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Template revised: July 2017
REPORT TO THE BOARD OF GOVERNORS Agenda Item #3.7
SUBJECT GAMEPLAN: UBC’S 20 YEAR RECREATION AND ATHLETICS FACILITIES STRATEGY
MEETING DATE SEPTEMBER 21, 2017
APPROVED FOR SUBMISSION
Forwarded to the Board of Governors on the Recommendation of the President
Santa J. Ono, President and Vice-Chancellor
DECISION REQUESTED
IT IS HEREBY REQUESTED that the UBC Board of Governors receive for
information the following documents:
i. GamePlan: UBC’s 20-Year Recreation and Athletics Strategy; and,
ii. GamePlan Consultation Summary Report
Report Date August 11, 2017
Presented By Louise Cowin, Vice-President Students Philip Steenkamp, Vice -President External Relations Andrew Simpson, Vice-President Finance & Operations Michael White, AVP, Campus + Community Planning Kavie Toor, Senior Director, Facilities, Recreation & Sport Partnerships, Athletics & Recreation Rob Boushel, Director of Kinesiology Aubrey Kelly, President and CEO, UBC Properties Trust
EXECUTIVE SUMMARY In April 2017, the Board of Governors approved in principle GamePlan: UBC’s 20-Year Recreation and
Athletics Facilities Strategy, including concepts for the following capital projects:
• Rebuilt Thunderbird Stadium
• New recreation fitness centre
• Renewed or rebuilt varsity War Memorial Gym
• Academic space
• New baseball stadium
GamePlan was developed between late 2015 and early 2017 by Athletics & Recreation and supported
by Campus + Community Planning. An inter-departmental steering committee provided strategic
oversight of the planning process and a working group directed the work of the technical team and
consultants. GamePlan was also developed with extensive public and stakeholder input.
Appended to this report is the final GamePlan summary document and the final GamePlan Public
Consultation Summary report.
INSTITUTIONAL STRATEGIC PRIORITIES SUPPORTED
☐ Learning ☐ Research ☐ Innovation ☐ Engagement
(Internal / External)
☐ International
or ☐ Operational
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 2
DESCRIPTION & RATIONALE
Final GamePlan Strategy Document
GamePlan provides a 20-year vision for capital facilities to support UBC’s delivery
of outstanding sport and recreation experiences as well as academic programs at
the Point Grey campus to support wellbeing and the student experience. It
supports UBC’s commitment to wellbeing by meeting a growing need for
recreational fitness, gymnasium and related academic space, and for addressing
aging campus facilities.
The final GamePlan document provides a high-quality visual summary of the
GamePlan process. It includes a discussion of the project purpose and vision,
principles, planning process, needs summary, facility recommendations, and
implementation. Intended audiences include: potential donors and funding
partners; students; staff; faculty; and members of the general public interested
in the future vision for athletics and recreation facilities on the UBC campus. The
document will be posted on the Athletics and Recreation and Campus and
Community Planning websites.
GamePlan includes a summary of core athletics and recreation needs as well as
program, planning and the following facility concepts to meet the needs:
1) Combined recreation, fitness, varsity and academic facility on the
University Blvd Gateway North site and/or in a rebuilt War Memorial
Gym:
New Recreation Fitness Centre (est. $40m-$45m)
Total square footage including gross-up ~130,000
New or renewed War Memorial Gym (est. $45m [new] to $50m
[renewed])
Total square footage including gross-up ~110,000
Academic space
Up to 85,000 square feet
2) Rebuilt Thunderbird Stadium (est. $30m)
5,000-seat spectator Thunderbird Stadium with multi-purpose
field space
The precise location of the rebuilt Stadium will be determined
through the Stadium Road Neighbourhood Plan process
3) New Baseball Stadium (est. $9m)
Donor-funded opportunity to transform UBC’s existing baseball
field into a spectator facility
The New Recreation Fitness Centre project and Reimagined War Memorial
Gymnasium will include Recreation and Varsity programs, and key components
of the School of Kinesiology program (e.g. Kinesiology research labs, teaching
labs, and community-outreach training facilities), that are considered essential
for maximizing synergies, partnerships, and efficiencies with GamePlan.
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 3
There is also an opportunity to create additional synergies between GamePlan
and academic uses on the Gateway South site through the development of a
Community Health Sciences Centre, which could house the School of Nursing,
important elements of the School of Kinesiology (not included in Gateway North),
UBC Health, and classroom space. An integrated project would create a hub for
health promotion and wellbeing, teaching, learning, research, high performance
sport, school spirit, and community engagement.
Additional partner opportunities exist through potential engagement with
National organizations (i.e., Canadian Sport Institute and Canadian Olympic
Committee). This unique project vision and integration also has potential to be a
model facility in Canada — and globally — for collaboration and innovation in
sport.
Staff will undertake further due diligence in the determination of final siting,
program synergies and project costs as part of further design and budgeting,
through the Executive and Board capital approval processes.
GamePlan Public Consultation Summary
The GamePlan Public Consultation Summary document provides a
comprehensive summary of the engagement and public consultation for the
GamePlan process. It documents the public engagement process, detailing
engagement activities with stakeholders and partners, notification and outreach,
advertising and events. It also summarizes the input received in each phase and
provides clear, transparent responses on how the input UBC considered the input
for the April 2017 report to the UBC Board of Governors.
Attachments
A: Final summary document for GamePlan: UBC’s 20 Year Recreation and Athletics Facilities
Strategy
B: Final GamePlan Public Consultation Summary report
BENEFITS Learning, Research,
Financial, Sustainability &
Reputational
GamePlan includes a vision for a combined Reimagined War Memorial
Gymnasium and New Recreation Centre. The aspiration of this integrated project
is to create positive change through sport and physical activity on a local, national
and global scale by thoroughly integrating research, learning, wellbeing, high
performance and community-building activities in a best-in-class facility. Co-
locating a comprehensive suite of sport and movement based programs in a
cohesive facility will foster research, enhance high performance programs, and
influence participants of all ages and skill levels along the sporting pathway.
Staff have commenced partner discussions with the Canadian Olympic
Committee and the Canadian Sport Institute. Both organizations have expressed
keen support to engage in this project, and recognize real and meaningful
opportunities to share and optimize training and research spaces, equipment,
expertise and resources with UBC Athletics and Recreation and the School of
Kinesiology.
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 4
The combined facility also meets an important academic need by providing
significant space for an academic partner (such as the School of Kinesiology),
either in a new War Memorial Gym, or in the New Recreation Fitness Centre, to
complement the recreation and athletics focus and facilitate research and
program synergies.
Other benefits include:
• increased cross-appointments for faculty and staff;
• support for applied research in sport science, sport medicine, exercise
physiology, and the psychological and social-cultural aspects of sport,
physical activity, health and well-being;
• expansion of professional training programs such as the Masters in High-
Performance Coaching (and Masters in Professional Kinesiology under
development); and,
• enhancement of the student experience in terms of applied learning,
training and research opportunities.
The benefits of the integration could also be extended to the Community Health
Sciences project. The Community Health Sciences building (School of Nursing,
School of Kinesiology and UBC Health) could create larger health related
synergies. Both nursing and Kinesiology share in common their public community
health outreach programs. Outcomes and learnings from these programs are
vital to both schools’ research strategies.
The benefits of a rebuilt Thunderbird Stadium include addressing significant
seismic issues and functional deficiencies of the existing stadium.
COSTS Capital &
Lifecycle Operating
Total combined capital cost estimates for GamePlan are presented below.
Estimates are class D and in 2016 dollars.
Facility Estimated Capital Costs
Rebuilt Stadium $30m
New Recreation Fitness Centre
Gyms, Fitness, Support $40-45m
*Academic $30 - 50m
Reimagined War Memorial Gym Varsity Gyms, Fitness,
Support $45-50m
Baseball Stadium $9m
TOTAL (without Baseball Stadium)* $145-175m
*Academic program TBD **Baseball stadium to be donor funded
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 5
Annual operating cost estimates assume $8.60 per square foot
Facility Estimated Annual Operating Costs
Rebuilt Stadium $400,000
New Recreation Fitness Centre
Gyms, Fitness, Support $750,000
Academic $780,000
Reimagined War Memorial Gym Varsity Gyms, Fitness,
Support $730,000
TOTAL $2,660,000
The above costs will be refined through further due diligence on functional
programming and cost refinement and will be presented as part of the Executive
and Board of Governors’ approval process for each project.
FINANCIAL Funding Sources,
Impact on Liquidity
In April 2017, the Board approved the use of housing revenue to fund a rebuilt
Stadium as a cost of developing the future Stadium Road Neighbourhood,
subject to an approved Stadium Road Neighbourhood Plan, and if necessary,
amended Land Use Plan. Information on the process and timeframe for the
Stadium Road Neighbourhood Plan is provided under a separate Board of
Governor’s Report cover for September 2017.
Funding for all GamePlan priorities will be required from a number of sources.
In the March AMS elections, students supported expanded fitness facilities by
approving a fee to contribute to a New Recreation Centre. The fee will be based
on an agreement between UBC and the AMS and begin at $5 per year,
increasing $5 annually to $25 and continuing until a maximum of $22.5m
contribution. Depending on project financing the net present value of this
commitment could contribute between $12 - $15m to the total project cost.
Additional funding sources will explored through the capital priority process.
SCHEDULE Implementation
Timeline
Next Steps:
Further program and cost due diligence for projects as part of Executive and
Board project approvals (fall 2017 /winter 2018)
Stadium Road Neighbourhood Planning process and Land Use Plan
Amendment process (if necessary) (fall 2017 to early 2019)
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 6
CONSULTATION Relevant Units,
Internal & External Constituencies
GamePlan’s development was led by a technical working team and overseen by
a Steering Committee with senior representatives from:
Vice-President Students
Provost
Vice-President External Relations
(Campus + Community Planning and Government Relations)
Vice-President Finance & Operations
(Treasury and Infrastructure Development)
Vice-President Development & Alumni Engagement
Faculty Member
UBC Properties Trust
School of Kinesiology
A complete summary of the consultation process is included in the document,
GamePlan Consultation Summary report, appended to this Board Report.
UBCPT COMMENTS
Complete for all reports that include a property component
Date of Review: August 28, 2017 Signed off by: Aubrey Kelly President and CEO
Previous Report Date April 13, 2017
Decision Approve in principle GamePlan: UBC’s Recreation and Athletics Facilities Strategy, including proposals for the following capital projects:
o Rebuilt Thunderbird Stadium o New recreation fitness centre o Renewed or rebuilt varsity War Memorial Gym o Academic space o New baseball stadium
Approve planning for a Thunderbird Stadium Rebuild o Consistent with past “cost of development” practices, fund the rebuilt
stadium through incremental revenue from new and better development sites (above what is allowed in current plans) created by optimal siting through the Stadium Road Neighbourhood Plan;
o Any changes to land use as a result of the neighbourhood planning be subject to Land Use Plan amendments by the Minister of Community, Sport and Cultural Development per the Municipalities Enabling and Validating Act, Part 10 (2010); and
o Decisions on project design, budget, schedule and funding for the rebuilt stadium be subject to the standard Board of Governors major capital project approval process.
Action / Follow Up Direct staff to return to the Board of Governors by fall 2017 with a scope for the Stadium Road Neighbourhood Planning Process;
For the New Recreation Fitness Centre and the Reimagined War Memorial Gym o Direct staff to return to the Board in June 2017 with more detailed planning
regarding potential academic partners (such as the School of Kinesiology); o Direct staff to explore funding sources in addition to the $22.5m student
funding approved through referendum
GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy
Page 7
Previous Report Date June 14, 2016
Decision Approve the Athletics and Recreation Facilities Strategy’s guiding principles
Endorse the Athletics and Recreation Facilities Strategy planning process, including fall 2016 public consultation on facility options
Action / Follow Up Direct staff to return to the Board of Governors for approval of the finalized Athletics
and Recreation Facilities Strategy by spring 2017
Previous Report Date December 6, 2016
Decision Receive for information the work completed to date on the financial and technical
analysis (noise, transportation, heritage) and first phase public consultation for the 20 Year Recreation and Athletics Facilities Strategy;
Direct the Administration to: Shortlist Recreation Hub Options B and C for further analysis and targeted
consultation; Shortlist Spectator Hub Options 1b, 2 and 5 for further analysis and targeted
consultation; and
Direct the Administration to further evaluate potential GamePlan funding sources including:
Incremental housing development revenue (above what is projected under current plans) that could potentially be created by adjusting the siting of the existing Stadium; and
other future funding sources including potential student and donor involvement
Action / Follow Up
1GamePlan
UBC ‘s Recreation and Athletics Facilities Strategy
June 2017
ATTACHMENT A
3
Table of Contents Executive Summary
1. Purpose and Vision
2. Principles
3. GamePlan Process
4. The Need
5. Facility Recommendations
6. Implementation
Appendix One: Existing Facilities and Programming
Appendix Two: Stakeholder Groups Consulted
Appendix Three: Recreation and Athletics Facility Options
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7
9
11
13
17
31
43
45
47
GamePlan is a framework to guide UBC’s decision-making for recreation and athletics facility investments.
5
Executive SummaryGamePlan: UBC’s Recreation and Athletics Facilities Strategy is a 20-year framework to guide UBC’s investments in facilities for recreation, athletics and related research at the Point Grey campus. The Strategy supports UBC’s commitment to wellbeing by meeting a growing need for recreational fitness and gymnasium space.
The GamePlan process began in 2015 and concluded in spring 2017 when the UBC Board of Governors approved this strategy. A set of Board-adopted principles guided GamePlan and provided criteria against which to develop and evaluate facility options:
● Align with UBC’s core academic mission
● Promote the health and wellbeing of students, faculty, staff and residents
● Foster varsity excellence
1. New Recreation Fitness Centre and Reimagined War Memorial Gym
● New Recreation Fitness Centre
• 3 gymnasium courts
• ~ 45,000 sqft of fitness space
• ~ 10,000 sqft of office and support space
• Total including gross-up ~130,000 sqft
● New or renewed War Memorial Gym
• Spectator gym with retractable seating for varsity sports
• ~25,000 sqft of strength and conditioning space
• ~25,000 sqft of office and support space
• Total including gross-up ~110,000 sqft
● Up to 85,000 sqft of consolidated space for academic programs like the School of Kinesiology.
● Embrace UBC’s history
● Build a sound business case
● Explore land use and housing revenue opportunities
2. Rebuilt Thunderbird Stadium ● 5,000-seat spectator Thunderbird Stadium with multi-purpose field
space
● The precise location of the rebuilt Stadium will be determined through the Stadium Road Neighbourhood Plan proces
3. New Baseball Stadium ● Donor-funded opportunity to transform UBC's existing baseball field
into a spectator facility
Through public engagement, targeted outreach, technical analysis, and financial evaluation, UBC identified five key areas where existing facilities do not meet the campus community’s current or future needs: 1) fitness space 2) gymnasium space 3) aging facilities 4) support facilities. The strategy also considered academic synergies with the School of Kinesiology.
GamePlan recommends key facility investments to meet these needs:
GamePlan is a framework to guide UBC’s decision-making for recreation and athletics facility investments. The decision to proceed with each recommendation depends on prioritization relative to UBC’s other capital project needs, available funding, further community consultation, and UBC Board of Governors’ approval.
UBC’s Board of Governors approved GamePlan on April 13, 2017.
A healthy, active and connected community where each person is at their personal best and proud of their UBC experience.
7
VisionFrom Olympians and Thunderbirds to lunchtime intramurals, recreation and athletics are important for the UBC community’s wellbeing and school spirit.
UBC Athletics and Recreation’s vision reflects this role: "a healthy, active and connected community where each person is at their personal best and proud of their UBC experience.”
GamePlan supports UBC’s efforts to implement this vision by ensuring the University has high quality recreation and athletics facilities to support the campus community’s wellbeing.
UBC Policies and PlansGamePlan supports UBC’s strategic plan and academic mission, UBC Athletics and Recreation’s vision and mission, the School of Kinesiology’s 2017 Strategic Plan, UBC’s Strategic Plan for Varsity Athletics, and UBC’s Mental Health and Wellbeing Strategy. GamePlan also reflects the visions and policies for the Point Grey campus in UBC’s Vancouver Campus Plan and Land Use Plan.
PurposeGamePlan: UBC’s Recreation and Athletics Facilities Strategy is a 20-year framework to guide UBC’s investments in facilities for recreation, athletics and related research at the Point Grey campus.
The Strategy supports UBC’s commitment to wellbeing by meeting a growing need for recreational fitness, gymnasium and related institutional space, and for addressing aging campus facilities.
ScopeGamePlan is a framework to guide recreation and athletics facility investments at UBC’s Point Grey campus for the next 20 years. The Strategy recommends specific facility investments to meet recreation and athletics needs, and leverage academic partnerships. It does not recommend how UBC should prioritize these projects relative to other capital project needs. The decision to fund and build each project is subject to UBC’s capital prioritization process, available resources, further community consultation, and UBC Board of Governors’ approval. GamePlan recommendations may also require further consultation and approvals to amend UBC’s land use planning policies.
Principles
UBC’s Board of Governors adopted a set of principles to guide GamePlan recommendations, each with criteria against which to evaluate options.
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The UBC Board of Governors has adopted a set of Guiding Principles to guide development of the strategy, each with criteria against which to evaluate proposed facility options and their trade-offs.
1. Align with UBC’s Core Academic Mission
• Ensure that facilities reflect UBC’s strategic priorities
• Allow sufficient land capacity for future academic growth
2. Promote the health and wellbeing of students, faculty, staff and residents
• Increase and enhance access to quality sport and recreational facilities for those who learn, live, work, and play on our campus
• Create opportunities for recreation activities and other events that build community and social engagement
3. Foster varsity excellence• Provide outstanding facilities
for varsity athletics excellence on the national and world stage
• Use varsity athletics in athletic facilities to engage the campus and surrounding community and to build school spirit
4. Embrace UBC’s history• Retain, where viable, the
cultural, historic and commu-nity value of existing facilities like War Memorial Gym and Thunderbird Stadium
5. Build a sound business case• Ensure the strategy is financially
sustainable and can leverage invest- ment from a range of sources, which could include donors, commercial revenue, and potential incremental housing revenue
6. Explore land use and housing revenue opportunities
• Align potential land use changes and incremental housing revenue opportunities with the University’s priorities, the timing of facility invest-ments and Board of Governors’ Endowment policies
Vancouver campus aerial
Guiding Principles
Process
Each of GamePlan’s phases included extensive public consultation and targeted outreach with students, faculty, staff, residents, alumni and the UBC Athletics community.
11
The GamePlan process began in 2015 and concluded in April 2017 when the UBC Board of Governors approved this strategy. UBC Athletics and Recreation, along with Campus and Community Planning, led GamePlan in collaboration with other UBC departments, UBC Properties Trust and external experts. A Steering Committee oversaw the project with representatives from:
More detail on GamePlan public consultation here: www.planning.ubc.ca
8,0004STUDENT NEED SURVEYS COMPLETEDINFORMATION BOOTHS
COMMUNITY WORKSHOPSOPTION SURVEYS COMPLETED
PUBLIC OPEN HOUSES15
22,231
● • Vice-President, Students
● • Provost and Vice-President, Academic
● • Vice-President, External Relations ● (Campus and Community Planning and Government Relations)
● • Vice-President, Development and Alumni Engagement
● • Vice-President, Finance ● (Treasury and Infrastructure Development)
● • Faculty
● • UBC Properties Trust
● • School of Kinesiology
2015
Phase 1: Background + Needs Assessment: Visioning,
a review of existing facilities, background research,
data collection and surveys and interviews
Fall 2016 – Spring 2017
Phase 3: Public Consultation, Review + Adoption: Consultation with
the campus community (in person and online), revisions to the draft
strategy based on consultation input received, and UBC Board of
Governors approval of the strategy
Summer 2016
Phase 2: Criteria + Options Development: Confirmation of needs,
development of principles and evaluation criteria, technical
analysis of options and stakeholder consultation
2017 onwards
Phase 4: Implementation (18 months +): Capital planning
and processes to amend UBC plans as required, including
the Stadium Road Neighbourhood planning process.
PLANNING PROCESS TIMELINE:
PUBLIC ENGAGEMENT HIGHLIGHTS:
The Need
GamePlan’s first phase included research and analysis to understand recreational and athletics needs. This work involved stakeholder consultation, a campus-wide survey, comparative research, and an overview of existing UBC facilities and programming.
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Recreational Fitness SpaceExpanded fitness centre space is by far UBC’s biggest recreational need. At 7,500 square feet, UBC provides a mere 0.15 square feet of fitness space per student. This will increase to 0.36 square feet with upcoming investments in the UBC Life Building(the former Student Union Building), but is still significantly lower than comparable universities at 0.45 to 1.35 square feet per student. UBC’s Birdcoop Fitness Centre has a capacity of 140 for a daytime campus population of more than 70,000, and is consistently overcrowded.
GamePlan’s first phase included research and analysis to understand recreational and athletics needs. This work involved stakeholder consultation, a campus-wide survey, comparative research, and an overview of existing UBC facilities and programming (see Appendices One and Two for details).
This first phase showed the campus is well served in some areas but has significant need in others. Recent investments in arenas, aquatic space and outdoor fields meet UBC’s current and future needs. However, there are four key areas where UBC’s facilities do not meet the campus community’s current needs or demand over the next 20 years: recreational fitness space, aging facilities, gymnasium space and support space.
Aging FacilitiesMany of UBC’s recreation facilities are relatively new, but two major facilities stand out for their poor condition: War Memorial Gym (below left) and Thunderbird Stadium. War Memorial Gym is nearly 70 years old and requires significant system, accessibility and life safety upgrades. It does not meet modern varsity and recreational needs, and is an inefficient use of space. Thunderbird Stadium is nearly 50 years old and has system and seismic upgrade needs, as well as an inefficient layout.
Recreation Floor Space (sqft) per Student at Canadian Universities RECREATIONAL FLOOR AREA (sqft) PER STUDENT
UBCVancouver
UofTSt. George
SFUBurnaby
AlbertaWestern
Queens
UVICManitoba
Needs Assessment - Fitness Centre Space
.15 .42 .47 .65 .69 .95 .99 1.08 War Memorial Gym Thunderbird Stadium
Source: UBC Athletics and Recreation
Gymnasium SpaceUBC has a significant shortage of multi-use gym space. Compared to peer universities, UBC provides 25 to 50 percent of the amount of student-focused recreational space. The Student Recreation Centre and varsity-focused War Memorial Gym are heavily used, both fully booked for 14 hours per day on average. This results in long wait lists, lost engagement opportunities and underserved program areas.
Support Facilities
UBC’s recreation and athletics community needs support facilities to thrive. There is a current shortage of office space, meeting and video rooms, club training space, and studio space. Administrators, coaches and training staff in particular have office shortages and are scattered across the campus in different locations.
GamePlan also identified other opportunities to enhance campus recreation and athletics opportunities, but with lower current need. These included a racquets centre, enhanced sport science and expanded covered indoor field spaces.
Academic Partner Opportunities The GamePlan process also identified opportunities that could provide collaboration and synergies between recreation, high performance sport, academic research, health and wellness and community building. This is exemplified by the opportunity to strengthen and build upon existing collaborations with the School of Kinesiology.
UBC’s School of Kinesiology is Canada’s top-ranked program in the study of human movement and its relationships to health, sport and physical culture. The School has significant facility needs. Faculty, staff and students are dispersed across nine buildings and have limited classroom space. Many of the School’s facilities are also aging with significant deferred maintenance, limiting growth and imposing financial burden. The GamePlan process identified an opportunity to enhance integration between the School, other UBC initiatives, and potential partners such as the Canadian Sport Institute, Coaching Association of Canada, and Canadian Olympic Committee, by co-locating aspects of the School of Kinesiology and future recreation and athletics facilities.
UBC Parasport Games UBC Futsal League
UBC School of Kinesiology Research
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GamePlan aspires to create positive change through sport and physical activity on a local, national and global scale by integrating research, learning, well-being, high performance and community-building activities in a best-in-class facility.
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Spirit Park Apartments
Hugh Dempster
Acadia Community
Centre
FireHall
Hillel House
Mackenzie House
Peter Wall
Ponderosa
Abdul Ladha
International House
MFA Studios
The Barn
Fraternity Village
CompostingFacility
Acadia House
Med Sciences
ESC
Ambulance Station
CoachHouse
Theatre-Film
CampusEnergyCentre
QMI
OrchardCommons
LibraryPARC
Site B
BrockCommonsResidence
MT Innovations
WesbrookPlace
HamptonPlace
HawthornPlace
UniversityBoulevard
ChancellorPlace
EastCampus
N
17
Early options considered the creation of two distinct UBC ‘Athletics and Recreation Hubs’, to focus future development in areas where athletics and recreation facilities already exist. One hub centered on a renewed or new War Memorial Gym, and the other on a new Athletics Centre of Excellence with a renewed or new Thunderbird Stadium.
Each option was subject to detailed technical and financial analysis and public consultation. Analysis results were then assessed to determine how each option served the GamePlan principles and criteria (Appendix Three shows each of the options).
The GamePlan process explored a number of options to meet the needs for fitness space, gymnasium space, aging facilities, and support space.
Based on this evaluation, the Hub concept evolved into the GamePlan facility concepts on the following pages.
Map of UBC Vancouver campus showing existing athletics and recreation facilities (solid red) and early concept of hubs (dashed red).
This concept addresses all areas of need by greatly expanding fitness and gym space, by improving aging and support facilities, and potentially, providing some academic space that could consolidate the School of Kinesiology.
The concept proposes a combined varsity, recreation, fitness and Kinesiology facility spanning the current War Memorial Gym site and the ‘Gateway North’ site directly to its east. The New Recreation Fitness Centre will significantly increase fitness and recreation space in the heart of campus, close to other student services and transit. New academic space could consolidate some School of Kinesiology programs, activity based programs, gymnasiums, laboratories, and people from across UBC.
There is also an opportunity to extend and integrate this concept with a vision for a Community Health Sciences facility, which would integrate Nursing and Kinesiology and could be located on the Gateway South site, immediately south of the proposed recreation fitness centre.
The reimagined War Memorial Gym would be a renewed or rebuilt varsity facility integrated with the New Recreation Fitness Centre. The facility would provide strength, conditioning, change room and additional athlete support space and support space for administrators, coaches and trainers. The Gym will honour the existing building’s heritage and provide an enhanced varsity spectator venue.
UBC will decide the precise location, layout and phasing of development – including whether to renew or rebuild War Memorial Gym – as part of more detailed project planning and design, as Implementation describes, below.
This integrated project creates a wellbeing hub for UBC. Consolidating recreation and varsity facilities provides program, financial and functional efficiencies by allowing shared spaces. It also improves access to fitness and recreation for UBC’s entire community. The combined facility provides a focal point to build school spirit and enhances UBC’s varsity recruitment and retention.
This unique project integration also has potential to be a model facility in Canada — and globally — for collaboration and innovation in sport. As a result there is significant interest from national partners (i.e. Canadian Sport Institute and Canadian Olympic Committee) to potentially partner on these projects. The partners have identified a collective goal of seeking knowledge, excellence, and optimal function and performance across the sporting pathway, from recreational athletes to varsity athletes to Canadian Olympians.
The combined facility also provides important space that could consolidate the School of Kinesiology, complementing the recreation and athletics focus and improving opportunities to align research and recreation.
Finally, this concept meets UBC’s recreation and athletic needs over GamePlan’s 20-year timeframe.
New Recreation Centre and Reimagined War Memorial Gym
19
Dashed lines represent Student Fitness floors surrounding the 3 Student Gyms
Concourse
With retractable seats
With climbing wall
Strength & Conditioning
Support
42 feet
KINESIOLOGY
KINESIOLOGY
3 STUDENT GYMS
ENTRY
STUDENTDRESSING
SUPP
ORT
FITNESS
DOUBLE GYM
FITNESS
VARSITY GYM
RENEWED WAR MEMORIAL GYM
LEVEL 1 PLAN
GATEWAY NORTH RECREATION & FITNESS
L1L2L3L4
L5L6L7
WES
BRO
OK
MA
LL
REC GYMSVARSITY GYMS
FITNESS + SUPPORT SPACE(combined recreation + Varsity support)
Unive
rsity
Bou
levar
d
Stud
ent U
nion
Bou
levar
d
East Mall
Wesbrook Mall
AMS Student Nest
New MacInnes Field
The U
BC B
us E
xcha
nge
Arrival Court
The Green
The Bosque
University Commons
Aquatic Centre
SRC
D.H. Copp
WesbrookAlumniCentre
Strangway
GatewayGage South
Existing Fitness
N
Recreation & Varsity program
1
2
Replament and / or renewal of War Memorial Gym combined with the Gateway North site to provide both recreation and Varsity programs in a new multi-level, multi-purpose facility. Existing academic users in War Memorial Gym would be relocated to a new space.
Fitness space in Student Union Building basement to be converted to programmable recreation space.
OPTION EWar Memorial Gym
Recreation + Athletics Centre of Excellence
South
This option considers the renewal of War Memorial Gym with a new facility on the Gateway North site to provide recreation, fitness, and academic programs in a multi-level, multi-purpose facility. The proposed program for this option is:
● Recreation + Fitness Centre • 3 gymnasium courts • ~45,000 sqft of fitness space • ~ 10,000 sqft of office and support space
Renewed War Memorial Gym* • Spectator gym with retractable seating for varsity sports • ~25,000 sqft of strength and conditioning space • ~25,000 sqft of office and support space
Up to 85,000 square feet of academic space for an academic partner such as the School of Kinesiology
Estimated capital cost: • Recreation Fitness Centre: $40m to $45m • War Memorial Gym: $45m (renewed)
*A War Memorial Gym renewal cannot accommodate the full varsity, strength, conditioning and support needs in the existing building. If a War Memorial Gym renewal is the preferred option through the next phase of detailed planning and design, the full varsity, strength conditioning and support needs would be split between the renewed War Memorial Gym and a rebuilt stadium.
Renewed War Memorial Gym OptionWar Memorial Gym Renewal Recreation Fitness Centre
Renewed War Memorial Gym
Recreation Fitness Centre
Plan view
Perspective view looking south-east
New Aquatic Centre
Student Recreation Centre
Gage South Student Residences War Memorial Gym
Recreation Fitness Centre
Cross-section
New MacInnes Field
UBC Bus Exchange
DOUBLE GYMSUPPORT
3 STUDENT GYMS
STRENGTH & CONDITIONING
FITNESS
VARSITY GYM
KINESIOLOGY KINESIOLOGY
VARSITY SUPPORT
CONCOURSEOFFICE
OFFICE
NEW WAR MEMORIAL GYM GATEWAY NORTH RECREATION & FITNESS
L1
L2
L3
L4
L5
WES
BRO
OK
MA
LL
With climbing wall
With locker rooms and storage
ENTRY
STUDENTDRESSING FITNESS
LEVEL 1 PLAN
REC GYMSVARSITY GYMS
FITNESS + SUPPORT SPACE(combined recreation + Varsity support)
Unive
rsity
Bou
levar
d
Stud
ent U
nion
Bou
levar
d
East Mall
Wesbrook Mall
AMS Student Nest
New MacInnes Field
The U
BC B
us E
xcha
nge
Arrival Court
The Green
The Bosque
University Commons
Aquatic Centre
SRC
D.H. Copp
WesbrookAlumniCentre
Strangway
GatewayGage South
Existing Fitness
N
Recreation & Varsity program
1
2
Replament and / or renewal of War Memorial Gym combined with the Gateway North site to provide both recreation and Varsity programs in a new multi-level, multi-purpose facility. Existing academic users in War Memorial Gym would be relocated to a new space.
Fitness space in Student Union Building basement to be converted to programmable recreation space.
OPTION EWar Memorial Gym
Recreation + Athletics Centre of Excellence
South
21
This option considers a combined varsity, recreation, fitness and Kinesiology facility spanning the current War Memorial Gym site and the ‘Gateway North’ site directly to its east. The proposed program for this option is:
● Recreation + Fitness Centre • 3 gymnasium courts • ~45,000 sqft of fitness space • ~ 10,000 sqft of office and support space
Rebuilt War Memorial Gym
• Spectator gym with retractable seating for varsity sports • ~25,000 sqft of strength and conditioning space • ~25,000 sqft of office and support space
Up to 85,000 square feet of academic space for an academic partner such as the School of Kinesiology
Estimated capital cost: • Recreation Fitness Centre: $40m to $45m • War Memorial Gym: $50m (rebuilt)
Rebuilt War Memorial Gym Option
Rebuilt War Memorial Gym
Recreation Fitness Centre
Recreation Fitness CentreRebuilt War Memorial Gym
Cross-section
Plan view
Perspective view looking south-east
New Aquatic Centre
New MacInnes Field
UBC Bus Exchange
Student Recreation Centre
Gage South Student Residences Rebuilt War Memorial Gym
Recreation Fitness Centre
GamePlan included extensive analysis, including technical studies with consultants, analysis of current programing and demand, and comparisons with peer universities.
University of Toronto: Goldring Centre for High Performance Sport
23University of Guelph: Gryphons Athletics Centre
Arizona State University: Sun Devil Fitness Complex
Arizona State University: Sun Devil Fitness Complex
University of Toronto: Goldring Centre for High Performance Sport
25
This concept proposes a rebuilt 5,000-seat spectator Thunderbird Stadium with multi-purpose field space.
A rebuilt Stadium will address the current aging facility to meet athletic and support space needs. It will also be a more efficient use of UBC’s land and offer a better spectator experience than the current Stadium, where the field is far from the spectator stands. This will provide an exciting opportunity to improve student and community engagement. UBC will explore retaining elements of the existing Stadium, such as the Thunderbird name and imagery, through more detailed project planning and design.
The rebuilt Stadium will be located either on its current site or on a site closer to Thunderbird Park, between East Mall, Stadium Road and West 16th Avenue. The precise location will be determined through UBC’s Stadium Road Neighbourhood planning process, to begin in fall 2017. This will ensure integration and compatibility between the rebuilt Stadium and future neighbourhood.
Estimated capital cost: $35 m.
Rebuilt Thunderbird Stadium
Map showing general planning area for future stadium location (to be determined through Stadium Road Neighbourhood planning process)
University of Toronto: Varsity Centre field and Goldring Centre for High Performance Sport
27University of Toronto: Goldring Centre for High Performance Sport
University of Toronto: Goldring Centre for High Performance SportUniversity of Oregon Hatfield-Dowlin Complex
University of Oregon Hatfield-Dowlin Complex
The GamePlan process also explored an exciting donor-funded opportunity to transform UBC’s existing baseball field into a spectator facility. The proposed facility will serve as a hub for community events, accommodating varsity, competitive and recreation league games.
The enhanced Baseball Field at Thunderbird Park (blue area below) will leverage UBC’s current Baseball Indoor Training Centre. This will strengthen UBC’s role as a destination for regional and even national baseball, and provide an important community amenity. Further public consultation on the Baseball Field will occur as the development process proceeds.
Estimated capital cost: $9m
Baseball Field at Thunderbird Park
29
The proposed Baseball Field will serve as a hub for community events, accommodating varsity, competitive and recreation league games.
Implementation
31
Implementation
GamePlan is a framework to guide UBC’s recreation and athletics facility investments. It is not a detailed capital allocation strategy to say when and how UBC will fund a project. Nevertheless, two of GamePlan’s principles are to ‘Build a sound business case’ and to ‘Explore land use and housing revenue opportunities’ to address recreation and athletics needs.
33
Facility-Specific Funding Sources ● New Recreation Fitness Centre
Students were very clear through the GamePlan process about the need for improved fitness and gym facilities. In March 2017, students showed this support by approving an Alma Mater Society referendum to establish a fee to contribute to a New Recreation Fitness Centre. The fee will be based on an agreement between UBC and the AMS and begin at $5 per year, increasing $5 annually to $25 and continuing until students contribute a maximum of $22.5m to the project costs.
This generous commitment continues UBC students’ history of supporting campus facilities, including the War Memorial Gym’s original construction.
Reflecting the GamePlan principle to ‘Build a sound business case’, UBC will explore funding sources to leverage the student commitment. This exploration will include all capital project funding sources.
● Reimagined War Memorial Gym and Academic Space
UBC will explore the typical capital project funding sources described below to deliver these projects, including potential donor funding.
● Rebuilt Thunderbird Stadium
The GamePlan analysis showed that a rebuilt Thunderbird Stadium could allow a more efficient use of land in the future Stadium Road Neighbourhood. The freed up land could provide additional housing development opportunities, above the amount of housing UBC’s current plans provide.
Rebuilding Thunderbird Stadium to take advantage of this opportunity is a cost of developing the future Stadium Road Neighbourhood; consequently, UBC would apply revenue from the housing development to build a new Stadium.
FundingThe GamePlan process identified the following potential funding sources.
The cost of development process is a standard UBC practice when buildings are moved for new projects. Any remaining revenue would follow Board policy and direction.
● Baseball Field
Donor contributions will fund the new Baseball Field at Thunderbird Park. UBC will explore leveraging these generous contributions with the typical capital project funding sources described below.
Typical Capital Project Funding SourcesIn addition to the recommendation-specific funding sources, UBC will explore the following typical capital project funding sources to deliver GamePlan facilities:
• UBC funding: Fee and programming revenue generated from expanded facilities; allocations from UBC’s central budget.
• Government funding: Federal and/or provincial recreational infrastructure funding.
• Donor and sponsorship: Alumni, donor and community support.
● New Recreation Fitness Centre
More fitness and gym space is UBC’s greatest recreation and athletics need. To leverage the generous student fee, UBC’s established capital planning efforts will focus on completing the New Recreation Fitness Centre as phase one of implementing GamePlan’s recommendations. This phase will include academic space that could be used for the School of Kinesiology.
● Reimagined War Memorial Gym
The New Recreation Fitness Centre will integrate with War Memorial Gym. The timing for a renewed or rebuilt War Memorial Gym will depend on funding opportunities. If UBC completes the New Recreation Fitness Centre before funding is available, renewing or rebuilding War Memorial Gym will be phase two of implementing GamePlan’s recommendations.
TimingThe timing of GamePlan implementation depends on available funding, prioritization relative to UBC’s other capital project needs, further community consultation, and Board of Governors’ approval through UBC’s established capital project approval process. In general, UBC will deliver GamePlan facilities according to the following timing:
● Rebuilt Thunderbird Stadium
UBC will proceed with a rebuilt Thunderbird Stadium following the Stadium Road Neighbourhood Plan process, described below. That planning process will begin in fall 2017 and take 12-18 months.
● Baseball Field
UBC will proceed with the Baseball Field at Thunderbird Park after confirming donor funding.
● Future Facility Consideration
GamePlan is a comprehensive long term planning project to identify needs and options to deliver those needs. The Strategy will be a living document that will be reviewed from time to time and identify potential future projects within a 20-year timeframe as needs arise and in consultation with stakeholders.
35
37
The Stadium Road Neighbourhood planning process will explore the best location for the Thunderbird Stadium. This will ensure integration and compatibility between the Stadium and future neighbourhood. It will also explore issues like parking, circulation, urban design and housing development in the area. The neighbourhood planning process will start in fall 2017 and take approximately 18 months.
The Stadium Road Neighbourhood Plan process may also include a process to amend UBC’s Land Use Plan. Amendments may be necessary to accommodate the rebuilt Stadium, adjust the existing neighbourhood boundaries, and enable additional housing development opportunities.
Land Use PoliciesUBC’s current land use policies support GamePlan’s recommendations for the New Recreation Fitness Centre, Reimagined War Memorial Gym, and Baseball Field at Thunderbird Park.
New Recreation Centre ● Consulting with academic and other stakeholders on the final
allocation, location and design of academic space.
● If the Centre proceeds as a first phase before War Memorial Gym: accommodating the full academic program in the first phase, subject to funding; and, leaving the site’s northwest corner unencumbered to allow future War Memorial Gym construction access.
● Ensuring adequate public realm access and circulation to the north during and after construction given the high volume of nearby transit users.
Rebuilt Thunderbird Stadium ● Through the Stadium Road Neighbourhood Plan process, providing
design guidance on how best to integrate the Stadium with the future neighbourhood.
● Given the current Stadium’s status as a campus heritage resource, preserving existing building elements such as the precast concrete Thunderbirds on the existing Stadium roof.
Reimagined War Memorial Gym ● Given the Gym’s status as a campus heritage resource, exploring the
viability of retaining War Memorial Gym through renewal. If renewal is not viable, retaining significant elements like the name, Memorial Wall, and Remembrance Day ceremonial function.
● Consulting with academic and other stakeholders on the final allocation, location and design of academic space.
● If the Reimagined War Memorial Gym happens as one project with the New Recreation Centre, providing adequate swing space for existing users.
● Ensuring adequate public realm access and circulation to the north during and after construction given the high volume of nearby transit users.
Baseball Field ● Providing opportunities for public realm animation and engagement
through a plaza and spectator uses on the surrounding grass berm.
Project Reviews and ApprovalsGamePlan provides a flexible framework to guide recreation and athletics facility investments. Each recommendation is still subject to available funding and prioritization relative to UBC’s other capital project needs. Subject to funding approval, each project will undergo more detailed space programming and design to ensure the facility meets all user needs. All capital projects are required to go through the capital priority process. In brief the process is described below:
To ensure that future capital investments required to support UBC strategic goals and operational needs are properly identified and prioritized, the UBC undertakes an annual planning and prioritization review of building infrastructure and information technology (IT) priorities. This process follows a set of capital planning principles developed in 2014 with input from the Board of Governors. Key steps in the process include capital needs identification with faculties and departments, quantitative and qualitative assessment of proposed projects by the Capital Planning Working Group, consultation with campus stakeholders and a final strategic review and decision by the Executive. The process generates an updated Five-Year Capital Plan that is submitted each year, with Board of Governors’ approval, to the Provincial government. The prioritization process also generates a longer list of capital priorities in the following key categories: future academic; deferred maintenance + seismic upgrade; student housing + faculty & staff housing; athletics & recreation; and campus operations.
Other facility-specific recommendations include:
39
Facility Activities Major Amenities 20-Year Needs
Student Recreation
Centre
Intramurals; Recreation; Fitness
3 gymnasiums; Fitness centre; Fitness studio; Dojo
Gymnasiums at capacity
(programmed 14 hours/day; 90 percent of drop-in times oversubscribed; student rentals
only available at undesirable times)
Fitness centre at capacity 6x per week
War Memorial
Gym
Varsity basketball/volleyball; Intramurals;
Recreation
Basketball court; Up to 4 volleyball courts; Meeting space; Community event
space; departmental office & research space for Kinesiology; Sports
Medicine Clinic
Gymnasiums at capacity
(programmed 14 hours/day; varsity priority; 600+ students on intramural waitlists annually)
Systems and seismic deficiencies
Poor quality office space
Thunderbird Park
Varsity soccer/rugby/field hockey/baseball/
track and field; Community sports; Community events
2 turf fields; 6 grass fields; 1 baseball field; 1 track oval; National Soccer Development Centre
Sufficient capacity to accommodate community and UBC needs (except for intramural soccer:
30+ waitlisted teams annually)
Doug Mitchell
Thunderbird Sports Centre
Varsity hockey; Community ice sports;
Concerts
3 ice surfaces; Weight room; Multi-purpose room;
Whitecaps FC training facility
Sufficient capacity to accommodate community and UBC needs
Thunderbird Stadium
Varsity football; Community soccer; Community events;
Concerts
Concessions; Media; Change rooms; Football
Academic CentreSystems and seismic deficiencies
Appendix 1: Existing Facilities
43
Facility Activities Major Amenities 20-Year Needs
Aquatic Centre
Varsity swimming; Community swimming
10-lane 50-metre pool; 8-lane 25-metre pool;
Leisure pool with lazy river; Hot tub
Sufficient capacity to accommodate community and UBC needs
UBC Tennis Centre
Community tennis
8 indoor courts (Centre); 4 indoor courts (Bubble);
1 outdoor court; Multipurpose room;
Meeting room
Sufficient capacity to accommodate community and UBC needs
UBC Baseball Indoor
Training Centre
Varsity baseball; Community
baseball
4 indoor batting cages; Multipurpose training
space
Sufficient capacity to accommodate community and UBC needs
UBC Boathouse
Varsity rowing; Community
rowingRowing facilities Sufficient capacity to accommodate
community and UBC needs
Wesbrook and Old Barn Community
Centres
Wesbrook: 2 gymnasiums; multi-purpose sports
room; fitness space; dance studio; community space
Old Barn: fitness space; community space, cafe
Resident-focused facility with higher student admission fees than UBC
space
Sufficient capacity to accommodate community and UBC needs
45
Appendix 2: Stakeholder Groups Consulted ● • Alma Mater Society
● • Athletics and Recreation Sport Partner
● • BC School Sports Association
● • Canadian Armed Forces
● • Friends of the Garden Society (UBC Botanical Garden)
● • Graduate Student Society
● • Heritage Vancouver
● • Joint Steering Committee of the Centre for Disease Modeling (CDM) and Modified Barrier Facility (MBF) (outreach email)
● • MLA David Eby
● • Musqueam First Nation
● • President’s Advisory on Campus Enhancement
● • Providence Health Care (St. John Hospice)
● • Recreation staff and student recreation clubs
● • Royal Canadian Legion
● • Thunderbird Alumni Council
● • Thunderbird Athletes Council
● • UBC Botanical Garden
● • UBC Ceremonies and Campus Historian
● • UBC Faculty Association
● • UBC Planning and Property Advisory Committee and UBC Vancouver Senate Academic Building Needs Committee
● • UBC School of Kinesiology
● • UBC School of Nursing
● • University Endowment Lands - Community Advisory Council
● • University Faculty and Staff Tenants Association
● • University Neighbourhoods Association - Board
● • University Sport and Recreation Committee
● • Vancouver Heritage Foundation
● • Varsity coaches
● • Varsity alumni
GamePlan explored a number of options to meet the identified needs by increasing recreational and support space and renewing existing facilities.
47
Appendix 3a: Recreation and Athletics Facility OptionsAs part of the initial Hub concept, GamePlan explored Options A, B and C below to convert War Memorial Gym to recreational use. Those options included a new Athletics Centre of Excellence elsewhere on campus to accommodate War Memorial Gym’s existing varsity uses (in most cases integrated with the Thunderbird Stadium options).
Through further technical and financial analysis and public consultation, Options D and E emerged for a combined varsity, recreation and fitness facility spanning the current War Memorial Gym and ‘Gateway North’ sites.
Based on evaluation against GamePlan principles and criteria, the recommended concept is Option E with the addition of academic space that could be used to consolidate the School of Kinesiology. UBC will explore renewal or retention of War Memorial Gym as part of future analysis. UBC removed the other options due to technical challenges (inability to accommodate program) and financial challenges (capital costs).
49
Appendix 3b: Thunderbird Stadium OptionsThe GamePlan process explored Options 1, 2, 3, 4 and 5 below to renovate or rebuild Thunderbird Stadium. Options 2, 3 and 4 included an integrated Athletics Centre of Excellence to accommodate displaced varsity programming from a renewed or rebuilt War Memorial Gym.
Based on evaluation against GamePlan principles and criteria, the recommended concept is a rebuilt Thunderbird Stadium on the existing site or between East Mall, Stadium Road and West 16th Avenue. UBC removed other options because of technical challenges (for example, road closures, noise and impact on academic researchers), financial challenges (capital costs) and community fit. The Stadium Road Neighbourhood Plan process will determine the rebuilt Stadium’s precise location.
UBC GamePlan
Consultation Summary Report
March 2017
ATTACHMENT B
2
Table of Contents 1.ExecutiveSummary.........................................................................................................................3Phase1Summary............................................................................................................................................3Phase2Summary............................................................................................................................................4
2.Phase1Consultation......................................................................................................................5Phase1ProcessDescription.......................................................................................................................5StakeholderandPartnerEngagement....................................................................................................6Meetings,PresentationsandOutreach..................................................................................................................6WhatWeHeard................................................................................................................................................................6
PublicNotification,AdvertisingandOutreach...................................................................................10PublicEvents..................................................................................................................................................11InformationBooths.....................................................................................................................................................11PublicOpenHouses.....................................................................................................................................................12
WhatWeHeard..............................................................................................................................................12Survey...............................................................................................................................................................................12LettersandEmailSubmissions..............................................................................................................................37Petitions...........................................................................................................................................................................39
3.Phase2Consultation...................................................................................................................40Phase2ProcessDescription.....................................................................................................................40StakeholderandPartnerEngagement..................................................................................................40Meetings,PresentationsandOutreach...............................................................................................................40WhatWeHeard.............................................................................................................................................................41
PublicNotification,AdvertisingandOutreach...................................................................................42WorkshopFormat.........................................................................................................................................42WhatWeHeard..............................................................................................................................................43WorkshopInput............................................................................................................................................................43Survey...............................................................................................................................................................................49LettersandEmailSubmissions..............................................................................................................................52Petition.............................................................................................................................................................................53
4.NextSteps........................................................................................................................................535.Appendices......................................................................................................................................53Phase1(October2016)..............................................................................................................................53Phase2(January2017)..............................................................................................................................54
3
1. Executive Summary Thepublicengagementprocesstosupportthedevelopmentofalong-termrecreationandathleticsfacilitiesstrategy(UBCGamePlan)tookplaceovertwophasesbetweenOctober2016andFebruary2017.Bothconsultationphasesincludedextensivenotification,outreachandadvertisingoftheopportunitiestoprovideinputtostakeholders,partnersandthecampuscommunity.Thereportthatfollowsdocumentsthepublicengagementprocess,detailingengagementactivitieswithstakeholdersandpartners,notificationandoutreach,advertising,events,andsummarizingtheinputreceivedineachphasealongwithresponsesonhowtheinputwasconsideredinthefinalreporttotheUBCBoardofGovernorsinApril2017.
Phase1SummaryFromOctober3–23,2016,thecampuscommunitywasinvitedtothefirstphaseofpublicconsultationtoprovideinputonlineandinpersonontheproposedRecreationandSpectatorHubprinciplesandoptions.Overthethree-weekconsultationperiodwehad:
• over350peopleattendthepublicopenhousesandinformationbooths• 2,231respondentsthatstartedthesurveywith1,922respondentsansweringat
leastonequestion• 11stakeholderlettersandemailsubmissions• 44letterandemailsubmissions• Four(4)petitions• 8,200uniquepageviewstotheprojectwebpagesduringtheconsultationperiod• Over4,200viewsofthethreeUBCGamePlanvideos(notcountingtheviewson
digitalsignageacrosscampus)Respondentstothesurveywerepredominantlystudents(53%),followedbyneighbourhoodresidents(11%),staff(11%),alumni(10%),faculty(8%),andother(6%).Fortypercent(40%)oftherespondentsliveoncampusineitherstudent/studentfamilyhousingorincampusneighbourhoods,with45%ofrespondentslivingintheCityofVancouver,3%ofrespondentslivingintheUniversityEndowmentLandsand13%livingelsewhere(LowerMainlandandbeyond).TheGuidingPrinciplesthatweremostimportanttorespondentswere:
1. ‘promotinghealthandwellbeing’(68%veryimportant,27%important),2. ‘fosteringvarsityexcellence’(34%veryimportant,35%important)3. ‘alignwithUBC’scoreacademicmission’(26%veryimportant,52%important)4. ‘buildasoundbusinesscase’(23%veryimportant,47%important)
FortheRecreationHuboptions,45%ofrespondentsfeltOptionC(fullrebuildofWarMemorialGym)bestaddressestheidentifiedrecreationandathleticsneeds,while33%ofrespondentsfeltOptionBdid(fullrenovationofWarMemorialGym)and16%feltOption
4
Adid(basicrenovationofWarMemorialGym).BetweenOptionsAandB,49%oftherespondentsfeltrenovationofWarMemoricalGym,insomeform,bestaddressestheidentifiedrecreationandathleticsneed.FortheSpectatorHuboptions61%oftherespondentsfeltthatOption1(keepingThunderbirdStadiuminitscurrentlocation)bestmeetstheidentifiedrecreationandathleticsneeds.Theoptionthatleastmeetstheidentifiedrecreationandathleticsneeds,by27%oftherespondents,wasOption4(ReimaginedOsborneCentre).Inadditiontoquestionnaireinput,extensivecommunicationandconversationstookplacewithresearchersworkingneartheOption4site(Osborne)andresidentsinHamptonandHawthornPlacenearOptions3and4.Researchersconveyedstrongconcernaboutincreasednoiseandvibrationwhichwouldadverselyaffecttheirresearch,whileresidentsexpressedstrongconcernaboutpotentialincreasesinnoise,traffic,parkingandpotentialnegativeimpacttopropertyvaluesandqualityoflife.SubmissionswerealsoreceivedfromundergraduatestudentsexpressingsupportforOption4(Osborne)becausetheyfeltitbestmeetsstudents’recreationandathleticsneeds.FollowingPhase1publicconsultationandwithfurthertechnicalandfinancialanalysisoftheoptions,thebasicrenovationtoWarMemorialGym(OptionA)wasremovedfromconsideration,andThunderbirdStadiumOptions1a(basicrenovation),3(RashpalDhillonTrackandFieldOval)and4(ReimaginedOsborneCentre)wereremovedfromfurtherconsideration.
Phase2SummaryFromJanuary21–February3,2017,thecampuscommunitywasinvitedtoparticipateinthesecondphaseofpublicconsultationtoprovideinputonlineandinpersonontheproposedshortlistedoptionsresultingfromPhase1inOctober2016.Overthetwo-weekconsultationperiodwehad:
• Acombinedtotalof140peopleattendthetwoworkshops(January21–focusedontheinterestsofcampusresidents&January31–forthewholecampuscommunity)
• 51respondentsthatstartedthesurveywith41respondentsansweringatleastonequestion
• 1stakeholderletterfromtheVancouverHeritageFoundation• 4letterandemailsubmissions• One(1)petitionfromthePromontorybuildinginHawthornPlace• 568uniquepageviewstotheprojectwebpagesduringtheconsultationperiod
FortheWarMemorialGymoptions,throughthestakeholderengagement,workshopsandsurveysweheardsupportforbotharenovationandfullrebuild,supportforpairingitwith
5
anAthleticCentreofExcellence,andconcernsregardingthepotentiallossofWarMemorialGymasabuildingwithhistoricalsignificance.FortheThunderbirdStadiumoptions,weheardstrongsupportforOption2(WhitMatthewsField),supportforOption1B(FullRenovation)andstrongconcernfromresidentsaboutpotentialincreasesinnoise,traffic,parkingandpotentialnegativeimpacttopropertyvaluesandqualityoflife.Attheworkshopsmanygroupsexpressedsupportforimprovingaccesstofacilities,consolidatingsportfacilities,buildingadditionalrecreationspace,andcarefullyconsideringtheneedsofdifferentstakeholders.LettersfromtheVancouverHeritageFoundationandHeritageVancouverSocietysupportretainingWarMemorialGymandThunderbirdStadiumfortheirheritagevalue,andrecommendadaptingthebuildingstosuitmodernneedsandimprovedconnectionstotheUBCcommunity(AppendixXI).Onepetitionwith57signatureswasreceivedfromresidentsofthePromontorybuildinginHawthornPlaceexpressingsupportforThunderbirdStadiumoption1b,andconcernregardingthepotentialforhigh-risetowersbeinglocatedonthecurrentStadiumsite.2. Phase 1 Consultation
Phase1ProcessDescriptionFromOctober3–23,2016,UBCinvitedthecampuscommunity,partnersandstakeholderstosharetheirfeedbackonaseriesofproposedoptionsthroughanonlinesurvey,fouropenhouses,andthroughmeetingsandpresentations.Theoptionspresentedforinputwerefocusedaroundtwohubs–aRecreationHub,focusedonoptionsforWarMemorialGym,andaSpectatorHub,focusedonoptionsforThunderbirdStadiumwhichwouldincludeanAthleticsCentreofExcellence.ThreeoptionswerepresentedfortheRecreationHubandfiveoptionswerepresentedfortheSpectatorHub.Inadditiontoseekinginputontheoptions,thisphaseofengagementalsoaskedforinputonthesixBoardendorsedGuidingPrinciples.Inthisphase:
• Over350peopleattendthepublicopenhousesandinformationbooths• Therewere2,231respondentsthatstartedthesurveywith1,922respondents
answeringatleastonequestion• 11stakeholderlettersandemailsubmissionswerereceived• 44letterandemailsubmissionswerereceived• Four(4)petitionswerereceived• Therewere8,200uniquepageviewstotheprojectwebpagesduringthe
consultationperiod
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• Therewereover4,200viewsofthethreeUBCGamePlanvideos(notcountingtheviewsondigitalsignageacrosscampus)
Thepublicconsultationinformationpresentedatopenhouses,onlineandinpresentationscanbefoundinAppendicesIandII.Thesectionsthatfollowoutlinehowweengagedstakeholders,partnersandthecampuscommunity,whatweheardandhowtheinputwasconsidered.
StakeholderandPartnerEngagement
Meetings,PresentationsandOutreach• SchoolofKinesiology(meetings)• CouncilofDeans(presentation)• UBCFacultyAssociation(meeting)• AlmaMaterSociety(AMS)(monthlymeetings)• GraduateStudentSociety(GSS)(presentation)• UniversityNeighbourhoodsAssociationBoardofDirectors(presentationsand
monthlyupdates)• UniversityEndowmentLandsCommunityAdvisoryCouncil(presentation)• SenateAcademicBuildingNeedsCommittee(presentation)• UBCPropertyandPlanningAdvisoryCommittee(PPAC)(presentation)• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModified
BarrierFacility(MBF)(presentation)• UBCBotanicalGarden(meeting)• MusqueamFirstNation(meeting)• President’sAdvisoryCouncilonCampusEnhancement(PACCE)(presentation)• AthleticsandRecreationStaff(presentation)• UBCSportClubs(presentations)• UniversitySportandRecreationCommittee(presentation)• ThunderbirdAthletesCouncil(presentation)• MajorAthleticsPartners(presentationsandmeetings)• VarsityCoaches(presentation)• RoyalCanadianLegion(meeting)• CanadianArmedForces(outreachemail)• MLADavidEby(meeting)• SandringhamStrataCouncil(HamptonPlace–byinvitation)(presentation)• ProvidenceHealthCare(meeting)
WhatWeHeardThetablesincludedbelowreflectinputreceivedthrough11stakeholder/partnerlettersandthroughmeetings/presentationswiththegroupslistedinthesectionabove.Lettersubmissionswerereceivedfromthefollowingstakeholdersinthisphase:
• AlmaMaterSociety(AMS)
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• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModifiedBarrierFacility(MBF)
• ThunderbirdAthleticsCouncil• UBCSoftballTeam• KinesiologyUndergraduateSociety• Clement’sGreenStrataCouncil• SandringhamStrataCouncil• St.JamesHouseStrataCouncil• ThamesCourtStrataCouncil• WestHampsteadStrataCouncil• WyndhamHallStrataCouncil
Theme OutcomeOverallComments TheAMSexpressedoverallsupportfortheHubconceptprovidedthatstudentsandstudentclubshaveaccesstofacilitiesacrossbothHubstomaximizeutilization
AproposednewrecreationfitnesscentrecombinedwithvarsityfacilityintheUniversityBoulevardareawillsignificantlyincreaseaccesstofacilitiesforstudents,faculty,staffandresidents.Aproposedrebuiltstadium,betterconnectedtoThunderbirdPark,willprovideimprovedfacilitiesforavarietyoffieldclubsandvarsityteams.
ThunderbirdStadiumOptions ConcernfromstratacouncilsthatOption3wouldhaveanegativeimpactonneighbouringresidents(traffic,noise,safety,constructionimpacts,decreasedpropertyvalues)
Option3wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit.
ConcernfromresearchersthatOption4constructionandongoingnoisewouldinterferewithscientificresearchtakingplaceinnearbyfacilities
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).
ConcernfromstratacouncilsthatOption4wouldhaveanegativeimpactonneighbouringresidents(traffic,noise,safety,constructionimpacts,decreasedpropertyvalues)
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).
TheAMSexpressedsupportforOptions2and3,contingentonthefundingmodel(seesectionbelow)
IntheMarch2017AMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentre.ThefeewillbebasedonanagreementbetweenUBCandtheAMSandbeginat$5peryear,increasing$5
8
Theme Outcomeannuallyto$25andcontinuinguntilamaximumof$22.5m,thenominalvalue.Thepresentvalueofthecontributionisapproximately$12.5m.
TheAMSexpressedconcernoverOptions4and5duetothelossofacademicfloor-space
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).Option5,whichproposedtheCentreofExcellenceonacademicland,wasnotsupportedaspartoftheGamePlanStrategy.
TheThunderbirdAthleticsCouncilexpressedsupportforupdatingathleticsandrecreationfacilitiesoncampusandforlocatingtheStadiumclosertootherathleticsfacilitiesoncampus
ThefinalsitingandlayoutofarebuiltstadiumwillbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.
WarMemorialGymOptions TheAMSexpressedsupportforrebuildingWarMemorialGymprovidedthattherecreationalcomponentisatparwithvarsityfacilities
GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.
ConsultationProcess TheFacultyAssociationexpressedconcernwiththedesignofthesurvey,includingprocessoffieldtesting.TheFacultyAssociationalsoexpressedconcernsregardingfacultyrepresentationintheprocess
C+CPwilllookintoopportunitiestostrengthensurveymethodologygoingforward,workingwithindustryandcampusexperts.Forfutureprocesses,C+CPwillbuildonengagementwiththePropertyandPlanningAdvisoryCommittee,SenateAcademicBuildingNeedsCommittee,FacultyAssociation,CommitteeofDeansaswellasexploringnewideasforbroaderfacultyengagement.
Concernfromoneneighbourhoodstratacouncilthatconsultationnotificationwasinsufficient
C+CPmakeseveryefforttonotifythecampuscommunityofconsultationprocessesandopportunitiestoprovideinput.EachprocesspresentsanopportunitytoimprovenotificationpracticesandC+CPwillcontinuetoworkwiththeUNAonhowtobetterreachneighbourhoodresidentsforfutureconsultationprocesses.
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Theme OutcomeBaseballStadium TheUBCSoftballTeamsuggestedincorporatingaregulationsoftballdiamondintothedesignofthenewbaseballstadiumtosupportbothvarsityandcommunityuses
UBCAthleticsisreviewingallpotentialdesignconsiderationstomakethebaseballstadiumfunctionalforsoftballaswell.
AcademicLandUse,RevenueandResourceAllocation
TheAMSexpressedoppositiontoanynetlossofacademiclandforfuturedevelopment
GamePlanrecommendsanewrecreationfitnessfacilityontheGatewayNorthsiteintheUniversityBoulevardarea,whichisdesignatedasacademiclandintheLandUsePlan.AthleticsusesarepermittedundertheLandUsePlandesignationforacademicland.
TheAMSsuggeststhatanyrenovationsordevelopmentsoffutureathleticsfacilitieshavestrongbusinesscaseswithminimalcostsincurredbystudents
GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.
TheAMSopposesthemoveofThunderbirdStadiumiftherevenueorprofitsfromlandleasesarespentoncapitalprojectsdirectlyratherthanbeinginvestedintotheendowment.
Consistentwithpast“costofdevelopment”practices,theUBCBoardofGovernor’sapprovedfundsfortherebuiltstadiumwillbethroughincrementalrevenuefromnewandbetterdevelopmentsites(abovewhatisallowedincurrentplans)createdbyoptimalsitingthroughtheStadiumRoadNeighbourhoodPlan.
FutureKinesiologyBuildingNeeds BoththeAMSandKinesiologyUndergraduateSocietyexpressedsupportforadedicatedacademicfacilitytohousetheSchoolofKinesiology
GamePlanrecommendsintegrationofsignificantacademicspacewithinanewfitnessfacility,whichcouldbededicatedfortheSchoolofKinesiology.
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Theme OutcomeTheKinesiologyUndergraduateSocietyprovidedasummaryofacademic,social,andhealth-relatedspaceneedstobeconsideredshouldanewSchoolofKinesiologyspacebedesigned.
GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.
PublicNotification,AdvertisingandOutreachBroadnotificationwasprovidedoftheOctober3-23,2016publicconsultationperiodthroughadvertising,email,socialmedia,digitalsignage,directmail,videoandotheravailablechannels.
• TheUbyssey,printadspublishedonSeptember20andOctober4,2016• UbysseyonlineadbannerfromOctober3-23• VancouverCourier,printadspublishedonSeptember22andOctober6• Advertisinginbathroomstallsincampusathleticsfacilities• CampusResident,printadspublishedonSeptember19andOctober17• BroadcastemailtoallUBCfaculty,staffandstudentsonOctober3• WorkingatUBCnewsletteronOctober5• UBCEventswebpagefromOctober3to23• AMSe-newsletter,publishedonAugust31andOctober14• C+CPnewsletter,publishedonSeptember15andOctober11• HealthyUBCe-newsletter,publishedonOctober5• UBCfyie-newsletter,publishedonOctober5• UNAe-newsletter,publishedonSeptember22,29andOctober6,13• SHHSe-newsletter,publishedonOctober11• PoststoC+CPTwitteraccountbetweenSeptember13toOctober23• UBCdigitalsignagefromOctober3-23• PoststotheUBCFacebookpage• BroadcastvideoonThisWeekatUBCfromOctober11to14• Postcardsmailedtoneighbourhoodresidentaddresses(unaddressedmail)• NotificationthroughUNAWeChatgroup• NotificationemailsenttoUNAStrataPresidents,withposter(distributedthrough
UNA)• Vinylstreetdecalsinstalledin19prominentlocationsaroundcampus• Largeoutdoorsignage(6ftx6ft)locatedoutsidetheStudentRecreationCentre,
AquaticCentreandtheAMSNest• C+CPwebsiteeventcalendar• C+CPwebsite–projectwebpage
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• 2,500bookmarkswithinformationabouttheprocessandhowtoparticipateweredistributedatinformationbooths,openhouses,stakeholdermeetings/presentations,totheStudentRecreationCentre,aswellastootherlocationsoncampus
• 452postersweredistributedtostudentresidences,theAMSNest,UBCdepartmentaladministrationoffices,UNA,WesbrookPlaceandChancellorPlacebusinesses,WesbrookCommunityCentreandOldBarnCommunityCentres
• ThreepromotionalvideosuploadedtoUBC’sYouTubechannel• Publicannouncementsregardingtheprocessweremadeduringvarsitygames
Acommunicationstoolkitincludinginformationabouttheprocess,tweets,webande-newslettercontentwasalsodistributedtocommunicationsstaffacrosscampus.AlistofgroupsthatreceivedtheinformationisincludedinAppendixVI.
PublicEvents
InformationBoothsToraiseawarenessfortheUBCGamePlanplanningprocessandtheopportunitytoprovideinput,informationboothswereheldacrosscampusaswellasatanumberofexistingevents.ExistingEvents:
1. FreeWeekattheStudentRecreationCentreonSeptember13from4:30pmto6pm
2. WelcomeBackStaffBBQattheKoernerPlazaonSeptember14from11:30amto1:30pm
3. HomecomingStreetPartyonSeptember17atThunderbirdStadiumfrom3pmto5pm
4. DayoftheLongBoatonOctober1atJerichoSailingCentrefrom9amto2pm
UBCGamePlanInformationBooths:1. OutsidetheUBCBookstoreonSeptember12from11amto1pm2. OutsidetheOldBarnCommunityCentreonSeptember14from4:30pmto6pm3. AMSNestonSeptember20from11:30amto1pm4. InfrontofWesbrookSave-on-FoodonSeptember21from4:30pm6pm5. AcadiaCommonsblockonSeptember27from3:30pmto5pm6. GageCommonsblockonSeptember29from4:30pmto6pm7. TennisCentreonOctober4from4:30pmto6pm8. OsborneCentreonOctober5from11:30amto1pm9. ThunderbirdResidenceonOctober6from4:30pmto6pm10. IrvingK.BarberLearningCentreonOctober14from11:30amto1pm
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11. WarMemorialGymonOctober18from10:30amto12pm
PublicOpenHousesFourpublicopenhousestookplaceduringtheconsultationperiod.
1. October11from11am-1pmattheAMSNest,LowerFloor2. October13from4:30pm-7pmattheWesbrookCommunityCentre,Lobby3. October17from11:30am-1pmattheAMSNest,UpperAgora4. October19from4:30pm-6:30pmattheForestSciencesCentre,Atrium
Ateachopenhouse,twenty(20)displayboardsweredistributedaroundthespacewithinformationontheplanningprocess(scope,timeline,projectgovernance),backgroundandneedsassessment,theHubconcept,proposedoptionsfortheSpectatorHubandRecreationHub,trade-offsandconsiderations,strategyimplementationsandinformationonthepublicconsultationprocess.Participantswereinvitedtosharetheirthoughtsabouttheproposedstrategiesforathleticandrecreationfacilitieswithstaffandthroughthesurvey(onlineorinperson).EventswerestaffedwithacombinationofAthleticsandRecreationandCampusandCommunityPlanningstaff.AMandarin-speakinginterpreterwasalsoonhandattheWesbrookCommunityCentreandForestSciencesCentreopenhouses.Inadditiontothepublicopenhouses,CampusandCommunityPlanningalsoincludedinformationontheUBCGamePlanprocessatUBCCommunityConversationsonNovember26thfrom1pm-4pmattheUBCTennisCentre.Thiscommunityevent,co-hostedwiththeUNA,wasanopportunitytoupdateneighbourhoodresidentsontheprocessandtoraiseawarenessforPhase2engagement.AcopyofthePublicOpenHousedisplayboardsisprovidedinAppendixII.1
WhatWeHeard
SurveyThesurveywasavailableonlineatplanning.ubc.cafromOctober3–23andtheidenticalsurveywasalsoavailableatthepublicopenhouses.AcopyofthesurveyisavailableinAppendixIandverbatiminputisavailableinAppendixV.SpectatorandAthleticsFacilitiesUse1. Whichrecreationandathleticsfacilitiesoncampusdoyouuse?(pleasecheckallthat
apply)1PleasenotethatinPhase2theWarMemorialOptionswererenamedasA,BandCtoreduceconfusionwiththenumberedThunderbirdStadiumOptions.InthedisplayboardsfromPhase1WarMemorialGymoptionsappearasOptions1,2and3.
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Response Count PercentageAquaticCentre 827 45%StudentRecreationCentre
835 46%
BirdCoop 753 41%WarMemorialGym 461 25%OsborneCentre 349 19%DougMitchellCentreandThunderbirdArena
540 30%
TennisCentre 175 10%ThunderbirdPark 559 31%ThunderbirdStadium
401 22%
RashpalDhillonTrackandFieldOval
223 12%
Idon’tuseanyathleticsorrecreationfacilitiesoncampus
185 10%
Total:1,832 2. Approximatelyhowoftendoyouuserecreationandathleticsfacilitiesoncampus?Response Count PercentageEveryday 356 20%Afewtimesaweek 702 39%Afewtimesamonth
298 16%
Afewtimesayear 195 11%Seasonally(camps,meets,specialtournamentsetc)
73 4%
Never 194 11% Total:1,818 3. WhatareyourreasonsforusingUBC’srecreationandathleticsfacilities?(pleasecheck
allthatapply)
Response Count PercentageParticipateinintramuralsor
675 37%
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drop-inactivitiesParticipatein,learnorpracticeasportoractivity
612 34%
Participateinasportclub
216 12%
Workoutinthefitnesscentreorfitnessclasses
985 54%
Mychildparticipatesinaprogramorcamp
148 8%
Competeinvarsitysports
152 8%
Watchvarsitysports
599 33%
Watcheventsandconcerts
380 21%
Idon'tuseanyrecreationorathleticsfacilitiesoncampus
141 8%
Other(pleasespecify)
146 8%
Total:1,810 4. Asaspectator,whichfacilitiesdoyougoto?(pleasecheckallthatapply)Response Count PercentageAquaticCentre 216 12%StudentRecreationCentre
145 8%
BirdCoop 583 33%WarMemorialGym 43 2%OsborneCentre 756 43%DougMitchellCentreandThunderbirdArena
68 4%
TennisCentre 492 28%ThunderbirdPark 797 45%ThunderbirdStadium
130 7%
RashpalDhillonTrackandField
12%
15
OvalIdon’tattendanyfacilitiesasaspectator
541 31%
Other 33 2% Total:1,768
5. Howoftendoyouattendeventsasaspectator?Response Count PercentageOnceaweek 246 14%Onceamonth 271 15%Afewtimesayear 518 29%Rarely 328 18%Never 445 25% Total:1,808 GuidingPrinciples6. HowimportantdoyoufeelthefollowingGuidingPrinciplesareindeterminingwhich
optionstopursueinthestrategy?AlignwithUBC’sCoreAcademicMission
Response Count PercentageVeryimportant 419 26%Important 857 53%Neitherimportantonunimportant
253 16%
Unimportant 66 4%VeryUnimportant 32 2% Total:1,627
Promotethehealthandwellbeingofstudents,faculty,staffandresidents
Response Count PercentageVeryimportant 1106 68%Important 439 27%Neitherimportantonunimportant
62 4%
Unimportant 14 1%VeryUnimportant 13 1% Total:1,634
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FostervarsityexcellenceResponse Count PercentageVeryimportant 558 34%Important 572 35%Neitherimportantonunimportant
283 17%
Unimportant 132 8%VeryUnimportant 87 5% Total:1,632
EmbraceUBC’shistory
Response Count PercentageVeryimportant 316 19%Important 597 37%Neitherimportantonunimportant
418 26%
Unimportant 212 13%VeryUnimportant 91 6% Total:1,634
Buildasoundbusinesscase
Response Count PercentageVeryimportant 367 23%Important 766 47%Neitherimportantonunimportant
316 19%
Unimportant 113 7%VeryUnimportant 67 4% Total:1,629
Explorelanduseandhousingrevenueopportunities
Response Count PercentageVeryimportant 233 14%Important 618 38%Neitherimportantonunimportant
439 27%
Unimportant 205 13%VeryUnimportant 133 8% Total:1,628
7. Arethereanyadditionalprinciplesweshouldconsiderincluding?
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Therewere410responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(19times).Theme Number OutcomeConcernthattheoptionsproposedwillnegativelyaffectneighbourhoodresidents(increasednoise,parkingscarcity,increasedtraffic,decreasedpropertyvalues,andreducedsightlinesandgreenspace)
80 GamePlanrecommendsthatapreciselocationandlayoutforthestadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Suggestiontomakerecreationandathleticsfacilitiesasaccessibleaspossibleforthewholecommunity(rangeofinterests,abilitiesandages),includingclosetotransit
28 AproposednewrecreationfitnesscentrecombinedwithvarsityfacilityintheUniversityBoulevardarea,nexttotransit,willsignificantlyincreaseaccesstofacilitiesforstudents,staffandresidents.
Suggestiontoensuretheaffordabilityofrecreationandathleticsfacilitiesforthecampuscommunity
26 UBCAthleticsandRecreationwillreviewaffordabilityandcostsoffacilitiesandaccesstoprograms
Supportforbuildingnewrecreationandathleticsfacilities,particularlyfitnessspaces
26 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Concernregardingthequalityandamountofexistingrecreationandathleticsfacilities,includingmaintenance
23 UBCAthleticsandRecreationarecurrentlyexploringwaystocontinuallyimprovemaintenanceandoperationofathleticsfacilities.
ConcernregardingathleticsnotaligningwithorsupersedingUBC’sacademicmission
22 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandalignathleticsandresearchusestosupporttheacademicmission.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapitalprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspace
18
Theme Number Outcomeutilization.
Suggestiontoincludeaprincipleofenvironmentalsustainabilityinbothhowbuildingsarerenovated/builtandpreservationofthenaturalenvironment
22 Allbuildingprojects(includingmajorrenovations)mustbedesignedtoachieveLEEDGoldcertificationorequivalent.
Suggestiontoemphasizetheimportanceofwellbeing(physical,emotional,mental)
19 GamePlansupportsUBC’scommitmenttowellbeingbymeetingagrowingneedforrecreationalfitness,gymnasiumandrelatedacademicspace,andforaddressingagingcampusfacilities.
RecreationHub8. WhichRecreationHuboptiondoyoufeelbestaddressestheidentifiedrecreationand
athleticsneed?
Response Count PercentageOptionA(basicrenovation)
254 16%
OptionB(fullrenovation)
500 33%
OptionC(rebuild) 691 45%Noneoftheabove 102 7% Total:1,538
Therewere91responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeSuggestiontoimproveorcreatenewfitnessfacilities
18 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspaceontheGatewayNorthsiteintheUniversityBoulevardarea.
Suggestiontoprioritizeacademicneedsoverathletics
11 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandbetteralignathleticsandresearchuses.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapital
19
Theme Number Outcomeprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.
Concernsaboutthecostsofdevelopment,perceiveduseoftuitionmoney,Universitybudgetbeingusedtofundprojects,andheritagevaluepreservation
7 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,socialandenvironmentalvaluesaspartofmoredetailedplanninganddesign.
SuggestiontoleaveWMGasitis 7 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.
Suggestiontohaveabetterdistributionoffacilitiesthroughoutcampus
6 GamePlanrecommendsanewrecreationfitnesscentreandvarsitygymtobelocatedclosetotransitandotherathleticvenuesandservicestoincreaseaccesstofacilitiesandstrengthenschoolspirit.
SuggestiontominimizetheretailaspectofWMG
4 TheprovisionofretailinWarMemorialGymwillbeconsideredaspartofmoredetailedplanninganddesign.
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9. PleaseselecttheGuidingPrinciplesyoufeelbestsupporttheoptionyouchose(checkallthatapply)
RespondentswhochoseOptionA:Response Count PercentageAlignswithUBC’scoreacademicmission
93 39%
Promoteshealthandwellbeing
124 52%
Fostersvarsityexcellence
65 27%
EmbracesUBC’shistory
110 46%
Buildsasoundbusinesscase
88 37%
Exploreslanduseandhousingopps
261 11%
Noneoftheabove 13 5% Total:239 RespondentswhochoseOptionB:Response Count PercentageAlignswithUBC’scoreacademicmission
128 26%
Promoteshealthandwellbeing
389 80%
Fostersvarsityexcellence
200 41%
EmbracesUBC’shistory
288 59%
Buildsasoundbusinesscase
196 40%
Exploreslanduseandhousingopps
76 16%
Noneoftheabove 6 1% Total:489 RespondentswhochoseOptionC:Response Count Percentage
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AlignswithUBC’scoreacademicmission
212 31%
Promoteshealthandwellbeing
599 89%
Fostersvarsityexcellence
387 57%
EmbracesUBC’shistory
226 33%
Buildsasoundbusinesscase
240 36%
Exploreslanduseandhousingopps
179 26%
Noneoftheabove 2 1% Total:677 Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission
26 27%
Promoteshealthandwellbeing
37 39%
Fostersvarsityexcellence
18 19%
EmbracesUBC’shistory
16 17%
Buildsasoundbusinesscase
13 14%
Exploreslanduseandhousingopps
8 8%
Noneoftheabove 31 33% Total:95
10. WhichRecreationHuboptiondoyoufeelleastaddressestheidentifiedrecreationand
athleticsneeds?Response Count PercentageOptionA(basicrenovation)
917 61%
OptionB(fullrenovation)
96 6%
OptionC(rebuild) 394 26%Noneoftheabove 99 7%
22
Total:1,506 Therewere66responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(3times).Theme Number OutcomeSuggestiontoimproveorcreatenewfitnessandrecreationspaces
8 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
ConcernsaboutconsultationsurveyandUniversitybudgetbeingusedtofundprojects
6 C+CPwilllookintoopportunitiestostrengthensurveymethodologygoingforward,workingwithindustryandcampusexperts.GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.
Suggestiontoprioritizeacademicneedsoverathletics,orreduceathleticsasapriority
6 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandalignathleticsandresearchusestosupporttheacademicmission.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapitalprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyin
23
Theme Number Outcomespaceutilization.
EqualSupportfortherenovationandrebuildoptions
6 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.
11. PleaseselecttheGuidingPrinciplesyoufeelarenotsupportedintheoptionyouchose
(checkallthatapply)RespondentswhochoseOptionA:Response Count PercentageAlignswithUBC’scoreacademicmission
188 22%
Promoteshealthandwellbeing
447 51%
Fostersvarsityexcellence
369 42%
EmbracesUBC’shistory
141 16%
Buildsasoundbusinesscase
297 34%
Exploreslanduseandhousingopps
264 30%
Noneoftheabove 127 15% Total:873 RespondentswhochoseOptionB:Response Count PercentageAlignswithUBC’scoreacademicmission
22 24%
Promoteshealthandwellbeing
33 37%
Fostersvarsityexcellence
33 37%
EmbracesUBC’shistory
18 20%
Buildsasoundbusinesscase
23 26%
24
Exploreslanduseandhousingopps
21 23%
Noneoftheabove 16 18% Total:90 RespondentswhochoseOptionC:Response Count PercentageAlignswithUBC’scoreacademicmission
92 24%
Promoteshealthandwellbeing
90 24%
Fostersvarsityexcellence
58 15%
EmbracesUBC’shistory
133 35%
Buildsasoundbusinesscase
158 42%
Exploreslanduseandhousingopps
98 26%
Noneoftheabove 50 13% Total:381 Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission
13 15%
Promoteshealthandwellbeing
10 11%
Fostersvarsityexcellence
7 8%
EmbracesUBC’shistory
8 9%
Buildsasoundbusinesscase
10 11%
Exploreslanduseandhousingopps
11 12%
Noneoftheabove 52 58% Total:89
12. WhatothercommentsdoyouhaveregardingtheRecreationHuboptions?
25
Therewere300responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(14times).Theme Number OutcomeSupportforupgradingandexpandingrecreationandfitnessfacilities
86 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
SupportforpursuingarebuildofWarMemorialGymforimprovedfacilityquality,increasedspaceandbetterreturnoninvestment
39 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.
ConcernsregardinglosingWarMemorialGymforheritagereasons
18 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.
Supportforbuildinginclusiveandaccessiblerecreationandfitnessfacilities(allabilitiesandinterests)
16 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.Theuniversityiscommittedtoprovidingdignified,welcomingandeffectiveaccesstopeopleofallabilitylevels,toallpartsofcampusandbuildings.
SpectatorHub13. WhichSpectatorHuboptiondoyoufeelbestaddressestheidentifiedrecreationand
athleticsneed?
Response Count PercentageOption1(currentlocation)
868 61%
Option2(WhitMatthewsField)
95 7%
Option3(RashpalDhillonTrackand
75 5%
26
FieldOval)Option4(OsborneCentre)
173 12%
Option5(WhitMatthewsFieldandTennisCentre)
95 7%
Noneoftheabove 112 8% Total:1,418
Therewere81responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeSuggestiontokeepstadiumthewayitis
9 ThefinalsitingandlayoutofarebuiltstadiumwillbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.
Concernsaboutvarsityneedsbeingovervaluedtojustifydevelopment
5 GamePlanrespondstoanumberofneedsidentifiedthroughtheprocess:
1) Recreationandfitnessspace2) Gymnasiumspace(varsityand
recreational)3) AgingFacilities(WarMemorialGymand
ThunderbirdStadium)4) Supportfacilities
Questionsarounddetailsoftheplans
5 GamePlanincludedextensivenotification,outreachandinformationontheprocessandfacilityoptions,withvariousopportunitiestoreviewprojectinformationandprovideinputbystakeholders,partnersandthecampuscommunity,asoutlinedinthisreport.
Suggestiontomovestadiumclosertothecentreofcampus
4 Option4(locatedonthecurrentOsbornecentre)wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).
Suggestiontoprioritizeacademicneedsoverathletics
4 GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.
14. PleaseselecttheGuidingPrinciplesyoufeelbestsupporttheoptionyouchose(check
allthatapply)RespondentswhochoseOption1:
27
Response Count PercentageAlignswithUBC’scoreacademicmission
288 35%
Promoteshealthandwellbeing
359 43%
Fostersvarsityexcellence
374 45%
EmbracesUBC’shistory
476 57%
Buildsasoundbusinesscase
367 44%
Exploreslanduseandhousingopps
185 22%
Noneoftheabove 51 6% Total:833 RespondentswhochoseOption2:Response Count PercentageAlignswithUBC’scoreacademicmission
27 29%
Promoteshealthandwellbeing
50 52%
Fostersvarsityexcellence
76 81%
EmbracesUBC’shistory
23 25%
Buildsasoundbusinesscase
49 52%
Exploreslanduseandhousingopps
47 50%
Noneoftheabove 2 2% Total:94 RespondentswhochoseOption3:Response Count PercentageAlignswithUBC’scoreacademicmission
29 40%
Promoteshealthandwellbeing
51 70%
Fostersvarsityexcellence
64 88%
28
EmbracesUBC’shistory
15 21%
Buildsasoundbusinesscase
36 49%
Exploreslanduseandhousingopps
40 55%
Noneoftheabove 3 4% Total:73 RespondentswhochoseOption4:Response Count PercentageAlignswithUBC’scoreacademicmission
73 43%
Promoteshealthandwellbeing
127 75%
Fostersvarsityexcellence
142 84%
EmbracesUBC’shistory
48 28%
Buildsasoundbusinesscase
93 55%
Exploreslanduseandhousingopps
111 66%
Noneoftheabove 0 0% Total:169 RespondentswhochoseOption5:Response Count PercentageAlignswithUBC’scoreacademicmission
38 40%
Promoteshealthandwellbeing
64 68%
Fostersvarsityexcellence
80 85%
EmbracesUBC’shistory
25 27%
Buildsasoundbusinesscase
56 60%
Exploreslanduseandhousingopps
52 55%
Noneoftheabove 0 0% Total:94
29
Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission
18 18%
Promoteshealthandwellbeing
13 13%
Fostersvarsityexcellence
12 12%
EmbracesUBC’shistory
7 7%
Buildsasoundbusinesscase
12 12%
Exploreslanduseandhousingopps
9 9%
Noneoftheabove 61 61% Total:99
15. WhichSpectatorHuboptiondoyoufeelleastaddressestheidentifiedrecreationand
athleticsneeds?Response Count PercentageOption1(currentlocation)
362 26%
Option2(WhitMatthewsField)
89 7%
Option3(RashpalDhillonTrackandFieldOval)
197 14%
Option4(OsborneCentre)
374 27%
Option5(WhitMatthewsFieldandTennisCentre)
158 12%
Noneoftheabove 196 14% Total:1,376
Therewere79responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeOpposedtooptions2-5 12 Thefinalsitingandlayoutofarebuiltstadium
willbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.
30
Theme Number OutcomeOpposedtoalloptions 7 Seeabove.ConcernsaboutUniversitybudgetbeingusedtofundprojects
4 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.
16. PleaseselecttheGuidingPrinciplesyoufeelarenotsupportedintheoptionyouchose(checkallthatapply)RespondentswhochoseOption1:
Response Count PercentageAlignswithUBC’scoreacademicmission
88 26%
Promoteshealthandwellbeing
131 38%
Fostersvarsityexcellence
162 47%
EmbracesUBC’shistory
67 20%
Buildsasoundbusinesscase
114 33%
Exploreslanduseandhousingopps
108 32%
Noneoftheabove 55 16% Total:342
RespondentswhochoseOption2:
Response Count PercentageAlignswithUBC’s 20 23%
31
coreacademicmissionPromoteshealthandwellbeing
25 29%
Fostersvarsityexcellence
34 22%
EmbracesUBC’shistory
24 28%
Buildsasoundbusinesscase
38 44%
Exploreslanduseandhousingopps
28 33%
Noneoftheabove 16 19% Total:86
RespondentswhochoseOption3:
Response Count PercentageAlignswithUBC’scoreacademicmission
41 23%
Promoteshealthandwellbeing
61 34%
Fostersvarsityexcellence
34 19%
EmbracesUBC’shistory
60 33%
Buildsasoundbusinesscase
62 34%
Exploreslanduseandhousingopps
54 30%
Noneoftheabove 36 20% Total:182
RespondentswhochoseOption4:
Response Count PercentageAlignswithUBC’scoreacademicmission
88 24%
Promoteshealthandwellbeing
122 34%
Fostersvarsityexcellence
54 15%
EmbracesUBC’shistory
130 36%
32
Buildsasoundbusinesscase
170 47%
Exploreslanduseandhousingopps
133 37%
Noneoftheabove 44 12% Total:361
RespondentswhochoseOption5:
Response Count PercentageAlignswithUBC’scoreacademicmission
32 22%
Promoteshealthandwellbeing
38 26%
Fostersvarsityexcellence
27 18%
EmbracesUBC’shistory
35 24%
Buildsasoundbusinesscase
82 55%
Exploreslanduseandhousingopps
43 29%
Noneoftheabove 20 13% Total:149
Respondentswhochosenoneoftheabove:
Response Count PercentageAlignswithUBC’scoreacademicmission
13 8%
Promoteshealthandwellbeing
8 5%
Fostersvarsityexcellence
9 5%
EmbracesUBC’shistory
8 5%
Buildsasoundbusinesscase
16 9%
Exploreslanduseandhousingopps
12 7%
Noneoftheabove 134 77% Total:174
17. WhatothercommentsdoyouhaveregardingtheSpectatorHuboptions?
33
Therewere351responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(18times).Theme Number OutcomeConcernsaboutthenegativeimpactonresidentsduetonoise,light,constructionandtraffic
70 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Oppositiontomovingthestadiuminanotherlocation
47 Seeabove.
Suggestiontoonlylookadifferentrenovationoptions
39 Seeabove.
Suggestiontomovethestadiumandvarsityfacilitiestoamorecentrallocationoncampus
33 Option4(locatedonthecurrentOsbornecentre)wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).
Concernsthatplansshouldbenefittheentirecommunityandthatvarsityprogramsarenotsignificantenoughtojustifythedevelopment
25 FacilityinvestmentsproposedinGamePlanwillbeaccessibletotheentirecommunity.GamePlanrespondstoanumberofneedsidentifiedthroughtheprocess:
1) Recreationandfitnessspace2) Gymnasiumspace(varsityand
recreational)3) AgingFacilities(WarMemorialGym
andThunderbirdStadium)4) Supportfacilities
18. WhatcommentsdoyouhaveregardingtheplannednewBaseballStadium,with
regardstoseating,lighting,andanewentryplazaforpre-gameactivities?
Therewere479responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(24times).
Theme Number OutcomeGeneralsupportandinterest 98 GamePlanrecommendsadonor-funded
opportunitytotransformUBC’sexistingbaseballfieldintoaspectatorfacility.The
34
Theme Number Outcomeproposedfacilitywillserveasahubforcommunityevents,accommodatingvarsity,competitiveandrecreationgames.
Questioningthenecessityoftheproject
48 ThestadiumwillprovidethecampuscommunitywithafacilitythatoffersaffordablefamilyentertainmentduringgoodweathermonthsinVancouver.Itwillprovideamuch-improvedfanandplayerexperiencethatwillsupporthighperformancebaseball(UBCvarsity),NationalTeamprograms,youthandcommunitybaseball,andstudentusethroughexpandedrecreationalopportunities.
Suggestionsaroundstadiumdesignandfunction
41 Furtherpublicconsultationonthestadiumdesignwilloccuraspartofafuturedevelopmentapprovalprocess
Opposedduetolackofalignmentwithacademicmissionoftheuniversityorconsideredawasteofmoney
41 Thefacilitywillbepre-dominantlydonorfunded
Concernsaboutthenegativeimpactonresidentsduetonoise,light,constructionandtraffic
28 Furtherpublicconsultationonthestadiumdesignwilloccuraspartofafuturedevelopmentapprovalprocess
SupportfortheprojectcontributingtobaseballexcellenceatUBC
25
Supportfordesignelements(lighting,seating,plaza,etc.)
25 Furtherpublicconsultationonthestadiumdesignwilloccuraspartofafuturedevelopmentapprovalprocess
OtherComments19. Arethereanyadditionalrecreationandathleticsneedsnotidentifiedthatshouldbe
consideredinthedevelopmentofthestrategy?
Therewere588responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(29times).
Theme Number OutcomeSuggestiontoincreasetheamountofrecreationspaceavailable,eitherthroughexpandingtheBirdcoopand
233 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteinthe
35
Theme Number Outcomeotherexistingfacilitiesoraddingnewrecreationfacilities
UniversityBoulevardarea.
Suggestiontoputmorefocusonstudentandcommunityrecreationneeds(moreclasses,programs,camps,lowercosts,etc.)
61 UBCAthleticsandRecreationarecommittedtoprovidinghighqualityanddiverserecreationprograms
Suggestiontoaddnewsport-specificfacilitiesforactivitiessuchascycing,squash/racquetball,combatsports,yoga,indoorrunning,outdoorfielduse
86 UBCAthleticsandRecreationdidareviewonneedsandGamePlanidentifiedthehighestneedfacilities.Thefacilitiesmentionedhere,whileimportantwerenotidentifiedaspriorities.
Suggestiontoimproveaccessibilitytoandfromfacilities
32 Theuniversityiscommittedtoprovidingdignified,welcomingandeffectiveaccesstopeopleofallabilitylevels,toallpartsofcampusandbuildings.
20. Ifyouhaveastory,memoryorexperienceaboutUBC’srecreationandathleticsfacilities
thatyouthinkwouldbehelpfultousorifyouhaveanyothercomments,pleasesharethemwithushere.
Therewere365responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(18times).Theme Number OutcomeNegativeexperiencewithBirdCoop(crowdedness,longwaits,notenoughresources,etc).
74 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Positiveexperiencewithother(non-Birdcoop)facilities
63
Suggestiontoimproveorcreatenewfitnessandrecreationfacilities
44 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Suggestiontoupgradeandpromotevarsityfacilities
34 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.
Suggestiontoincreasetheavailabilityofwellbeingandhealthrelatedprogramson
19 GamePlanprovidesa20-yearvisionforcapitalfacilitiestosupportUBC’sdeliveryofoutstandingsportandrecreationexperiences
36
campus aswellasacademicprogramsatthePointGreycampustosupportwell-beingandthestudentexperience.ItsupportsUBC’scommitmenttowellbeingbymeetingagrowingneedforrecreationalfitness,gymnasiumandforaddressingagingcampusfacilities.
Demographics1. HowareyouaffiliatedwithUBC?
Response Count PercentageStudent 1004 53%Faculty 159 8%Staff 218 11%NeighbourhoodResident
220 12%
Alumni 189 10%Neighbour 24 1%Visitor(usesathletics/recfacilities)
42 2%
Visitor(spectator) 8 0.4%Visitor(other) 3 0.2%Parent/relativeVarsityathlete
13 0.7%
Other 33 2% Total:1,913 2. Wheredoyoulive?Response Count PercentageUBC 355 19%UBCNeighbourhood
415 22%
UEL 49 3%CityofVancouver 857 45%Other 246 13% Total:1,922
37
3. Howdidyouhearaboutthisconsultation?(pleasecheckallthatapply)
Response Count PercentageAdvertising(Ubyssey,VancouverCourier,CampusResident)
243 13%
Postcardmailedtomyhome
37 2%
UBCBroadcastemail
701 37%
Socialmedia(Twitter,Facebook)
491 26%
Posteroroutdoorsign
164 9%
Video 28 2%E-newsletter 64 3%Email 335 17%Informationbooth 52 3%Someonetoldmeaboutit
538 28%
Other 110 6% Total:1,920
LettersandEmailSubmissionsFortyfour(44)lettersandemailsubmissionswerereceivedduringthisphaseofpublicengagement.Concernsreceivedthroughthelettersandemailsareincludedinthetablebelow.Theme OutcomeConcernregardingnegativeimpactofThunderbirdStadiumOption3totheneighbouringcommunity(noise,traffic,light,parking,reducedpropertyvalue)
Option3wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit.
ConcernregardingthenegativeimpactofThunderbirdStadiumOption4totheneighbouringcommunity(noise,traffic,light,parking,reducedpropertyvalue)
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)
SupportforThunderbirdStadiumOption1(remainincurrentlocation)
Option1a,abasicrenovationofThunderbirdStadiumremovedfromconsiderationafterPhase1sinceitfailedtomeettherecreationandathletics
38
Theme Outcomeneed.Option1b,torenovateThunderbirdStadiumandincorporatetheAthleticsCentreofExcellencewaspursuedontheshortlistinPhase2.
ConcernthatThunderbirdStadiumOption4investedalotinnewinfrastructureandwaswastingresourceswiththecurrentrenovationofOsborneCentre
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)TherenovationworkcurrentlytakingplaceatOsborneCentreisbeingcompletedaspartofregularbuildingmaintenance.
SupportforThunderbirdStadiumOption4tocreateastrongerspectatorandrecreationhuboncampus(receivedin15formlettersfromstudents)
Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)
SupportforThunderbirdStadiumOption2
GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.
SupportforThunderbirdStadiumOption5
Seeabove.
SuggestiontorelocateThunderbirdStadiumtothenorthwestcornerofThunderbirdPark
RelocatingthestadiumtothenorthwestcornerofThunderbirdParkwoulddisplaceanumberofhigh-useathleticsfields.
ConcernregardingthelossofWarMemorialGymasabuildingwithheritagesignificance
GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.
Suggestionthatfinancialresourcesshouldbeallocatedtoacademicneedsandfacilitiesfirst
GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritization,whichwhichconsidersallacademicneeds,andapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.
39
Theme Outcome
Supportforexpansionandimprovementofathleticsandrecreationfacilitiesoncampus,includingmorespaces,accommodatingbroadrangeofsports,andupgradinginfrastructure
GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Concernregardingnotificationpracticesforthepublicopenhousesandonlinesurvey
C+CPmakeseveryefforttonotifythecampuscommunityofopportunitiestoparticipateinconsultationprocessesusingasmanychannelsandmethodsofnotificationaspossible.EachprocesspresentsalearningopportunityandC+CPregularlyreviewsitsnotificationpracticestoensureimprovementsaremade.
Concernthatthesurveydesignwasflawed
C+CPappreciatesreceivingfeedbackonitssurveysandisreviewingitssurveymethodologyforfutureprocesses.
PetitionsFourpetitionswerereceivedfromHamptonPlaceresidentialbuildingsduringthisphaseofpublicengagementwithatotalof281signatures.BuildingsrepresentedwereWestHampstead,TheBalmoral,St.JamesHouseandThamesCourt.PetitionsignatoriesonallfourpetitionswereinoppositiontoThunderbirdStadiumOption3,whichproposedplacingThunderbirdStadiumontheRashpalDhillonTrackandFieldOval.Concernsoutlinedinthepetitionsareincludedbelow.Theme OutcomeConcernregardingnegativeimpactofOption3totheneighbouringcommunity(noise,traffic,lightandparking)
Option3wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit.
ConcernregardingthepotentiallossofThunderbirdStadiumasabuildingwithheritagesignificance
GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.
Concernregardinglossoftherelativelynewtrackandfieldovalasacommunityamenity
Option3wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit.
40
Concernthathousingrevenueopportunitieswereconsideredmoreimportantthanpotentialimpactstoexistingcampuscommunities
GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
CopiesofthepetitionsareavailableinAppendixIII.3. Phase 2 Consultation
Phase2ProcessDescriptionFollowingtheOctober2016,Phase1consultationperiod,UBCAthleticsandCampusandCommunityPlanninganalyzedtheinputreceivedandthenevaluatedeachindividualoptionagainsttheGuidingPrinciples.Inadditiontothepublicinput,financialandtechnicalanalysisoftheoptionswasalsotakenintoconsideration.Basedontheevaluationresults,theoptionsforWarMemorialGymandThunderbirdStadiumhubswererefinedandashortlistofpreferredoptions,waspresentedtotheUBCBoardofGovernorsinDecember2016.FromJanuary21–February3,2017,theshortlistedoptions,aswellasselectednewoptionsbasedonfurthertechnicalandfinancialanalysis,werepresentedforpublicinput.Thisphaseincludedmeetingsandpresentationstostakeholdersandpartnersaswellastwoworkshopsandanonlinesurvey.Inthisphase,wehad:
• Acombinedtotalof140peopleattendthetwoworkshops(January21&31)• 51respondentsthatstartedthesurveywith41respondentsansweringatleastone
question• 1stakeholderletterreceivedfromtheVancouverHeritageFoundation• 1stakeholderletterreceivedfromtheHeritageVancouverSociety• 4letterandemailsubmissionsreceived• OnepetitionreceivedfromthePromontorybuildinginHawthornPlace• 568uniquepageviewstotheprojectwebpagesduringtheconsultationperiod
StakeholderandPartnerEngagement
Meetings,PresentationsandOutreach• UNABoard(presentation)
41
• UELCommunityAdvisoryCouncil(presentation)• AMS(meetings)• GraduateStudentSociety(outreachemail)• UBCFacultyAssociation(meeting)• UBCPlanningandPropertyAdvisoryCommittee(PPAC)andSenateAcademic
BuildingNeedsCommittee(presentation)• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModified
BarrierFacility(MBF)(outreachemail)• ProvidenceHealthCare(StJohnHospice)(meeting)• UBCBotanicalGarden(outreachemail)• FriendsoftheGardenSociety(UBCBotanicalGarden)(presentation)• VancouverHeritageFoundation(meeting)• HeritageVancouver(meeting)• MusqueamFirstNation(outreachemail)• MLADavidEby(outreachemail)• RoyalCanadianLegion(outreachemail)• UniversityFacultyandStaffTenantsAssociation(outreachemail)• UniversitySportandRecreationCommittee• Varsitycoaches• ThunderbirdAlumniCouncil• ThunderbirdAthletesCouncil• Recreationstaffandstudentrecreationclubs• AthleticsandRecreationSportPartner• Directmeetingswithkeyvarsityalumnix7
WhatWeHeardThetablebelowreflectsinputreceivedduringourmeetingswiththestakeholderandpartnergroupslistedaboveaswellastheletterfromtheVancouverHeritageFoundation.Theme OutcomeConcernthattheUBCBotanicalGardenboundariesmaybereducedasaresultofthefutureStadiumRoadNeighbourhood
GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
ConcernregardingparkingandtrafficcongestioninHawthornPlace
Seeabove.
SupportsretainingtheWarMemorialGymandThunderbirdStadiumstructuresfortheirheritagevalueandadaptingbuildingstosuitmodern
Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervalues
42
needs. suchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.
PublicNotification,AdvertisingandOutreach• AdintheCampusResidentonJanuary16• AdsintheUbysseyonJanuary17and24• AdsintheVancouverCourieronJanuary19and26• UNAe-newsletteronDecember29,January12and19• C+CPe-newsletteronJanuary17• EmailtotheUBCGamePlansign-uplistonJanuary16• WorkingatUBCnewsletteronJanuary25• PoststoC+CPTwitteraccountbetweenJanuary18andFebruary3• PostersdistributedtoWesbrookPlacebusinesses,WesbrookCommunityCentre,
OldBarnCommunityCentre,WesbrookWelcomeCentre• NotificationemailsenttoUNAStrataPresidents,withposter(distributedthrough
UNA)• NotificationthroughUNAWeChatgroup• UBCdigitalsignagefromJanuary21toFebruary3
Acommunicationstoolkitincludinginformationabouttheprocess,tweets,webande-newslettercontentwasalsodistributedtoUBCInternalCommunications,UBCCentralCommunicationsandtheUNA.
WorkshopFormatTwopublicworkshopswereheldonJanuary21atWesbrookCommunityCentreandonJanuary31atHillelHouse-DiamondFoundationCentreforJewishCampusLife.TheJanuary21workshopwastailoredtotheinterestsofneighbourhoodresidentsandwasdesignedincollaborationwiththeUNAandstratacouncilrepresentatives.AMandarin-speakinginterpreterwasonhandattheJanuary21workshopaswell.TheJanuary31workshopwasopentotheentirecampuscommunity.BothsessionsbeganwithapresentationontheprocessandpurposebehindUBCGamePlan,aswellasbackgroundinformationonlanduseandneighbourhoodplanning,technicalanalysisoftheproposedoptions,publicconsultationsresultsfrompreviousphasesandnextstepstobetaken.Participantsalsohadopportunitiestoreadthedisplayboardsaroundtheroom,withstafffromCampusandCommunityPlanningandUBCAthleticsandRecreationavailabletoanswerquestionsabouttheprocess.
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Duringtheworkshops,participantsweredividedintogroupsatdifferenttables(5tablesattheJanuary21workshopand8tablesattheJanuary31one)thatcontainedthefollowingresourcematerials:alargeaerialphotographofthecampuswithhighlightedsitesunderinvestigation,summarysheetsoftheRecreationandSpectatoroptions,acopyoftheguidingprinciples,andacopyofthepresentationboards.Afacilitatorandanote-takerwerepresentateachtabletorecordcommentsasparticipantsdiscussedtheopportunitiesandchallengesoftheoptionsproposed.GroupsattheJanuary21workshopfinishedoffthesessionbypresentingtheirtopthemestotheroomatlargewhilegroupsattheJanuary31workshopcontinuedtheirdiscussionsuntilthesessionended.Atotalof47people(mainlyneighbourhoodresidents)attendedtheJanuary21workshopand93people(mainlyUBCstudents)attendedtheJanuary31workshop.NotesfromtheworkshopareprovidedinAppendixXII.Theoutcomesfromtheworkshopwereusedtoinformthefinaloptionsrecommended.
WhatWeHeard
WorkshopInputThefollowingisasummaryoftheflipchartnotesrecordedduringthesmallgroupdiscussionsfromtheJanuary21workshopand31workshops.FeedbackonProposedOptionsThetablebelowrepresentsthenumberofgroupsfromeachworkshopwhoexpressedspecificsupportfororconcernsaboutspecificoptions.Commentsreceived2ormoretimesarerepresented,andseveralgroupsexpressedbothsupportandconcernfortheoptions.January21st–WesbrookCommunityCentreworkshop(5groupswithatotalof47participants)ThunderbirdStadium Support Concern OutcomeOption1B(FullRenovation) 3 2 GamePlanrecommendsthataprecise
locationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Option5(WhitMatthewsFieldandTennisCentre)
2 2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltfor
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Varsityuses(previouslyidentifiedastheCentreofExcellence).
Option2(WhitMatthewsField)
2 2 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
WarMemorialGym Support Concern OutcomeOptionE(RenovationorRebuild+AthleticsCentreofExcellence)
2 2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).
January31st–HillelHouseworkshop(9groupswithatotalof93participants)ThunderbirdStadium Support Concern OutcomeOption2(WhitMatthewsField)
6 0 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Option1B(FullRenovation) 2 0 Seeabove.WarMemorialGym Support Concern OutcomeOptionE(RenovationorRebuild+AthleticsCentreofExcellence)
4 0 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).
OptionD(FullRebuild+AthleticsCentreofExcellence)
3 3 Seeabove.
OptionC(FullRebuild) 2 0 Seeabove.Summaryofrecurringthemes
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Thetablebelowrepresentsrecurringthemesthatwerebroughtupfromeachworkshop.Manygroupsexpressedsupportforimprovingaccesstofacilities,consolidatingsportfacilities,buildingadditionalrecreationspace,andcarefullyconsideringtheneedsofdifferentstakeholders.Anumberofgroupswerealsoconcernedabouttheimpactsfromdevelopment(e.g.parking,trafficandnoise),andthefundingtrade-offsassociatedwithvariousoptions.Commentsreceivedby2ormoregroupsarerepresentedinthetablesbelow.January21st–WesbrookCommunityCentreworkshop(5groupswithatotalof47participants)Theme Number OutcomeSupportforbuildingtheCentreofExcellenceinacentrallocation
5 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.
Concernaboutnegativeimpactfromdevelopment(e.g.lossofgreenspace,financialcostsanddisruptionduringconstructionprojects)
5 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Concernaboutincreasednoiseandtraffic
4 Seeabove.
Supportforimprovingaccessibility(e.g.Implementingtransportationoptions,plannedparkingspaces,walkability)
4 Seeabove.
Supportforpreservinggreenspace
3 Seeabove.
Supportforconsideringneighbourhoodneeds(e.g.propertyvalues,proximitytoamenities,communitybuilding)
3 Seeabove.
Concernaboutincreased 2 Seeabove.
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Theme Number OutcomehousingdensitySupportforkeepingWarMemorialGyminitscurrentlocation
2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltinsituforVarsityuses.ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.
Supportforbuildingmulti-purposeofspacesandfacilities(e.g.Athletic/recspacealsousedforeventsandamenities)
2 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
January31st–HillelHouseworkshop(9groupswithatotalof93participants)Theme Number OutcomeSupportforimprovingaccessibility(e.g.Implementingtransportationoptions,plannedparkingspaces,walkability)
8 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Concernaboutnegativeimpactfromdevelopment(e.g.lossofgreenspace,financialcostsanddisruptionduringconstructionprojects)
8 Seeabove.
Supportforahighstandardofdesigninnewfacilities
7 New/renewedfacilitieswillbedesignedtomeetLEEDGoldcertificationorequivalentandbedesignedtoastandardbefittingUBC.
Supportforpreservingheritageelementsofbuildings
6 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.
Supportforexpanding/ 6 GamePlanrecommendsanewrecreationfitness
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upgradingUBCRecreationSpace
facility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Concernaboutfunding(e.g.appropriateuseoffunds)
6 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.
SupportforbuildingtheCentreofExcellenceinacentrallocation
5 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltinsituforVarsityuses.ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.
Supportforco-locationoffacilitiesandbuildings
5 GamePlanrecommendsacombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices.
Supportforbuildingschoolspirit,communityengagementandparticipation
5 Acombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices,willoptimizeaccesstostudents,facultyandstaffandthebroadercommunity.
Supportforaddinghousing 4 ProvisionofhousingwillbeconsideredaspartoffutureStadiumRoadNeighbourhoodPlanningprocess.
Supportforgeneratingrevenue/fundingtooffsetcosts(e.g.sponsorship,marketing)
3 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.
Concernaboutheritage(e.g.retentiononlywhen
3 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbe
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financiallyfeasible) madeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.
Concernaboutneighbourhoodlayoutanddesign(e.g.proximityofstadiumtoresidential)
2 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
SupportforkeepingspectatorsportsinSouthCampusarea
2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltasaVarsityspectatorgym.Spectatorfieldsportswillbeprovidedinarebuiltstadium,tobelocatedaspartofthefutureStadiumRoadNeighbourhoodPlanningprocess.
Supportforimplementingefficientuseofland
2 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
Supportforplanningforgrowth
2 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
SupportformeetingVarsityneeds
2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltasaVarsityspectatorgym.Spectatorfieldsportswillbeprovidedinarebuiltstadium,tobelocatedaspartofthefutureStadiumRoadNeighbourhoodPlanningprocess.
SupportformeetingKinesiologyneeds
2 GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolof
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Kinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.
Concernaboutbuildingmassing(e.g.compatibilitytosurroundingbuildings)
2 WillbeconsideredaspartofStadiumRoadNeighbourhoodPlanningprocessandaspartofdetaileddesignonindividualprojects.
ConcernaboutkeepingoldSUB(e.g.retentiononlywhenfinanciallyfeasible)
2 TheOldSUBiscurrentlyundergoingrenovationstoaddressenvelopeandsystemupgrades,andmeetacademic/studentprogramneeds.
SurveyTheonlinesurveywasavailablefromJanuary21–February3atplanning.ubc.caandcopiesofthesurveywerealsomadeavailableatthetwoworkshops.
QuestionsAbouttheShortlistedOptions1. DoyouhaveanycommentsabouttheshortlistedWarMemorialGymoptions?Therewere22responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(2times).
Theme Number OutcomeSupportforarebuildofWarMemorialGym
7 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.
SupportforarenovationofWarMemorialGym
4 Seeabove.
Suggestiontopositionrecreationspaces/facilitiesclosetocampuscore
2 GamePlanrecommendsacombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices.
SuggestiontoensurethatWarMemorialGymdesignelementsareappropriatetoitsuse
2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltinsituforVarsityuses.ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.
2. DoyouhaveanycommentsabouttheshortlistedThunderbirdStadiumoptions?
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Therewere21responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(2times).
Theme Number OutcomeSupportforOption2(WhitMatthewsField)
6 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.
SupportforOption1b(FullRenovation)
4 Seeabove.
Concernthathousingnexttothestadiumwillbetoonoisy
3 Seeabove.
SupportforOption5(WhitMatthewsFieldandTennisCentre)
2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).
SuggestiononthefuturelocationoftheAthleticsCentreofExcellence
2 Seeabove.
Concernthattheconsultationoptionsprioritizehousingoverathletic/studentneeds
2 ProvisionofhousingwillbeconsideredaspartoffutureStadiumRoadNeighbourhoodPlanningprocess.
3. Doyouhaveanygeneralcomments?Therewere20responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(2times).
Theme Number OutcomeConcernwiththeconsultationprocess/options
5 GamePlanincludedextensivenotification,outreachandinformationontheprocessandfacilityoptions,withvariousopportunitiestoreviewprojectinformationandoptionsandprovideinputbystakeholders,partnersandthecampuscommunity,asoutlinedinthisreport.
Concernwithpotentialimpactonresidents
4 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,
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Theme Number Outcomebuildingheightsandurbandesign,parking,trafficandcirculation.
Suggestiontobuildmorerecreationsspaces/facilities
4 GamePlanisa20-yearvisionforcapitalfacilitiestosupportUBC’sdeliveryofoutstandingsportandrecreationexperiencesaswellasacademicprogramsatthePointGreycampus.
Suggestiontoensureenvironmentalconsiderationsinprojectdevelopment
2 New/renewedfacilitieswillbedesignedtomeetLEEDGoldcertificationorequivalentandbedesignedtoastandardbefittingUBC.
Concernwiththelackoffitnesscentrespace
2 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.
Demographics4. HowareyouaffiliatedwithUBC(primaryaffiliation)?
Response Count PercentageStudent 11 41%Faculty 4 16%Staff 3 11%NeighbourhoodResident
7 26%
Alumni 1 4%Neighbour 1 4% Total:27 5. Wheredoyoulive?Response Count PercentageUBC 4 15%UBCNeighbourhood
11 42%
UEL 1 4%CityofVancouver 9 35%Other 1 4% Total:26 6. Howdidyouhearaboutthisconsultation?(pleasecheckallthatapply)
Response Count Percentage
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Advertising(Ubyssey,VancouverCourier,CampusResident)
6 22%
UBCBroadcastemail
4 15%
Socialmedia(Twitter,Facebook)
3 11%
Posteroroutdoorsign
2 7%
E-newsletter 2 7%Email 10 37%Informationbooth 1 4%Someonetoldmeaboutit
6 22%
Other 4 15% Total:27
LettersandEmailSubmissionsFourlettersandemailsubmissionswerereceivedduringthisphaseofengagement.Theme OutcomeSupportsthedemolitionofWarMemorialGymtobuildanewfacilitytosuitfutureneeds.Newbuildingshouldhonourtheculturalandhistoricalsignificanceofthegym.
GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Ifanewbuildingispursued,itsculturalheritagewillbehonoured(i.e.throughretentionofthenameandvenueforRemembranceDayCeremonies)
Raisedissuethatstudentsoverwhelminglysupportexpandingfacilitiesyettheydon’trealizethatfundingisconditionalonexpansionofmarkethousing.
GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.
SupportsexpandingthefootprintofWarMemorialGymtokeepitincurrentlocationandmaintainitasa
GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontorenew
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keyvenueforVarsityandrecreationsports.
orrebuildwillbemadeaspartofmoredetailedplanninganddesign.
C+CPshouldinsureresidentsandBoardofGovernorsareawareofandhaveopportunitytocommentonrevisedGameplanOptions1(b)and2.
GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.
PetitionOnepetitionwasreceivedduringthisphaseofpublicengagementfromPromontorybuildingresidentsinHawthornPlacewith57signatures.ThepetitionwasinsupportofThunderbirdStadiumOption1b,torenovateandexpandtheStadiuminitscurrentlocation.Thepetitionalsostatesoppositiontotheconstructionofhigh-risebuildingsonthesitewhereThunderbirdStadiumiscurrentlylocated.Response:GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculationaswellasopportunitiesforenablingnetnewhousingopportunitiesintheneighbourhood,abovewhatisallowedundercurrentplans.TheStadiumNeighbourhoodPlanprocesswillbegininfall2017andinvolveextensivestakeholderconsultationandinput.4. Next Steps FollowingBoardApproval,the20-YearFacilitiesStrategy,GamePlan,willbesubjecttoaNeighbourhoodPlanandnecessaryLandUsePlanamendmentsshouldtherebesitingchangestothestadiumandneighbourhoodarea,aprocessthatisanticipatedtotakeupto18months.SpecificGamePlancapitalprojectswillgothroughthestandardExecutiveandBoardapprovalprocess.Therewillbemanyopportunitiesforthecampuscommunity,stakeholdersandpartnerstoprovideinputthroughouttheprocess.5. Appendices
Phase1(October2016)AppendixI:Phase1SurveyQuestions(onlineandopenhouse)AppendixII:Phase1OpenHouseDisplayBoards(attached)AppendixIII:Phase1LetterSubmissionsandPetitions(attached)AppendixIV:Phase1StakeholderSubmissions(attached)AppendixV:Phase1VerbatimSurveyFeedback(attached)
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AppendixVI:ListofStakeholdersContacted
Phase2(January2017)AppendixVII:Phase2SurveyQuestions(onlineandworkshop)AppendixVIII:Phase2WorkshopDisplayBoards(attached)AppendixIX:Phase2WorkshopPresentation(attached)AppendixX:Phase2LetterSubmissionsandPetition(attached)AppendixXI:Phase2StakeholderSubmissions(attached)AppendixXII:Phase2WorkshopNotesandVerbatimSurveyFeedback(attached)
AppendixVI:ListofStakeholdersContactedPhase1
1. AcadiaPark2. AllardLawStudentAssociation3. Alumni4. AMS5. ArtsUndergraduateSociety6. CommerceUndergraduateSociety7. DentistryUndergraduateSociety8. EngineeringUndergraduateSociety9. FacultyofAppliedScience10. FacultyofArts11. FacultyofDentistry12. FacultyofEducation13. FacultyofForestry14. FacultyofLandandFoodSystems15. FacultyofMedicine16. FacultyofPharmaceuticalSciences17. FacultyofScience18. ForestryUndergraduateSociety19. GreenCollege20. GraduateStudentsSociety21. HumanResources22. InterfraternityCouncil23. InternationalStudentAssociation24. IrvingK.BarberLearningCentre25. KinesiologyUndergraduateSociety26. LandandFoodSystemsUndergraduateSociety27. LibraryandArchivalStudiesStudentAssociation28. MedicalUndergraduateSociety29. MusicUndergraduateSociety30. MusqueamFirstNation31. PACCE(President’sAdvisoryCouncilonCampusEnhancement)
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32. NursingUndergraduateSociety33. PanhellenicCouncil34. PharmacyUndergraduateSociety35. PlanningStudentsAssociation36. RegentCollege37. SauderSchoolofBusiness38. SchoolofArchitectureandLandscapeArchitecture39. SchoolofJournalism40. SchoolofLaw41. SchoolofMusic42. SchoolofNursing43. SchoolofSocialWork44. ScienceUndergraduateSociety45. StudentHousingandHospitalityServices46. SustainabilityandEngineering47. UBCCommonEnergy48. UBCFarm49. UBCSustainabilityInitiative50. UBCThrive51. UniversityNeigbourhoodsAssociation52. VillageGateHomes53. VPFinanceCommunications54. WellbeingInitiative55. WesbrookProperties56. WesbrookVillage