220 W. 23rd Avenue

Coal Valley, IL 61240

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http://support.prairiecat.info

PrairieCat Delegates Assembly

October 25, 2017 10:00 a.m. – 3:00 p.m.

Kishwaukee College Conference Center 21193 Malta Rd, Malta, IL

Agenda The Delegates Assembly will meet on Wednesday, October 25, 10 a.m. – 3:00 p.m. at Kishwaukee

College Conference Center, Malta, IL. The meeting will also be available via GoTo meeting software.

Delegates may also attend and vote via GoTo although we strongly encourage attendance in person if

possible. According to the PrairieCat bylaws we must have a quorum of delegates in person at Malta to

be able to vote on issues. Also, Delegates Assembly participation is required of all Fully Participating

and Basic Online libraries and the four Union List reps. As always, please remember that only officially

designated Delegates or their Alternates can vote on behalf of their library. Walk-in substitutes will not

be permitted to vote, and there are no proxy votes if a delegate is not present.

There is a link in the GoTo meeting event in L2 to register

for the meeting to participate via GoTo.

I. Call to order and welcome

II. Introductions and welcome new delegates or alternates

III. Introduction of Guests

IV. Review of agenda for additions/changes

V. Public Comments at Malta or via GoToMeeting

VI. Consent Agenda

a. Approve minutes for July 26, 2017 PrairieCat Delegates Assembly meeting

(pp. 2-11)

b. Central Site report including financial and statistical reports (pp. 12-16)

VII. Administrative Council Report

a. Finance Committee Report – Report from meeting 9/21/2017

b. Resource Sharing Committee Report – No Report

c. Sustainability Committee – No Report

d. Social media report (Elizabeth Smith)

e. PrairieCat Membership Update

i. Update on libraries being added or moving up, Departing members (Judy

Hutchinson)

ii. PUG Day Review (Judy Hutchinson, Elizabeth Smith) (p. 17)

iii. Discussion of Call Number Standardization project (Judy Hutchinson)

f. Consortium Committee discussion and RAILS strategic directions for LLSAPs (Dee

Brennan, Anne Slaughter, RAILS)

g. Review of budget and fee recommendations for FY19 (pp. 18-24)h. Review and approval, PrairieCat Strategic Plan 2017-2021 (pp. 25-36)i. FY17 Audit report (audit documentation can be found here:

https://support.prairiecat.info/sites/default/files/gov/finance/PrairieCat%20617%20AFR.PDF)

j. Brief Overview and Demonstration: Biblioboard (RAILS Staff)

VIII. Review of meeting – What worked, what didn’t

IX. Public Comments at Malta or via phone

X. Next regularly scheduled meeting, January 31, 2018, Kishwaukee College, Malta, IL

1

PrairieCat Delegates Assembly July 26, 2017

10:00 a.m. – 3:00 p.m.

Kishwaukee College Conference Center

21193 Malta Rd, Malta, IL

Minutes - DRAFT The Delegates Assembly met on Wednesday, July 26, 10 a.m. – 3:00 p.m. at Kishwaukee College

Conference Center, Malta, IL. The meeting was also available via GoTo meeting software. Delegates

may also attend and vote via GoTo although we strongly encourage attendance in person if possible.

According to the PrairieCat bylaws we must have a quorum of delegates in person at Malta to be able

to vote on issues. Also, Delegates Assembly participation is required of all Fully Participating and Basic

Online libraries and the four Union List reps. As always, please remember that only officially

designated Delegates or their Alternates can vote on behalf of their library. Walk-in substitutes will not

be permitted to vote, and there are no proxy votes if a delegate is not present.

There is a link in the GoTo meeting event in L2 to register

for the meeting to participate via GoTo.

I. Call to order and welcome

Present in Malta: Andrew Allen, Nancy Ashbrook, Richard Ashley, Jennifer Barton, Amanda Bennett, Leah Bill, Noreen Bormet, Leann Bredberg, Angela Campbell, Mary

Cheatwood, Carolyn Coulter (RAILS/ PrairieCat), Barb Coward, Rici Dale, Doreen Dalman, Dixie DeBord, Andrew Dettman, Ellen Finfrock, Jolene Franciskovich, Rose

Gilman, Debbie Griggs, Sue Hebel, Lynette Heiden, Ashley Hopper, Deanna Howard

Judy Hutchinson (RAILS/ PrairieCat), Jay Kalman, Emily Klonicki, Michelle Krooswyk, Melissa Landis, Bryon Lear, Jamie Lockwood, Laura Long, Susanna Ludwig, Kimberly

Martin, Kelly McCully, Maria Meachum, Pennie Miller, Jeffrey Munson, Beatrice O'Connell, Lauren Offerman, Cathy Palmer, Whitney Parrillo, Nichole Phillips, Jane

Plass (RAILS), Emily Porter, Rylie Roubal, Charm Ruhnke, Michael Skwara, Elizabeth Smith (RAILS/ PrairieCat), Patti Smith, Cristy Stupegia, Jeff Sullivan (RAILS/

PrairieCat), Denise Tollensdorf, Amy Walsh, Julie Wayland, Barb White, Peggy Wogen, Paula Wold

Present via GoToMeeting: Cindy Bahr, Victoria Blackmer, Penny Bryant, Rebekah Clark, Laura Crisp, Jodie DePatis, Sarah Flanagan, Julie Harte, Britni Hartman, Mary

Holtrop, Jason Jensen (RAILS/ PrairieCat), Jessica Arnold, Ann Marie Jinkins, Kacy Kelly (RAILS/ PrairieCat), Lori Matlack, Cynthia Maxwell, Sara McCambridge, Carol

McSweeney, Laurel Reiss, Kimberly Scace, Linda Schreiber, John Slanicky (RAILS/ PrairieCat), Don Thorsen, Phyllis Von Arb, Deborah Wunsch

Libraries represented: Andalusia TL, Bertolet ML (GoToMeeting), Bourbonnais PL,

Bradley PL(GoToMeeting), Byron PLD, Charles B. Phillips PL, Clinton Township PLD,

Coal City PL, Colona PL (GoToMeeting), Community Unit SD #2, Cordova PL, Cortland Community Library, DeKalb PL, Earlville PL, East Dubuque DL (GoToMeeting), East

Moline PL, Elizabeth TL (GoToMeeting), Ella Johnson ML, Erie PL (GoToMeeting), Flagg-Rochelle PLD (GoToMeeting), Forreston PL (UL rep) (GoToMeeting), Fossil Ridge

PL, Franklin Grove PLD, Galena PLD, Genoa PLD, Graves-Hume PL (GoToMeeting), Hanover TL, Highland Community College, Hinckley PLD, Homer Township Public

2

Library (GoToMeeting), Joliet HS District #204, Kankakee Public Library, LaSalle PL, Malta PL, Manhattan PL, Manteno PL, Maple Park PL, Mokena PL, Moline PL, Morris Area

PL, Mount Morris PL, New Lenox PL, Odell PL (GoToMeeting), Oglesby PL (GoToMeeting), Oregon PL, Pearl City PL, Pecatonica PL (GoToMeeting), Peotone PL,

Peru PL, Plano Community PL, Polo PLD, Princeton PL, Prophetstown-Lyndon-Tampico SD (GoToMeeting), Putnam County PL, Reddick PL, Richard A Mautino, Robert R. Jones

DL (GoToMeeting), Robert W. Rowe PL, Rochelle Twp High School (UL rep) (GoToMeeting), Rock Island PL, Sandwich PLD, Schmaling ML (GoToMeeting), Silvis PL,

Stockton PL (GoToMeeting), Somonauk PL (GoToMeeting), South Beloit PL, Streator PL

(GoToMeeting), Sycamore PL (GoToMeeting), Three Rivers PL, Western Dist PL (GoToMeeting), Wilmington PL, Yorkville PL

Libraries not represented: Creston-Dement PL, Freeport PLD, Geneseo PL, Grant

Park PL, Henry C Adams ML, Julia Hull PL, Lena CL, Limestone PL, Meridian Schools, Moline High School (UL rep), Plano CUSD#88, Princeton Twp HS, Putnam County

Schools, River Valley DL, Rockridge High School (UL rep), Seneca PL, Sherrard PLD, United Township HS, Walnut PL

Porter (Chair-BY) started the meeting at 10:00 am. Coulter (RAILS/PrairieCat) welcomed everyone.

II. Introductions and welcome new delegates or alternates

The delegates welcomed new delegates Rose Gilman (MR) and Patti Smith (RO); theyalso welcomed new alternate Whitney Parrillo (SI).

Porter (Chair-BY) thanked Ruhnke (PU), Allen (CD), and Cervantes (MK) for their

service on Administrative Council.

Porter (Chair-BY) welcomed Peterson (RY), Long (EM), and Dettman (OR) as newly

elected members of Administrative Council.

III. Introduction of GuestsThe delegates welcomed Jane Plass (RAILS).

IV. Review of agenda for additions/changes

There were no revisions.

V. Public Comments at Malta or via GoToMeeting

There were no public comments.

VI. Consent Agendaa. Approve minutes for April 26, 2017 PrairieCat Delegates Assembly meeting (pp.)

b. Central Site report including financial and statistical reports (pp.)

Motion #1: Miller (PP) moved and Ashley (FR) seconded to approve the

consent agenda as presented. There was no discussion on the motion. Motion carries on a roll call.

Ayes: 69

Nays: 0 Abstentions: 0

VII. Administrative Council Report

3

a. Finance Committee Report – No Reportb. Resource Sharing Committee Report – No Report

c. Sustainability Committee – No Reportd. Social media report (Elizabeth Smith)

Smith (RAILS/PrairieCat) reminded delegates to follow PrairieCat on Facebook andTwitter. She shared PING! subscribers are at 263. PUG Day is on Friday,

September 29 and registration is open. All member library staff are encouraged toattend this professional development event.

e. Strategic Planning reportCoulter (RAILS/PrairieCat) thanked those who attended the Strategic Planning

Summit, about forty percent of the membership was represented. After theSummit, PrairieCat released another survey for more feedback. Currently,

PrairieCat staff and the Administrative Council are working with the consultant torefine the draft plan and the annualized work plan. The consultant met with the

Administrative Council for a work session to review the plan. Now, PrairieCat staffare going through the documents to flesh out the work plan and details. We should

have a draft plan in mid-August. The final plan should be ready for approval at the

October Delegates Assembly meeting.

f. PrairieCat Membership Updatei. Update on libraries being added or moving up, Departing members (Judy

Hutchinson)Hutchinson (RAILS/PrairieCat) reported PrairieCat staff are actively working to

bring in the new libraries. Johnsburg PLD will Go Live in December 2017.Marseilles will Go Live in January 2018. PrairieCat staff will be loading the

Marseilles information into the catalog and in the fall they will be operating as

a Union List member until they are ready to Go Live as a circulating member.

Four Union List members withdrew as of June 30, 2017: Hononegah CHSD#207, Rockford Lutheran Schools, Savanna Public Library District,

United States Army Corps of Engineers.

ii. Warren Township Public Library IGA and Profile, membership vote (pp.)

Motion #2: Miller (PP) moved and Meachum (WL) seconded to accept the

Warren Township Public Library IGA to join as a Basic Online member. There was no discussion on the motion. Motion carries on a roll call.

Ayes: 69

Nays: 0 Abstentions: 0

g. Overlay project overview and discussion (Jane Plass, RAILS)

Plass (RAILS) summarized the Overlay Project. There are several consortia in

RAILS and several libraries on standalone systems. The Overlay Project was put inthe RAILS plan of service in FY12 to improve resource sharing by linking the

integrated library systems to improve ease of interlibrary loans. This has alwaysbeen a voluntary program. The Project began with an environmental scan and they

identified a number of states with similar situations. In Phase 2 the committeesurveyed libraries to see what concerns and opinions libraries had of the Overlay

Project. The consultant did several focus groups with other constituents duringPhase 2.

4

Plass (RAILS) explained the next step was a small pilot project. RAILS invited

participation in the software search working group. PrairieCat voted to participate in the software working group. Rock River Consortium, Carli, Sterling PL, and

PrairieCat volunteered to participate in the group. The working group has been investigating software vendors, and sent out requests for proposals. Autographics,

Innovative Interfaces, and OCLC submitted proposals. All three vendors did full day demos in May. The demos were recorded if anyone is interested in seeing them;

they are on the RAILS website. After the demos, the working group asked for the

best and final offers from the vendors then did another round of clarification. The working group also contracted with a consultant to assist with analyzing final

offers. The working group then rescored the vendors. The working group did make a recommendation to the Consortia Committee. The Consortia Committee asked for

clarification before voting on the recommendation so Plass cannot share the recommendation. After the Consortia Committee, the recommendation will go to

the RAILS board.

Plass (RAILS) continued, assuming we get approval and the project moves forward,

she wants to share next steps. PrairieCat is eligible for participation in the pilot project. The RFP was written with the idea that the libraries who participated in the

software working group would be invited to participate in the pilot project. Three libraries from the Rock River consortium (Sterling, Dixon, Rock Falls HS)

agreed to participate in the pilot project. Plass still needs to discuss with I-Share. The pilot project will be about ten to twenty libraries total. Ideally five to ten

PrairieCat libraries along with the three from Rock River and possible two to three from I-Share. The benefits of the pilot project include a new service to offer to

patrons, the library is at the forefront of resource sharing, the ability to decide

internally if you want to deny an ILL request, and pilot participation will give libraries the opportunity to provide feedback and have a voice in the early decision-

making. One of the goals of the project is to see a reduction in staff time of processing ILL. RAILS intends to support the pilot project so there would be no cost

to PrairieCat libraries participating in the pilot phase. Plass said we do expect there will be some fee once the Overlay Project is in an active stage. We anticipate a

two-year pilot project; if it’s very successful then we might decide to expand sooner.

Pilot libraries would commit to use the system actively; it would be for interlibrary loans that cannot be filled through PrairieCat. The participating library would need

to designate a primary contact person, and encourage patrons to use ILL. The libraries would need to provide some information for implementation, but much of

the work is done by the vendor. Some staff would need to go to training to learn to use the system. Another potential benefit is it may lead to examining current

workflow for ILL. The participating library would provide feedback such as estimating ILL costs. Each participating consortia needs to have representation on

the Overlay Project Working Group; Coulter (RAILS/PrairieCat) agreed to be on the

group as PrairieCat’s representative. As far as timeline, Plass (RAILS) hopes to start this fall, but depends on the vendor and other approvals. Plass said we plan

on PrairieCat and Rock River coming on first then bringing in the i-Share academic libraries. Plass said if you are interested in being a pilot library then please email

Jane at Jane.Plass@railslibraries.info. Send the volume of ILL (excluding PrairieCat) done through the system and a statement of interest. Plass has a FAQ sheet she is

finalizing and will send to Smith (RAILS/PrairieCat) for distribution.

5

Porter (Chair-BY) asked if the patron has to be a Byron patron if her library volunteers for the pilot project. Plass (RAILS) said yes. Ludwig (GA) asked if she

could expand on the role of academic libraries. Plass said if any i-Share libraries choose to participate then that would allow the ILL request directly to those

libraries. They want to facilitate reciprocal borrowing but not there yet. It would open up discovery and resource sharing through academics. Some libraries have

ILLnet but that is only for staff use; it is not patron facing. For standalone libraires, the pilot project is limited to just consortia because it is more efficient to connect

the ILS. Plass said the cost model for the final project would aim to be affordable.

If libraries choose to participate in the pilot project, they can discontinue if needed.

Miller (PP) asked since the pilot project is only for ILL not filled through PrairieCat, then would it be very beneficial to join if at her library there are not many ILL filled

outside of PrairieCat. Plass (RAILS) said it does give the option to do patron-initiated ILL so perhaps there would be more ILL. If a patron tries to place a

request through the Overlay Project and it could be filled through PrairieCat it will redirect to fill through PrairieCat. Meachum (WL) asked would the IL state report

give a good idea of out of system holds. Plass said the traffic report is in state

versus out of state and not divided up within the system. Plass said she prefers to get the numbers directly from the library as some people interpret the ILL numbers

differently.

There are some other benefits they will be exploring such as searching for other e-resources and the ability to harvest catalog records from other participating

libraries. Plass (RAILS) said one of the goals of the project was to provide an alternative to OCLC for libraries that want one.

h. Projects Report: OPAC “splash screen”Coulter (RAILS/PrairieCat) reported the splash screens are live now. There are

instructions on how to edit the OPAC launch page on the Resources page of thePrairieCat support site. See TB49 - Editing Your Encore Homepage.

i. Review and explanation of RAILS financial allocations to PrairieCat (pp.)

Coulter (RAILS/PrairieCat) said in light of the PrairieCat staffing independenceinitiative she wanted to explain how RAILS provides funding to PrairieCat.

Currently, PrairieCat staff are RAILS staff allocated to PrairieCat. PrairieCat as an

organization is investigating a staffing independence initiative to move staff fromRAILS to PrairieCat; PrairieCat would pay staff salaries and benefits. This initiative

would improve PrairieCat’s sustainability and lessen PrairieCat’s reliance on statefunding.

RAILS provides financial support to the LLSAPs including PrairieCat. RAILS uses a

support formula to determine how much funding PrairieCat should receive. In FY18, RAILS allocated $678,890 in support to PrairieCat. RAILS determines RAILS

expenses for supporting PrairieCat with services including staff and operations (IT,

facilities, accounting etc.), which in FY18 comes to $1,187,892. PrairieCat then pays the difference of the amount that is owed over and above the amount that is

awarded to RAILS. In FY16, PrairieCat and RAILS entered into a contract to lock in the cost to PrairieCat for this amount of variance. PrairieCat fees are stabilized until

the end of FY18 at $426,990.72. This contract expires at the end of FY18, and RAILS is currently ascertaining how to handle these funds moving forward. The

suggestion has been that RAILS may level fund PrairieCat in FY19, however this is dependent on RAILS board decisions.

6

Coulter (RAILS/PrairieCat) said the Sustainability Committee has been investigating

PrairieCat staffing independence. PrairieCat cannot be in IMRF because as an organization PrairieCat does not have a year of auditable revenue. PrairieCat could

try to join IMRF later after having auditable finances to show. Coulter said PrairieCat would most likely do a 401A plan through ICMARC. The Finance

Committee will be discussing some of this as well. Coulter needs to have a conversation with RAILS about the services as far as what we don't need and how

we can reduce costs. Coulter said feel free to send her an email with any questions.

Coulter (RAILS/PrairieCat) said RAILS would like to see the LLSAPs move toward

sustainability with the understanding that support from the State will probably diminish. PrairieCat wants to make sure that if something happens with state

funding that PrairieCat would not collapse. RAILS wants to support resource sharing but we have to be realistic. Plass (RAILS) added RAILS wants to support

resource sharing as much as we can and that is reflected in the budget. RAILS is encouraging greater sustainability not because we don’t support resource sharing

but with the understanding that state budgeting can be unstable and may diminish.

Plass said we want to be proactive.

Coulter (RAILS/PrairieCat) said we want to make these changes gradually so it is not such a large burden at once. Coulter said that will also give PrairieCat authority

over staff. Coulter clarified PrairieCat exists as an intergovernmental instrumentality so it already exists as an organization. Adding staff to PrairieCat

would give them more sustainability. The Finance Committee has to work out a budget that considers all of the factors. Gilman (MR) said SWAN went through this

process a few years ago and now have their own facilities. Coulter said we are

using SWAN heavily as a resource. Coulter said she is running several budget scenarios that the Finance Committee will be reviewing soon at the August 2

meeting. Ashley (FR) volunteered to be on the Finance Committee.

j. Presentation and discussion: Innovative IdeaLab (Judy Hutchinson)Hutchinson (RAILS/PrairieCat) shared Innovative has a new platform to handle

Enhancements for the company that tie into product enhancements. Forbackground, the process used to be ballot based and PrairieCat could vote on

those. PrairieCat is one member of the Innovative Users Group (IUG) so we only

had one vote.

In June, Innovative launched IdeaLab. It is an online interface where users can chat about product development and enhancements. Innovative is encouraging

anyone from any customer to participate. PrairieCat staff feel it is important for PrairieCat to be involved. Hutchinson (RAILS/PrairieCat) explained Innovative posts

a challenge. For example, the most recent challenge was about leveraging data – how might we use data to improve library services? Anything is on the table, so

users can submit ideas and others can comment and add to them. Then users can

vote for the best idea. PrairieCat has the ability to express what is important to us to the company. The leveraging data challenge ended today so a new challenge

should be posted soon.

The process is easy to use. The url is on the handout to login. You can create your account; PrairieCat is the institution and the site code is PRCAT. The Training

Committee will be discussing this at their upcoming meeting. Hutchinson (RAILS/PrairieCat) said do remember you are weighing in on behalf of PrairieCat.

7

Please do get involved. Ashbrook (SI) asked about the enhancements PrairieCat has already requested. Hutchinson said the IUG officers are aware customers have

this concern. Innovative is working closely with the IUG steering committee to bring in the enhancements requests from the past several years.

VIII. Review of meeting – What worked, what didn’t

The meeting went well.

IX. Public Comments at Malta or via phone

There were no public comments

X. Next regularly scheduled meeting, October 25, 2017, Kishwaukee College, Malta, IL

8

PrairieCat Delegates Assembly Vote Tally

July 26, 2017

Total voting members: 91 Total needed for quorum: 46 Total needed for 2/3 vote: 60

LLSAP

CodeIn person: 50

GoTo: 22

Total: 72

Move:

Second:

Move:

Second:

Move:

Second:

LLSAP

CodeAgency

Y = in person

G = GoTo

NP= Not

present for

vote

Yes

69 No Abstain

Yes

69 No Abstain Yes No Abstain

AN Andalusia Township Library Y X X

BM Bertolet Memorial Library District G X X

BD Bourbonnais Public Library District Y X X

BR Bradley Public Library District G X X

BY Byron Public Library District Y X X

CP Charles B. Phillips Public Library District Y X X

CT Clinton Township Public Library Y X X

CC Coal City Public Library District Y X X

CL Colona District Public Library G X X

CF Community Unit SD 2 (Serena) Y X X

CO Cordova District Library Y X X

CN Cortland Community Library Y X X

CR Creston-Dement Public Library

DK DeKalb Public Library Y X X

EA Earlville Public Library District Y X X

EP East Dubuque District Library G X NP

EM East Moline Public Library Y X X

EL Elizabeth Township Library G X X

EJ Ella Johnson Memorial Public Library District Y X X

ER Erie Public Library District G NP NP

FL Flagg-Rochelle Public Library District G NP X

FO Forreston Public Library (UL rep) G X X

FR Fossil Ridge Public Library District Y X X

FG Franklin Grove Public Library Y X X

FP Freeport Public Library

GA Galena Public Library District Y X X

GP Geneseo Public Library District

GE Genoa Public Library District Y X X

GR Grant Park Public Library

GV Graves-Hume Public Library District G X X

HN Hanover Township Library Y X X

HE Henry C Adams Memorial Library

Motion #1: To approve the

consent agenda as presented

Motion #2: To accept the

Warren Township Public Library

IGA to join as a Basic Online

member.

Miller (PP)

Ashley (FR)

Miller (PP)

Meachum (WL)

PrairieCat Delegates Assembly Vote Tally - July 26, 20179

PrairieCat Delegates Assembly Vote Tally

July 26, 2017

LLSAP

CodeIn person: 50

GoTo: 22

Total: 72

Move:

Second:

Move:

Second:

Move:

Second:

LLSAP

CodeAgency

Y = in person

G = GoTo

NP= Not

present for

vote

Yes

69 No Abstain

Yes

69 No Abstain Yes No Abstain

Motion #1: To approve the

consent agenda as presented

Motion #2: To accept the

Warren Township Public Library

IGA to join as a Basic Online

member.

Miller (PP)

Ashley (FR)

Miller (PP)

Meachum (WL)

HC Highland Community College (Clarence Mitchell Library) Y X X

HK Hinckley Public Library District Y X X

HD Homer Township Public Library District G X X

JC Joliet Township High SD 204 Y X X

JH Julia Hull District Library

KK Kankakee Public Library Y X X

LE Lena Community Library

LS LaSalle Public Library Y X X

LI Limestone Township Library District

ML Malta Township Public Library Y X X

MT Manhattan-Elwood Public Library District Y X X

MN Manteno Public Library District Y X X

MP Maple Park Public Library District Y X X

MS Meridian C.U.S.D. #223

MK Mokena Community Public Library District Y X X

MV Moline School District #40 - Moline High School (UL rep)

MX Moline Public Library Y X X

MR Morris Area Public Library District Y X X

MM Mt. Morris Public Library Y X X

NL New Lenox Public Library District Y X X

OD Odell Public Library G X X

OG Oglesby Public Library District G X X

OR Oregon Public Library District Y X X

PP Pearl City Public Library District Y X X

PT Pecatonica Public Library District G X X

PE Peotone Public Library District Y X X

PU Peru Public Library Y X X

PD Plano Community Library District Y X X

PX Plano CUSD 88

PO Polo Public Library District Y X X

PR Princeton Public Library Y X X

PF Princeton Township High SD 500

PrairieCat Delegates Assembly Vote Tally - July 26, 201710

PrairieCat Delegates Assembly Vote Tally

July 26, 2017

LLSAP

CodeIn person: 50

GoTo: 22

Total: 72

Move:

Second:

Move:

Second:

Move:

Second:

LLSAP

CodeAgency

Y = in person

G = GoTo

NP= Not

present for

vote

Yes

69 No Abstain

Yes

69 No Abstain Yes No Abstain

Motion #1: To approve the

consent agenda as presented

Motion #2: To accept the

Warren Township Public Library

IGA to join as a Basic Online

member.

Miller (PP)

Ashley (FR)

Miller (PP)

Meachum (WL)

TW Prophetstown-Lyndon-Tampico CUD#3 G X X

UC Putnam County SD 535 - High School

UE Putnam County Public Library District Y X X

RL Reddick Public Library District Y X X

MA Richard A Mautino Memorial Library Y X X

RD River Valley District Library

CV Robert R. Jones Public Library District G X X

RO Robert W. Rowe Public Library District Y X X

RW Rochelle Township High School (UL rep) G X X

RP Rock Island Public Library Y X X

RY Rockridge CUSD #300 - High School (UL rep)

SA Sandwich Public Library District Y X X

SC Schmaling Memorial Library G X X

SE Seneca Public Library District

SD Sherrard Public Library District

SL Silvis Public Library Y X X

SN Somonauk Public Library District G X X

SB South Beloit Public Library Y X X

SK Stockton Township Public Library G X X

SR Streator Public Library G X X

SY Sycamore Public Library G X NP

TC Three Rivers Public Library District Y X X

UT United Township HS Dist #30

WA Walnut Public Library District

WD Western District Library G NP X

WL Wilmington Public Library District Y X X

YK Yorkville Public Library Y X X

PrairieCat Delegates Assembly Vote Tally - July 26, 201711

PrairieCat

Balance Sheet

As of 8/31/2017

MonthBalance End of

Assets

Cash & cash equivalents

Cash in Checking 978,350.88

PayPal Funds 567.12

Total Cash & cash equivalents 978,918.00

Accounts receivables 44,027.19

Other Receivables 30.00

Prepaid expenses 312,684.42

Capital Assets, net

Computers 549,510.41

Accumulated Depreciation (549,510.41)

Total Capital Assets, net 0.00

Total Assets 1,335,659.61

Liabilities

eCommerce Receipts Payable 9,591.41

Deferred revenue 115,178.33

Total Liabilities 124,769.74

Net Assets

Beginning Net Assets 1,194,667.94

Current YTD Net Income 16,221.93

Total Net Assets 1,210,889.87

Total Liabilities and Net Assets 1,335,659.61

12

PrairieCat

Statement of Revenues and Expenses - FY18 is 16.67% Completed

From 8/1/2017 Through 8/31/2017

Current Month YTD Actual OriginalYTD Budget -

YTD BudgetPercent of

OriginalTotal Budget -

Annual BudgetPercent of

REVENUES

Fees for Services and Materials

Union List Member Revenue

4,500.00 4,500.00 4,276.00 105.23% 25,650.00 17.54%

Fully Participating and Basic Online Member Revenue

63,029.59 126,059.18 128,156.00 98.36% 768,932.00 16.39%

ILL Barcode Revenue 1,600.00 1,600.00 1,250.00 128.00% 7,500.00 21.33%

Cataloging Revenue 0.00 0.00 84.00 0.00% 500.00 0.00%

Fully Participating & Basic Online - CR Contribution

3,412.51 6,825.02 6,908.00 98.79% 41,450.00 16.46%

Union List - CR Contribution

8,133.34 8,133.34 1,076.00 755.88% 6,460.00 125.90%

Total Fees for Services and Materials

80,675.44 147,117.54 141,750.00 103.79% 850,492.00 17.30%

Reimbursements

Reimbursements - eRead Illinois

0.00 0.00 7,500.00 0.00% 45,000.00 0.00%

Other 9,023.53 12,115.06 6,522.00 185.75% 39,120.00 30.96%

Total Reimbursements 9,023.53 12,115.06 14,022.00 86.40% 84,120.00 14.40%

Investment Income 217.45 442.63 416.00 106.40% 2,500.00 17.70%

Other

Other Revenue 0.00 0.00 166.00 0.00% 1,000.00 0.00%

Total Other 0.00 0.00 166.00 0.00% 1,000.00 0.00%

Total REVENUES 89,916.42 159,675.23 156,354.00 102.12% 938,112.00 17.02%

EXPENSES

Library Materials

E-Resources-eRead Illinois 0.00 0.00 7,500.00 0.00% 45,000.00 0.00%

Total Library Materials 0.00 0.00 7,500.00 0.00% 45,000.00 0.00%

Buildings and Grounds

Property Insurance 93.92 187.84 200.00 93.92% 1,200.00 15.65%

Total Buildings and Grounds 93.92 187.84 200.00 93.92% 1,200.00 15.65%

Travel and Continuing Education

In-State Travel 0.00 0.00 166.00 0.00% 1,000.00 0.00%

Out-Of-State Travel 0.00 0.00 834.00 0.00% 5,000.00 0.00%

Registrations And Meeting, Other Fees

68.30 1,460.55 1,500.00 97.37% 9,000.00 16.22%

Conferences And Continuing Education Meetings

0.00 0.00 1,542.00 0.00% 9,250.00 0.00%

Public Relations 0.00 0.00 84.00 0.00% 500.00 0.00%

Total Travel and Continuing Education

68.30 1,460.55 4,126.00 35.40% 24,750.00 5.90%

Commercial Insurance 338.83 677.66 916.00 73.98% 5,500.00 12.32%

Supplies, Postage and Printing

Computers, Software And Supplies

1,161.85 1,161.85 334.00 347.85% 2,000.00 58.09%

13

PrairieCat

Statement of Revenues and Expenses - FY18 is 16.67% Completed

From 8/1/2017 Through 8/31/2017

Current Month YTD Actual OriginalYTD Budget -

YTD BudgetPercent of

OriginalTotal Budget -

Annual BudgetPercent of

General Office Supplies And Equipment

0.00 2,452.86 0.00 0.00% 0.00 0.00%

Total Supplies, Postage and Printing

1,161.85 3,614.71 334.00 1,082.25% 2,000.00 180.74%

Equipment Repair and Maintenance

Equipment Repair And Maintenance Agreements

0.00 0.00 166.00 0.00% 1,000.00 0.00%

Total Equipment Repair and Maintenance

0.00 0.00 166.00 0.00% 1,000.00 0.00%

Professional Services

Legal 0.00 0.00 500.00 0.00% 3,000.00 0.00%

Accounting 0.00 0.00 834.00 0.00% 5,000.00 0.00%

Consulting 0.00 1,000.00 834.00 119.90% 5,000.00 20.00%

Total Professional Services 0.00 1,000.00 2,168.00 46.13% 13,000.00 7.69%

Contractual Services

Information Service Costs 29,407.79 64,561.53 66,204.00 97.51% 397,221.00 16.25%

Contract Agreements w/ Systems, Member Libraries Other Coops

35,582.56 71,165.12 71,166.00 99.99% 426,991.00 16.66%

Other Contractual Services

0.00 0.00 7,666.00 0.00% 46,000.00 0.00%

Total Contractual Services 64,990.35 135,726.65 145,036.00 93.58% 870,212.00 15.60%

Professional Association Membership Dues

0.00 41.46 26.00 159.46% 150.00 27.64%

Miscellaneous 62.00 130.50 166.00 78.61% 1,000.00 13.05%

Miscellaneous - eCommerce Fees

312.31 613.93 834.00 73.61% 5,000.00 12.27%

Total EXPENSES 67,027.56 143,453.30 161,472.00 88.84% 968,812.00 14.81%

EXCESS (DEFICIENCY) OF REVENUES OVER EXPENSES

22,888.86 16,221.93 (5,118.00) (316.95)% (30,700.00) (52.84)%

14

PrairieCat

Check/Voucher Register

1000 - Cash in Checking

From 8/24/2017 Through 9/23/2017

Vendor Name Effective Date Check Amount

Bank Orion 8/31/2017 60.00

Merchant eSolutions 9/5/2017 287.06

Amanda Standerfer 9/6/2017 4,900.00

Innovative Interfaces Inc 9/6/2017 1,050.00

Judith Hutchinson 9/6/2017 129.30

First Bankcard 9/6/2017 119.27

Advantage Advertising 9/13/2017 578.43

Marcive, Inc. 9/13/2017 252.12

Report Total 7,376.18

15

PrairieCat FY2018

Statistical Summary

July 2017 July 2016 Aug 2017 Aug 2016 Sept 2017 Sept 2016

1st Qtr

FY18 to

date

1st Qtr

FY17 to

date

% of

change

FY18 Totals

to date

FY17

Totals

FY16

Totals

% of

change

General

Bibliographic records 1,045,520 1,068,506 1,044,963 1,063,349 1,043,376 1,059,237 1,043,376 1,059,237 -1.50% 1,043,376 1,058,857 1,072,798 -1.30%

Item records 4,441,835 4,534,159 4,461,682 4,526,627 4,455,805 4,507,052 4,455,805 4,507,052 -1.14% 4,455,805 4,487,176 4,546,168 -1.30%

Patron records 355,401 370,597 359,086 373,360 364,347 376,919 364,347 376,919 -3.34% 364,347 372,793 372,556 0.06%

Total circulation 475,027 480,341 445,346 458,432 410,588 434,703 1,330,961 1,373,476 -3.10% 1,330,961 5,273,845 4,725,444 11.61%

ILL transactions on LLSAP 50,706 51,557 56,222 54,911 52,139 53,182 159,067 159,650 -0.37% 159,067 628,963 548,799 14.61%

Reciprocal borrowing 70,553 66,922 65,158 67,851 60,783 63,728 196,494 198,501 -1.01% 196,494 776,272 536,675 44.64%

Training, Outreach and Engagement

Training events 9 8 11 10 10 10 30 28 7.14% 30 110 130 -15.38%

Training participants 40 22 62 24 274 233 376 279 34.77% 376 588 634 -7.26%

Training contact hours 74 59 126 63 1,480 1,345 1,680 1,467 14.52% 1,680 2,197 1,673 31.29%

Site visits 3 2 9 6 5 10 17 18 -5.56% 17 105 53 98.11%

Member Meetings 3 5 7 5 2 3 12 13 -7.69% 12 59 41 43.90%

Meeting participants 104 118 93 50 25 27 222 195 13.85% 222 1,026 634 61.83%

Meeting contact hours 215 196 159 105 39 47 413 348 18.71% 413 2,210 1,673 32.11%

Troubleshooting

HelpDesk Calls Opened 165 93 264 138 247 139 676 370 82.70% 676 1,983 1,155 71.69%

HelpDesk Calls Closed 183 108 227 134 230 156 640 398 60.80% 640 2,025 1,100 84.09%

-

Database Enrichment -

Bibload records loaded - PC staff 1,736 1,660 1,038 2,158 1,809 1,051 4,583 4,869 -5.87% 4,583 22,051 26,118 -15.57%

Bibload records loaded - MARC catalogers 308 810 953 653 726 1,232 1,987 2,695 -26.27% 1,987 17,083 6,998 144.11%

Cleanup/overlays/merges - PC staff 15,578 1,961 123 3,375 354 2,331 16,055 7,667 109.40% 16,055 13,236 11,903 11.20%

Cleanup/overlays/merges - MARC

catalogers 851 2,728 1,796 3,403 806 971 3,453 7,102 -51.38% 3,453 13,230 5,966 121.76%

Enhancements/corrections - PC staff 23 13 3 21 26 20 52 54 -3.70% 52 303 289 4.84%

Enhancements/corrections - MARC

catalogers 2 31 11 6 1 10 14 47 -70.21% 14 157 60 161.67%

Authority records created/loaded - - - - - - - - #DIV/0! - - 56,172 -100.00%

Authority records removed - - - - - - - - #DIV/0! - - 977,254 -100.00%

Original catalogings - PC staff 40 17 21 28 25 15 86 60 43.33% 86 445 391 13.81%

Original catalogings - MARC catalogers 2 16 13 6 3 2 18 24 -25.00% 18 108 73 47.95%

Serial records created - - - - - - - - #DIV/0! - - - #DIV/0!

Special projects (ICode1 conversion,

Reclamation, etc) 220,131 64,298 22,888 95,510 83,774 64,419 326,793 224,227 45.74% 326,793 1,920,321 1,037,486 85.09%

Special projects (ICode1 conversion,

Reclamation, etc) - MARC catalogers - - - - - - - - #DIV/0! - 68 377 -81.96%

To see the full statistical spreadsheet, visit: https://support.prairiecat.info/sites/default/files/FY2017%20PC%20Statistics.pdf16

PUG Day Summary for Delegates Assembly

2017 was 4th annual PUG Day

134% growth in attendance since 2014

48% of PrairieCat members participated in 2017

At least nine members closed their libraries and made PUG Day their staff in-service

Overall evaluation score of 4.26 out of 5, with 55% of attendees completing evaluations

Average rating of 4.68 out of 5 to question: “I would attend PUG Day again if it continues as an

annual event.”

Average rating of 4.62 out of 5 to question: “I would recommend PUG Day to other staff at my

or other PrairieCat libraries.”

Total cost per attendee in 2017 was $32.46

Allowances included in

member fees

2017 attendance

2016 attendance

2015 attendance

2014 attendance

Total attendees 372 232 215 114 99

Total member libraries 127 131 124 126

# of libraries attending 61 62 49 46

% of libraries participating 48.03% 47.33% 39.52% 36.51%

Total fully participating members 318 72 72 65 64

# of fully participating libraries attending 53 49 42 40

% of fully participating libraries attending 73.61% 68.06% 64.62% 62.50%

Total basic online members 54 18 15 14 10

# of basic online libraries attending 6 8 5 4

% of basic online libraries attending 33.33% 53.33% 35.71% 40.00%

Total union list members 0 37 44 45 64

# of union list libraries attending 2 5 2 2

% of union list libraries attending 5.41% 11.36% 4.44% 3.13%

17

PrairieCat FY19 Draft Budget

Carolyn Coulter

October 25, 2017

More than two years ago, the Administrative Council began working toward staffing

independence from RAILS as a move toward further sustainability for PrairieCat. By

removing staff from RAILS and placing them directly under the direction of the PrairieCat

Administrative Council, PrairieCat becomes more independent and thus less reliant on state

funding should emergency arise. Staffing independence also gives PrairieCat members

more control over the direction of their organization, and much more control over its

administration. The Administrative Council and the Finance Committee have been working

hard toward a budget for FY19 that will provide for this independence. In doing so, they

have been very mindful of cost increases and tried to minimize impact on member budgets.

Even without staffing independence, members would realize a 5.85% increase in fees due to

the Innovative contract as well as general cost increases. Using that as a benchmark, the

Council and Finance committee began to build a budget incorporating independence costs.

PrairieCat was fortunate that LIMRiCC agreed to allow our membership for FY19. We were

also fortunate that RAILS was able to level fund us from FY18. With these savings in place,

we were able to minimize the costs to move to independence at an aggregate of 7.07% fee

increase to members. In order to level the impact of increases between larger and smaller

libraries, it was decided to increase the per library fee from $2,800 (FP) and $2,000 (BO) to

$3,000 (FP) and $2,100 (BO). Hosting fees were also increased from $300 (FP) and $210

(BO) to $400 (FP) and $280 (BO) in order to move closer to gradually absorbing those

costs. This solution moves PrairieCat to staffing independence and does not borrow or

contribute to capital reserves. Of course, this is a draft budget, but it is hoped that the

costs will remain stable and this percentile of increase will not change appreciably as we

move forward with further planning.

Attached below are three documents: the first is a proposed draft budget extending to FY22.

Cost increases for contracted services (such as the MyLibrary Mobile App and Mobile

Worklists) are included in projections for FY20 and beyond, however this does not account

for any other projects that the Assembly may decide to undertake in those years. It should

also be noted that a return to capital reserves savings is planned in FY20 and beyond.

The second document is the Appendix A for FY19, which reflects staffing independence as

described above, and shows the individual library impact as well as the aggregate cost

increases discussed. The third document is a comparison of costs to each library across the

last five years, from FY14 to FY19.

18

PC budget scenarios five years 20171005

FY18 FY19 FY19 FY20 FY21 FY22

Final NO Independence Independence Indepdendence Independence Independence

Budget 0 Cap reserve 0 Cap Reserve 25K Reserves 25K Reserves 25K Reserves

REVENUES

4062 Union List Member Revenue $25,650 $24,975.00 $24,975.00 $24,975.00 $24,975.00 $24,975.00

4063 Fully Participating & Basic Online Member Revenue $768,932 $816,091.00 $824,965.78 $905,437.92 $993,301.83 $1,016,696.51

4064 ILL Barcode Revenue $7,500 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00

4065 Cataloging Revenue $500 $500.00 $500.00 $500.00 $500.00 $500.00

4067 Fully Participating & Basic Online - CR Contribution $41,450 $42,150.00 $42,150.00 $42,150.00 $42,150.00 $42,150.00

4068 Union List - CR Contribution $6,460 $6,290.00 $6,290.00 $6,290.00 $6,290.00 $6,290.00

4070 Reimbursements $1,500 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00

reimburse for express lane and marc

report

4071 Reimbursements - Hosting fee $24,870 $33,720.00 $33,720.00 $35,330.00 $37,096.50 $38,951.33 added flat hosting fee

4073 Reimbursements - PUG Day/DA Fee $12,750 $16,000 $16,000 $16,000 $16,560 $16,891 $6,000 DA; $10,000 PUG Day

4080 Investment Income $2,500 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00

4090 Other Revenue $1,000 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00

Revenue from RAILS (FY18 Award) $0 $0 $588,542.00 $588,542.00 $588,542.00 $588,542.00

TOTAL REVENUE $893,112 $951,726.00 $1,549,142.78 $1,631,224.92 $1,721,415.33 $1,746,996.04

EXPENDITURES

Salaries and Wages, ALL professionals $0.00 $0.00 $719,888.91 $734,286.69 $748,972.42 $763,951.87

Part Time on-boarding hours $0.00 $0.00 $22,704.24 $0.00 $0.00 $0.00

$49.79/hour, 19 hours/week, 24

weeks to onboard new staff

Payroll taxes, SS taxes, fringe benefits $0.00 $0.00 $61,891.67 $63,129.50 $64,392.09 $65,679.94

includes wellness ($2,200), Longevity

($2,700), Retirement gifts ($1,000)

and tutition reimbursement ($2,000)

Unemployment Insurance $0.00 $0.00 $8,500.00 $8,500.00 $8,500.00 $8,500.00

Adding funds to cover RAILS

underage, FY17

Worker's Compensation insurance $0.00 $0.00 $1,442.00 $1,442.00 $1,442.00 $1,442.00

Retirement benefits $0.00 $0.00 $71,988.89 $73,428.67 $74,897.24 $76,395.19 10% employer contribution

Health, Dental, Life $0.00 $0.00 $113,742.07 $119,429.17 $125,400.63 $131,670.66

LIMRiCC numbers from RAILS FY18

(106301) +7%

5160 Property Insurance $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00

5250 In-State Travel $1,000.00 $1,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00

5260 Out-of-State Travel $5,000.00 $5,000.00 $15,500.00 $15,500.00 $15,500.00 $15,500.00

5270 Registration & Meetings, Other Fees $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00

5280 Conferences and Continuing Education Meetings $9,250.00 $9,250.00 $16,000.00 $16,560.00 $16,560.00 $17,139.60 PUG, DA

5290 Public relations $500.00 $0.00 $0.00 $0.00 $0.00 $0.00

5300 Liability Insurance $5,500.00 $5,500.00 $5,500.00 $5,500.00 $5,500.00 $5,500.00

5310 Computer, Software & Supplies $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00

5400 Equipment Repair & Maintenance Agreements $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00

5410 Legal $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00

5420 Accounting $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

5430 Consulting $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

potentially needed for Independence

planning, also market/branding

planning

5450 Information Service Costs $397,221.00 $418,460.00 $418,460.00 $473,293.89 $489,620.94 $505,557.78

Innovative software maintenance,

enriched content, MARCIVE, Novelist,

OCLC fees.

10/13/2017 19

PC budget scenarios five years 20171005

FY18 FY19 FY19 FY20 FY21 FY22

Final NO Independence Independence Indepdendence Independence Independence

Budget 0 Cap reserve 0 Cap Reserve 25K Reserves 25K Reserves 25K Reserves

5460 Contractual Agreements w/Systems, Member Libraries & Other Cooperatives $426,991.00 $426,991.00 $0.00 $0.00 $0.00 $0.00

Contract with RAILS for services .

Includes staff costs in FY18. After

FY19, excludes staff. Includes:

facilities, IT/datacenter, vehicle use,

telephone and telecom, finance dept

5470 Outside Printing services $0.00 $0.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00

5480 Other Contractual Services $46,000.00 $53,175.00 $53,175.00 $54,805.00 $105,280.00 $90,309.00

hosting, other contracts (1K), paycom

costs ($5,600)

5500 Professional Association Membership Dues $150.00 $150.00 $150.00 $150.00 $150.00 $150.00

5510 Miscellaneous $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00

5520 Miscellaneous - E-Commerce Fees $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

TOTAL EXPENDITURES $923,812.00 $951,726.00 $1,549,142.78 $1,606,224.92 $1,696,415.33 $1,721,996.04

Change in net position -$30,700.00 $0.00 $0.00 $25,000.00 $25,000.00 $25,000.00 To Cap. Reserves

10/13/2017 20

Independence 0K 20171005

Fully Participating & Basic Online Library Fees, July

2018 to June 2019 $824,966

CIRC FORMULA - balance divided by 3 $190,688.59 / 5,648,229 Circs = $0.03376

USER FORMULA - balance divided by 3 $190,688.59 / 384,438 Users = $0.49602

ITEMS FORMULA - balance divided by 3 $190,688.59 / 4,128,922 Items = $0.04618

LIBRARY FORMULA - $3000 for FP; $2100 for basic $252,900.00 / 86 Libraries $252,900.00

Capital Reserve: $500 for FP; $350 for Basic

FY18 Per Per Per Per CR DA/PUG Day Hosting Fee FY19 $ %Library total fees Circs Circ chg Users user chg Items item charge library Contribution Reimbursement total fees Inc/Dec Inc/Dec

Andalusia TL (AN) $3,515.06 5,805 $195.98 341 $169.14 13,112 $605.56 $2,100.00 $350.00 $48.49 $280.00 $3,749.17 $234.11 6.66%

Bertolet ML (BM) $3,698.68 10,908 $368.26 389 $192.95 13,005 $600.62 $2,100.00 $350.00 $53.12 $280.00 $3,944.96 $246.28 6.66%

Bourbonnais PL (BD) $13,902.24 112,217 $3,788.53 9,705 $4,813.87 45,057 $2,080.90 $3,000.00 $500.00 $283.87 $400.00 $14,867.16 $964.92 6.94%

Bradley PL (BR) $10,943.16 77,529 $2,617.44 5,524 $2,740.01 48,727 $2,250.39 $3,000.00 $500.00 $209.29 $400.00 $11,717.13 $773.97 7.07%

Byron PLD (BY) $11,727.57 88,852 $2,999.71 4,615 $2,289.13 67,852 $3,133.65 $3,000.00 $500.00 $228.98 $400.00 $12,551.47 $823.90 7.03%

Charles B. Phillips PL (Newark) (CP) $5,448.88 20,926 $706.48 884 $438.48 16,348 $755.01 $3,000.00 $500.00 $71.01 $400.00 $5,870.98 $422.10 7.75%

Clinton Township PLD (CT) $5,559.72 22,420 $756.92 998 $495.03 16,526 $763.23 $3,000.00 $500.00 $73.80 $400.00 $5,988.98 $429.26 7.72%

Coal City PL (CC) $14,769.00 135,129 $4,562.06 6,143 $3,047.05 86,062 $3,974.66 $3,000.00 $500.00 $305.56 $400.00 $15,789.32 $1,020.32 6.91%

Colona District Library (CL) $7,484.16 36,501 $1,232.30 3,024 $1,499.96 27,749 $1,281.55 $3,000.00 $500.00 $122.22 $400.00 $8,036.04 $551.88 7.37%

Cordova PL (CO) $5,556.54 17,395 $587.27 627 $311.00 24,094 $1,112.75 $3,000.00 $500.00 $73.68 $400.00 $5,984.70 $428.16 7.71%

Cortland PL (CN) $7,766.50 65,957 $2,226.76 1,638 $812.48 27,517 $1,270.83 $3,000.00 $500.00 $129.41 $400.00 $8,339.48 $572.98 7.38%

Creston-Dement PL (CR) $3,677.69 8,753 $295.51 325 $161.21 14,924 $689.24 $2,100.00 $350.00 $45.23 $280.00 $3,921.19 $243.50 6.62%

DeKalb PL (DK) $27,777.18 288,065 $9,725.30 18,067 $8,961.58 138,876 $6,413.80 $3,000.00 $500.00 $633.10 $400.00 $29,633.78 $1,856.60 6.68%

Earlville PL (EA) $4,523.17 19,126 $645.71 1,122 $556.53 17,671 $816.11 $2,100.00 $350.00 $73.88 $280.00 $4,822.23 $299.06 6.61%

East Dubuque PL (EP) $6,091.64 26,589 $897.67 1,367 $678.06 21,476 $991.84 $3,000.00 $500.00 $87.18 $400.00 $6,554.74 $463.10 7.60%

East Moline PL (EM) $14,369.11 98,025 $3,309.40 9,602 $4,762.78 66,978 $3,093.29 $3,000.00 $500.00 $295.48 $400.00 $15,360.95 $991.84 6.90%

Elizabeth TL (EL) $4,458.89 5,952 $200.94 447 $221.72 9,708 $448.35 $3,000.00 $500.00 $46.09 $400.00 $4,817.10 $358.21 8.03%

Ella Johnson Memorial PL (EJ) $13,686.74 114,612 $3,869.39 7,686 $3,812.40 60,139 $2,777.44 $3,000.00 $500.00 $278.38 $400.00 $14,637.61 $950.87 6.95%

Erie PL (ER) $6,032.36 14,559 $491.52 1,212 $601.18 30,566 $1,411.65 $3,000.00 $500.00 $85.61 $400.00 $6,489.96 $457.60 7.59%

Flagg-Rochelle PLD (FL) $9,927.56 58,032 $1,959.21 5,140 $2,549.54 44,236 $2,042.98 $3,000.00 $500.00 $183.70 $400.00 $10,635.42 $707.86 7.13%

Fossil Ridge PL (Braidwood) (FR) $12,297.47 90,236 $3,046.44 6,482 $3,215.20 59,608 $2,752.91 $3,000.00 $500.00 $243.36 $400.00 $13,157.91 $860.44 7.00%

Franklin Grove PLD (FG) $5,440.65 13,771 $464.92 668 $331.34 23,690 $1,094.09 $3,000.00 $500.00 $70.75 $400.00 $5,861.10 $420.45 7.73%

Freeport PLD (FP) $22,796.57 176,350 $5,953.71 13,939 $6,914.01 152,660 $7,050.39 $3,000.00 $500.00 $507.40 $400.00 $24,325.52 $1,528.95 6.71%

Galena PLD (GA) $7,473.71 51,293 $1,731.69 2,336 $1,158.70 24,128 $1,114.32 $3,000.00 $500.00 $122.01 $400.00 $8,026.72 $553.01 7.40%

Geneseo PL (GP) $13,274.20 103,925 $3,508.59 5,940 $2,946.35 77,391 $3,574.20 $3,000.00 $500.00 $267.90 $400.00 $14,197.04 $922.84 6.95%

Genoa PL (GE) $6,682.05 29,278 $988.45 2,108 $1,045.61 24,825 $1,146.51 $3,000.00 $500.00 $102.03 $400.00 $7,182.59 $500.54 7.49%

Grant Park PL (GR) $3,743.21 2,540 $85.75 1,328 $658.71 10,156 $469.04 $2,100.00 $350.00 $46.89 $280.00 $3,990.39 $247.18 6.60%

Graves-Hume PL (Mendota) (GV) $7,816.43 30,579 $1,032.37 3,029 $1,502.44 39,468 $1,822.78 $3,000.00 $500.00 $130.52 $400.00 $8,388.11 $571.68 7.31%

Hanover TL (HN) $3,705.12 9,976 $336.80 575 $285.21 11,967 $552.68 $2,100.00 $350.00 $45.94 $280.00 $3,950.63 $245.51 6.63%

Henry C Adams ML (HE) $4,002.57 7,705 $260.13 1,099 $545.12 14,677 $677.84 $2,100.00 $350.00 $53.41 $280.00 $4,266.50 $263.93 6.59%

Highland Community College (HC) $8,023.89 10,190 $344.02 3,103 $1,539.15 58,176 $2,686.78 $3,000.00 $500.00 $135.60 $400.00 $8,605.55 $581.66 7.25%

Hinckley PLD (HK) $4,736.43 25,259 $852.76 1,153 $571.91 17,797 $821.93 $2,100.00 $350.00 $71.91 $280.00 $5,048.51 $312.08 6.59%

Homer PL (HD) $21,109.25 192,198 $6,488.75 14,866 $7,373.82 93,286 $4,308.29 $3,000.00 $500.00 $465.24 $400.00 $22,536.10 $1,426.85 6.76%

Johnsburg PL (JO) $13,594.87 95,643 $3,228.98 8,926 $4,427.47 58,580 $2,705.44 $3,000.00 $500.00 $276.03 $400.00 $14,537.91 $943.04 6.94%

Joliet Township HS (JC) $9,843.82 18,839 $636.02 8,123 $4,029.16 38,880 $1,795.62 $3,000.00 $500.00 $181.51 $400.00 $10,542.31 $698.49 7.10%

Julia Hull PL (Stillman Valley) (JH) $8,050.09 53,241 $1,797.46 2,982 $1,479.13 28,721 $1,326.44 $3,000.00 $500.00 $136.50 $400.00 $8,639.53 $589.44 7.32%

Kankakee PL (KK) $16,935.39 90,994 $3,072.03 12,635 $6,267.20 97,178 $4,488.03 $3,000.00 $500.00 $359.92 $400.00 $18,087.18 $1,151.79 6.80%

LaSalle PL (LS) $10,678.19 68,489 $2,312.24 3,349 $1,661.17 72,697 $3,357.41 $3,000.00 $500.00 $202.49 $400.00 $11,433.31 $755.12 7.07%

Lena CL (LE) $6,677.65 23,492 $793.11 2,752 $1,365.04 22,028 $1,017.33 $3,000.00 $500.00 $101.92 $400.00 $7,177.40 $499.75 7.48%

Limestone PL (LI) $6,223.69 24,076 $812.82 1,880 $932.52 20,766 $959.05 $3,000.00 $500.00 $90.50 $400.00 $6,694.89 $471.20 7.57%

Malta Township PL (ML) $5,062.37 12,675 $427.92 870 $431.54 13,826 $638.53 $3,000.00 $500.00 $61.27 $400.00 $5,459.26 $396.89 7.84%

Manhattan PL (MT) $11,825.46 97,819 $3,302.45 5,539 $2,747.45 53,607 $2,475.77 $3,000.00 $500.00 $231.53 $400.00 $12,657.19 $831.73 7.03%

Manteno PL (MN) $12,446.58 90,730 $3,063.12 6,353 $3,151.21 63,981 $2,954.87 $3,000.00 $500.00 $247.09 $400.00 $13,316.29 $869.71 6.99%

Maple Park PL (MP) $4,763.29 4,744 $160.16 633 $313.98 15,427 $712.47 $3,000.00 $500.00 $53.72 $400.00 $5,140.33 $377.04 7.92%

Marseilles PL (MB) $0.00 15,776 $532.61 2,151 $1,066.94 21,530 $994.33 $2,100.00 $350.00 $80.32 $280.00 $5,404.20 $5,404.20 0.00%

Meridian Schools (Stillman Valley) (MS) $8,040.10 57,086 $1,927.27 2,031 $1,007.41 35,902 $1,658.08 $3,000.00 $500.00 $136.23 $400.00 $8,629.00 $588.90 7.32%

Mokena PL (MK) $16,959.28 146,859 $4,958.07 9,245 $4,585.70 93,420 $4,314.47 $3,000.00 $500.00 $360.68 $400.00 $18,118.93 $1,159.65 6.84%

Moline PL (MX) $34,165.83 350,621 $11,837.24 21,455 $10,642.09 200,439 $9,257.00 $3,000.00 $500.00 $793.78 $400.00 $36,430.11 $2,264.28 6.63%

Morris Area PL (MR) $15,273.02 141,755 $4,785.76 8,818 $4,373.90 63,852 $2,948.92 $3,000.00 $500.00 $318.36 $400.00 $16,326.93 $1,053.91 6.90%

Mt. Morris PL (MM) $5,266.27 25,813 $871.47 1,363 $676.07 27,038 $1,248.71 $2,100.00 $350.00 $85.20 $280.00 $5,611.46 $345.19 6.55%

New Lenox PL (NL) $26,838.26 266,717 $9,004.57 16,814 $8,340.07 146,779 $6,778.79 $3,000.00 $500.00 $609.38 $400.00 $28,632.81 $1,794.55 6.69%

Odell PL (OD) $7,144.51 30,764 $1,038.62 1,385 $686.99 41,886 $1,934.45 $3,000.00 $500.00 $113.60 $400.00 $7,673.65 $529.14 7.41%

Oglesby PL (OG) $6,585.44 25,685 $867.15 2,181 $1,081.82 24,488 $1,130.94 $3,000.00 $500.00 $99.59 $400.00 $7,079.50 $494.06 7.50%

Oregon PLD (OR) $7,457.17 44,752 $1,510.86 2,226 $1,104.14 29,699 $1,371.61 $3,000.00 $500.00 $121.56 $400.00 $8,008.16 $550.99 7.39%

Pearl City PLD (PP) $4,888.45 8,462 $285.68 760 $376.97 14,168 $654.33 $3,000.00 $500.00 $56.88 $400.00 $5,273.87 $385.42 7.88%

Pecatonica PL (PT) $6,254.40 32,085 $1,083.21 1,647 $816.94 18,125 $837.08 $3,000.00 $500.00 $91.30 $400.00 $6,728.54 $474.14 7.58%

Peotone PL (PE) $11,028.29 60,764 $2,051.44 5,628 $2,791.60 61,728 $2,850.82 $3,000.00 $500.00 $211.33 $400.00 $11,805.19 $776.90 7.04%

Peru PL (PU) $9,414.38 74,875 $2,527.84 3,399 $1,685.97 39,132 $1,807.26 $3,000.00 $500.00 $170.85 $400.00 $10,091.91 $677.53 7.20%

Plano Community PL (PD) $13,502.27 116,343 $3,927.83 7,432 $3,686.41 57,462 $2,653.80 $3,000.00 $500.00 $273.76 $400.00 $14,441.81 $939.54 6.96%

Plano CUSD (PX) $9,385.86 58,174 $1,964.00 3,517 $1,744.50 49,384 $2,280.73 $3,000.00 $500.00 $170.04 $400.00 $10,059.27 $673.41 7.17%

Polo PLD (PO) $4,813.90 26,222 $885.28 1,210 $600.18 18,224 $841.65 $2,100.00 $350.00 $73.86 $280.00 $5,130.97 $317.07 6.59%

Princeton PL (PR) $10,960.36 65,806 $2,221.66 4,263 $2,114.53 71,179 $3,287.30 $3,000.00 $500.00 $209.59 $400.00 $11,733.09 $772.73 7.05%

Princeton Township HS (PF) $3,413.92 5,683 $191.86 692 $343.25 7,298 $337.05 $2,100.00 $350.00 $38.62 $280.00 $3,640.78 $226.86 6.65%

Prophetstown-Lyndon-Tampico Schools (TW) $5,512.28 17,612 $594.59 1,101 $546.12 35,955 $1,660.53 $2,100.00 $350.00 $85.29 $280.00 $5,616.54 $104.26 1.89%

Putnam County Schools (UC) $4,439.62 4,541 $153.31 497 $246.52 9,766 $451.03 $3,000.00 $500.00 $45.60 $400.00 $4,796.45 $356.83 8.04%

Putnam County PL (UE) $7,376.50 36,947 $1,247.36 2,086 $1,034.70 35,072 $1,619.75 $3,000.00 $500.00 $119.48 $400.00 $7,921.29 $544.79 7.39%

Reddick PL (Ottawa) (RL) $15,438.98 153,281 $5,174.89 7,899 $3,918.05 69,049 $3,188.93 $3,000.00 $500.00 $322.54 $400.00 $16,504.42 $1,065.44 6.90%

Richard A Mautino PL (MA) $5,952.04 29,308 $989.46 1,634 $810.50 36,985 $1,708.10 $2,100.00 $350.00 $102.43 $280.00 $6,340.49 $388.45 6.53%

River Valley DL (RD) $7,938.16 54,016 $1,823.62 2,256 $1,119.02 33,179 $1,532.33 $3,000.00 $500.00 $147.46 $400.00 $8,522.43 $584.27 7.36%

Robert R Jones DL (CV) $8,482.45 33,338 $1,125.52 3,644 $1,807.49 45,816 $2,115.95 $3,000.00 $500.00 $147.26 $400.00 $9,096.22 $613.77 7.24%

Robert Rowe PL (Sheridan) (RO) $5,555.63 18,699 $631.29 1,201 $595.72 16,965 $783.51 $3,000.00 $500.00 $73.69 $400.00 $5,984.20 $428.57 7.71%

Rock Island PL (RP) $28,330.27 221,198 $7,467.82 16,649 $8,258.22 215,192 $9,938.35 $3,000.00 $500.00 $646.51 $400.00 $30,210.90 $1,880.63 6.64%

Sandwich PLD (SA) $8,441.74 52,714 $1,779.67 3,449 $1,710.77 32,888 $1,518.89 $3,000.00 $500.00 $146.34 $400.00 $9,055.66 $613.92 7.27%

Schmaling ML (SC) $4,589.89 17,118 $577.92 1,037 $514.37 21,678 $1,001.17 $2,100.00 $350.00 $68.18 $280.00 $4,891.64 $301.75 6.57%

Seneca PL (SE) $8,934.59 28,908 $975.96 2,386 $1,183.50 72,693 $3,357.23 $3,000.00 $500.00 $158.51 $400.00 $9,575.19 $640.60 7.17%

Serena Schools (CF) $4,396.70 15,054 $508.23 739 $366.56 22,040 $1,017.89 $2,100.00 $350.00 $63.31 $280.00 $4,685.99 $289.29 6.58%

21

Independence 0K 20171005

Sherrard PL (SD) $6,452.51 24,287 $819.95 1,633 $810.00 28,401 $1,311.66 $3,000.00 $500.00 $96.22 $400.00 $6,937.83 $485.32 7.52%

Silvis PL (SL) $7,491.39 35,032 $1,182.71 3,407 $1,689.94 24,871 $1,148.63 $3,000.00 $500.00 $122.41 $400.00 $8,043.69 $552.30 7.37%

Somonauk PL (SN) $10,201.64 76,530 $2,583.71 4,577 $2,270.28 42,965 $1,984.28 $3,000.00 $500.00 $190.65 $400.00 $10,928.92 $727.28 7.13%

South Beloit PLD (SB) $6,085.80 17,049 $575.59 2,172 $1,077.35 19,652 $907.60 $3,000.00 $500.00 $87.01 $400.00 $6,547.56 $461.76 7.59%

Stockton TL (SK) $4,260.05 11,522 $388.99 765 $379.45 21,264 $982.05 $2,100.00 $350.00 $59.87 $280.00 $4,540.36 $280.31 6.58%

Streator PL (SR) $8,824.47 38,609 $1,303.47 3,912 $1,940.43 46,783 $2,160.61 $3,000.00 $500.00 $155.88 $400.00 $9,460.38 $635.91 7.21%

Sycamore PL (SY) $17,882.42 202,603 $6,840.03 8,544 $4,237.99 81,089 $3,744.98 $3,000.00 $500.00 $384.11 $400.00 $19,107.12 $1,224.70 6.85%

Three Rivers PL (Channahon/Minooka) (TC) $19,463.73 185,198 $6,252.43 11,667 $5,787.05 95,758 $4,422.45 $3,000.00 $500.00 $423.80 $400.00 $20,785.74 $1,322.01 6.79%

United Township HS (E. Moline) (UT) $7,675.70 29,054 $980.89 2,565 $1,272.29 42,397 $1,958.05 $3,000.00 $500.00 $126.96 $400.00 $8,238.18 $562.48 7.33%

Walnut PLD (WA) $4,709.96 21,287 $718.67 725 $359.61 24,687 $1,140.14 $2,100.00 $350.00 $71.20 $280.00 $5,019.62 $309.66 6.57%

Warren Township PL (WR) $3,811.62 8,806 $297.30 745 $369.53 13,532 $624.96 $2,100.00 $350.00 $48.77 $280.00 $4,070.56 $258.94 6.79%

Western Dist PL (Orion) (WD) $6,561.15 22,877 $772.35 2,048 $1,015.85 27,414 $1,266.08 $3,000.00 $500.00 $98.96 $400.00 $7,053.23 $492.08 7.50%

Wilmington PL (WL) $10,909.38 94,949 $3,205.55 4,491 $2,227.62 46,371 $2,141.58 $3,000.00 $500.00 $208.50 $400.00 $11,683.25 $773.87 7.09%

Yorkville PL (YK) $12,584.39 92,056 $3,107.88 6,868 $3,406.66 60,584 $2,797.99 $3,000.00 $500.00 $250.58 $400.00 $13,463.11 $878.72 6.98%

TOTALS $851,813.57 5,648,229 $190,688.59 384,438 $190,688.59 4,128,922 $190,688.59 $252,900.00 $42,150.00 $15,999.99 $33,720.00 $916,835.77 $65,022.20 7.07%

$824,965.78

22

Appendix A Comparisons FY14 to FY19 20171010

FY14 FY15 FY16 FY17 FY18 FY19 $ %fees fees fees fees fees fees Inc/Dec Inc/Dec

LibraryAdded Basic

Online, Novelist Incorporated OCLC

Incorporated

DA lunch and

PUG Day fees

New III

contract

Staff

independence

0K reserves

Andalusia TL (AN) $0.00 $4,082.92 $4,146.16 $3,654.61 $3,515.47 $3,749.17 -$333.75 -8.17%

Bertolet ML (BM) $0.00 $3,450.65 $3,484.59 $3,401.03 $3,699.17 $3,944.96 $494.31 14.33%

Bourbonnais PL (BD) $15,436.98 $14,923.03 $15,476.89 $13,912.67 $13,906.75 $14,867.16 -$569.82 -3.69%

Bradley PL (BR) $11,812.57 $11,798.66 $12,107.41 $10,948.92 $10,946.37 $11,717.13 -$95.44 -0.81%

Byron PLD (BY) $12,350.59 $12,041.30 $12,419.41 $11,473.37 $11,731.13 $12,551.47 $200.88 1.63%

Charles B. Phillips PL (Newark) (CP) $5,237.42 $4,978.51 $5,176.11 $4,975.62 $5,449.68 $5,870.98 $633.56 12.10%

Clinton Township PLD (CT) $5,495.99 $5,093.60 $5,337.35 $5,085.40 $5,560.57 $5,988.98 $492.99 8.97%

Coal City PL (CC) $16,012.31 $15,834.07 $16,465.12 $14,926.04 $14,773.90 $15,789.32 -$222.99 -1.39%

Colona District Library (CL) $7,596.66 $7,326.13 $7,646.25 $7,123.85 $7,485.85 $8,036.04 $439.38 5.78%

Cordova PL (CO) $5,334.23 $5,296.91 $5,427.42 $5,221.23 $5,557.39 $5,984.70 $650.47 12.19%

Cortland PL (CN) $7,954.94 $7,491.52 $7,907.24 $7,381.52 $7,768.32 $8,339.48 $384.54 4.83%

Creston-Dement PL (CR) $0.00 $0.00 $0.00 $3,498.89 $3,678.17 $3,921.19 $422.30 12.07%

DeKalb PL (DK) $29,123.71 $28,939.00 $30,330.29 $27,584.79 $27,787.78 $29,633.78 $510.07 1.75%

Earlville PL (EA) $5,325.72 $4,438.70 $4,488.74 $4,297.58 $4,524.02 $4,822.23 -$503.49 -9.45%

East Dubuque Public Library (EP) $6,185.85 $6,379.88 $6,135.58 $5,849.26 $6,092.73 $6,554.74 $368.89 5.96%

East Moline Public Library $0.00 $0.00 $0.00 $13,828.43 $14,373.83 $15,360.95 $1,532.52 11.08%

Elizabeth TL (EL) $0.00 $4,233.47 $4,248.02 $4,119.01 $4,459.26 $4,817.10 $583.63 13.79%

Ella Johnson Memorial PL (EJ) $13,556.52 $13,126.40 $13,783.21 $12,864.02 $13,691.16 $14,637.61 $1,081.09 7.97%

Erie PL (ER) $5,655.42 $5,604.31 $5,731.90 $5,539.40 $6,033.42 $6,489.96 $834.54 14.76%

Flagg-Rochelle PLD (FL) $10,554.03 $10,091.59 $10,496.72 $9,608.50 $9,930.33 $10,635.42 $81.39 0.77%

Fossil Ridge PL (Braidwood) (FR) $13,746.30 $13,277.89 $13,780.37 $12,531.53 $12,301.28 $13,157.91 -$588.39 -4.28%

Franklin Grove PLD (FG) $5,009.31 $5,057.82 $5,144.37 $5,009.19 $5,441.45 $5,861.10 $851.79 17.00%

Freeport PLD (FP) $24,105.35 $23,915.47 $24,719.41 $22,607.92 $22,804.98 $24,325.52 $220.17 0.91%

Galena PLD (GA) $7,187.05 $7,112.12 $7,342.38 $7,010.87 $7,475.40 $8,026.72 $839.67 11.68%

Geneseo PL (GP) $13,450.10 $13,668.18 $14,049.30 $13,086.95 $13,278.44 $14,197.04 $746.94 5.55%

Genoa PL (GE) $6,650.51 $6,168.03 $6,517.87 $6,129.63 $6,683.40 $7,182.59 $532.08 8.00%

Grant Park PL (GR) $0.00 $0.00 $0.00 $3,413.85 $3,743.73 $3,990.39 $576.54 16.89%

Graves-Hume PL (Mendota) (GV) $8,254.92 $7,882.88 $8,141.74 $7,505.62 $7,818.27 $8,388.11 $133.19 1.61%

Hanover TL (HN) $0.00 $0.00 $3,512.25 $3,420.12 $3,705.61 $3,950.63 $438.38 $0.12

Henry C Adams ML $0.00 $0.00 $0.00 $3,697.78 $4,003.20 $4,266.50 $568.72 15.38%

Highland Community College (HC) $8,924.28 $8,388.87 $8,686.91 $7,868.15 $8,025.82 $8,605.55 -$318.73 -3.57%

Hinckley PLD (HK) $5,871.21 $4,754.07 $4,861.57 $4,504.49 $4,737.38 $5,048.51 -$822.70 -14.01%

Homer PL (HD) $23,253.52 $21,367.92 $23,216.48 $20,823.19 $21,116.93 $22,536.10 -$717.42 -3.09%

Johnsburg PL (JO) $0.00 $0.00 $0.00 $0.00 $13,599.25 $14,537.91 $938.66 6.90%

Joliet Township HS (JC) $9,746.72 $9,637.47 $9,985.89 $9,623.32 $9,846.56 $10,542.31 $904.84 8.16%

Julia Hull PL (Stillman Valley) (JH) $8,403.34 $8,277.52 $8,487.89 $7,868.50 $8,052.04 $8,639.53 $236.19 2.81%

Kankakee PL (KK) $18,102.42 $18,074.67 $18,662.21 $16,931.56 $16,941.23 $18,087.18 -$15.24 -0.08%

LaSalle PL (LS) $10,814.43 $10,472.13 $11,023.54 $10,263.33 $10,681.28 $11,433.31 $618.88 5.72%

Lena CL (LE) $0.00 $0.00 $0.00 $6,167.93 $6,678.99 $7,177.40 $1,009.47 16.37%

Limestone PL (LI) $6,653.76 $6,168.33 $6,456.37 $5,951.83 $6,224.84 $6,694.89 $41.13 0.62%

Malta Township PL (ML) $5,192.04 $4,779.41 $4,954.47 $4,681.64 $5,063.01 $5,459.26 $267.22 5.15%

Manhattan PL (MT) $13,068.43 $12,704.39 $12,801.11 $11,571.40 $11,829.06 $12,657.19 -$411.24 -3.15%

Manteno PL (MN) $13,169.57 $12,319.10 $13,203.88 $12,175.78 $12,450.46 $13,316.29 $146.72 1.11%

Maple Park PL (MP) $4,620.99 $4,545.87 $4,624.97 $4,434.17 $4,763.79 $5,140.33 $519.34 11.24%

Marseilles PL $0.00 $0.00 $0.00 $0.00 $0.00 $5,404.20 $0.00 0.00%

Meridian Schools (Stillman Valley) (MS) $8,147.65 $8,383.24 $8,393.68 $7,902.08 $8,042.04 $8,629.00 $481.35 5.91%

Mokena PL (MK) $19,439.11 $17,612.09 $18,881.07 $16,792.29 $16,965.13 $18,118.93 -$1,320.18 -6.79%

Moline PL $0.00 $0.00 $0.00 $34,306.52 $34,179.23 $36,430.11 $2,123.59 6.19%

Morris Area PL (MR) $17,225.07 $16,926.89 $17,393.93 $15,490.04 $15,278.13 $16,326.93 -$898.14 -5.21%

Mt. Morris PL (MM) $0.00 $5,157.30 $5,402.32 $5,078.16 $5,267.45 $5,611.46 $454.16 8.81%

New Lenox PL (NL) $28,172.54 $28,370.90 $29,313.14 $26,804.17 $26,848.44 $28,632.81 $460.27 0.92%

Odell PL (OD) $7,874.89 $8,153.25 $7,725.34 $7,080.65 $7,146.06 $7,673.65 -$201.24 -2.56%

Oglesby PL (OG) $6,241.96 $6,214.68 $6,370.98 $6,144.25 $6,586.74 $7,079.50 $837.54 13.42%

Oregon PLD (OR) $7,944.52 $7,707.93 $7,977.24 $7,323.62 $7,458.85 $8,008.16 $63.64 0.80%

23

Appendix A Comparisons FY14 to FY19 20171010

FY14 FY15 FY16 FY17 FY18 FY19 $ %fees fees fees fees fees fees Inc/Dec Inc/Dec

LibraryAdded Basic

Online, Novelist Incorporated OCLC

Incorporated

DA lunch and

PUG Day fees

New III

contract

Staff

independence

0K reserves

Pearl City PLD (PP) $4,447.81 $4,484.99 $4,533.92 $4,459.24 $4,889.01 $5,273.87 $826.06 18.57%

Pecatonica PL (PT) $5,789.42 $5,990.40 $6,060.23 $5,893.90 $6,255.55 $6,728.54 $939.12 16.22%

Peotone PL (PE) $10,959.09 $11,385.29 $11,507.59 $10,761.74 $11,031.54 $11,805.19 $846.10 7.72%

Peru PL (PU) $9,827.46 $9,751.10 $9,912.97 $9,188.16 $9,416.92 $10,091.91 $264.45 2.69%

Plano Community PL (PD) $14,316.87 $14,142.66 $14,556.10 $13,383.73 $13,506.61 $14,441.81 $124.94 0.87%

Plano CUSD (PX) $8,819.63 $9,216.85 $9,327.08 $8,925.89 $9,388.39 $10,059.27 $1,239.64 14.06%

Polo PLD (PO) $6,099.25 $4,737.58 $4,949.37 $4,573.27 $4,814.89 $5,130.97 -$968.28 -15.88%

Princeton PL (PR) $11,366.96 $11,113.92 $11,512.24 $10,659.31 $10,963.58 $11,733.09 $366.13 3.22%

Princeton Township HS (PF) $4,100.02 $3,154.67 $3,199.04 $3,125.68 $3,414.29 $3,640.78 -$459.24 -11.20%

Prophetstown-Lyndon-Tampico Schools (TW) $5,775.16 $5,021.03 $5,141.77 $4,991.03 $5,273.47 $5,616.54 -$158.62 -2.75%

Putnam County Schools (UC) $4,043.51 $4,082.93 $4,075.00 $4,030.32 $4,439.98 $4,796.45 $752.94 18.62%

Putnam County PL (UE) $7,864.88 $7,455.47 $7,595.09 $7,052.50 $7,378.15 $7,921.29 $56.41 0.72%

Reddick PL (Ottawa) (RL) $16,276.63 $16,285.29 $16,829.99 $15,398.53 $15,444.17 $16,504.42 $227.79 1.40%

Richard A Mautino PL (MA) $0.00 $0.00 $0.00 $5,613.05 $5,953.52 $6,340.49 $727.44 12.96%

River Valley DL $0.00 $0.00 $0.00 $7,521.33 $7,940.05 $8,522.43 $1,001.10 13.31%

Robert R Jones DL $0.00 $0.00 $0.00 $8,394.33 $8,484.59 $9,096.22 $701.89 8.36%

Robert Rowe PL (Sheridan) (RO) $5,494.74 $5,277.05 $5,426.98 $5,154.23 $5,556.48 $5,984.20 $489.46 8.91%

Rock Island PL $0.00 $0.00 $0.00 $27,972.77 $28,341.11 $30,210.90 $2,238.13 8.00%

Sandwich PLD (SA) $8,344.74 $8,171.75 $8,400.96 $7,953.05 $8,443.85 $9,055.66 $710.92 8.52%

Schmaling ML (SC) $0.00 $0.00 $0.00 $0.00 $4,590.78 $4,891.64 $300.86 6.55%

Seneca PL (SE) $8,852.69 $8,894.96 $9,069.97 $8,556.17 $8,936.93 $9,575.19 $722.50 8.16%

Serena Schools (CF) $5,216.60 $4,250.59 $4,333.78 $4,128.50 $4,397.50 $4,685.99 -$530.61 -10.17%

Sherrard PL $0.00 $0.00 $0.00 $6,076.20 $6,453.75 $6,937.83 $861.63 14.18%

Silvis PL $0.00 $0.00 $0.00 $7,225.82 $7,493.08 $8,043.69 $817.87 11.32%

Somonauk PL (SN) $10,183.61 $10,003.46 $10,385.78 $9,788.02 $10,204.53 $10,928.92 $745.31 7.32%

South Beloit PLD (SB) $5,781.65 $5,725.70 $5,857.36 $5,636.52 $6,086.88 $6,547.56 $765.91 13.25%

Stockton TL (SK) $0.00 $0.00 $4,562.82 $4,204.05 $4,260.79 $4,540.36 -$22.46 -0.49%

Streator PL (SR) $10,522.01 $7,952.87 $8,336.06 $8,113.83 $8,826.76 $9,460.38 -$1,061.63 -10.09%

Sycamore PL (SY) $17,036.89 $16,478.35 $17,828.02 $17,111.20 $17,888.68 $19,107.12 $2,070.23 12.15%

Three Rivers PL (Channahon/Minooka) (TC) $21,435.27 $20,580.29 $21,514.03 $19,452.12 $19,470.69 $20,785.74 -$649.53 -3.03%

United Township HS (E. Moline) (UT) $7,622.14 $7,830.28 $7,888.05 $7,436.37 $7,677.48 $8,238.18 $616.04 8.08%

Walnut PLD (WA) $0.00 $0.00 $0.00 $4,592.82 $4,710.90 $5,019.62 $426.80 9.29%

Warren Township PL $0.00 $0.00 $0.00 $0.00 $3,811.62 $4,070.56 $258.94 6.79%

Western Dist PL (Orion) (WD) $7,170.65 $6,694.64 $7,015.38 $6,393.82 $6,562.44 $7,053.23 -$117.42 0.54%

Wilmington PL (WL) $11,371.28 $10,764.53 $11,355.84 $10,466.07 $10,912.58 $11,683.25 $311.97 2.74%

Yorkville PL (YK) $14,054.46 $13,648.26 $14,042.40 $12,632.75 $12,588.33 $13,463.11 -$591.35 -4.21%

TOTALS $701,676.35 $695,323.98 $727,656.91 $806,360.99 $851,813.64 $916,835.77 $215,159.42 4.80%

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engagement

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Theory of Change 25

Strategic Plan Summary Engagement PrairieCat members are actively engaged at all levels, which connects members and advances the organization.

• Members feel informed and connected through targeted, one-way communications.

• Members have strong relationships through personal connections and two-way communication.

• Members are empowered and actively participate in their organization.

Governance PrairieCat provides leadership that is transparent, responsive, innovative, and accountable.

• PrairieCat is sustainable and independent. • PrairieCat has a learning culture supported by continuous improvement. • PrairieCat leadership is innovative and creates a vision that inspires

members.

Training PrairieCat is committed to providing regular and effective opportunities.

• Training opportunities are well advertised and materials are easily accessible.

• Training is available and responsive to member needs. • Training opportunities and materials are evaluated to ensure their

quality and effectiveness.

User Experience PrairieCat commits to excellence in serving our end users.

• PrairieCat designs services focused on meeting user needs and improving end user engagement.

• PrairieCat enhances services to further meet the needs of diverse users.

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PrairieCat Strategic Plan 2017-2021

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Introduction

All organizations need a strong strategic plan. Such plans provide direction and focus to an organization

as it changes and grows over the course of time. PrairieCat, as an organization that is both growing and

changing, now finds itself in need of a defining and guiding document as we move forward into the next

five years.

This plan represents the overall strategy for PrairieCat for the next five years and is presented to the

Delegates Assembly for approval. Upon approval, PrairieCat staff and the Admin Council will finalize

annualized Activity Plans that will support the overall strategy. While we don’t anticipate any major

changes in the overall strategy, the Activity Plans are living documents that will change as we work

towards goals. The Admin Council will regularly review progress towards meeting plan goals and report

to Delegates.

Our planning process was validating and enlightening. PrairieCat has grown and changed in many ways

since our last planning process, but members remain committed to resource sharing and service.

PrairieCat is only as strong as its members, so we hope that you will read this plan and feel compelled to

join us as we seek to grow and change over the next five years.

Background

PrairieCat faces many challenges in the current climate: budget uncertainty, rising costs of technology

and library systems and diminished sources for those systems, geographic dispersal of membership and

staff. The nature of our partnership with Reaching Across Illinois Library System (RAILS) and the

necessity to facilitate increased independence from that body create a need for an examination of

PrairieCat capacity and an understanding of what this independence means for our future. With these

issues in mind, we entered into the strategic planning process with hopes that a plan would help us

address these issues.

Amanda E. Standerfer, a strategic planning consultant and librarian, was hired to guide us through the

planning process. PrairieCat staff and the Admin Council served as the planning team and met in

December 2016 to design the planning process. Delegates met in January to approve the process and

move forward with the consultant.

Planning Process

In order to create a cohesive, actionable plan, we needed to gather feedback across a wide array of

stakeholders. PrairieCat staff, administration, governance, and membership were included, and several

feedback mechanisms were employed.

After the process design meeting and initial feedback from the Admin Council in December 2016,

PrairieCat staff held six Zone Meetings (Zones based on former RAILS Zones and geographically

distributed in the PrairieCat region). These meetings allowed for members to give input into the

strategic plan by identifying strengths, opportunities, barriers, and values. Attendees considered

patterns that surfaced through the discussion and reflected on priorities.

After the Zone Meetings, the Admin Council met to de-brief the discussions and discuss next steps. Data

gathered revealed four key theme areas and a survey was conducted planned to validate these themes

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and get additional feedback. With the four key theme areas now solidified, the planning process

narrowed focus to fully develop these areas for the strategic plan.

On May 23, 2017, approximately 40 PrairieCat members gathered at the Kishwaukee College in Malta

for a day-long Summit. Attendees divided into groups based on the four key theme areas. Discussions

helped define the key theme and brainstorm goals and activities. All data gathered to this point in the

process was synthesized into a draft plan.

After reviewing and refining the plan, along with the mission, vision, and values statements, at the

Admin Council meeting on July 7, 2017, PrairieCat staff and the consultant worked to develop a final

draft for approval at Delegates in October.

Mission, Vison, Values, Themes

Mission:

PrairieCat assists members in the successful sharing of resources and services,

expanding the quality and quantity of information accessible to our library users.

Our mission remains largely unchanged from the last plan and continues to reflect our core values and

commitment to collaboration to best meet the needs of the patrons of our member libraries. Our

mission is the core of what we do together and is our promise to each other.

Vision:

Connecting libraries to strengthen communities.

Our vision is what we hope to see in the world if we successfully carry out our mission. Connected

libraries mean stronger communities – plain and simple. We feel that this vision is compelling,

memorable, and easily understood by all stakeholders.

Values:

Collaboration – We strive to share member resources as effectively and economically as

possible.

Diversity – We value and respect the contributions of others who have talents and abilities,

constraints and opportunities that are different than our own, and strive to provide equal

footing for libraries of all types and sizes.

Responsiveness – We strive to provide excellent services by focusing on the needs and wants of

our customers.

Engagement – We value collaborative members with involved, well-trained, competent staff.

Access – We strive for an effective, well-maintained catalog supporting strong member

collections.

Innovation – We work to sustain a consortium that leverages our size to the benefit of the

members, and provides the appropriate resources, leadership and services in pursuit of

excellent library service.

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Our values remain largely the same as our previous plan as well with some minor language updates.

This plan is rooted in these values and are kept in mind as we operationalize this plan. PrairieCat

members share these values and embody them at their libraries on a daily basis.

Key Themes:

This plan is divided into four key theme areas: Engagement, Governance, Training, and User Experience.

As noted in the Planning Process section, these themes emerged during the initial months of the process

and were validated by a membership survey. Summit attendees gave input into “vision statements” for

each theme, which represent what PrairieCat aspires to achieve through this plan.

This image serves as a high-level reminder of our focus during the life of this plan and gives a snapshot

of what we hope our members will see in us if we are successful. We plan to use this image as a

reminder to members of how we are organizing our work and how they can connect with us.

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Outcomes

What we are doing right: At its very core, PrairieCat exists to provide an integrated library system (ILS)

to members. Having a central ILS provides efficiencies to the 130+ members and allows for maximum

resource sharing that benefits hundreds of thousands of library patrons.

PrairieCat has successfully grown circulating membership as a result of its last strategic plan and seeks to

build on its success through this plan over the next five years.

What we need to do more of:

PrairieCat needs to be very mindful of our need to remain sustainable for the future. Reliance on

sources of revenue from the state/RAILS has proven to be somewhat tenuous and is not guaranteed in

the future. PrairieCat must assume a decreasing role in state funding over the course of the coming

years, and plan for a worst-case scenario that permits operations with minimized funding from these

sources.

Likewise, many members voiced a desire to pursue the opportunities that group purchasing of some

services and software might bring to our membership. Creating an organization that would allow for

such purchasing, while at the same time allow those members who are interested in just sharing an

Integrated System as we do currently, is something that PrairieCat should pursue in the future.

We should be mindful of creating an organization that can accommodate multiple levels of involvement

in order to allow for the varying needs and resources of our membership.

What we need to start doing better:

PrairieCat members are very diverse in size and type, community make up, and level of engagement

with the organization. As with many membership organizations, not all members are as active as they

would like to or are able to be. PrairieCat needs to work harder on creating engagement opportunities

for all members. In the past, geography has been a barrier, but tools and technologies are now readily

available and easy to use that eliminate those barriers.

Engagement is also difficult to measure. This plan includes tools that PrairieCat can use to define

successful engagement and metrics to track progress. More engagement means stronger connections

between members, better networking, and ultimately a more satisfying experience.

In order to promote engagement with our membership as well as our end users, a coordinated

marketing plan must be developed and implemented. This plan should be a part of our overall

communications plan, which should also be developed for both internal and external stakeholders.

Our members were loud and clear during this process that they need more training.

Training has always been of fundamental importance to PrairieCat. After all, members would not be

able to use the ILS if they were not properly trained. However, we heard through the planning process

that training needs are changing and this plan incorporates goals that will help us update and improve

our training.

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Goals, Activities, Measures

The following page is a one-page summary of this strategic plan. It includes the vision statements for

each of the four key theme areas and details the goals in each area. Following the one-page summary is

additional detail for each theme area, including some proposed activities for each goals and thoughts on

possible metrics. The complete Activity Plan is being drafted by staff and the Admin Council and will

serve as an implementation guide during the life of this plan. Progress toward meeting plan goals will be

regularly reported at future Delegates meetings.

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Engagement

PrairieCat seeks to deeply connect with members and create stronger connections between members.

As mentioned above, engagement is a very personal concept and means different things to different

people. Through the goals of this key theme, we hope to better define successful engagement and

create additional opportunities for engagement. We also want to be responsive to how members want

to engage and respectful of their uniqueness and abilities.

Goal 1: Members feel informed and connected through targeted, one-way communications.

Activities include:

Finalizing and implementing a Communications and Marketing Plan.

Developing a graphic yearly meeting calendar.

Goal 2: Members have strong relationships through personal connections and two-way communication.

Activities include:

Continuing Zone Meetings.

Developing an organized mentoring program.

Formalizing new member orientation.

Goal 3: Members are empowered and actively participate in their organization.

Activities include:

Forming a Member Engagement Committee to work on an engagement program.

Developing leadership recruitment plans.

Adding networking opportunities and fun activities to the Delegates Assembly meetings.

Goal 4: Strengthen the PrairieCat brand so that it is easily recognized by stakeholders.

Activities include:

Reaching out to prospective members.

Building relationships with vendors.

Re-designing the logo and Website.

How will we know we are successful?

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Metrics include: Tracking face-to-face meeting participation, number of site visits, and percentage of

voter participation in elections.

Governance

PrairieCat is facing significant changes in governance over the next five years, including separating staff

from RAILS. Governance issues are not as compelling as other aspects of this plan, but they are the

bedrock for organizational growth. Successfully reaching these governance goals means that the

organization is stronger and sustainable in five years. Without sustainability, none of the other activities

matter.

Goal 1: PrairieCat is sustainable and independent.

Activities include:

Separating staff from RAILS.

Developing a business plan.

Building financial reserves and implementing multi-year budgeting.

Goal 2: PrairieCat has a learning culture supported by continuous improvement.

Activities include:

Reviewing and revising Bylaws.

Reevaluating representation tiers.

Streamlining voting at the Delegates Assembly meetings.

Goal 3: Leadership is innovative and creates a vision that inspires members.

Activities include:

Organizing a team to develop and initiate enhanced membership options.

Adding educational components to the Delegates Assembly meetings.

Developing a plan for growing the membership.

How will we know we are successful?

Metrics include: Percent of budget provided by RAILS, staffing independence, and annual member

satisfaction feedback (collected via a survey).

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Training

Without training, PrairieCat members are unable to use the ILS to the best of their abilities. Training is

also at the core of PrairieCat’s commitment to continuous improvement with members. Through

training, PrairieCat is able to connect with staff at member libraries that they might not otherwise have

the opportunity to meet. Developing relationships with all staff-level users at member libraries is

important for understanding their needs and improving training sessions and materials.

In addition, this plan seeks to establish training benchmarks and make improvements based on

outcomes. By more systematically tracking and evaluating training, we will holistically approach change

in this theme. We’ll also learn how to make the best use of technology tools that will enhance our

success.

Goal 1: Training opportunities are well advertised and materials are easily accessible.

Activities include:

Updating designated training contact for each member.

Utilizing multiple methods for advertising training.

Reorganizing the Website so training and training materials are easy to find.

Goal 2: Training is available and responsive to member needs.

Activities include:

Expanding training formats.

Developing the mentoring program to include a training component.

Including training opportunities at Zone Meetings.

Goal 3: Training opportunities and materials are evaluated to ensure their quality and effectiveness.

Activities include:

Developing an evaluation framework for training and training materials.

Tracking training by member and individual library staff.

Developing a badging program.

How will we know we are successful?

Metrics include: Number of training participants, events, and contact hours, participation in a badging

program, and annually reviewing benchmarks, changes needed, and growth areas (collected via a

survey).

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User Experience

Ensuring a great experience for patrons of PrairieCat member libraries is the most public and far-

reaching aspect of this plan. Patrons of member libraries are diverse in all ways imaginable and

PrairieCat wants to empower members to connect with their patrons through their collections, shared

resources, and other cooperative services.

This goal goes beyond PrairieCat members and seeks to incorporate feedback from the end users. After

all, we need to understand what users want if we want to improve their experience. This key theme will

continue to grow and evolve as we learn from users and aspire to improve our services.

Goal 1: PrairieCat designs services focused on meeting user needs and improving end user engagement.

Activities include:

Establishing a User Experience Team to coordinate activities and user feedback.

Looking for opportunities to standardize loan periods and policies.

Goal 2: PrairieCat enhances services to further meet the needs of diverse users.

Activities include:

Considering expanding the languages available in the card catalog.

Implementing a mobile app for the catalog.

Develop policies and practices for non-traditional materials.

How will we know we are successful?

Metrics include: Usage statistics for end user products and services, user satisfaction and knowledge of

services survey, and annually reviewing benchmarks, changes needed, and growth areas (collected via a

survey).

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