deliverable submission sheet

European Coordinating Body for Maths, Science and Technology (ECB)

DELIVERABLE SUBMISSION SHEET

To: Wolfgang Dode (Project Officer)

EUROPEAN COMMISSION Directorate-General for Research & Innovation RTD/B/6 B-1049 Brussels Belgium

From:

Project acronym: ECB Project number: 266622

Project manager: Rinske van den Berg

Project coordinator Marc Durando

The following deliverable:

Deliverable title: ECB website

Deliverable number: D5.1

Deliverable date: 31/10/2011

Partners responsible: EUN Partnership AISBL

Status: Public Restricted Confidential

is now complete. It is available for your inspection.

Relevant descriptive documents are attached.

The deliverable is:

a document

a Website (URL: ...........................)

software (...........................)

an event

other (...........................)

Sent to Project Officer:

[email protected]

Sent to functional mail box:

[email protected]

On date: 31/10/2011

“This document has been created in the context of the ECB project. The user thereof uses the information at its sole risk and liability. The document reflects solely the views of its authors. The European Union is not liable for any use that may be made of the information contained therein."

ECB Project Contract number 266622 Title: ECB-D5.1_ECB_Website_V2

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ECB - WP 5

D5.1 - ECB WEBSITE

CONTRACT NO 266622

DATE 12/10/11

ABSTRACT Website report describing the content, the technicalities, and the design of the ECB / inGenious platform.

AUTHOR, COMPANY

Mathilde Bargoin, EUN Partnership AISBL

REVIEWER, COMPANY

<name, surname, company>

WORKPACKAGE WP 5.1

CONFIDENTIALITY LEVEL1

PU

FILING CODE ECB-D5.1_ECB_website_V1.Doc

RELATED ITEMS URL : http:/ingenious-science.eu

D5.2 Dissemination and Communication plan

DOCUMENT HISTORY

Version Date Reason of change Status Distribution

V1 12/10/2011 1st draft Draft EUN Partnership AISBL

V2 27/10/2011 Corrections after review Official EUN Partnership AISBL

1 1 PU = Public

PP = Restricted to other programme participants (including the EC services);

RE = Restricted to a group specified by the Consortium (including the EC services);

CO = Confidential, only for members of the Consortium (including the EC services).

INN - Internal only, only the members of the consortium (excluding the EC services)


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Executive summary

inGenious is the platform of the European Coordinating Body in Maths, Science and Technology

Education.

The ECB / inGenious portal (http://ingenious-science.eu) will act as the main public

communication hub for the entire project. It will be updated on a regular basis and will provide

targeted information about science.

The website will be delivered in two steps:

The first part in September/October 2011 (M8) for the Back to School campaign, a unique

opportunity to build momentum.

The second part in January 2012 (M12), including a Teacher Community and tools

specifically designed for STEM teachers.

In April 2011, the Partner Private space ecb.eun.org was launched, for partners to be able to

communicate and stay informed about all progress in the setting up of the ECB project. Thanks

to this space, they can be actors in the development of the project.

Besides the entire website’s structure will be reviewed by WP4 and WP5 members at M24, a

year before the end of the project, to make sure the content provided and its organisation is still

in line with the project’s progress and objectives.

This document will define the organisation, the design and the management of the platform.

Special attention will be given to the quality and technical requirements needed for collecting,

posting and publishing content on the inGenious platform.

http://ingenious-science.eu/


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http://www.ingenious-science.eu

Coordinated by European Schoolnet

The work presented in this document is supported by the European Union’s Framework Programme for Research and Development (FP7) – project ECB: European Coordinating Body in Maths, Science and Technology (Grant agreement Nº 266622). The content of this document is the sole responsibility of the Consortium Members and it does not represent the opinion of the European Union and the European Union is not responsible or liable for any use that might be made of information contained herein.

http://www.ingenious-science.eu/


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TABLE OF CONTENT

Introduction ......................................................................................................................................... 8

Reminder of the context .................................................................................................................. 8

Purpose and scope of the task ......................................................................................................... 8

Structure of the document .............................................................................................................. 8

Impacts of the Deliverable ................................................................ Error! Bookmark not defined.

ECB project .................................................................................... Error! Bookmark not defined.

Review ‘milestones’ and ‘degree or level of achievements’ Error! Bookmark not defined.

Review ‘Risk Analysis’ Error! Bookmark not defined.

Ethical Issues ................................................................................................................................ 8

IPR issues ...................................................................................................................................... 8

1 Organisation of the website ......................................................................................................... 9

1.1 Site Map ............................................................................................................................ 9

1.2 Wireframes ...................................................................................................................... 10

1.2.1 Wireframe of the Home page ...................................................................................... 11

1.2.2 Wireframe of the News page ....................................................................................... 12

1.2.3 Wireframe of the Resource page ................................................................................. 13

1.2.4 Wireframe of the About page ...................................................................................... 14

1.3 Use Cases ......................................................................................................................... 15

1.4 Sections ........................................................................................................................... 15

1.5 Use of syndication tools .................................................................................................. 17

2 Design of the website ................................................................................................................ 18

2.1 Work on logo and colour scheme ................................................................................... 18


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2.2 Design of the different inGenious pages ........................................................................ 19

2.2.1 The Home page ............................................................................................................ 19

2.2.2 The About page ............................................................................................................ 20

2.2.3 The Resources page ..................................................................................................... 21

2.2.4 The News page ............................................................................................................. 22

2.2.5 The Event page ............................................................................................................. 23

2.2.6 The Press Corner .......................................................................................................... 24

3 Management of the website ...................................................................................................... 25

3.1 Collection of content ....................................................................................................... 25

3.2 Quality Control ................................................................................................................ 26

3.3 Update of the content ..................................................................................................... 27

3.3.1 Frequency of the updates ............................................................................................ 27

3.3.2 News and RSS ............................................................................................................... 28

3.3.3 Resources ..................................................................................................................... 29

3.4 Translations ..................................................................................................................... 32

4 The Partner private space .......................................................................................................... 35

4.1 The Home page ............................................................................................................... 36

4.2 Learning who is who ................................................................................................................ 38

4.3 Financial reporting ................................................................................................................... 41

4.4 Official Tasks and Deliverables ................................................................................................. 42

4.5 Library ...................................................................................................................................... 43

4.6 Forum ....................................................................................................................................... 44

Conclusion .......................................................................................................................................... 45

Appendix I: List of abbreviations ........................................................................................................ 46

Appendix II: Use Cases ....................................................................................................................... 46


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TABLE OF FIGURES

Figure 1: ECB / inGenious site map .................................................................................................... 10

Figure 2: Wireframe of the Home page ............................................................................................. 11

Figure 3: Wireframe of the News page .............................................................................................. 12

Figure 4: Wireframe of the Resource page ........................................................................................ 13

Figure 5: Wireframe of the About page ............................................................................................. 14

Figure 6: inGenious portal homepage ............................................................................................... 19

Figure 7: About page .......................................................................................................................... 20

Figure 8: Resouce page ...................................................................................................................... 21

Figure 9: News page ........................................................................................................................... 22

Figure 10: Event page ......................................................................................................................... 23

Figure 11: Press Corner ...................................................................................................................... 24

Figure 12: Resource Gallery ............................................................................................................... 30

Figure 13: Example of a resource detailed view ................................................................................ 31

Figure 14: the Learning Resource Exchange gallery .......................................................................... 32

Figure 15: About paragraphs translated into German and French.................................................... 34

Figure 16: Footer with flags, links and chat ....................................................................................... 35

Figure 17: Partner Space - Home page before logging in .................................................................. 36

Figure 18: Partner Space - Home page after logging in ..................................................................... 37

Figure 19: Partner Space - Who is Who page, having a mouse over United Kingdom...................... 38

Figure 20: Partner Space - Example of a contact window ................................................................. 39

Figure 21: Partner Space - General Assembly subpage ..................................................................... 40

Figure 22: Partner Space - Financial reporting .................................................................................. 41

Figure 23: Partner Space - List of Tasks and Deliverables .................................................................. 42

Figure 24: Partner Space - Forum ...................................................................................................... 44


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INTRODUCTION

Reminder of the context

The deliverable on the ECB website is a report detailing the basic portal put in place from the start of the project, while the development of the full portal takes place. This report is written in the scope of WP5 as part of the Communications plan and the dissemination strategy to ensure high-level European visibility and create public and stakeholder awareness.

Purpose and scope of the task

The task related to this deliverable is Task4.1: technical platform release 1, due for January 2012. This report will present all activities which have been put into place for the accomplishment of this task. The Task4.1 technical platform release 1 includes the languages version, news and events, library of resources, registration tools, RSS features and syndication tools.

Structure of the document

The first chapter will present the organisation of the website by describing the site map, the wireframes. the use cases, the different sections and the tools. The design of the website will be the subject of the second chapter, presenting the various pages of the website. The third chapter will explain the management of the website through the update of the content, the translations and the resources.

Ethical Issues

When dealing with pictures, the inGenious editor will be especially careful to respect the European Schoolnet policy. The editor will have got the written consent from anybody appearing on the picture. In the particular case of a child, the editor will need the consent of the parents and of the child himself if he is over 12 years old. This policy is also communicated to ECB Partners for a good integrity of the project.

IPR issues

If any, review what and /or where this deliverable conclusions could have (an) IPR issue(s) to be addressed……..(the purpose is to highlight that this issue will be handled by an ad hoc comity of specialist of the companies involved)


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1 ORGANISATION OF THE WEBSITE

The website was developed over the summer 2011 under Liferay, a free and open source content management framework built on various functional units called portlets.

1.1 Site Map

The portal has been developed following the scheme described in Figure 1. All users have access

to the sections: About, News, Resources, In Practice, Event and Press Corner. Logged in users

will have access to the Learning Lab and the Community from January.

The Community will include a forum, a tool to help schools and businesses finding each other, a

calendar, a library, some case studies, and a directory of members.

From April, ECB partners have been using the Partner Private Space to learn more about the

project, communicate with each other and keep themselves informed of the advancement of tasks

and deliverable.


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Figure 1: ECB / inGenious site map

1.2 Wireframes

The website needs were defined thanks to wireframes, reflecting the tools to be developed for the

platform. Wireframes give some useful information about the structure and are the starting point of

the website design.

The wireframes of 4 pages were developed:

Figure 2: Wireframe of the Home page

Figure 3: Wireframe of the News page

Figure 4: Wireframe of the Resource page

Figure 5: Wireframe of the About page


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1.2.1 Wireframe of the Home page

Figure 2: Wireframe of the Home page

As shown on Figure 2, the home page gives an overview of the project by revealing the upcoming events and news, as well as giving a direct access to the resources thanks to the tag cloud.


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1.2.2 Wireframe of the News page

Figure 3: Wireframe of the News page

The News page was first thought showing the news title and link to the full article, and a teaser to

give the reader a first idea of the article.


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In the current version of the website, we now have several types of news:

The Partners News on STEM Education, from the Partners RSS feeds, see the paragraph

“Update of the content”.

The inGenious news, translated in the portal languages, which inform the user on STEM

Education projects, upcoming STEM conferences and events, and on general articles about

interesting scientific facts or initiatives.

1.2.3 Wireframe of the Resource page

Figure 4: Wireframe of the Resource page

In the resource gallery, it was clear from the beginning that the user should be able to search

through the different resources by criteria, which have currently been defined as: Country,


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Languages, Minimum Age, Maximum Age and Resource Type. Those criteria are the results of

reflections and discussions posterior to this wireframe, shown in Figure 4.

Then the User has an overview of the resource thanks to the title, the thumbnail, the description

first few lines, the age range, and the languages.

1.2.4 Wireframe of the About page

Figure 5: Wireframe of the About page

The About page, see Figure 5, was designed to have an idea of a page only containing general

texts, called Web Content Display in LifeRay.


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The inGenious site is revealing only one part of the whole ECB project, that is why it was decided

in the About page to give explanations about the website, and also about the ECB project as a

whole.

1.3 Use Cases

The use cases were defined at the total beginning of the project, to define the roles of the different

website users.

Use cases are used to clarify what users / logged-in users / editors are able to do or which pages

they are able to see or modify.

A user is any person visiting the website, without a log in, or before being logged in.

A logged-in user is a user who has completed the registration form and is recognised by

European Schoolnet as being relevant and harmless for the project. The inGenious logged-in

users will essentially be teachers, educators, partners, policy makers, etc.

An editor is a special user who can create, write and update content. The inGenious editor is in

charge of writing the news articles, the events, etc.

A partner community member is an ECB partner who can access the private space

http://ecb.eun.org and has special rights in the inGenious platform.

The use cases document can be found in the Appendix IIAppendix IIAppendix IIAppendix

IIAppendix II.

1.4 Sections

The ECB / inGenious portal contains the following sections:

http://ecb.eun.org/


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About Information about the site, the project and its objectives.

Presentation of the partners

Explanation on how to join the project: project partners brochure,

link to the AP form, brief info for schools.

Information on school selection.

News Current news articles relating to STEM in Europe.

Link to the published newsletters.

At the beginning of the project the news will be published by WP5

but input will be asked from all project partners. In a second phase

the possibility of involving willing partners into the production of the

news will be investigated.

The newsletter will reuse the most popular news published on the

website while promoting more particularly good practices regarding

industry-education cooperation in STEM education.

Resources Search tool: online resources, softwares, activities, lesson plans.

Upload tool

Gallery of resources

In practice Companies and projects: presentation of partners’ educational

initiatives.

Events Events calendar that includes national events organised by the

partners and associate partners but also workshops and trainings.

The events calendar will be updated based on the events reported

by the partners in the “event mapping” template.

This section will also present the annual week campaign.

Press corner Information addressed to press but also to general public.

Press pack (basis explanation about the project and its objectives)

Logos for downloading


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Brochures

Press releases

Project presentation

1.5 Use of syndication tools Key to the inGenious dissemination strategy is the wide and instantaneous diffusion of relevant content across the web to websites, readers and/or subscribers. Various mechanisms will be used for this purpose:

1. Offering syndication tools for individuals: The Liferay framework chosen for the

portal hosts content as XML files, which are easily reformatted automatically to offer

RSS. Thus, for each content type (news, events, training sessions, teaching

materials, etc.), a specific RSS feed will be offered. The feeds will be offered in two

places:

o On each page in question, per content item (i.e. on a news page, the RSS

icon will give access to RSS of the news items)

o On an individual page grouping all feeds together, i.e. a dedicated page

describing all feeds available and giving links to subscribe.

2. Offering syndication tools for websites: users who run their own website (e.g.

project coordinators, bloggers, school ICT teachers, etc.) will be able to take

advantage of the RSS feeds provided by the portal for integration into their own

website.

3. Forming strategic partnerships with key portals for education: content will be

provided to the European Schoolnet home page (www.eun.org) and associated sites

such as Futurenergia (www.futurenergia.net), Xperimania (www.xperimania.net) and

eSkills (http://eskills.eun.org). The partners will also be invited to publish content on

their online platforms (see Annex). Agreements will also be sought with other

educational portals such as http://elearningeuropa.info.

http://www.eun.org/

http://www.futurenergia.net/

http://www.xperimania.net/

http://eskills.eun.org/

http://elearningeuropa.info/


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2 DESIGN OF THE WEBSITE

2.1 Work on logo and colour scheme

The choice of a designer was based on a 4 competitive-quote approach. Different companies

submitted quotes regarding the visual identity of the project. Josworld, a Brussels based

company, was hired to work with us on the creation of the logo, the website design, and some

communications material such as banners and stickers.

The first part of the work was to define the logo, and the colour scheme.

The logo had to reflect all kinds of Science, and was design as shown below:

(test tube, atom, planet, leaf, maths signs to remind of the project’s topic).

The website design was based on the same font, style and colour scheme, shown below:


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It was mainly based on the visual identity developed around the logo with a predominance of the

green colour and the presence of some blue elements (like the G of inGenious).

2.2 Design of the different inGenious pages

2.2.1 The Home page

Figure 6: inGenious portal homepage

The Figure 6 shows the inGenious home page with the news, the spotlight, the upcoming events, etc.


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2.2.2 The About page

Figure 7: About page

The Figure 7 shows the About page with the 2 paragraphs on the inGenious website and the ECB project.


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2.2.3 The Resources page

Figure 8: Resouce page

The Figure 8 shows the Resource page with the two first items in the gallery and the different filters the users can apply to their search.


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2.2.4 The News page

Figure 9: News page

The Figure 9 shows the News page with the RSS feeds on STEM education taken from partners websites.


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2.2.5 The Event page

Figure 10: Event page

The Figure 10 shows the Event page with the calendar of STEM education events.


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2.2.6 The Press Corner

Figure 11: Press Corner

The Figure 11 shows the Press Corner where users can find press material such as the inGenious in different format, the brochures, the press releases, etc.


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3 MANAGEMENT OF THE WEBSITE

3.1 Collection of content

In general, there are the following mechanisms for collecting content for the inGenious platform:

The editor browses science education and research websites to find appropriate

news, events or resources to be added to the inGenious portal.

Registered members of the portal can suggest content – in particular partners who

have initiatives in schools and/or relevant events. The moderators in the editorial

team will then decide if the suggested content will be published on inGenious. Once

the content has been published, the partner – or other person – who suggested the

content will receive a notification via email.

The editorial process carried out for the inGenious portal takes into account the promotion of the editorial values described above as well as a structured step-by-step process from content creation to online publication.

1. Selection of content: Following the guidelines, policies and priorities described above, the editor will select appropriate content for the portal as needed.

2. Verification of content: a first run-through of the validity and quality of the content to be posted. Depending on the type of content, the pedagogical team may be involved. More standard content (projects, events, news, etc.) is validated by the editor alone in the languages he/she is competent in. Where the editor lacks specific language competency, the translation team supports in the validation of content from general perspective.

3. Editing of content: The structure of texts follows guidelines in terms of the data models described below. The editor fills in any extra fields of the data model, which are not already covered by the content.

4. Publishing of content: Once the text is finalised and ready for publishing, it is sent for proofreading and translation.


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3.2 Quality Control

The following points are taken into account when collecting, writing and editing content for the inGenious website:

Truth and accuracy: the content published on the portal should be accurate, well

sourced, based on sound evidence and presented in clear language.

Impartiality and diversity of opinion: content should reflect impartiality and allow

diversity of opinion. Controversial subjects or scientific, political and industrial

controversy shall be handled with care. Specific efforts are made to ensure

scientific balance.

Editorial integrity and independence: the content produced in-house or from

external providers should be influenced neither by political or commercial

pressures, nor by any personal interests.

Serving the community’s interests: the content published on the portal have a

primary audience – educationalists in general, researchers and policy makers – as

well as a secondary audience, which includes visitors who come to the portal via

other websites or online searches. With the primary audience in mind, the content

should therefore be accurate, relevant and appropriate to match as much as

possible the expectations and needs of the audience.

Fairness: our output will be based on fairness and openness. Both internal and

external contributors will be treated honestly and with respect.

Privacy: we will respect privacy and will not infringe it. Private behaviour,

correspondence and conversation will not be brought into the public domain unless

there is a clear public interest.

Accountability: we are accountable to our audiences and will encourage a culture of

willingness to learn from them.

Responsiveness: maximising responsiveness means serving the different

requirements of these stakeholders promptly and accurately the first time.

Besides the above mentioned general quality control, content of pedagogical nature needs to get through the pedagogical quality control. In most of the cases, this refers to the teaching materials and learning resources uploaded in the inGenious resource library.


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According to the pedagogical quality criteria developed by a teachers’ panel, good resources should:

Motivate students

Encourage communication within the classroom

Have travel-well requirements and easy to replicate

Do not require very specific skills from teachers

Do not require expensive or specific software or equipment

Involve cross-curricular activities

Are linked to real life situations

Use technology

Involve sharing in the school and/or with the community

In order to have a regular update about the statistics of the website, the inGenious web

editor will write monthly reports showing the amounts of Page views and visits of the

website, classified per country. Those data will be collected via Google Analytics, and to

them will be added the numbers of registered partners to the private space, the number of

registered teachers to the community from January 2011, the number of resources and

practices uploaded during the concerned month.

User feedback will be a key factor to make sure the website answers user needs and

expectations. The inGenious team is still discussing the possibility of having different

surveys and/or focus groups.

The footer of the inGenious website contains a “Contact” link, which gives all website

visitors the possibilities to ask any question or give any feedback.

3.3 Update of the content

3.3.1 Frequency of the updates

Specific parts of the site will be updated regularly in order to keep a good ranking in search

engines and retain visitors:


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News items (weekly)

Resources (monthly)

Newsletters (tri-annually)

Initiatives (ad hoc)

Press releases (ad hoc)

Case studies (ad hoc)

Videos (ad hoc)

List of Associate Partners (when necessary)

Events (when necessary)

The entire website structure will be reviewed by WP4 and WP5 members at M24, a year before the end of the project, to make sure the content provided and its organisation is still in line with the project’s progress and objectives and to address issues of sustainability after the end of the project.

3.3.2 News and RSS

Partners and Associate Partners will also play a role in the management of the website and will be invited to contribute either at the technical level by developing portlets and other tools, or by populating the website with content such as articles, resources or videos.

inGenious news should reflect STEM news, events, as well as partner news. To be able to reach partner news easily, inGenious uses partners’ RSS feeds. RSS is a format for delivering regularly changing web content. Many news-related sites, weblogs and other online publishers syndicate their content as an RSS Feed to their users.

Yahoo Pipes, a feed aggregator and manipulator provided by Yahoo, will be used to grab content on partners’ sites RSS feeds and give them the same look. In that way the inGenious news will be updated automatically on a daily basis.

Any new content will have to be o be about Science, Technology, Engineering and Maths (STEM).

Some news would be as well echoed in a choice of Social Media such as Facebook and Twitter.

The social media strategy will be as followed:

European Schoolnet’s Facebook, YouTube and Twitter account will be primarily

used to disseminate information about inGenious.

Partners will be invited to publish news about inGenious with their own accounts.


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Partner tweets should include mandatory “central” tweets pushed out by European

Schoolnet.

EUN will create a list of al ECB/ partner Twitter accounts

@eu_schoolnet/inGenious.

A hashtag, such as #inGenious or #inGenious-science, will be used on Twitter to

refer to the project.

New tweets should be issued on weekly basis by European Schoolnet.

3.3.3 Resources

The inGenious website aims to create an easy-to use repository of teaching and educational material on STEM education, published under the “Resources” part of the project.

The resources include online learning resources, lessons plans, activities, case studies, experiments, videos, etc.

Targeted resources will be provided by the partners and displayed on the gallery, shown on Figure 12. When a user clicks on a resource, he can access the detailed view, as shown on Figure 13.


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Figure 12: Resource Gallery


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Figure 13: Example of a resource detailed view

The gallery will also be connected to the Learning Resource Exchange service (LRE, http://lreforschools.eun.org) of European Schoolnet to allow users to search through educational content from many countries and providers.

The Learning Resource Exchange service has its own search function and tag cloud, as shown on Figure 14.

http://lreforschools.eun.org/


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Figure 14: the Learning Resource Exchange gallery

3.4 Translations

The ECB / inGenious portal – http://ingenious-science.eu - will be developed and deployed in eight languages (English, French, German, Dutch, Italian, Portuguese, Spanish and Swedish) with a first release in English, French and German only. The other languages will be offered in January for the second technical release. Depending on the number of Associate Partners the possibility to add new language versions will be considered.

Dealing with multilingualism raises a number of challenges and notably having to go through a translation process and to differentiate between the static and dynamic elements

http://ingenious-science.eu/


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of the website. All the static content will be translated beforehand. Some permanent texts such as the About section (description of the project and partners, contact…), some in-depth articles, campaigns that will be run on the website, press information will be translated into all the required languages to ensure a broad diffusion of the content.

Regarding the resources we will give priority to those available in several languages but this multilingualism won’t be ensured for all the resources displayed on inGenious and notably not for the websites and online applications inGenious will be pointing to. However the search function on the resources gallery will allow users to browse the resources according to a language filter. As for the best practice identified within the project and which will be tested in the 15 pilot countries, they will also be translated.

A number of actions are taken to ensure the quality of the translations.

Translators will always translate into their native language

Translators are advised to use the European Commission’s online terminology

database (IATE – Inter Active Terminology for Europe2)

Special attention is brought to localisation. Localisation is the process of adapting content so that they match the requirement of a specific language or culture. In order to achieve this, translators, for example, make sure that date and hour formats respect their language rules, education system particularities match the education system in their country or that content published match their cultural particularities. Translators are also requested to localise all web links available in the documents to translate. Localising a link means changing its HTML code so that it points to the correct language version. The inGenious editor or the translation coordinator double-checks the translations before publication. In this way, it is verified that there are no formatting errors or changes in presentation before approving the text, and that links are localised. When needed, the translators are asked to have their translations proofread by another native speaker. In particular, the more sensitive texts such as printed materials must be proofread in this way.

The Figure 15 shows the example of the paragraphs in the About page translated in French and German.

2 http://iate.europa.eu


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Figure 15: About paragraphs translated into German and French


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4 THE PARTNER PRIVATE SPACE

The Partner private space was developed in April 2011 for the partners to communicate with each other and be always aware and kept informed of new information about the project. Its URL is ecb.eun.org.

The menu gives access to the different parts of the Space:

ECB Home

Who is Who

Finacial reporting

Official tasks and deliverables

Library

Forum

Each of those pages has a footer stating that the ECB project is co-funded by the FP7 Programme. The footer gives access to the Copyright statement, the Legal statement and the Privacy Policy.

The Private Space has also an internal chat available on each page, allowing the logged-in users to communicate privately.

Figure 16: Footer with flags, links and chat


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4.1 The Home page

The Home page is public and allows the users to sign in and access the rest of the private space.

Users need to have an OpenID log in to access the Private Space. The document How to create an OpenID can help them creating one.

Then they log in with their OpenId in the log in portlet and can access the Private Space by Clicking Enter the Partner Community.

Figure 17: Partner Space - Home page before logging in


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This page shows to the logged-in users the STEM event calendar and the users’ activities, as well as the full menu from which logged-in users can access the different sections.

Partners can add any STEM event information they want to share with the rest of the Private Space users.

Figure 18: Partner Space - Home page after logging in


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4.2 Learning who is who

The Who is Who page shows a map of Europe were all the partners are listed and displayed per country. This map is interactive and shows which partners below to which countries when you pass your mouse over a country. If you pass your mouse over a partner name in the list, it will show the country to which the partner belongs.

A directory helps the users to relate names to companies they work for, to the country they work in and to find contact information about the different companies.

Clicking on a name opens a window showing the contact details of the person and of his/her colleagues working on different parts of the ECB project.

Figure 19: Partner Space - Who is Who page, having a mouse over United Kingdom


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Clicking on country shows a chart of all partners based in this country, with their main General Assembly, Technical, Financial and communication contacts.

Clicking on a partner name in the list opens a window focused on the contacts of this company.

Every partner has the possibility to show their name, photograph, email address, phone number, mobile number and skype name.

Figure 20: Partner Space - Example of a contact window


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Contact information pages were also created to show partner contacts sorted by General Assembly, Technical Group, Finance Group, Steering Committee, Ethical Committee and Associate Partners.

The partners are listed by alphabetical order, and the flag of the country in which the partner is based appears when a mouse is over the partner name.

The second column provides the related contact name, and clicking on it shows all contact information.

Figure 21: Partner Space - General Assembly subpage


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4.3 Financial reporting

The next page regroups all information and documents related to financial reporting of the ECB Project. It provides links to the financial regulations for ECB in CORDIS updated by the European Commission, the ECB Consortium Agreement and other useful links.

Figure 22: Partner Space - Financial reporting


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4.4 Official Tasks and Deliverables

The next page gives a reminder of what are the Work Packages and which Tasks and Deliverables are assigned to them.

Each Work Package has two different charts: one for the tasks and one for the deliverables, reminding at which date they need to be produced.

Figure 23: Partner Space - List of Tasks and Deliverables


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4.5 Library

In the library, partners can add all documents related to the ECB project.

The documents already uploaded in the library include the description of work, the Grant Agreement and Consortium Agreement, the Highlights reports, some reading material, some documents related to the six Work Packages, etc.

When a logged-in user uploads a document, a notification appears in the Members’ Activities portlet of the Home page.


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4.6 Forum

The Partner Private Space provides an access to a forum for all logged-in users, for partners to be able to communicate and stay informed about all progress in the ECB project.

A partner can start a discussion or answer to another colleague’s question or remarks.

The forum is divided in six parts, corresponding to the six Work Packages, for all partners to find questions related to their work very easily.

All logged-in users can subscribe to the forum, therefore receiving all posted messages by email. Every partner can then be kept informed of all doubts, questions, progress, achievement, etc, of his fellow partners.

The forum allows a user to see all of his posts in one page, his subscriptions, and recent posts.

A notification appears in the Members’ Activities portlet of the Home page any time a user posts a message in the forum.

Figure 24: Partner Space - Forum


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CONCLUSION

inGenious is shaping the future of maths and science education.

The role of inGenious is to bring together existing STEM initiatives, build upon the knowledge and skills available to stimulate young Europeans studying STEM, thus providing them the tools to influence their future and ensure a more prosperous future for Europe.

The inGenious website is the result of months of work to provide a stable, modern web portal with lively content and user-friendly tools, to attract both teachers and students thanks to a repository of fascinating practices, a dynamic design, complete information on STEM news and events in Europe, best examples of STEM initiatives tested in 1,000 pilot schools, and so much more.

The inGenious team is aware of the importance of the mobile-device compatibility, and has foreseen to work on the issue, to study if the inGenious website could be compatible, and how, in 2012.

From January 2012 onwards, STEM teachers will have their own community to communicate with each other and share their opinion on practices or initiatives. Building a network, they will have better access to stimulating ways of captivating young Europeans with Science, Technology, Engineering and Maths.


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APPENDIX I: LIST OF ABBREVIATIONS

ACRONYM MEANING

WP Work Package

ECB European Coordinating Body in Maths, Science and Technology education

STEM Science, Technology, Engineering and Maths

UC Use case(s)

LRE Learning Resource Exchange

APPENDIX II: USE CASES

ID Priority Themes Use cases

UC 1 1 Miscellaneous As an editor, I want to be able to create a web-content page, with links, text, images and html code

UC 2 1 Navigation As a user I want the navigation menu to show me where I am

UC 3 1 Navigation As a user I want to be able to change the website interface between the 8 ECB languages (EN, ES, FR, DE, SV, IT, NL, PT)

UC 4 1 Navigation

As a user I want to be able to navigate through the 8 menu items: Home, About, News, Resources, In Practice, Learning Lab, Events and Press corner.

UC 5 1 Navigation As a user I want to see the breadcrumbs and be able to go up

UC 6 1 Navigation As a user I can see the possibility of accessing both communities from the home page

UC 7 1 Navigation As a logged in user and community member, I can access the relevant community I am part of, from the home page

UC 8 1 Resources As a user I want to be able to access the actual resource in any of the languages it is available in

UC 9 1 Resources As a user I want to be able to access the full description page of a resource

UC 10 1 Resources As a user I want to be able to filter down the resources by language / subject / resource type / age

UC 11 1 Resources As a user I want to be able to remove the filters

UC 12 1 Resources As a user I want to be able to navigate through the 4 different lists of ECB resources: Softwares, Website, Activities and Lesson plans

UC 13 1 Resources As a user I want to be able to organise the resources by subject, languages, age group, country


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UC 14 1 Resources

As a user I want to see a list of teaching materials which are similar to the one I am currently viewing (similarity can be indicated by tags, age group, resource type, project,… Full list to be defined.)

UC 15 1 Resources As a user I want to see the information page of a teaching material

UC 16 1 Resources As an editor, I can upload translation of a teaching material to the corresponding language (of the 23 possible)

UC 17 1 Resources

As an editor, I see a list of translations requested, alongside the number of people that have requested the translation each teaching material and into which languages

UC 18 1 Resources As an editor, I want to be able to delete a teaching material and fill in all the appropriate details

UC 19 1 Resources As an editor, I want to be able to edit a teaching material and fill in all the appropriate details

UC 20 1 Resources As an editor, I want to be able to publish a teaching material and fill in all the appropriate details

UC 21 1 Resources As an editor, I want to be able to submit a teaching material and fill in all the appropriate details

UC 22 1 Resources As a user I want to see the information page of a report

UC 23 1 Resources As an editor, I want to be able to delete a report and fill in all the appropriate details

UC 24 1 Resources As an editor, I want to be able to edit a report and fill in all the appropriate details

UC 25 1 Resources As an editor, I want to be able to publish a report and fill in all the appropriate details

UC 26 1 Resources As an editor, I want to be able to submit a report and fill in all the appropriate details

UC 27 2 Events As a user I want to be able to see the upcoming events, their location, dates and organiser.

UC 28 2 About As a user I want to be able to read information about ECB, about the projects, and about this website

UC 29 2 About As a user I want to see the possibility of becoming an associate partner

UC 30 2 Events As a user I want to be able to filter the events by month, year, type, organiser, etc (full list to be provided later)

UC 31 2 Events As a user, I want to be able to download in iCal format an event so I can uploaded into my own calendar (eg google calendar)

UC 32 2 Events As a user, I want to be able to navigate the calendar (in month view) by month and year

UC 33 2 Events As a user, I want to be able to see a calendar in month view with the events taking place each day

UC 34 2 Events As a user, I want to be able to change the calendar language in the 8 ECB languages

UC 35 2 Events As an editor, I want to be able to submit an event to the calendar in the 8 ECB languages

UC 36 2 Events As an editor, I want to be able to edit an event


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UC 37 2 Events As an editor, I want to be able to save (without publishing) an event to the calendar in the 8 ECB languages

UC 38 2 Events As an editor, I want to be able to publish an event to the calendar in the 8 ECB languages

UC 39 2 Events As an editor, I want to be able to delete an event from the calendar in the 8 ECB languages

UC 40 2 Events As a user I want to see the information page of a training course

UC 41 2 Miscellaneous As a user I want to be able to provide feedback / submit bug reports

UC 42 2 Miscellaneous As a user I want to be able to search by any keywords and find any projects / news or events with those keywords

UC 43 2 News As a user, I want to be able to subscribe to an RSS feed which will inform me when a new project gets added.

UC 44 3 Resources As a logged in user I want to be able to upload resources

UC 45 3 Homepage As a user I want to be able to go select a tag and go directly to the teaching materials list filtered by that tag

UC 46 3 Homepage As a user I want to be able to see the teaser of the latest item uploaded to each of these categories: News, Resources and In Practice

UC 47 3 News As a user, I want to see the latest news teasers

UC 48 3 News As a user, I want to see the latest newsletter teaser

UC 49 3 News As a user, I want to subscribe to the newsletter

UC 50 3 News As a user, I want to be able to see a list of all news sorted in descending order by date

UC 51 3 News As a user, I want to be able to see the news list in all 8 ECB languages

UC 52 3 News

As a user, I want to be able to see the whole news article sections: (available in the 8 languages), Summary only in English, Full article in any language it is available in

UC 53 3 News As an editor, I want to be able to submit a news article in the 8 languages

UC 54 3 Newsletter As a user I want to be able to see a list of the latest 3 newsletters (Title, date, excerpt, image, read more)

UC 55 3 Newsletter As a user I want to be able to change the language between the 8 ECB languages and see the language of the newsletters information change

UC 56 3 Newsletter As a user I want to be able to see the full newsletter

UC 57 3 Newsletter As a user I want to be able to change the language of the newsletter between the 8 ECB langauges

UC 58 3 Newsletter As a user I want to be able to share the newsletter

UC 59 3 Newsletter

As an editor I want to be able to create a newsletter in the 8 ECBlanguages using the newsletter template which will have 2 parts: a) title, date, excerpt (available in the 8 languages) ==> which will be used for the newsletters list b) free content area (available in the 8 languages) ==> where editor will copy and paste the html with the content of the newsletter, including the pdf version which will be created by the editor as well

UC 60 3 Registration As a non-logged in user I want to be able to ask for my password

UC 61 3 Registration As a non-logged in user I want to be able to create an account / register


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UC 62 3 Registration As a user I want to see the total number of registered users

UC 63 3 Registration As an administrator I want to be able to edit, create, delete... accounts

UC 64 3 Registration As an administrator I want to be able to download a csv files with all the registered users and their information (email, city, language...)

UC 65 4 Community As a user I want to see the latest categories and threads

UC 66 4 Community As a user I want to see the chat room(s)

UC 67 4 Community As a user I want to access the user profiles

UC 68 4 Community As a teacher community member a want to be able to use the 'matching tool' to find a partnership with a company

UC 69 4 Community As a partner community member a want to be able to use the 'matching tool' to find a partnership with a school

UC 70 4 Community As a teacher community member I want to be able to see the whole list of members, and to order them by languages, country, subject

UC 71 4 Events As a logged-in user, I want to be able to submit an event

UC 72 4 Forums As a user I want to see the categories available, the threads, etc.

UC 73 4 Forums As a user I want to be able to change thread view

UC 74 4 Forums As a logged-in user I want to be able to participate in thread, rate, flag

UC 75 4 Forums As a logged-in user I want to be able to start a new thread within a category

UC 76 4 Forums As an editor I want to be able to create new categories and subcategories

UC 77 4 Miscellaneous As a user I want to be able to print the page

UC 78 4 Miscellaneous As a user I want to see the website's disclaimer

UC 79 4 News As a logged-in user, I can submit a news article

UC 80 4 Miscellaneous As a user I want to be able to go back to the page I navigated from.

UC 81 5 News As a user I want to be able to access to archive

UC 82 5 Resources As a logged-in user I want to be able to add to my favorites a resource

UC 83 5 Resources As a logged-in user I want to be able to rate a resource

UC 84 5 Resources As a logged-in user I want to be able to report a broken link or wrong content of a resource

deliverable submission sheet

Documents