DoD 4140.26M

..-

DEFENSE INTEGRATED MATERIEL

MANAGEMENT MANUAL

FOR CONSUMABLE ITEMS

MAY 1997

DEPARTMENT OF DEFENSEDEPUTY UNDER SECRETARY OF DEFENSE

(Logistics)

O.:,< ‘+%* %r!!$4J

THE DEPUTY UNDER SECRETARY OF DEFENSE DoD 4140.26-MWASHINGTON, DC 20301

16 May 1997

FOREWORD(Supplementation is permitted by Heads of DoD Components,)

This manual has been revised and is issued under the authority of DoD Directive 4140.1, MaterielManagement Policy, dated 4 Jan 93. Its purpose is to prescribe uniform policy and procedures for (1)subjecting all items to an analysis based on standard criteria to determine whether or not a particukitem qualifies for wholesale management by the Military Service or designated item manage~ (2)submitting and processing supply support requests; (3) recording user interest on integrated materielmanagement; (4) submitting and processing logistic reassignment transactions; and (5) camrmnicatingproblems evolving from the basic program to provide a comprehensive single point of reference.

This manual cancels DoD 4140.26M, “Defense Integrated Materiel Management Mfiual forConsumable Items” January 1992.

The changes incorporated since January 1992 are extensive and include: the revised ItemManagement Coding Criteria Filter Chart in appendix B, which was programmed for use in January1996 under the auspices of the second phase of Defense Management Review Decision directing transferof approximately 150,000 additional consumable items to DLA; as a result of the new filter ch~ thecriteria in chapter 2 were revised, and the precedent items in Appendix C have been updated. Chapter 6has been updated with additional policy changes such as identification of special management, disposingof excess inventory, and for hazardous coding prior to logistics reassignmen~ expediting of service dues(including the addition of Appendix N), validation of service dues prior to award, and procurementquality deficiency reporting on service dues, management of items with diminishing manufacturingsources, and criteria for DLA exception mmagement of GSA class items. Federal LogisticsInformation System (FLIS) has replaced Defense Logistics Information System (DLIS) throughout themarnud.

The provisions of this manual apply to the Office of the Secretary of Defense (OSD), the MilitaryDepartment Defense Agencies, Civil Agencies, and GSA by agreement. This manual has beencoordinated with and cuncurred in by the foregoing activities. Cryptologic and nuclear ordnance itemswill be processed in accordance with the provisions of this manual, except as modified by specialinstructions promulgated by DNA or NSA.

Unless otherwise noted in specific chapters, the prwisions of this manual are effective immediatelyand are mandatory for all DoD components and civil agencies including GSA by agreement.

Records responsibility for this publication is assigned to DLA. This responsibility includes theretirement of records.

Users of this publication are encouraged to submit recommended changes and comments to improvethe publication through channels, to HQ DLA, AlTN: DLA-MMLD. DoD Components may obtain

DoD 4140.26-M

. . .

copies of this manual through their own publication channels. Other agencies and the public may obtaincopies flom the U. S. Department of Commerce, National Technical Itiormation Service, 52856 PortRoyal Ro~ Springfield, Virgini4 22161.

Due to the volume of changes since the last edition, this manual should be reviewed in its entirety.

TLLJ!iULJames B. EmahiserAssistant Secretary Under Secrettuy of DefenseMateriel and Distribution Management

DISTRIBUTION:Army: To be distributed in accordance with Army Distribution ListNavy: To be distributed in accordance with Army Distribution List K053 170101USAF: Code XOSD Publications Counter Service: 100US Coast Guard Yard, Curtis Bay, MD: 3US Coast Guard Supply Center, Brooklyn, NY: 3US Coast Guard Aircrafl Repair and Supply Center, Elizabeth City, NC: 3Commandant, US Coast Guard, Wash DC: 3GeneraI Services Administration (FSR), Wash DC: 10Defense Nuclear Agency: 5Federal Aviation Administration: 5National Security Agency: 5National Weather Service: 5

COORDINATION: DLA, Army, Navy, Air Force,Marine Corps, Coast Guard, GSA, FAA, NWS,DNA, NSA

ii

. .

DoD 4140.26-M

TABLE OF CONTENTS

4

.

Page Number

FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

TABLE OF CONTENTS. . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

INDEX OF APPENDICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . tiREFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

ACRONYMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

CHAPTER l--GENERAL

SECTION A AUTHORITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1SECTION B PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1SECTION C OBJECTIVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1SECTION D RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

CHAPTER 2--ITEM MANAGEMENT CODING CRITERIA

SECTION A GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1SECTION B POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1SECTION C ITEM MANAGEMENT CODING CRITERIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

SECTION ASECTION BSECTION C

SECTION ASECTION BSECTION.CSECTION D

SECTION ESECTION F

CHAPTER 3--ITEM MANAGEMENT CODING APPLICATION

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1CODING PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

CHAPTER 4--SUPPLY SUPPORT REQUESTS

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :-:PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2SUPPLEMENTARY PROVISIONING TECHNICAL

DOCUMENTATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4SSR CONTROL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5SSR PROCESSING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

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DoD 4140.26-M : . . . . . . .. . . . . . . . . ...:,::,. .

SECTION G USE OF STANDARD INTERSERVICE AGENCYSERL4LC ONTROL-ER(SIASCN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

CHAPTER 5--OBTAINING SPECIAL EXEMPTION FROM INTEGRATED

SECTION ASECTION BSECTION CSECTION D

5-1

SECTION ASECTION BSECTION CSECTION DSECTION ESECTION F

SECTION ASECTION BSECTION CSECTION DSECTION E

SECTION ASECTION BSECTION C

SECTION ASECTION B

MANAGEMENT

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .CONTENTS OF REQUESTS FORIMC CIUTERION 6 . . . . . . . . . . . . . . . . . . . . . .

CHAPTER 6--LOGISTIC REASSIGNMENTS

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .PRE-ETD ACTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ETDPERIOD ACTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POST-ETD ACTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CHAPTER 7--REPORTING AND AUDITING

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .REPORTING PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .DISTRIBUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .AUDITING PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CHAPTER 8--FINANCIAL OPERATIONS

GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .TRANSFER OF BUDGETING AND FUNDINGRESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5-15-15-1

6-16-26-76-96-136-14

7-17-17-17-17-1

8-18-1

8-3

CHAPTER 9--RECORDING OF USER INTEREST

GEi&AL $ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

.7

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DoD 4140.26-M

SECTION C PROCEDURES FOR MS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2SECTIOND PROCEDURES FOR P~TICpANTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

DoD 4140.26-M

APPENDIX TITLE

A

A-1

A-2

B

c

D

E

F

F-1

F-2

F-3

F-4

F-5

F-6

F-7

F-8

. . . ,., .:.....

APPENDICES

Integrated Materiel Management Assignments/Exclusions

Integrated Materiel Management Assignments of Federal SupplyClassification Classes for Cosumable Items

Federal Supply Classes Excluded from Item ManagementCoding

Item Management Coding Criteria Filter Chart

Item Management Coding (IMC) - Precedent Items

Supply Support Request Action Taken Codes

SSR Data Elements

SSR Transaction Formats

Progr~ Data Supply Support Request (PDSSR)

Line Item Supply Support Request (LISSR) Condition 1

Line Item Supply Support Request (LISSR) Condition 2

Line Item Supply Support Request (LISSR) Condition 3, Card 1

Line Item Supply Support Request (LISSR) Condition 3, Card 2

Additional Reference Number - DIC CXG

Additional User - DIC CXK

Item Name Card - DIC CXF

PAGE

A-1

A-l-1

&2-1

B-1

c-1

D-1

E-1

F-1

F-2

F-4

F-8

F - n

F-14

F-17

F-19

F-21

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.:: . . . . . . . . . . . . . . . DoD 4140.26-M

●

e

F-9 Line Item Advice Card (LIAC) Final Positive Advice

F-IO Line Item Advice Card (LIAC) IMM-To-SICC Interim Advice

F - n Line Item Advice Card (LIAC) IMM-To-SICC Reject Advice

F-12 Line Item Advice Card (LIAC) SICC-TO-IMM Reply to Offer

F-13 Line Item Advice Card (LIAC) SICC-TO-IMM Followup

F-14 Line Item Advice Card (LIAC) Reply to DIC CX3 Followup

F-15 Line Item Advice Card (MAC) Additional Data Card for ATC 36Rejects .

F-16 Line Item Advice Card (LIAC) Quality Requirement Card

F-17 Line Item Advice Card (LIAC) Outyear Requirement Card

G Service Logistic Reassignment Formats

G-1 Logistic Reassignment General Management Data - DIC DLS

G-2 Logistic Reassignment Backorder and Demand Data - DIC DLT

G-3 Logistic Reassignment On-hand Asset Data - DIC DLU

G-4 Logistic Reassignment Due-in Asset Data - DIC DLV

G-5 Logistic Reassignment Technical and Quality Data - DIC DLX

H Contract History/Status Data Format - DIC DLW

I Reconciliation of Purchase Requests Format

J Registration of Department of the Army and Supplementary DataReceivers by Integrated Materiel Managers

F-23

F-25

F-27

F-29

F-30

F--3 1

F-33

F-34

F-37

G-1

G-2

G-4

G-12

G-16

G-20

H-1

I-1

J-1

vii

DoD 4140.26-M

K

L

M

M-1

M-2

M-3

M-4

M-5

N

N-1

N-2

Narrative and Flow Diagram for NSN Assignment

Data Distribution List for Recording of User Interest Transactions

Automatic Recording of User Interest Formats

NSN Format for Automatic Recording of User Interest Notification

Non-NSN Part Number Format for Automatic Recording of UserInterest Notification

NSN Listing Format for Automatic Recording of User InterestNotification

Non-NSN Part Number Listing Format for Automatic Recordingof User Interest Notification

Automatic Recording of User Interest Document Identifier Codes

Sample Letter/Message For Expedite Action

Sample Letter/Message For Expedite Action on Purchase Requests

Sample Letter/Message For Expedited Delivery of Materiel OnLIM-Generated Contracts

::,.:. ,..<:,

K-1

L-1

M-1

M-2

M-4

—M-7

M-9

M-12

N-1

N-2

N-4

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. . . . . . . . .. . . . . . .

DoD 4140.26-M

REFERENCES

(a) DoD Directive 4140.1, MaterielManagement Policy.

(b) DoD Regulation 4140. l-~ DoD MaterielManagement Regulation.

(c) DoD Instruction 5000.12, Data Elementsand Data Codes Standardization Procedures.

(d) DoD 4140.32-M, Defense Inactive ItemProgram (DIIP).

(e) DoDD 5105.31, Defense Nuclear Agency(DNA).

(f) DoDD 5030.55, Joint AEC-DOD NuclearWeapons Development Procedures.

(g) DoD 4100.39-M, Federal LogisticsInilorrnation System (FLIS) Procedures Manual,Volumes 1-18.

(h) Joint Regulation DLAR 4140.34, AR 32-5,NAVSUPINST 441 O.41F, MCO 10120.3 lF,AFR 67-145, Introduction of New Clothing andTextile Items Into Department of DefenseSupply System.

(i) Joint Regulation DLAR 4235.3, AR 30-13,AFR 145-22, NAVSUPINST 4442. 10C, MCO1011 0.24C, Introduction of New or ImprovedSubsistence Items Into the Military SupplySystem. ~

(’j) DoD 4140.25-M, Management of BulkPetroleum Products, Storage, and Distribution

Facilities.

(k) DoD 5160.65, Single Manager forConventional Ammunition Implementing JointConventional Ammunition Policies andProcedures.

(1) Joint Regulation AFLCR 400.21, AMC-R700-99, NAVSUPINST 4790~ M C OP441O.22C, Logistics Wholesale InventoryManagement and Logistics Support of Multiused Nonconsumable Items.

(m) DoD 41 OO.38M, Department of DefenseProvisioning and Other PreprocurementScreening Manual.

(n) Joint Regulation DARCOM-R 700-97,AFLCR/ AFSCR 800-24, MCO P41 10. lB,Standard Integrated Support ManagementSystem (SISMS) Manual.

(o) DoD Instruction 4140.49, Movement ofStocks from Attrition Sites.

(p) DoDD 1400.20, DoD Program forStability of Civilian Employment.

(q) DoD 4000.25-2-M, M!ilitary StandardTransaction Reporting and AccountingProcedures (MILSTRAP).

(r) DoD 4000.25-1-M, Military StandardRequisitioning and Issue Procedures(MILSTRIP).

i x

DoD 4140.26-M

(s) DoD Instruction 5010.12, Management ofTechnical Data.

(t) Joint Regulation DLAR 4140.55/AR735-1 1-2KECNAVINST 4355. 18/AFR 400-54,Reporting of Item and Packaging Discrepancies.

(u) . DoDD 4000.25, Administration of DefenseLogntics Standard Systems.

(V) DLAR4140.60/AR 12-12/SECNAVJ.NST

4355. l/AFR 67-7/MCO 4140. lE, ProcessingDiscrepancy Reports Against Foreign MilitarySales Shipments.

(w) DoDD 7420.13, Stock Fund Operations.

(x) Joint Regulation DLAI 3200.1, PAM715-13, NAVSUPINST 4120.30~ API 21-405,MCO 4000.56, Engineering Support for IternsSupplied by Defense Logistics Agency andGeneral Services Administration. __

DoD 4140.26-M

ACRONYMS

.

ticACALAACFACTAF

AMcAMscATC

BOABPA

CAGECccCECOMCFCCICCLINCOMSECCMDCRC

DACDAASDADVDCMCDCNDCSNDICDFSCDIIPDIMlvfPDISCDLADLR

Acquisition Advice CodeArmament and Chemical Acquisition and Logistics ActivityActivity Code FromActivity Code ToAir Force,Approved Item Name Reclassification ProgramAcquisition Method CodeAcquisition Method Suffix CodeAction Taken Code

Basic Ordering AgreementBlanket Purchase Agreement

Commercial and Government Entity CodeCard CohunnCommunications-Electronics CommandChloroflourocarbonsCard Identification CodeContract Line Item NumberCommunication SecurityCatalog Management DataContractor Recommended Code

Document Availability CodeDefense Automated Addressing SystemDate of AdviceDefense Contract Management CommandDesign Change NoticeDocument Control Serial NumberDocument Identifier CodeDefense Fuel Supply CenterDefense Inactive Item ProgramDefense Integrated Materiel Management ProgramDefense Industrial Supply CenterDefense Logistics AgencyDepot Level Reparable

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DoD 4140.26-M . . . .

.=, . . . .

DLSSDDLSCDMSMSDSWADOEDoDDOPDORDPSCDRMSDRNDRPRDSCCDSCRDSNDTDSDUSD(L)DVD

EAMECECPEDFPEOQERDAESAETD

FAAFAR

“ FBMFIIFLISFLRFMSFSC -

FSG

Defense Logistics Standard Systems DivisionDefense Logistics Services CenterDiminishing Manufacturing Source and MateriaI ShortagesDefense Special Weapons AgencyDepartment of EnergyDepartment of DefenseDesignated Overhaul PointDate of RequestDefense Personnel Support CenterDefense Reutilization Marketing SemiteData Record NumberDate Repair Parts RequiredDefense Supply Center ColumbusDefense Supply Center RichmondDefense Switching NetworkDate Technical Data to be Supplied (Shipped)Deputy Under Secretary of Defense (Logistics)Direct Vendor Delivery

Electric Accounting MachineEssentiality CodeEngineering Change ProposalEngineering Data For ProvisioningEconomic Order QuantityEnergy Research and Development AdministrationEngineering Support ActivityEffective Transfer Date

Federal Aviation AdministrationFederal Acquisition RegulationFleet Ballistic MissileFederal Item IdentificationFederal Logistics Itiormation SystemField Level ReparableForeign Military SalesFederaI Supply ClassificationFederal Supply Group

x i i

. . . . . . . . . .~,.,,.,. . . .

DoD 4140.26-M

GM Gaining Inventory ManagerGP Government PropertyGSA General Services Administration

HMIs Hazardous Materiel Information System

ICPIDMSIDTCIEcILcoMIMcIMCA

IMMcI&SIPELRPODSISCISN

Inventory Control PointIntegrated Disposal Management SystemIndefinite Delive~ Type ContractItem Entry ControlInternational Logistics Control OfficeInventory ManagerItem Management Coding/CodeItem Management Coding ActivityIntegrated Materiel Manager/ManagementIntegrated Materiel Management CommitteeInterchangeability and SubstitutabilityIndustrial Plant EquipmentIndividual Repair Parts Ordering Data SheetItem Standardization CodeItem Serial Number

LIAC Line Item Advice CardLIM Losing Inventory Manager

. LISSR Line Item Supply Support RequestLOA Level of AuthorityLOT Life of Type

r LR Logistic Reassignment

MEDALSMILSTR4PMILSTRIPMIPRWCMOE

MSE

Military Engineering Data Asset Locator SystemMilitary Standard Transaction Reporting and Accounting ProceduresMilitary Standard Requisitioning and Issue ProceduresMilitary Interdepartmental Purchase RequestMateriel Management Aggregation CodeMajor Organizational EntityMaterial Returns Program-Mobile Subscriber Equipment

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DoD 4140.26-M ,., ..,..,,::..:,,:.:.

NAVSEANAVSUPNCBNIIN

NIMsc

NSANSNNws

OSD

PcP c cPDSSRPICAPICTPHNPLTPLUSPINPQDRPRPSCN

RCSRFRIcRNccRNJCRNvcRODRSAF

SAPSCASDC

Naval Sea Systems CommandNaval Supply Systems CommandNational Codification BureauNational Item Identification NumberNational Imagery and Mapping AgencyNonconsumable Item Materiel Support CodeNuclear Reactor ProgramNational Security AgencyNational Stock NumberNational Weather Service

Office of the Secretary of Defense

Phrase CodeProvisioning Control CodeProgram Data Supply Support RequestPrimary Inventory Control ActivityDoD/Industry Provisioning Implementation and Coordination TeamProcurement Instrument Identification NumberProduction Lead TimeProcedure for Long Supply Asset Utilization ScreeningPart NumberProduct QuaIity Deficiency ReportPurchase RequestPermanent System Control Number

Reports Control SymbolRadio FrequencyRouting Identifier CodeReference Number Catego~ CodeReference Number Justification CodeReference Number Variation CodeReport of DiscrepancyRoyal Saudi Air Force

Security Assistance ProgramSeryice Cryptologic ActivitySystem Designator Code

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DoD 4140.26-M

SIASCNSICASICCSIGINTSISMSSM&RSPCCSRANSSBNSSPSSR

TACOMT o c cTDJC

U/lUPUSCGUSMC

WSDCWSSP

Standard Intersemice Agency Serial Control NumberSecondary Inventory Control ActivityService Item Control CenterSignal IntelligenceStandard Integrated Support Management SystemSource, Maintenance and RecoverabilityShips Parts Control CenterStock Record Account NumberSubmarine Ballistic MissileSpecialized Support PointSupply Support Request

Tank-automotive and Armaments CommandType of Change CodeTechnical Data Justification Code

Unit of IssueUnit PriceU.S. Coast GuardU.S. Marine Corps

Weapons System Designator CodeWeapon System Support Program

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DoD 4140.26-M

DEFINITIONS

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.

For the purpose of this manual, Joint Chiefs ofStaff (JCS) definitions in JCS Publication 1and the following will apply:

1. Acquisition Advice Codes. A codedenoting how, as distinguished from where,and under what restrictions an item will beacquired.

2 . Adot)t Cod” g Application of theapproved Item ~magement Coding (IMC)criteria to items of supply currently managedby an Integrated Materiel Manager (IMM),wherein that Military Service/ Agency is notcurrently recorded as a user in the DefenseLogistics Services Center (DLSC) database,and desires to add user interest and obtainsupply support from the IMM.

3 . ~nProm-am. A DoD directed program designedto (1) identi~ item names (by 5-digit code)that represent large quantities of consumableitems originally classified in FSCS for the nexthigher assembly; (2) take action to reclassi~such items from the next higher assembly FSCto the “home” FSC; and (3) apply the IMCprocedures.

4. ~ng. The method of changingdata elements previously fimished as a resultof IMC. Excluded are changes from MilitarySemite management to Integrated MaterielManagement or vice versa. Such latterchanges shall be accomplished under initial,maintenance, retroactive or return coding as

appropriate. In addition, changes may also bemade horn one Military Service retained codeto another Military Service retained code.

5. commercial and Government Entitv Cod~. A 5-digit code which combines th~FederaI Supply Code for manufacturers andthe Federal supply Code fornon-manufacturers of the end items or parts.The codes and names are listed in CatalogingHandbooks H4/H8.

6. Consumable Item of Sum1x. An item ofsupply (except explosive ordnance, major enditems or equipment, and reparable) that isnormally expended or used up beyondrecovery in the use for which it is designed orintended.

7. Contracting Data. Recorded informationreflecting the contract history, contractorperformance, open contracts(BOA/IDTC/BPA) and bidders listings for anitem of supply.

8. ~~). A DoD-wide programwhich establishes policies and procedures foreliminating duplication in the wholesalemanagement of consumable items and assignsthe appropriate integrated materiel managerthrough the application of approved itemmanagement coding criteria.

9. Diminishin~ Manufacturing Sources and~). The loss or

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DoD 4 140.26-M-.......:. . . .

impending loss of manufacturers of items orsuppliers of items or raw materials. DMSMSoccurs when manufacturers of items or rawmaterial suppliers discontinue production dueto reasons such as rapid change in item ormaterial technology, uneconomical productionrequirements, foreign source competition,Federal environmental or safety requirements,or limited availability of items and rawmaterials used in the manufacturing process.DMSMS situations tend to have a pervasiveeffect that not only precludes repair of materielbut also precludes procurement of additionalsystems, equipment, spare assemblies, andsubassemblies that depend on the DMSMSitems and raw materials for their manufacture.

10. Effective Transfer Date (ETD). Thescheduled date on which logistic reassignmentis effected.

11. Full Pi~eline. Sufficient quantity of assets,on hand and/or on order, to satisfi currentbackorders and meet forecasted demandsthrough a period equal to the procurementlead time plus the safety level and Other WarReserve Materiel Requirements, Protectable(OWRMRP) of the Losing Inventory Manager(MM), if applicable.

12. Gainhw Inventorv Manager (GINQ. Theinventory manager responsible for assumingwholesale integrated materiel managementfi.mctions.

13. Initial Coding. Application of theestablished IMC criteria by the ICPS to all newNSN items.

14. Interchamzeabilitv and Substitutability(I&S) Familv. Two or more items having aninterchangeable andlor substitutablerelationship with one another. The head of thefamily is called the master item; i.e., an itemwith an interchangeable or substitutablerelationship with every member of the family.

15. Inte~rated Materiel Manaver. Anyactivity or agency that has been assignedwholesale integrated materiel managementresponsibility for the DoD and participatingFederal Agencies. Integrated materielmanagement responsibilities includecataloging, requirements determination,procurement, distributio~ overhaul, repair anddisposal of materiel. The terms IntegratedMateriel Manager (MM), Inventory ControlPoint (ICP), and Materiel Manager aresynonymous.

16. Inventorv Control Points (ICPS). Anorganizational unit or activity within thefederal supply system that is assigned theprimary responsibility for the materielmanagement of a group of items either for aparticular Service/Agency or for the federalgovernment as a whole. Materiel inventorymanagement includes cataloging direction,requirements computation, procurementdirection, distribution management, disposaldirection, and generally, rebuild direction.

17. Item Mana~ement Classification. Theprocess of validation or acceptance orrejection of and the response to, IMCsubmission.

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DoD 4140.26-M

18. Item Mana~ement Codirw (IMC). Theprocess of determining whether items ofsupply in Federal Supply Classes assigned forintegrated materiel management qualifi formanagement by the individual Componentsother than DLA or GSA.

19. Level of Authoritv (LOA). A code thatidentifies the levels of authorization of aPrimary Inventory Control Activity (PICA)and/or a Second~ Inventory Control Activity(SICA). The code indicates (1) LogisticsMateriel Management, (2) Level ofResponsibility, and (3) Basis ofCategorization.

20. Lotistic Reassimment (LR). The transferof integrated materiel managementresponsibilities from one manager to another.

21. ~LRM).A single Point of Contact (POC) on all mattersrelating to the transfer of managementresponsibility between a losing and gaining

$ inventory manager. This POC deals directlywith a counterpart moni tor a tServices/Agencies to assure compliance with

. DoD logistic reassignment policy andprocedures.

22. Losing Inventory Mana~er (LIM). Theorganization responsible for relinquishingwholesale integrated materiel managementfinctions.

23. Maintenance Codinq. Application of theapproved IMC criteria by the ICPS to all NSNitems subject to IMC after initial IMC has been

accomplished.

24. Maior Ormnizational Entity (MOE). Theprincipal subdivision of Governmentorganization under which componentorganization entities are identified (e.g., Army,Navy, Air Force, Marine Corps, DL~ DNANS~ GSA),

25. Maior Orwmizational Entity (MOE) Rule.Codes reflecting the relationship elan activityto an item of supply. The codes are defined inDoD 41 00.39-M, Federal LogisticsInformation System (FLIS) ProceduresManual, Volume 13.

26. Materiel Mana~ement. Continuingactions relating to planning, organizing,directing, coordinating, controlling, andevaluating the application of resources toensure the effective and economical support ofServices/Agencies. It includes provisioning,cataloging, requirements determination,acquisition, distribution, maintenance, anddisposal.

27. Nonconsumable Items of SuDtY- Iy. NSNitems of supply that are major end items(Principal or Secondary), depot reparablecomponents or special management items.

28. Non-NSN/Part Number. An item that hasnot been assigned an NSN under the FederalCatalog System.

2 9 . NSN/No nre~istered Item. An itemassigned an NSN under the Federal CatalogSystem on which the requiring Service/Agency

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DoD 4140.26-M .,:. :{,:::,

. . .

has not recorded interest.

30. Pipeline. In logistics, the channels ofsupport or a specific portion thereof by meansof which materiel flows from sources ofprocurement to their point of use.

31. Prima~ Inventory Control Activitym A code indicating the PrinciPal SUPPIYcontrol activity responsible for establishingstockage objectives, controlling stockageobjectives and maintaining item accountabilityfor an item of supply, Short title: PICA.Formerly the wholesale inventory manager.

32. Reactivation Coding. Application of theapproved IMC criteria by the ICPS toinactivated NSNS.

33. Recorded User. An activity that hasrecorded a degree of management,collaboration interest or catalogingresponsibility for items in the central catalogfile maintained by the Defense LogisticsServices Center (DLSC). The term “users”, inthis regulation does not mean the ultimate userof materiel (e.g., base, post, camp, stationmaintenance facility, or the like).

34. Ret)etitive Demand Item. (Synonymouswith recurring demand as defined in MilitaryStandard Requisitioning and Issue Procedures(MILSTRIP)). An item for which two ormore materiel demands are recorded within a180-day period.

35. Retroactive Coding. Scheduledapplication of the approved IMC criteria by

the ICPS to item(s) which were previouslycoded for Service/Agency retention.

36. Return Coding. A request to effect thereturn of an item currently coded forDLWGSA management by the application ofthe IMC criteria.

37. Secondarv Inventom Control Activitvm A code that identifies a SUPPIYcontrol activity for controlling stock-levels andmaintaining item accountability when supplysupport is fbrnished by a different MilitaryService or Agency, or, in the case of DefenseSupply Centers, responsible for residual supplymanagement actions not transferred to theGeneral Services Administration (GSA).Short title: SICA. Formerly the retailmanager.

38. Service Item Control Center (SICC\. Anactivity that: (1) serves as a Military Servicefocal point for resolution of support problemsfor required consumable items managed byanother Military Service; (2) pertlorms suchresidual technical fimctions as configurationcontrol, item qualitative acceptability,allowance list preparation and maintenance ofinternal program support responsibilities; and(3) provides assistance to the MM,. asnecessary, to support requiring MilitaryService users on a timely basis.

39. Sutmlv Mana~ement Data. Recordedinformation used in making managementdecisions to determine requirements, leadtimes, asset availability and location.

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DoD 4140.26-M

. .

40- ~ Atransaction identi~lng requirements forconsumable items that is submitted by thecomponent introducing a materiel/weaponsystem to the IMM.

41. ~ Dati. Recorded informationused to define a design and to produce,procure, support, rnaintai~ or operate items of

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