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DEGREE WORKS

ADVISOR TRAINING MANUAL

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Table of Contents

Displaying an Audit .......................................................................................................................................... 4-7 Using Student ID .................................................................................................................................................................. 4

Using Find – Student ID, First Name, Last Name ................................................................................................................ 5

Using Find – Other Fields ................................................................................................................................................. 6-7

Degree Works Worksheets ............................................................................................................................................... 8-25

Student View ....................................................................................................................................................................... 8

Audit Header ................................................................................................................................................................... 9

Worksheet Bar .............................................................................................................................................................. 10

Class History .................................................................................................................................................................. 11

Dual Degree .................................................................................................................................................................. 11

Dual Major .................................................................................................................................................................... 12

Academic/Demographic Summary ............................................................................................................................... 13

Direct E-Mail ................................................................................................................................................................. 14

Degree Progress Bars .................................................................................................................................................... 15

Legend ...................................................................................................................................................................... 15-16

Blocks ....................................................................................................................................................................... 17-18

Optional Blocks ........................................................................................................................................................ 19-20

What If ..................................................................................................................................................................... 21-22

Look Ahead .............................................................................................................................................................. 23-24

Registration Checklist ........................................................................................................................................................ 25

Degree Works GPA Calc ................................................................................................................................................... 26-28

Graduation Calculator ....................................................................................................................................................... 26

Term Calculator ................................................................................................................................................................. 27

Advice Calculator............................................................................................................................................................... 28

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The Degree Progress Report is an advising tool to be used by students in conjunction with their advisor throughout the student's academic career at MSU Denver.

This report is NOT considered an official MSU Denver transcript or record of completed coursework. It is an advisory guide and might not reflect complete information until the final graduation check.

In-progress coursework is included in this report. Changing registration, catalog year, repeating a course, completing a course with a less than minimum required grade, changing major, minor, concentrations, or any other changes to the academic record may impact the Degree Progress Report.

Repeated Courses: If students have repeated courses, either at MSU Denver or in transfer, the Degree Progress Report may show more credit than can be applied to their degree requirements. It is important to review the report and follow University policy with regard to repeated course. If a student has repeated a course, they are encouraged to submit a Grade Replacement Form in the Registrar's Office, SSB 160 (#3) for a more accurate Degree Progress Report.

Remind students to complete a formal graduation application by the published graduation application deadline.

For advisors, DegreeWorks:

• Supports real-time delivery of academic advice through intuitive web interfaces • Minimizes errors through consistent degree plans • Supports more timely degree certification • Reduces paperwork and manual program check sheets • Supports and monitors unique program changes

For students, DegreeWorks:

• Provides real-time advice and counsel • Speeds time to graduation • Provides intuitive web access to self-service capabilities • Streamlines the graduation process • Allows direct access to multiple related services and advice through hyperlinks to catalog information, class schedules,

transcripts, help desk services, and FAQs

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USING STUDENT ID

DISPLAYING AN AUDIT

1. Enter student number in Student ID field

2. Click Enter 3. Audit will display

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DISPLAYING AN AUDIT USING FIND – STUDENT ID, FIRST NAME, LAST NAME

1. Click Find button

2. Enter Student ID or First Name or Last Name.

Note: To select a single student, enter the student's ID number in the Student ID field or enter the student's name in the Name field. Wild cards (@) can be used as part of the search string in any of these fields. A search for "WE@" in the Name field will produce a list of all students who contain "WE" as the first two characters of their first, last or middle name.

3. Click Search button

4. Select student with check in checkbox field 5. Click OK

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DISPLAYING AN AUDIT USING FIND – OTHER FIELDS

1. Click Find button

2. Select one or more options from drop down fields 3. Click Search button

Note: To search for a group of students, use the other fields to build your search criteria. Students can be selected based upon their Degree, Major, Minor, Concentration, Sport or any combination of items shown on the search screen. Selecting multiple items will only display students that have those items. Example: Choosing major in Chicano Studies and major in Political Science will return only students that are registered for both majors.

4. Select student with check in checkbox field 5. Click ok

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Although it is possible to create a list of students who meet specific selection criteria, Degree Works on the Web can only perform degree audits on one student at a time. Selecting multiple students will create a drop down list of the selected students.

You may query on any of the above search options to direct your search for a desired outcome. If you have more than 50 students returned, you will receive the following message which will tell you how many total records were returned and that a maximum of 50 will be loaded.

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STUDENT VIEW

DEGREE WORKS – WORKSHEETS

The Student View is the default worksheet format type. It provides general information about the student's complete and incomplete requirements, grouped into logical sections or blocks.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – AUDIT HEADER

Unless student ID or name is known, the Find button will be used to search for students.

The user can enter a student’s ID in this field and bring up their audit.

Student name will display here. When multiple students are returned using Find, the drop down arrow can be used to switch between students.

Current student’s degree will be displayed here. The drop down arrow can be used to switch between primary and secondary degrees.

Student’s current major will be displayed here. If the student is a dual major, only their first major is displayed in this field.

Displays the last date an audit was performed for the current student.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – WORKSHEET BAR

This drop down box lists the different types of audits that are available. The Student View is the typical type of audit; additional options will be displayed further in document.

If you want to view a different type of audit, select the option from the drop-down and then click the View button.

Will allow you to either print or save the audit while retaining the formatting.

Lists completed coursework, both native and transfer by term.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – CLASS HISTORY/ DUAL DEGREE

Class History 1. With the student audit displaying 2. Click on the Class History link

3. Class History will display in a pop-up box. Class History is broken down by term, similar to an unofficial transcript.

Dual Degree 1. With the student audit displaying 2. Select the degree from Degree drop down that you wish to view

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – DOUBLE MAJOR

Double Major 1. With the student audit displaying 2. Double majors falling under the same degree (e.g. BA Political Science and Chicano Studies) will not have a drop down

arrow. The majors will display within a single audit in the order they appear in the Majors field in the student’s demographic/academic summary area. Only the primary major will appear in the Major section of the audit header.

3. Since the degree is the same for both majors, only one General Studies Requirement block will appear within the audit.

4. If the student has Concentrations associated with both Majors, they will display following both Majors in the order they appear in the Concentrations field in the student’s demographic/academic summary area.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – ACADEMIC/DEMOGRAPHIC SUMMARY

Displays student’s full name. Provides the ability to email the student directly. See Direct Email section below.

Displays student’s Banner ID number

Displays student’s classification

Displays student’s primary advisor if one has been assigned in Banner. Provides student with the ability to email the advisor directly. See Direct Email section below.

Displays student’s overall GPA extracted from Banner

Displays student’s catalog that degree requirements are enforced by.

Displays student’s current degree. If the student is pursuing more than one degree, only the degree for the audit you are currently viewing will be displayed.

Displays student’s college

Displays student’s current major(s) with the primary being listed first

Displays student’s current concentration(s)

Displays student’s current minor(s)

Note: The information displayed in the student header is pulled directly from Banner.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – DIRECT E-MAIL

Direct E-Mail

1. Click on Student name 2. To: field and Subject: field are defaulted

Note: Students can click on the name of their Primary Advisor, if one is assigned, to email them directly.

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DEGREE WORKS – WORKSHEETS

Student View Degree Progress Bar

The Degree Progress bars are a visual indicator representing the student’s progress based on their chosen curriculum looking at both requirements and credits needed.

Requirements Bar is a percent calculation based on the number of completed and in-progress courese as required for the degree, major, minor, concentration and general studies.

Credits Bar is the percent of all credits completed by the student in relation to the total number of credits required for their chosen degree.

Legend

Complete:

This symbol will appear beside all requirements within the audit that have been completed. The row will display the course(s) that fulfilled the requirement along with the grade and term in which the course was taken.

Not Complete:

This symbol will appear beside all requirements that have not been completed.

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Degree Works Wildcard:

The “@” symbol in Degree Works is considered a wildcard. This means it represents all classes when used as a prefix, and can also be used to represent all course numbers when it follows the course alpha. When a course alpha is followed by the “@” symbol (ACC @) this means any course number for that prefix can be used to fulfill the requirement. In this case, any Accounting class would fulfill the requirement. When “@ @” is used, see example below, it means any course prefix and any course number can be used.

Complete except for classes in-progress: This symbol will appear for requirements where the student is currently registered for the class(es) needed to fulfill the requirement. The row will display the course that will fulfill the requirement once completed, along with the grade “R” and the term in which the student is registered for the class. This symbol will also appear next to planned classes in the student’s What If and Look Ahead audits.

Nearly Complete: This symbol will appear when all the course requirements have been met but there are additional requirements that have not. For example, if a student has completed all of their course requirements but hasn’t met the minimum residency requirement or the minimum GPA requirement, this symbol will appear in the Degree block of their audit.

Transfer Class:

The letter “T” will precede the credits earned on course(s) that have been transferred from another institution. The MSU Denver course(s) that fulfilled the requirement along with the institution at which the course(s) were completed and the term in which the credits were applied will be displayed on the audit.

Pre-requisite: Course numbers that are followed by an * indicate that the course has prerequisite requirements.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – BLOCKS

Using the scribed catalog as a guide, the blocks within the Student View audit present all applicable requirements for a student’s degree, general studies, declared major(s), concentration(s), and minor(s). In the block header, the Catalog Year is displayed. This view will also give you information on what courses will meet the unfulfilled requirements.

Degree: Lists all the blocks that are required to complete the student’s degree.

General Studies: Lists all the general studies requirements included in the student’s degree.

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Major: Lists all the classes required for the student to earn a degree in their declared program of study. If a minor is required, it will display in this block as a requirement already declared or still needed.

Concentration: Lists all the classes required for the student’s concentration (if applicable).

Minor: Lists all the classes required for the student’s minor (if applicable).

Additional Requirements: Lists additional courses required for major/concentration/minor (if applicable).

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – OPTIONAL BLOCKS

The following blocks may or may not display for each student depending on whether that student has courses that fall into these areas.

In-Progress The courses the student is currently registered for are listed here, in one place, in addition to displaying where they fit throughout the audit.

Additional Courses Any course that does not fulfill a specific requirement will fall here. These credits count toward graduation, but are not used elsewhere. This is a great place to look for areas the student could pick-up an additional program or concentration.

Insufficient Insufficient courses include any incomplete courses, any courses from which you were withdrawn, any courses you audited, any courses you repeated, or any courses you failed. Insufficient courses will also include any classes where the grade received does not meet the grade requirement for the course or program.

Not Counted These courses either exceed the number of allowed repeats or are considered developmental, and therefore, will not count as hours towards graduation. These courses do count towards the overall GPA.

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Exceptions Any exceptions granted to the student are referenced both on the requirement where the exception is applied and in the optional Exceptions block.

Throughout Audit

Optional Block

Notes Anyone that has access to Degree Works can see the notes, including the student. Notes in Degree Works will be utilized by the Graduation Exavluation staff only for information regarding a student’s graduation checkout.

Disclaimer The disclaimer on the Student View Worksheet lets students know that their Degree Works audit is not considered an official transcript.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – WHAT IF

1. With the student audit displaying 2. Click What If tab on left

3. Make selections from drop down menus 4. Click Process What If button

Note: All Minors will be listed whether they are available under the current catalog and whether they apply to that Degree/Major or not. Refer to your catalog when choosing a possible Minor for a student’s What If audit.

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5. What If audit will display

6. Click Back button to repeat

Note: Clicking the drop down arrows on the Selected What-If Items: and Look Ahead Courses Used: fields will display the parameters used to run the What If audit as well as any classes that were projected.

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – LOOK AHEAD

1. With the student audit displaying 2. Click Look Ahead tab on left

3. Enter Course Subject and Number

4. Click Add Course button – Multiple courses can be added but must be added one at a time

5. Click Process New button

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6. Look Ahead audit will display with any classes added showing with a grade of “PLAN” and a term of “PLANNED TERM”

7. Click Back button to repeat

Note: Clicking the drop down arrows on the Look Ahead Courses Used: fields will display the parameters used to run the What If audit as well as any classes that were projected.

Note: The Look Ahead allows the audit to reflect unregistered classes the student plans to take in future terms. As with the What-If, it is important to remember that these audits are not saved, but can be printed and run again. The Look Ahead function is available on both the What-If audit and on the Worksheets tab.

8. Click Worksheets tab to return to audit

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DEGREE WORKS – WORKSHEETS STUDENT VIEW – REGISTRATION CHECKLIST

The Registration Checklist format shows only the unfulfilled requirements from the student’s audit. It does not provide any of the detailed explanations of requirements that may be found in the Student View.

1. With the student audit displaying 2. Click the drop down under Format and select Registration Checklist 3. Click View

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DEGREE WORKS – GPA CALC GRADUATION CALCULATOR

1. Enter student audit 2. Select GPA Calc tab

3. Select Graduation Calculator from menu on left

4. Enter Credits Remaining Note: This information is found on the Student View Worksheet

5. Enter Credits Required Note: This information is found on the Student View Worksheet

6. Enter Desired GPA 7. Click Calculate button

8. The average GPA the student would need to achieve for their remaining credits to graduate with their desired

GPA will display. 9. Click Recalculate button to perform new GPA calculation

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TERM CALCULATOR

DEGREE WORKS – GPA CALC

1. With the student audit displaying 2. Select GPA Calc tab

3. Select Term Calculator from menu on left

4. Select Grades

Note: In-progress classes and their credit hours will automatically be added to the Term Calculator in alphabetical order according to term. If a student is registered for classes in consecutive terms (e.g. Spring and Summer or Summer and Fall), all of the classes the student is registered for will appear in the Term Calculator. Classes in future terms can be removed to get an accurate calculated term GPA.

5. Click Calculate button 6. The calculated GPA based on the student’s projected grades will appear 7. Click Recalculate button to perform a new GPA Calc

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ADVICE CALCULATOR

DEGREE WORKS – GPA CALC

1. With the student audit displaying 2. Select GPA Calc tab

3. Select Advice Calculator from menu on left

4. Enter desired GPA 5. Click Calculate button

6. Options for achieving the student’s desired GPA will display 7. Click Recalculate button to perform new GPA Calc