Delivering Your Presentation

HCOM-100

Instructor Name

Delivering Your PresentationPREVIEW

Methods of Speech Delivery Effective Verbal Delivery Effective Nonverbal Delivery Effective Presentation Aids Final Tips for Rehearsing and Delivering

your presentation

Methods of Speech Delivery

Manuscript Speaking Rarely done well enough to be interesting Guidelines

Type your manuscript in short, easy-to-scan phrases Use appropriate nonverbal messages Do not read the speech too quickly Vary the rhythm, inflections, and pace of your delivery Use gestures and movement to add nonverbal interest

Methods of Speech Delivery

Memorized SpeakingGuidelines

Do not deliver your memorized speech too rapidly Avoid patterns of vocal inflection that make the

presentation sound recited Use gestures and movement to add interest and

emphasis to your message

Methods of Speech Delivery

Impromptu Speaking “off the cuff” Guidelines

Consider your audience Be brief Organize Draw upon your personal experience and knowledge Use gestures and movement that arise naturally from what

you are saying Be aware of the potential impact of your communication

Methods of Speech Delivery

Extemporaneous Speaking Method of delivery preferred by most audiences Guidelines

Use a full-content preparation outline when you begin to rehearse your presentation

Prepare an abbreviated delivery outline and speaking notes Do not try to memorize your message word for word As you deliver your presentation, adapt it to your audience

Methods of Speech Delivery

RECAP Methods of DeliveryManuscript Reading a speech from written text

Memorized Giving a speech word for word from memory

without using notes

Impromptu Delivering a presentation without advance

preparation

Extemporaneous Speaking from a written or memorized outline

without having memorized the exact wording of

the presentation

Effective Verbal Delivery

Using words well Crafting memorable word structure

Using Words Well

Specific, Concrete Words Refers to an object or action in the most specific way possible

Unbiased Words Do not offend any sexual, racial, cultural, or religious group

Vivid Words Add color and interest to your language

Simple Words Immediately understandable

Correct Words Grammatical and usage errors communicate a lack of

preparation

Crafting MemorableWord Structures

Figurative Language Metaphors (implied

comparisons) Similes (over

comparisons) Personification

(attribution of human qualities to non-human things or ideas)

Crafting MemorableWord Structures

DramaOmission (strip a phrase or sentence of

nonessential words that the audience expects)

Inversion (invert the usual subject-verb-object sentence pattern)

Suspension (saving a key word or phrase for the end of a sentence)

Crafting MemorableWord Structures

CadenceParallelism (two or more clauses have the

same grammatical pattern)Antithesis (the two structures contrast)Repetition (repeat key word or phrase)Alliteration (repetition of an initial consonant

sound several times in a phrase, clause, or sentence)

Effective Nonverbal Delivery

Eye contact Physical delivery

Gestures Movement Posture

Facial expression

Effective Nonverbal Delivery

Vocal Delivery Volume Pitch Rate Articulation

Appearance

Effective Nonverbal DeliveryRECAP Characteristics of Nonverbal Delivery

Gestures should be relaxed, definite, varied, and appropriate.

Movement should be purposeful

Posture should feel natural and be appropriate to your topic, audience, and occasion

Eye Contact should be established before you say anything and sustained throughout your presentation

Facial Expression should be alert, friendly, and appropriate

Volume should be loud enough to be heard and varied

Pitch should be varied to sustain audience interest

Rate should be neither too fast or too slow

Articulation should be clear and distinct

Appearance should conform to what the audience expects

Effective Presentation Aids

The term presentation aid refers to any object that your audience can look at to help them understand your ideas.

Advantages Gain and maintain audience attention Communicate your organization of ideas Illustrate sequences of events or procedures Help your audience understand and remember your

message

Types of Presentation Aids

Objects Models People Drawings Photographs Maps Graphs

Bar Pie line

Types of Presentation Aids

Charts Video Tapes CD-ROMS and DVDs Audio Tapes and

Audio CDs

Computer-GeneratedPresentation Aids

Create and present professional-looking visual aids inexpensively and easily

PowerPoint Adapt to audiences that expect

sophisticated technical support

Guidelines for Preparing Presentation Aids

Select the right presentation aids. Adapt to your audience Be aware of your specific purpose Consider your own skill and experience Take into account the room in which you will speak

Make your presentation aids easy to see Keep your presentation aids simple Polish your presentation aids

Guidelines for Using Presentation Aids

Rehearse with your presentation aids Maintain eye contact with your audience, not your

presentation aids Explain your presentation aids Time your presentation aids to coincide with your

discussion of them Do not pass objects, or other small items among your

audience Use handouts effectively Use small children and animals with caution Use technology thoughtfully

Final Tips for DeliveringYour Presentation

Finish your full-content outline several days before you must deliver the presentation

Practice, Practice, Practice Practice good delivery skills while rehearsing If possible, practice your presentation for

someone else Tape record or videotape your presentation

Final Tips for DeliveringYour Presentation (Cont.)

Re-create the speaking situation in your final rehearsals

Get plenty of rest the night before you speak Arrive early Review and apply the suggestions in Chapter 11

for becoming a more confident speaker. After you have delivered your presentation, seek

feedback from members of your audience.

What questions do you have?

Homework:Reading?Turn in assignments?