decm seville presentations - district 59 · (decm) seville, 4th 2017 club growth report. 3...
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District 59Markus KünkelDistrict Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Welcome
District 59
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Core Team Reports
District 59
DCP
District 59Ana-Isabel FerreiraProgram Quality Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Program Quality
Report
Educational Awards | Category
Educational Awards | Month
Educational Awards | Division
On the road to President’s Distinguished
115 Distinguished Clubs
5 points 7 points 9 points
68 13 3
Program Quality Network
Program Quality Network
Representative of each country
Monthly meeting
“What’s happening in your club”
Library of resources
Youth Leadership Program
Pathways
Recruiting will begin after April 15th
The process will be managed by the PQD and the Chief
Ambassador.
Selection will be announced one month prior to the roll
out.
Spring Contest Season
International Convention | Vancouver, 23rd to 26th of August
2017
District Conference | Winterthur, 12th to 14th of May 2017
Division Conference | until 29th April 2017
Area Conference | until 15th of April 2017
Club Contest | until 1st of April 2017
Spring Contest Season
D59 Conference | Winterthur 12-14 May
1.International Speech English
1. Semi-final on the 12th
2. Final on the 13th
2.French Speech Contest
3.German Speech Contest
4.Evaluation Speech English
Area and Division Spring Conferences
1. Clubs in Areas with 4 or less participating clubs may have
two contestants go to next level
2. Areas with 4 or less participating Clubs may have two
contestants go to next level
3. There will only be one winner going from Division to District
Conference.
4. All Division Conferences must be scheduled until April 29th.
5. Areas and Divisions may have other competitions than the
four held at District Level.
6. Only the contestants that compete on the four competitions
for the District Level are obliged to observe the rules.
District Fall Conference Contestants
Rules for competitions
1.Member in good standing from club in good standing
2.A minimum of #6 CC speeches required for
International Speech English, German and French.
3.Fulfill all eligibility criteria
4.For the International Speech Competition – to be
present at the semi-final and (if one of the three
winners of the semi-final) in the final.
Next Steps
1. Finish COT winter
2. Submit COT winter results
3. Start preparing Contest season
4. Second club visit round + reports
5. Follow-up on the clubs DCP
6. Prepare transition
7. Celebrate
District 59Nelson EmilioClub Growth Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Club Growth
Report
3 Strategic Areas
▪ 21 weak clubs
▪ 12 clubs not in good standing (4 suspended, 8 ineligible)
▪ 6.040 members (188 dual members)
Club Retention
▪ Immediate Club Coach appointment
▪ VPE and VPM collaboration
▪ Meetup project
▪ 62 corporate clubs (6 new clubs since September)
▪ 12 new lead
Corporate Clubs
▪ Webinar – Supporting a Corporate club – Date tbd
▪ Corporate Summit – 0 events YTD
▪ 15 new clubs YTD
▪ 4 clubs finalizing the charter process
▪ +40 prospective clubs
Club Building
▪ How to Charter a Club – The Art & Science
- Webinar March 6th
▪ Ask for support
Club Growth
Club Growth
District 59Francesco FEDELEPublic Relations Manager
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
PR Report
Updates to District website
Addition/updates on District website
▪Added District Conference list
▪District Conference winners page next to
Hall of Fame
▪Complete info for Nomination (updated text
and added videos)
▪Banner in homepage (top right) with link to
the “hot” subject in the website
Facebook: “free” marketing
▪Facebook policy: only items
▪Weekly posting on official D59 page with
materials from TI to promote Toastmaster in
our countries
▪Facebook Closed group:
▪start September 2016: 3.395 members
▪mid November 2016: 3.519 members
▪end January 2017: 3.652 members
▪Target 4.000
Facebook: live streaming
▪Live video during the conference: some
videos reached 1.000 people!
▪Only of presentations/introductions of
contests and events like new DTM pres.
and Prizes on Saturday night
▪Live only about 15, but a lot of people
seeing it later
▪Published as D59 on D59 page, shared on
D59 group
Facebook: “paid” marketing
▪Facebook campaign to collect contacts of people
interested in joining Toastmasters in our
countries: 5.500 views, 12 contacts with
email/phone number, one week, 30 EUR
▪Facebook campaign to promote the official D59
page, one week, 3.000 views, 70 likes, 30 EUR
▪September 2016: 731
▪November 2016: 750
▪January 2017: 900 (+150 with the campaign)
▪Target 1.000 by June 30th
Facebook: “paid” future marketing
▪ Continue general Facebook campaign to collect
contacts of people interested in joining Toastmasters in
our countries
▪ Collect demograhic data on current members
▪Test specific Facebook campaigns:▪Youth – aimed at 18-25
▪National – aimed at supporting specific countries, in national language
▪Event – to promote specific events
▪Want to book “your” campaign: talk to me after
the end of the training TODAY
Let’s show S/W Europe
how good is Toastmasters!
Let’s share between us the
great things we are doing!
District 59 Public Relations
District 59Zukhra AbdumalikovaFinance Manager
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Mid-Year Report
2016-2017
District 59
Mid-Year Profit & Loss Statement
District 59
Budget/Area and Division Director
District 59Bill MonsourDistrict IT Manager
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
IT Strategy
IT Stragegy
Report
Title
▪ Do we really need an IT Manager?
▪ Is our district getting the best from easy-Speak software?
▪ So many websites and so little time to manage them!
▪ How maintain quality technical support at conferences?
▪ What is coming next that I need to know?
The TMClub.EU Website
▪Started eleven years ago in January 2005
▪540 Toastmasters club in the database
▪60,665 users
▪Average 160 users linked per club
▪170,910 speeches recorded
District 59
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division Reports
District 59Wilfried RouquetDivision F Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division F
South of France
Overall view of Division F
A young Division
With a lot of potential
Clubs know their job but need to
consolidateF1 Goals met Base To Date Growth DCP ?
Bearn Toastmasters Club 2 12 14 117% Possible
Toulouse Toastmasters Communication 3 16 18 113% Yes
Toulouse Speakers 4 20 25 125% Yes
Airbus Speakers Toulouse 0 22 0 N/A Possible
118% 2/4 DCP
F2 Goals met Base To Date Growth DCP ?
Toastmasters Grand Lyon 3 42 27 64% Yes
Lyon Toastmasters Unlimited 2 22 18 82% Yes
Lyon English Toastmasters 3 27 33 122% Yes
Toastmasters Club Grenoble 3 22 19 86% Possible
95% 3/4 DCP
F3 Goals met Base To Date Growth DCP ?
Toastmasters Côte D'Azur 3 26 25 96% Yes
Toastmasters NICE 2 21 21 100% Yes
Toastmasters Aix En Provence 1 31 21 68% Yes
Les Mots Passants 2 9 13 144% Possible
Toastmasters Marseille 3 24 35 146% Yes
Toastmasters Sophia Antipolis 3 23 31 135% Yes
115% 5/6 DCP
F1
Select
Distinguished
F2
Select
Distinguished
F3
Select
Distinguished
F
Select
Distinguished
Clubs, clubs, clubs, clubs, clubs..!
Challenge for us :
Long term membership
How to attract more members ?
How to attract the right kind of members ?
How to keep them ?
Mains ideas : Mentorship and external events
Your ideas ?
District 59Em AjogbeArea Director B1
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division B
Belgium, Luxembourg,
Loraine, Nord-Pas-de-Calais
LET’S START WITH THE BAD NEWS
District 59Chantal EvertszDivision C Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division C
Netherlands
The numbers so far…
▪ Clubs:
▪ 4 new clubs
▪ 1 suspended club not suspended anymore :-)
▪ 6 prospect clubs (1 new one added)
▪ Club Officer Trainings:
▪ 3 Sessions held on different Saturdays in January
▪ 104 officers trained
▪ > 4 officers/club —> Only 17 clubs out of 37 !!!
Our clubs
Clubs:
37 Chartered
6 Prospects
What is next…
▪ Contest Season
▪ 15 years Toastmasters in The Netherlands Celebration
▪ Realignment preparations
▪ Hand over to new Division Teams
…Questions?
▪ Talk to us during the breaks
District 59Barbara PiedadeDivision D Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division D
Portugal
11 CLUB BASE
D2 | SETÚBAL
SEPTEMBER
D1 | PMI PORTUGAL
OCTOBER
14 CLUBS
4 NEW
AREA D1
6 | +2
AREA D2
4 | +1
AREA D3
4
D1 | GALP
NOVEMBER
D1 | NOVABASE
WAITING FOR PAYMENT
OCTOBER DUES
D2 | ATEC
D1 | MSEARCH
7 CLUBS <20 MEMBERS
14 CLUBS
> 15 MEMBERS
AREA D1
6 | 5
AREA D2
4 | 3 (2)
AREA D3
4 | 2 (1)
5 CLUBS DISTINGUISHED
14 CLUBS
7 DISTINGUISHED
AREA D1
6 | 3 (2)
AREA D2
4 | 2
AREA D3
4 | 2 (1)
P
D
D
Spreading the Fun of Learning
Division L Report
A hard year for membership...
28% reduction
Partial
recovery
284
Without
new
charter
club
Club Building
Base: 14 clubs +4 prospects
Club Building
Charter:
Santiago
To Charter:
Amarante
To Charter:
Viana
To Charter:
Torres Novas!
!
!Now: 14 clubs +1 new club
+3 to charter
Club Building
Charter:
Santiago
To Charter:
Amarante
To Charter:
Viana
To Charter:
Torres Novas!
!
!Now: 14 clubs +1 new club
+3 to charter
+1 new prospect
1 revived clubProspect:
DCL SJ Madeira!Revived:
Viseu
Club Building
Demo: Atmosfera M
Now: 14 clubs +1 new club
+3 to charter
+1 new prospect
1 revived club
+ demo sessions!
Social Media: Memories of 2016
Social Media: Word of the Week
Motivating officers to come to TLI
2nd Toastmasters Summit
Spreading the Fun of Learning
Division L Report
District 59Amaro, GustavoDivison M Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division M
Portugal
Agenda
▪ Membership growth and club building
▪ DCP – Distinguish Club Program
▪ Best Practices in Division
▪ COT/TLI
Calendar
1.º TLI 02/Jul
2016Fall Conference 29/Oct
National Meeting Conference(L+D+M)
10-11/Dec
Bairrada
2.º TLI 14/Jan
2017Spring Conference 29/Apr
National Meeting Conference(L+D+M)
27-28/May
Mourão
Membership growth
Base
01/07/2016
DECM - Greece
03/09/2016
DECM - Madrid
11/11/2016
DECM - Seville
31/01/2017
M 282 293 216 246
M1 85 85 68 73
M2 119 126 89 105
M3 78 82 59 68
Club building
▪ M1
▪ Possibility of one new club
▪ Facing lack of venues for existing clubs
▪ M2
▪ Currently consolidating existing clubs
▪ Corporate Cisco Club struggling
▪ M3
▪ International Club struggling. Finding a new venue
DCP – Distinguish Club Program
Best Practices in Division
▪ PR
▪ Videos/Quik
▪ Meet-up
▪ Area-Council‘s
▪ Problem sharing inside areas
▪ Inter-divisions Events
▪ Bairrada
▪ Mourão
▪ COT/TLI
▪ Division Events
COT/TLI
COT/TLI
▪ Attendance:
▪ 101 Toastmasters (85 – M, 13 – D, 3 – L)
▪ Toastmasters from 3 Divisions
▪ 46 officers da M (91) – 50%
▪ Learning
▪ 18 Workshops in 4 rooms
▪ Ws for Officers and non-officers
▪ Fun
▪ Ws as a sharing moments
▪ Dinner at the end
▪ “Drink“ after dinner
COT/TLI
District 59Emilia FossatiDivision K Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division K
Spain East
Division A Report
▪ K1 = 141
▪
▪ K2 = 123
▪ K3 = 98
▪ K4 = 106
-7%
-20%
+7%
- 3%
+15%
▪ DIV
K = 468
Membership
Title●Text:
●Text:
●Text:
●Text:
Club Growth
Title●Text:
●Text:
●Text:
●Text:
Setbacks
“Be the kind of leader you
would follow.”
District 59Nina Carrasco G.
Division I
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division I
Switzerland
Division I Report 2016/17
Division I Report 2016/17
½ Year in only 4 to 5 Minutes
▪ Where did we start, where do we stand now:
membership growth and club building
▪ DCP Stats Division I: Projection Curve
▪ Best practices in challenging setbacks ☺
▪ COT: How to motivate your officers to attend
for the second time?
Division I
▪ 1 Weak Club -> Outstanding DCP run: Empower People
▪ Corporative Splits -> Challenge = Opportunities for new ideas
▪ COTs Motivation:
▪ Coordination = more possibilities.
▪ Feedback from first COT = make it their show.
▪ Best Practices:
▪ Get to Know your Clubs.
▪ Work before the Clock.
▪ Effective listening: Attentiveness
▪ Getting Personal.
▪ Enjoy the Ride
District 59Pavel SavitchDivision J Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division J
Switzerland
Growth and New Clubs in J (Joy) Division
▪ Net growth in membership from 1 July 2016 to 31 Jan 2017 is 10%
(+31 member3) in Division J.
In addition:
▪ 2 New clubs to charter soon
▪ New Imact Hub Geneva Club: 18 paid members – New club to
charter in Feb/March (J1)
▪ New Vevey club is due to charter in March (J2)
▪ 3 Prospect clubs opportunities are progressing:
▪ J2: creation of a new club in Montreux is progressing (first
information session held, masterclass planned for May, and demo
meetings in June)
▪ J2: New club in Rolle (demo meetings to be held in March, and club
probably to be launched in April)
▪ J1: Opportunity creation and identification is currently is in progress
District’s Mission
We built new clubs and support clubs to achieve excellence.”
July 2006 – BBQ
Division J Conference – 72 attendees
The biggest event
2 Open Garden demo meetings
A truly warm and memorable Christmas party
Business
Acquisition
Staff
transfer
Division J – Dashboards
Next steps and Goals
▪All clubs received DCP in J1 and J2. Finalize
the trainings in J3
▪Submit the payments on time in all clubs.
Charter new clubs. Progress with educational
awards as soon as possible. Foster
collabortion with other clubs. Have FUN!
▪J1: 2 clubs Select Distinguished + 2 Clubs
Presidents Distinguished
▪J2: 1 club Select Distinguished + 2 Clubs
President's Distinguished
Division J Team
Aires Marques,
Area J1 Director
Jacqueline Collier Jespersen,
Area J2 Director
Leticia Tapia,
Area J3 Director
District 59Angela SaxbyDivision E Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Division E
Switzerland
Potential Prospects : UBS Club#3, Swisscom TM Club
Div E Strategy : Sustainable Growth
▪ On Track:
▪ New Club Building – 3 Prospects, 2 Pipeline
▪ Challenges
▪ Club Leadership sucession @some clubs
▪ Membership Growth @ some clubs
▪ Asks
▪ Approval to use DivE budget for Understrength Club
District 59
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Current District
Business
District 59Sara MagalhãesAlignment Coordinator
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
Alignment
Committee
Report
Protocol 7.0: District Structure
1. Club Assignments
▪Areas: 4 to 6 clubs (possibilyity of 3 clubs plus
1 prospect)
▪No segregation by languague or advanced
clubs
▪Divisions: 3 areas minimum
Districts assign clubs to areas based
upon:
▪ Geographic proximity to other clubs
▪ The ability of an area director to effectively provide
service
▪ Club size and strength (e.g., paid, active…)
▪ Prospective clubs and expected growth
▪ The likelihood of eligibility for Distinguished
programs
District 59
Division C: 8 areas/ 37 clubs
Proposal: 2 Divisions/ 4 Areas each
North South
C1 – 4 clubs C4 – 5 clubs
C2 – 4 clubs C5 – 6 clubs
C3 – 5 clubs C6 – 4 clubs
C7 – 5 clubs C8 – 4 clubs
Area 01
00009210 Amsterdam Toastmasters Club
00711294 Taste and Toastmasters Club
03074183 Fusion Toastmasters Amsterdam
04349570 Ricoh Toastmasters
Area 02
00801134 Toastmasters Epe
01331542 Stenden Toastmasters
04138165 NAM Toastmasters
04221558 Toastmasters Groningen
Area 03
00849157 Utrecht Toastmasters Club
01861273 Amersfoort Toastmasters Club
02997331 Almere Toastmasters
03177173 U-Speak!
03559370 Gouden Raad Toastmasters
Area 07
00587070 De Sprekers Club
00803664 Het Sprekersgilde
03376324 Toastmasters STCA
03967809 Fluor Amsterdam Speakers Toastmasters - FAST
04943729 Amsterdam Early Bird Toastmasters
North
South
Area 04
00620921 Toastmasters of The Hague
01523749 Tir na nOg
01550131 Leiden Toastmasters
03651894 AOC Toastmasters Club
05501964 The Hague University Toastmasters
Area 05
00935413 Rotterdam Toastmasters
01512971 Shell Toastmasters at Rijswijk
01994030 De Euromasters
03697073 CB&I Couperus Toastmasters
03943870 Shell Toastmasters The Hague
04637919 Unilever Toasties
Area 06
00777407 Toastmasters Eindhoven
01071665 Lighttown Speakers
01933731 Toastmasters Maastricht
04386342 Toastmasters Tilburg
Area 08
01838841 Twente Toastmasters
03168775 NOA Toastmasters Club
03323798 Apeldoorn Toastmasters
05062025 Deventer Toastmasters
Contacts:
E-mail:
Skype: sarasantosmagalhaes
Tlm: 00351 918 354 847
Questions?
District 59Marike DijksterhuisIPPD
District Executive Committee Meeting
(DECM)
Sevilla, September 4th 2017
District Leadership
Committee
Report
DLC 2016-2017 Timeline
▪ 30 November: Call for nominations sent to all club and district
officers
▪ 1 January: Nominations Core Team and Division Directors
closed
▪ 15 January: Nominations Area Directors closed
▪ 1 January: start interviews
▪ 1 March: preliminary nominations list
▪ 15 March: final list for approval to committee
▪ 15 March: Feedback to nominees who are not nominated
▪ 1 April: Final proposal to the DD
▪ 15 April: Final proposal to the members of the DC
▪ 13 May: Elections
District Leadership Committee
A: Colleen Shaugnhessy-Larsson
B: Irina Hauser
C: Marcel Damen
D: Rui Isidoro
E: Allison Turner
F: Carol Bausor
G: Barbara Kondilis
H: Raquel Garcia
I: Robert Dohrendorf
J: Caspar Horne
K: Georgia Varjas
L: Rui Marques
M: João de Mendonça
Chair: Marike Dijksterhuis
Results to date
➢ 83 positions
➢10 coreteam + 14 division directors + 59 area directors
➢116 candidates
➢ a few open spots
Protocol 9.0: Candidates Timeline
▪ 1 January-31 March: 1st round campaigning for elected
candidates
▪ 15 April:
▪ Floor candidates may declare their intent to run
▪ Candidates corner on easy-speak for elected nominated
candidates open
▪ 15 April-13 May: 2nd round campaigning for elected
candidates (nominated and floor)
▪ 12-13 May: candidates corner in Winterthur open (nominated
and floor)
▪ 13 May: Elections
Protocol 9.0: Campaigning
1. The names of floor candidates are not published with the DLC report
or in any other district publication.
2. District or club social media/websites may list the nominated
candidates after April 15.
3. All campaign materials may be of the candidate only.
4. Written permission is requiered for any quotes or testimonials.
5. District or club social media/websites may not be used to promote
individual candidates.
6. Candidates may present themselves at candidates corners during
area and division speech contests and be introduced as long as all
candidates present are introduced. They may not present campaign
speeches there.
7. Candidates are responsible for ensuring supporters are familiar
with campaign policies and acknowledge violation may
result in consequences.
Protocol 9.0.7.A: DEC-members
DEC-members shall not take any action to
endorse or officially support any district
officer candidate
➢No appearance on campaigning materials, candidate’s website, social
media profiles
➢Of course DEC-members who are running for a position my campaign
on their own behalf
District 59Ulrike LaubnerAdministration Manager
District Executive Committee Meeting
(DECM)
Sevilla, September 4th 2017
D59 Spring
Conference
Winning in Winterthur – 12-14th May
Winning in Winterthur – 12-14th May
▪ Why: WIN
▪ 15 workshops English, German, French
▪ Semi-Finals in Engl. International
▪ International Speech Finals in English,
▪ German and French Speech Contest
▪ Gala-Dinner with Awards-Ceremony
▪ Keynote Speech Mark Brown, World Champion 1995
▪ Meet Board member, Teresa Dukes▪ Networking Dinner on Friday Evening
▪ Party with DJ Jack&Son – 3am
▪ Apéro with City Dean in Famous Museum
▪ Guided City Tours in Zurich & Winterthur
▪ More Social Events
Winning in Winterthur – 12-14th May
Winning in Winterthur – 12-14th May
Winning in Winterthur – 12-14th May
▪ More good news:
▪ 44 submissions for Workshops
▪ more than 40 private accomodations matched
▪ 60+ Hotel rooms are reserved and waiting for
Winning in Winterthur – Social Media
www.winninginwinterthur.com
#winninginwinti
District 59Markus KünkelDistrict Director
District Executive Committee Meeting
(DECM)
Sevilla, September 4th 2017
Fall 17 / Spring 18
Conferences
Motion – Fall Conference 2017
Approval of the next District 59 Fall
Conference 2017 in Milano, Italy.
Motion- Spring Conference 2018
Approval of the joint District 59/95 2018
Spring Conference in Athens, Greece.
Submissions
Athens
Marseille
Brussels
Budapest
Bavaria
Criterida Athens Bavaria Brussels Budapest Marseille
size of venue: 1000 people,
divisible into 6 units for new
district meetings
Largest 1100.
Unclear 6 x 200
Cities: Nuremberg or
Munich
Availability of venues
unlear
Large 1200
Different rooms up to
200
800 maximum
not 6x200
most likely
gala dinner for up to 1000
either in same place or nearby
at the venue possibly possibly 2 venues, incl. Venue at the venue
accessibility: good transport
links to the rest off Europe, via
(in order of priority): 1) airport,
2) train, 3) highway
good airtravel
connection
less good connection by
road/train from rest of
Europe
good airtravel
connection
good train connection
good motorway
connections
no good airtravel for
Nuremberg
good transport links to
all parts of Europe.
Budapest is very accessible good airtravel
connection
good train
connection
accommodation - hotel and
budget - nearby (indicatively,
10 minutes)
at the venue Possibly. Depends on
the venue
many different
possibilities cheap and
empty at weekends
many hotels in 20min many hotels in
20min
team including experienced
conference organisers
not clear strong team An experienced team some experiences, some
weakness
some
experience in
the team
a plan to make the event
unforgettable (atmosphere,
welcome, vibe, theme)
no definite no definite no definite no definite some ideas
were given
Early bird full package cost
in euros
no information 129,
depending on City
140 +
sponsoring of 75K
119 135 or 145
1000 Athens Bavaria Brussels Budapest MarseilleTotal Cost (1000 att) in € 100.650 215.000 140.000 138.000 131.800
Cost per Attendee in € 101 215 140 138 132
average travel cost 150 102 144 129 141
150 102 144 129 141Standord of living index 103 108 108 79 109
District 59Markus KünkelDistrict Director
District Executive Committee Meeting
(DECM)
Seville, 4th 2017
New Business
Next DECM
Friday 12 May, 2017, 12 am
Winterthur, Switzerland