delayed payment finance charges, late fees, and surcharges ...€¦ · you must cross out item 2...

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Dear Supplier: We look forward to a mutually beneficial relationship with you. To begin, we need some business information from you. We in turn will share our guidelines on how we process our payments. Please take a moment to review and complete the attached supplier profile packet in entirety to avoid a delayed payment. WS Packaging Group, Inc. d.b.a. Multi-Color issues payments from our Regional CPG office in Green Bay, Wisconsin in US Dollars. We pay our suppliers via credit card or by Electronic Funds Transfer (EFT), both of which are issued weekly on Wednesdays. Finance charges, late fees, and surcharges will not be accepted unless previously negotiated. Our preferred supplier terms are Net 40 days by virtual card. Our terms are based on the invoice date. Please email invoices to [email protected]. As a courtesy to you, we offer a secure portal called WebFlex located on our company website: www.wspackaging.com, that allows you 24/7 access to your account. You may view open invoices, payment dates, remittance information and review the account for missing invoices. You will be issued a user name and password as part of our supplier set up process. A valid Certificate of Insurance, listing WS Packaging Group, Inc., its subsidiaries, and divisions as an Additional Insured, must contain at least the following provisions and provide for at least 30 days’ notice of cancellation: Commercial General Liability $1,000,000 Each Occurrence $2,000,000 General Aggregate $1,000,000 Products and Completed Operations Aggregate Workers’ Compensation Insurance $100,000 Each Accident $500,000 Policy Limit $100,000 Each Employee Please return completed information as soon as possible to Accounts Payable – Supplier Certification at [email protected]. Thank you for your assistance!

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Page 1: delayed payment Finance charges, late fees, and surcharges ...€¦ · You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup

Dear Supplier: We look forward to a mutually beneficial relationship with you. To begin, we need some business information from you. We in turn will share our guidelines on how we process our payments. Please take a moment to review and complete the attached supplier profile packet in entirety to avoid a delayed payment. WS Packaging Group, Inc. d.b.a. Multi-Color issues payments from our Regional CPG office in Green Bay, Wisconsin in US Dollars. We pay our suppliers via credit card or by Electronic Funds Transfer (EFT), both of which are issued weekly on Wednesdays. Finance charges, late fees, and surcharges will not be accepted unless previously negotiated. Our preferred supplier terms are Net 40 days by virtual card. Our terms are based on the invoice date. Please email invoices to [email protected]. As a courtesy to you, we offer a secure portal called WebFlex located on our company website: www.wspackaging.com, that allows you 24/7 access to your account. You may view open invoices, payment dates, remittance information and review the account for missing invoices. You will be issued a user name and password as part of our supplier set up process. A valid Certificate of Insurance, listing WS Packaging Group, Inc., its subsidiaries, and divisions as an Additional Insured, must contain at least the following provisions and provide for at least 30 days’ notice of cancellation: Commercial General Liability $1,000,000 Each Occurrence $2,000,000 General Aggregate $1,000,000 Products and Completed Operations Aggregate Workers’ Compensation Insurance $100,000 Each Accident $500,000 Policy Limit $100,000 Each Employee Please return completed information as soon as possible to Accounts Payable – Supplier Certification at [email protected]. Thank you for your assistance!

Page 2: delayed payment Finance charges, late fees, and surcharges ...€¦ · You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
Page 3: delayed payment Finance charges, late fees, and surcharges ...€¦ · You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup

Form W-9(Rev. October 2018)Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

▶ Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the requester. Do not send to the IRS.

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1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶

Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions) ▶

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):

Exempt payee code (if any)

Exemption from FATCA reporting

code (if any)

(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.) See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number

– –

orEmployer identification number

Part II CertificationUnder penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person ▶ Date ▶

General InstructionsSection references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of FormAn individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid)

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X Form W-9 (Rev. 10-2018)

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WS Packaging Group d.b.a. Multi-Color Virtual Card Program Frequently Asked Questions

• Is virtual credit card payment required of all vendors?

o Yes, WS Packaging Group d.b.a. Multi-Color is requiring its preferred vendors accept our virtual card payments. WS Packaging Group d.b.a. Multi-Color has partnered with Bank of America to manage this credit card program.

• How do I enroll in the program?

o We will submit the contact information listed on your Vendor Profile form to Bank of America. You will receive a secure welcome email and will need to register for Bank of America’s secure email service in order to receive the credit card information. If the supplier needs to add the CVV code to their merchant terminal, there will be contact information within the welcome email for someone at MCC who can provide the CVV code.

• When will I be paid? o All payments, no matter the method, are processed weekly on Wednesdays. o You may view open invoices, payment dates, remittance information, and review the

account for missing invoices by logging into our WebFlex portal found on our company website.

• Will the credit card number change with each payment?

o Each supplier will be assigned a dedicated card number. This card should be kept on file and all payments for WS Packaging Group d.b.a. Multi-Color should be processed on this card.

• What if our credit card system does not allow us to store a credit card number? o For those who cannot store a credit card number, the following will occur upon completion

of a payment cycle: a secure email will be sent to the contact provided on the Vendor Profile form, indicating the payment listing, a single use credit card number, and expiration date for you to process and apply the payment.

• Is there a fee?

o Your merchant processor will charge you a fee to process our credit card. This fee will vary based on the contract you have with your merchant processor but should not be greater than 2.5%. There are several options you can employ to reduce your fee.

• Is there a contract or agreement I will be required to complete and sign?

o No, a contract or signature is not required to participate. However, some organizations do require customers paying with a credit card to sign a document indicating authorization to store and use a credit card. We will be happy to provide this authorization for your records.

• How will I know to process a payment?

o A secure email will be sent to the designated email address supplied on the submitted Vendor Profile form.

• Will I still retrieve my remittance information on Webflex? o Although Webflex will still be available for your use, the email notification you receive will

also contain a list of all invoices included in the payment.

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Page 6: delayed payment Finance charges, late fees, and surcharges ...€¦ · You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup

Subject: Shipment Routing and 3rd Party Bill To Instructions for Outbound Collect Shipments

Truck Shipments – LTL and TL

WS Packaging Group, Inc., dba Multi-Color has contracted with Transplace to provide third party logistics and supply chain management services. Transplace is responsible for all freight transportation and logistics functions including routing and tracing of shipments, carrier selection, freight rate and service negotiation, and auditing and payment of freight bills.

***Please contact Transplace for carrier routing instructions by e-mailing the attached Shipment Request Form to [email protected] or call 866-936-5969. If you call, you will still need to send the Shipment Request Form***.

Never ship via truck freight collect. Any charges for collect shipments to WS Packaging, dba Multi-Color made with a carrier not approved by Transplace or WS Packaging, dba Multi-Color will be charged back to the shipper.

The following is the billing address that you will use on your bill of lading if WS Packaging, dba Multi-Color is responsible for the freight charges and you are shipping to us freight collect:

3rd Party Bill To: Multicolor Corporation c/o Transplace Texas, LP P.O. Box 425 Lowell, AR 72745

Please include the WS Packaging, dba Multi-Color purchase order number on each bill of lading.

Small Package Shipments

All inbound collect shipments to WS Packaging, dba Multi-Color for small package shipments should be sent via United Parcel Service (UPS) and billed to the account number of the corresponding WS Packaging, dba Multi-Color facility. Please contact the buyer at the receiving WS Packaging, dba Multi-Color facility for the UPS account number. This DOES NOT include UPS Freight the LTL (Truck) carrier.

Should you have any questions regarding the above bill to information please contact Transplace.

Sincerely,

Pete Swoboda North America Freight Manager Multi-Color Corporation

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GLOBAL LABEL SOLUTIONS

Dear Supplier/Vendor:

As a vendor/supplier of WS Packaging Group, Inc., please consider this letter as notice that WS Packaging Group, Inc. is an equal opportunity/affirmative action employer who gives consideration for employment to qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

As a federal government contractor/subcontractor and to the extent applicable, WS Packaging Group, Inc. requests all of its subcontractors, suppliers and vendors comply with the requirements of 41 CFR §§ 60-1.4(a), 60-300.S(a) and 60-741.S(a), and the posting requirement under CFR 29 Part 471, appendix A to subpart A and take appropriate action to support these principles. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Sincerely,

Patti Weyenberg Director Human Resources