DEEDS OF ASSOCIATION, SEADOM

Mahidol University 28th March 2014

Objectives of Association

– To facilitate cooperation at regional level and represent the interests of the professional music teaching sector in Southeast Asia

– Celebrate the richness and diversity of music in the region– Promote the role and importance of professional music training in

Southeast Asia societies– Provide a platform for sharing of expertise, developments and best

practices at institutional, national and regional levels– Encourage exchange and collaborations between institutions and

nations– Organize an annual conference for its members, encompassing areas

of research, music education, composition, ensemble playing, and Southeast Asian traditional performance

Categories of Members• Active membership:

Designated representatives [one per institution] from music schools (conservatoires, colleges, academies or universities departments/ faculties etc.) in ASEAN countries in , and other equivalent institutions in Southeast Asia, in which full-time opportunities exist for students to engage in education and training for the music profession ($150 US per year per represented institution)

• Associate membershipRepresentatives from institutions, organizations and individuals who have a keen interest in the evolution of an international network for representing the education and training of music professionals in the Southeast Asian region ($75US per year per represented institution)

• Honorary membershipPersons or experts or sponsors who are invited by the executive council.

Executive Council• President: is the leader of management team and is the

representative of association for contact with external people. In addition, president is the chairman of the meeting.

• Vice president: is the assistance of president in management. Performs assigned jobs from the president. If the president is not available, the vice president has to perform any jobs concerned instead of president.

• Secretary: is the chief in term of administrative work. Performs assigned jobs from the president. In addition, performs as a secretary of any meeting of association.

• Treasurer: is the one who supervises all finance and accounting, including keeping all essential documents concerned for verification.

• Council Members: Those council members who are not appointed in any position, would be members of the executive council.

Rights and Responsibilities of ExCo• To design and launch the regulations for the association• To appoint and discharge any officer of the association.• To appoint an advisory board or subcommittee. • To call for annual ordinary meeting and extraordinary meetings.• To appoint committees in another position which are not assigned in this

regulation documents.• To manage all associational businesses to reach the objectives of organization.• To oversee all activities and businesses, including the finances and all assets of

association.• To arrange extraordinary meetings base on the petition of ordinary members (at

least one-fifth of all ordinary members) that share names to request an extraordinary meeting.

• To arrange any documents which are about finance, accounting, assets and management of organization.

• To prepare minutes of any meeting of the organization and for delivering these to all members.

• To cover any other duties base on the assigned regulation of association.

SEADOM ExCo• President: Prof. Bernard Lanskey• Vice-President: Dr. Sugree Charoensook• Secretary: Dr. Ramona Mohd. Tahir• Treasurer: Prof. Damrih Bananwitayakit• Members: Dr. Van Thi Minh Huong

Prof. Jose Buenconsejo? ?

Chief Executive Officer: Dr. Joseph BowmanAssistant to President: Ms Jenny Ang Assistant to Secretary: Dr. Shahanum Mohd. Shah

Subcommittee proposals

• National representative sub-committee: one representative per ASEAN country

• Thematic sub-committees:• Leadership, communication & advocacy• Student & staff opportunities• Quality in learning & teaching• Research & critical reflection• Southeast Asian musical traditions• Celebrating the new• Professional development & community engagement

Financial Limits• The president of association has the power to spend organisational

funds of not more than 30,000 Baht. (One Thousand US Dollars). Higher amounts must be approved by the committee which can approve not more than 150,000 Baht. (Five Thousand US Dollars). Any amount in excess must be approved by the general meeting of association.

• The treasurer has a power to maintain cash of association of not more than 20,000 Baht. (Six hundred Fifty US Dollars)

• The accounting auditor must not be one of the committee and he/she has to receive approval from government service office concerned. The accounting auditor has a power to ask for all documents, which are about finance and assets of association from the committee. In addition, he/she can invite the committee or the officers to inquire more detail of finances and assets of association.