (Supporting Documentation). Direct Costs. The contractor shallsubmit as an attachment to its invoice/voucher cover sheet a listing of labor categories, hoursbilled, fixed hourly rates, total dollars, and cumulative hours billed to date under each laborcategory authorized under the contract/purchase order for each of the activities to be performedunder the contract/purchase order. The contractor shall include incurred costs for: (1) travel, (2)materials, including non-capitalized equipment and supplies, (3) capitalized nonexpendableequipment, (4) materials handling fee, (5) consultants (supporting information must include thename, hourly or daily rate of the consultant, and reference the NRC approval), and (6)subcontracts (include separate detailed breakdown of all costs paid to approved subcontractorsduring the billing period) with the required supporting documentation, as well as the cumulativetotal of each cost, billed to date by activity.

PPFP' (nfL

ATTACHMENT 2


3. Definitions

a. Non-capitalized Equipment, Materials, and-Supplies. These are equipment other thanthat described in number (4) below, plus consumable materials, supplies. List bycategory. List items valued at $1,000 or more separately. Provide the item number foreach piece of equipment valued at $1,000 or more.

b. Capitalized Non Expendable Equipment. List each item costing $50,000 or more andhaving a life expectancy of more than one year. List only those items of equipment forwhich reimbursement is requested. For each such item, list the following (as applicable):(a) the item number for the specific piece of equipment listed in the property schedule ofthe contract; or (b) the Contracting Officer's approval letter if the equipment is notcovered by the property schedule.

c. Material handling costs. When included as part of material costs, material handling costsshall include only costs clearly excluded from the labor-hour rate. Material handling costsmay include all appropriate indirect costs allocated to direct materials in accordance withthe contractor's usual accounting procedures.

Sample Voucher Information (Supportincl Documentation must be attached)

This voucher/invoice represents reimbursablefrom through

(f) Direct Costs:

costs for the billing period

Amount BilledCurrent Period Cumulative

(1) Direct Labor

(2) Travel

(3) Materials

(4) Equipment

$

$.

$.

$

$

$

$

$

$

$

$

$

$

$

(5) Materials Handling Fee

(6) Consultants

(7) Subcontracts

Total Direct Costs: $ $

PoGP l Af A

delivery order no. nrc-dr-41-10-025. · n rc-dr-41-10-025 statement of work "national source...

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