Sekhawati Institute of Engineering & Technology,SIKAR

RAJASTHAN TECHNICAL UNIVERSITY, KOTA

A Presentation on

Time Management10th April 2014

SUBMITTED TO- PRESENTED BY-

Mrs. Sangita Jangid DEEPIKA

SHARMA MONIKA CHAHAR

YOSHITA CHAUBEY (1ST Year B.Tech.

Section C)

2013-2014

INTRODUCTION:

Common Problem

I am BUSY

I don’t have time

I am not happy with my life

I don’t feel I have achieved anything this year

I don’t have control on my life

I wish I have more than 24 hours per day so that I can

get more things done

BALANCE YOUR LIFE

Balance in Life is important

Recognize each aspect of life is important

I am not getting enough time for family/personal life because of Work

80% of day is spent at work

Family

Work

Health Finance

TIME MANAGEMENT : WHAT IS IT?

Doing the Right things and not doing things

right (efficiency)

In control of Life, not driven by circumstances

Enjoying JOURNEY of life: every day of it, not

a perfect day in future

Have right balance in wheel of life

GOALS

“If you are not aware of the direction you are going, you will end up exactly where you are going”

Focusing on important areas of life: Family, Work, Health, Personal Development, Finance

A goal is anything you WANT to accomplish in your life.

If you had only 6 months live: what are the things you want to do

WRITTEN GOALS

“Palest Ink is better than brightest memory”

It is not enough to have goals in mind.

Put them down on paper

It is an agreement with yourself that you are

aware of goals and will pursue them

HINTS TO FIND GOALS

What do you want to accomplish in next 5

years?

Long term goals

Dreams/Ambitions

Work Goals

Professional Goals

CREATING TO DO LISTS

Your daily list of tasks Tasks that take you towards your goals One Sheet a Day Tasks with defined importance:

Q1: important and urgent: deadlines, fire fighting

Q2: important and not urgent: Planning, Holidays

Q3: urgent and not important: Interruptions, meetings

Q4: not important and not urgent: junk mail , time wasters

WORKING WITH TO DO LISTS

Create the list before you start the day

15 minutes of investment will help you

everyday

End of day: Review Status

Status: C – Completed, T – Transferred, A –

Abandoned, I – In progress

ACHIEVEMENTS

Achievements are not just major events that happen.

Make every small achievement inspire you

Achievements at every stepMaintain good healthDaily achievementsWeekly AchievementsMonthly AchievementsYearly Achievements

OBSTACLES

Interruptions Procrastination … more

Overcome Obstacles with simple steps Play the Game of Basketball and shoot for

your goals by overcoming obstacles

INTERRUPTIONS

Intrusive interruptions: phone call, personal

conversations

Non-intrusive interruptions: e-mail

Have a no-interruption periods:

Closed door policy

Phone off the hook

Use non-intrusive interruptions

Prioritize and don’t be reactive

PROCRASTINATION

No Excuses Prioritize DO IT NOW Understand how much time it takes to do a task Not all tasks take sometime. Understand what and why of your

procrastination tendency Do not be a last minute decision taker Gather information for a task in advance. “… if we wait for the moment when everything,

absolutely everything is ready, we shall never begin.”

TIPS

SWOT Analysis : Strengths, Weaknesses, Opportunities, Threats

Get up 15 minutes early Make time for ‘yourself’ Understand your ‘effective time zone’ Deal effectively with interruptions Update your to do list daily Do not over-schedule Keep your list in sight Delegate, if possible Get Organized: paper, e-mail Do difficult tasks first

TIME KIT

One source for everything

Goals

Tasks

Expenses

Phone Book

Ideas/Notes

Lists: Books to read, Movies to watch, checklists

Chaos to ORGANIZED

GETTING STARTED

Write down Goals of your life Write down Goals of your life Write down Goals of your lifeTime management is toughest

course on offer and many fail. Practice TO DO Lists for at least 3

months Then it becomes a habit Don’t give up If you fail to plan, you plan to FAIL.

QUICK REVISION Writing down goals is the first important

step Break down goals to tasks Understand your ‘most effective time

zone’/’time span’ Create Daily TO DO List for next 3 months A Page a day works best We have more time available than we ‘think’ DO IT NOW Make time management a ‘habit’ Don’t Give up: Stay motivated Achieve more in less time

RESOURCES

BooksStephen Covey: 7 Habits of Highly Effective

People Time Management Kit

Franklincovey StoresEven a notebook. (A page a day)

Internet Resourceswww.balancetime.com www.timedoctor.comwww.franklincovey.com

THANK YOU

“If fail to Plan, you plan to fail”