december executive director’s report – june …...2019/06/20 · 1 december executive...

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December Executive Director’s Report – June Meeting, 2019

MAY PROJECTS/EVENTS

May events included Exercise Your Body, Exercise Your Mind. Mary attempted to include both park districts this year. The Streamwood PD offered programming while the HPPD offered prizes only. These two weeks of themed programming were very well received by our patrons and all programs were well attended. May 1 was national Student Government Day and the library participated for the first time in 20 years. We had 7 students shadowing staff in the morning and presenting at a special board meeting in the afternoon. Ron organized this event and included most departments. We deemed it extremely successful and look forward to next year.

Personnel Changes: May 2019

• Part-time Teen Services Clerk Ismael A. resigned, effective 5/4/19 • Part-time Children’s Programmer Aneesa I. hired, effective 5/8/19 • Part-time Government Documents Clerk Thalia R. resigned, effective 5/10/19 • Part-time Circ. Clerk Madiha A. hired, effective 5/13/19 • Part-time Studio Services Associate Andre N. resigned, effective 5/21/19 • Part-time Branch Clerk Colby L. hired, effective 5/28/19 • Part-time Temporary Teen Reference Associate Heidi P. hired, effective 5/30/19

MEETINGS and ACTIVITIES – Debra Stombres, Executive Director

• May 1 – Student Government Day • May 2 – Debra and Sue had a budget meeting • May 3 – Debra had a monthly meeting with Bill Slayten to discuss building projects and needs. • May 6, 20 – Debra held Director’s meetings • May 7 – Debra attended the monthly Kiwanis breakfast • May 8 – Debra hosted the quarterly Municipal Manager’s Meeting. She met the interim Park District Director,

Larry Piekarz. • May 8 – The PCPLD Board Policy Committee met

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• May 9 – Debra had a monthly meeting with Brian to discuss IT needs • May 9 – Debra and Bill met with Paul to discuss the Paver Project, Kris was present as well • May 9 – Debra watched the ALA Virtual Membership webinar • May 9 – The PCPLD Finance Committee met • May 10 – Debra attended the Hanover Park TIF meeting • May 14 – Parade committee met • May 14 – Debra held a Leadership Team meeting • May 15 – Debra attended the Bartlett Chamber breakfast along with Candace and Eva • May 15 – Debra held a monthly meeting with Kris • May 15 – Debra attended the Streamwood Chamber Lunch and Learn at Chiro One • May 16 – Debra watched the Innovative Product update webinar • May 16 – Debra held a monthly meeting with Ron • May 16 – PCPLD Regular monthly board meeting • May 17, 20, 24 – Held discussions concerning the local history collection • May 21 – Debra held an Executive Committee meeting • May 22 – Debra participated in a ComEd focus group • May 23 – Debra attended the Streamwood Chamber business breakfast/lecture at the library • May 23 – Library pot luck • May 23 – Kiwanis fund raiser • May 24 – Debra and Sue discussed the auditor’s requirements • May 24 – LaShaunda came in for her Chromebook and basic library trustee introductory meeting

Deputy Director of Public Services – Kristine Kenney

• Participated in Student Government Day • Attended Streamwood Chamber monthly meeting • Attended the Teen Services department meeting • Participated in the Bartlett Chamber Scholarship Committee • Attended the Computer Services department meeting • Attended the Bartlett Tap Open House in Bartlett • Attended the Finance, Fan Fest and Parade Committee meetings • Hosted the ChiroOne Lunch & Learn for Streamwood Chamber • Held a Grant Committee meeting • Attended an Acquisitions meeting • Hosted a Business educational program for Streamwood Chamber • Attended the following: Director’s meetings; Executive Committee; Leadership committee; Board Meeting; and

Staff meetings, Local History Collection

Deputy Director of Support Services – Ron Pauley

• Attended the following: Director’s Meetings; Leadership Committee; Executive Committee; Board Policy

Committee; Dep. Dir. Meeting • Hosted Streamwood HS seniors’ Government Day for 7 students with various department supervisors serving as

mentors for job shadowing & project presentation to Board Trustees • Attended HR Source Open House with presentations on various HR Source services

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• Posted job opening for Studio Services Associate on various job boards • Met with various staff to discuss personnel and benefit issues • Contacted Streamwood Fire Dept. re CPR/AED training for summer/fall 2019 • Onboarded new part-time Children’s Programmer, new, part-time Circ. Clerk, new Branch Clerk, new Temporary

Teen Reference Associate • Conducted exit interviews with Teen Services Clerk, Govt. Docs. Clerk, and Studio Services Associate • Interviewed, with Maintenance Manager, candidates for Maintenance support position • Volunteered for Streamwood Kiwanis gaming night as part of fundraising event • Updated New Employee Checklist and Summary of Employee Benefits brochure • Met with Branch Coordinator to discuss operations • Attended seminar on Minimum Wage Compliance at Fountaindale Public Library

Materials Services Department – Peggy Maiken

• Peggy met with Debra, Kris, Cassidy and Lisa to discuss the possibility of cataloging digital images for the Local History Collection.

• Received a quote from Innovative for the SkyRiver cataloging tool, a possible lower-cost replacement for OCLC for bibliographic records.

• Peggy met with Sue, Laurie, Francene and Cassidy to review our acquisitions procedures for purchase orders and invoices.

• Peggy trained Andrea to pay invoices in Polaris acquisitions. • Updated the Patron / Material type policy table in Polaris to reflect the updated loan rules.

Teen Services Department – Hannah Sloan

• Hannah went to Canton Middle School on 5/9 and 5/16 to do book talks and promote Summer Reading and summer programs.

• Tom went to Tefft Middle School on 5/14 and 5/15 to do book talks and promote Summer Reading and summer programs. He spoke to 6 classes and 143 students over the two days.

• The whole dept painted the Mario world on the windows for SRC. • The Tardis (built by Kris’ husband) was delivered and now houses our board games. • Haley’s word a day passive is going strong and being talked about by many teens • Tom and Hannah set up a Superhero showdown that was popular for all ages (ends June 2)

Reference Services Dept – Paulette Harding

• Deborah Andrew with assistance from other staff, continued to withdraw materials from the federal and State

depository collections. • Kristine Kenney and Deborah also evaluated the local collection. • On May 10th, Deborah attended the Northeastern Illinois Depository Librarians meeting at Chicago Public

Library. During the meeting, she relayed our withdrawal from the federal and State depository programs to our colleagues.

• Paulette attended the May 16th Technical Services’ LACONI workshop on weeding and collection maintenance at Naperville NIU campus.

• Kathleen Ryczek created book displays in the nonfiction area for Astronomy, Memorial Day veterans and Fan Fest.

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• Kathleen worked with Dan Walko to publish a brochure on the Chilton automotive maintenance and repair database.

• Poplar Creek Library staff art display in the case down the art hallway, including paintings & ceramic tiles: Audrey McArthur; metal sculpture: Ismael Arevalo; Depression era glass: Annette Bellino.

IT Services Department / Studio -- Brian Ormond

• E911 We have submitted to our telephone service provider specifications for Enhanced 911 service to not only include the caller’s address, that is, the address of the main or branch library, but also the floor number and location within the building. For example, when completed, if I call 911 from my office phone, dispatch will receive the following information: Phone number: 630-483-4933 Address: 1405 South Park Avenue, Streamwood, IL 60107 Floor: Lower Level Location: IT Office

• E-Rate Progress We are waiting for CAT2 funding for network hardware to be approved. CAT1 funding for Internet connections has been approved.

Item number sold net price Hardcover book 185 168.35 Paperback 111 50.55 DVD 79 71.80 CD 58 52.78 Total Book Sale 433 343.57 Passport Facility Fee 12 460

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Hours Open: Main -- 246 Branch – 183 Days Open: Main 28, Branch 28 Meeting Room STATS Maintenance did 57 Room Setups Room Use Meeting Rooms By Staff – 54 Meeting Rooms By Patrons – 8 RA Study Room Uses – 295 Teen Study Room Use -- 50

Studio Room Use -- 38 Children’s Study Room Use – 10

Training Hours by Department Reference Services 23.75 Popular Materials 10.75 Teen Services 3 Branch 0 Children's Services 8.5

IT Services/Studio 5.5 Materials Services 0 Security 5 Maintenance 0 Admin/Business/Reception/PR 16.75

Dept. Stats:

Reference Questions

Tech Questions

Directional and Other Questions

Ref Desk 343 21 141

Popular Materials Dept 144 12 115

CSC Desk 222 474 191

Children’s Desk 259 55 513

Teen Desk 168 31 51

Studio 1 50 18

Branch 95 109 65

TOTALS 1232 752 1094

IPLAR: 1984

Public Relations/Adult Programming – Mary Hauserman

• SUMMER KICK-OFF EVENT: Finished coordinating Summer Kick-off with the Streamwood Park District. • FANFEST: Dan finished all printed materials, including signage and decorations for FanFest. • SUMMER READING CHALLENGE (SRC): Dan finished all promotional material for SRC including: Reading

Logs (paper version for Adults/Teens/Kids), decorations around the library, banners (including outdoor one for the Branch), misc. posters/flyers. Also ordered some additional decorations to be used at FanFest and for SRC.

• FAMILY CONCERT SERIES: Began advanced registration for our patrons on May 28 for The Harp Twins concert (held on Sunday, June 23 at 2 pm). Registration to the general public opens on June 4th. We had approximately 70 PCPL patrons take advantage of the early registration.

• NEWSLETTER: Finished up the summer newsletter and sent to printer. Info for next newsletter (Sept/Oct/Nov 2019) is due to Mary by July 19.

• ADVERTISING: Submitted weekly “Connections” to Examiner. Posted Family Concert Series to the Daily Herald events calendar. Submitted ads for FanFest and SRC to the Examiner.

• Mary attended/planned the following: FanFest meeting, Grant Committee meeting, Exec Staff meeting

Mind Games 2 5/1/19

Essential Oils 101 5/2/19

Library Bucks (Adult prize)

Branch outdoor banner

Poster for columns

Children’s Department – Elizabeth Drennan

• We wrapped up our spring storytimes and began getting ready for summer, including confirming with the Streamwood PD DARE officers that they would come out to do their PreK DARE program with our storytime kids.

• The posters and flyers advertising van service were delivered, as were copies of the summer reading promotional video. The video was a huge success, as was noted when our ladies visited to promote van service and summer reading. Many kids commented on seeing the video, in particular seeing Super Librarian. Thanks again to Jennifer Kaap for writing an awesome script and for everyone else who helped out!

• It was a 2019 goal to improve the Polish language collection, and our first Polish books started to roll in at the end of the month. Our first order was mostly the Harry Potter titles. Our goal is to have 100 new Polish titles by the end of the year.

• In other foreign language collection news, out Spanish language collection has increased by over 700 titles since last year.

Super Librarian and Miss Jen

Miss Estrella’s Big Kid Programs: Fig. 1: Spring Flowers. Fig. 2 & 3: Let’s Make a Kite


Miss Lauren’s Pre-k Classes: Fig. 1: Become a Librarian Fig. 2: Pre-k Playhour Fig. 3: Messy Art

Miss Teresa’s Toddle into Reading Class

Ms. Vynette’s Tween Classes: Fig. 1: Make it for Mom Fig. 2: Taste Test Challenge


School Stem Groups: Figs. 1 & 2: Ontarioville Figs. 3 & 4: Hanover Countryside

Popular Materials Outreach Report—Blanca Stephens Market at the Metra, May 18 Market @ the Metra was a successful neighborhood event among residents from Hanover Park and the surrounding areas. We started the day with plenty of sunshine, which brought in a lot of people. The weather however, changed drastically later on during the day and the decision was made to close the event early, around 2:30 PM due to rain and thunder. Over 150 people visited our outreach table. We gave away pens, candy, and children’s calendars for the months of May and June as well as information about how to obtain a library card. Mayor Craig, as always, was very grateful to the library for participating and supporting the community event. As a reference note, this year Village Clerk Eira Corral decided to have the Market @ the Metra event only during the spring, so no fall event will follow since September has proved to be too busy of a month in the community.

Popular Materials – Jill Berrill

May Craft: Button Bouquet Picture

June Craft: Terracotta Pot Windchime

Sonya Crawshaw Branch Library -- Steven Zanfardino

• Three round tables and four chairs were added to the children’s area, and two square tables were

moved to the adult area to accommodate the growing number of patrons who spend and increasing amount of time in the library.

• On May 18th Barb S., Steven Z., and several TAB members volunteered their time to participate in the Streamwood Park District’s Park Pride Day. The focus was Ralphs Woods and tasks included planting flowing, pulling weeds, and clearing litter from the park and the library’s parking lot.

Date Program Name Staffed by# of

occurancesTotal

Attendance

YA6-May Craft – Mini Terrariums Haley 1 5

8-May TAB Meeting Hannah 1 12

9-May Introduction to the Studio Tom/Collin 1 3

5/16, 5/20/, 5/21Cookies and Cram Haley 3 9

30-May Anime Tom 1 12

25, 5/29, 5/30, 5/ Summer Volunteer Training Hannah 4 14

Total: 11 55

POP MATERIALS - SENIORS5/1/2019 Chair Yoga Erin Isaacson 1 12

5/7, 14, 21, 28 Pins/Needles Erin Isaacson 4 45

5/15/2019 Crafternoons: Button Bouquet Mary-Megan Kalvig 1 10

5/9/2019 Senior Center Book Discussion Michaelle Stewart 1 8

5/24/2019 Funny Movie Friday: Great Outdoors Erin Isaacson 1 3

5/24/2019Lexington Healthcare Memory Program Michaelle Stewart 1 6

Total: 9 84

POP MATERIALS - ADULTS5/5/2019 Movies @ the Library: Aquaman Jill Berrill 1 25

5/7, 21 ESL Blanca Stephens 2 26

5/14/2019 Drop-In Craft Class: Button Bouquet Mary-Megan Kalvig 1 8

5/2, 8, 23 Book Discussion Groups Lynn Donahue 3 21

5/28/2019 Writers Group Mary-Megan Kalvig 1 2

Total: 8 82

5/1/2019 Mind Games 2 Mary Hauserman 1 10

5/2/2019 Essential Oils 101 Mary Hauserman & volunteer 1 13

5/15/2019 Gardening for Butterflies Mary Hauserman 1 28

5/16/2019 Picasso @ PCPL: Spring Lily Mary Hauserman 1 4

5/19/2019 Family Concert Series: The Guys Who Gave Us Rock-Skip Griparis Ron Pauli

1 50

Total: 5 105

Inhouse Programs

Ref Services Dept5/21/2019 Using Google Drive Vadim Seyfer 1 4

5/22/2019 Illinois Landscape Painters Paulette Harding 1 8

5/23/2019 Ancestry.com Beginners Kristine Kenney 1 0

5/28/2019 NF Book Discussion "Oregon Trail" Bridget Kerans 1 4

Total: 4 16

BranchMay 2, 9,16, 23 Pre-School Storytime Lisa S. 4 3

05.18.19 Children’s Movie at Branch Branch Staff 1 4

05.21.19 Drop-In Craft Lisa S. 1 6

05.23.19 Family Storytime Lisa S. 1 9

05.14.19 Paws & Read Lisa S. 1 6

05.14.18 Excel: Intermediate (Main) Steven Z. 1 4

Total: 9 32

5/28/2019 Proctoring Kevin Brown 1 1

One on Ones

Studio Various 17

Ref Services Vadim 1

Passports Various 13 19

Teen Passive comic books 106

Gaming 121

Children Passive Poetry 12

TOTALS

Date Program Name/Location Staffed by# of

occurancesTotal

Attendance

YA9-May Canton Middle School Hannah 5 145

14-May Tefft Middle School Tom 4 91

15-May Tefft Middle School Tom 2 52

5/16 Canton Middle School Hannah 4 93

Total: 15 288

15-May Market at the Metra Blanca 1 150+

Children's

Elementary School Outreach Jennifer, Lauren 4 506

Pre-K Outreach Jennifer, Lauren, Cheyenne 5 283

Total: 9 789

HOMEBOUND SENIORS5/7/2019 Home Delivery- Residences Erin Isaacson 10 31

5/14/2019 Home Delivery-Residences Michaelle Stewart 1 3

5/14/2019 Home Delivery-Assisted Living Erin Isaacson 7 23

5/21/2019 Home Delivery- Residences Michaelle Stewart 9 28

5/28/2019 Home Delivery-Assisted Living Erin Isaacson 8 22

Total: 35 107

Outreach Programs

Children’s Dept Date Program Name Staffed by # of

occurrences Total

Attendance May. 2019 Toddle into Reading (PreK) Teresa 4 101

“ Preschool Storytime (PreK) Lauren 4 129

“ Preschool Playhour (PreK) Lauren 4 135

“ Family Storytime (PreK) Lauren 2 34

“ Baby & Me Teresa 2 16

“ Drop-In Messy Art (PreK) Lauren 2 58

5/2 Drop-In Ramadan Storytime Cheyenne 1 9

5/6 Dia de las Madres (PreK) Hilda 1 18

5/7 Association for Kids’ Sake (PreK) Lauren 1 28

5/15 Sensory Movie (PreK) Lauren 1 4

5/16 Be a Storytime Librarian Lauren 1 29

5/17 Toddler Math Teresa 1 10

5/20 Yoga for Little Bunnies (PreK) Lauren 1 11

5/21 After School Family Storytime (PreK)

Lauren 1 13

May 2019 Paws & Read (Elem) Diane 3 23

“ Eugenia’s Historias (Elem) Eugenia 2 44

5/1 Let’s Make a Kite (Elem) Estrella 1 29

5/8 Spring Flowers (Elem) Estrella 1 35

5/9 Drop-In Beyblade Hour (Elem) Lauren 1 13

5/10 Canton MS special needs visit (Elem)

Lisa 1 9

5/14 Hanover Countryside STEM visit (Elem)

Lisa 1 80

5/15 Junior Chefs: Desserts (Elem) Estrella 1 24

5/22 Musical Madness (Elem) Estrella 1 14

5/24 Heritage STEM visit (Elem) Lauren 1 24

5/28 Ontarioville STEM visit (Elem) Lisa 1 90

5/29 Garden in a Jar (Elem) Vynette & Estrella 1 33

5/7 Make it for Mom (Tweens) Vynette 1 14

5/14 Taste Test Challenge (Tweens) Vynette 1 22

5/21 Shrinky Dinks (Tweens) Vynette 1 13

TOTALS 39 1062

November 2018

Circulation Statistics May 2019 Item circulation by patron codeMain Checkouts 15531 Main Adult 16942

Renewals 9716 Book Discussion 57Total: 25247 Homebound 170

LINK/Inn-Reach 486Staff/Board 1409

Branch Checkouts 1302 Juvenile 4163Renewals 791 Non-Resident 0Total: 2093 Reciprocal Borrowe 1277

Teen 690Library Total: 27340 Teacher 53Overdrive: Total: 25247Total: 27340

Branch Adult 1480Daily Transactions Teen 42Main Mondays 1864 Homebound 0

Tuesdays 2141 LINKin/Inn-Reach 71Wednesdays 3037 Staff/Board 59Thursdays 2993 Juvenile 347Fridays 2105 Reciprical Borower 94Saturdays 2031 Non-Resident 0Sundays 673 Teacher 0

Total: 2093Total: 14844

Branch Mondays 126 Patron Cross BorrowingTuesdays 224 Main to Branch 479Wednesdays 249 Branch to Main 371Thursdays 268Fridays 133 Interlibrary Loan requestsSaturdays 136 Items sent to other libraries (OCLC requests)Sundays 80 from: Main 60Total: 1216 Branch 1Overdrive 1623 Total: 61Library total: 17683 Received from other libraries LINKIN and OCLC

To: Main 498Branch 0

Total: 498Library Visits Branch 1600 Patron registrationsMain(Park Ave) 9992 Main 209Main (Library LN) 5877 Branch 28Total Main Visits 15869 Total 237Total library visits 17469

MAINTENANCE REPORT MAY 2019

SET-UPS: 57

- Set-ups – All

- Lighting maintenance – All

- Assist vending company with coffee machine water line – Miguel

- Assist with donations – Miguel, Bill, Chris

- Place patch on cafeteria drain line – Bill

- Relocate large bookshelf in Ref area – Miguel, Chris, Gabe

- Break up and treat waste pits – Chris

- Change out chemical drum, prime pump – Bill

- Change out banners – Miguel, Chris, Gabe

- Repair and activate lawn sprinklers both buildings – Pap’s

- Repair hole and divert downspout N/W corner – Chris/Gabe

- Shut down unit heaters for summer – Bill

- Work on brackets in non-fiction for Kris – Bill

- Relocate bench from Studio to 1st fl – Miguel

- Repair chairs at branch – Miguel

- Work on Children’s wall – Chris

- Install light switch in Lisa’s office – Bill

- Work with JCI on security upgrade – Bill/Miguel

- Reattach panic buttons – Bill/Chris

- Repair leaking urinals – Miguel

- Replaced boiler pump shaft seal – Oakbrook

- Install outlets at entrances for new badge readers – Bill

- Repair sign in 15 min. lot – Miguel/Chris

- Repair mailroom doors – Horcher

- Clean return vents in Storytime Room – Miguel

- Repair chairs in media area – Miguel

- Repair chemical pump, treat storm pit – Bill

- Patch wall in Circ – Bill

- Install CHECK OUT letters – Chris

- Installed directional signs by elevators – Chris

- Police grounds, toss trash – Miguel

- Repair door on equipment locker – Bill

- Assist ABT with fridge repair – Bill

- Assist in search for missing child – Miguel/Chris

- Repair railing at front entrance

- Repair bridge drain, troubleshoot drainage problem – Bill/Miguel

- Treat OA chamber drains – Bill

- Clean and defrost fridges – Miguel

- Repair ice dispenser – Bill

- Trim bushes on Evans Ct. – Miguel/Gabe

- Install new downspout N/W corner – Chris

- Hang signs for Park Ave. parking – Bill

- Clean exhaust air chamber, unplug drain – Bill

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Monthly Training Record -- May 2019 2nd Floor

Date Training Type and Title Attended/Viewed by Length of training

9-May Marijuana in the Workplace Ron P. Sue h. webinar 1.25x 2 2.5

14-May IMRF training Sue h. offsite 4.5

21-May Maxwell Health Product Updates Ron P. webinar 1

5/23/2019 Linda.com-Customer Service Magali W. 0.5

9-May ALA Virtual Membership Debra 1

16-May Innovative Product Update Debra 1

23-May Social Networking for Business Debra, Kris 2

29-May Competencies for Info Specialists Debra 0.5

29-May Office 2019 New Features Debra 0.75

31-May Employment Law Seminar Ron and Sue-offsite 1.5x2 3

TOTALS 16.75

Monthly Training Record -- Reference Services


5/3/2019 Reaching Forward at Stephens Convention Center, Rosemont Annette Bellino 7.50

5/10/2019 NIDL meeting at Chicago Public Library Deborah Andrew 7.50

5/11/2019 Outstanding Customer Service/webinar Barbara Scheffki 0.25

5/15/2019 Practicing Self-Care for Librarians/webinar Paulette Harding 1.00

5/16/2019 LACONI: Weeding and Collection Maintenance at NIU Naperville Paulette Harding 7.50

TOTALS 23.75

5/16/2019

Laconi - Takes on Teen Programming: Tales of Teen Advisory Boards and Pop Up

Programs That Work

Tom 3 hr

Monthly Training Record -- Childrens Services


1-May Lincoln Story League Lauren 3

May-19 Lynda Customer Service Lisa, Jennifer 2.25

May-19 Webinar: Diversity Recommendations Vynette 0.25

May-19 Webinar: Middle Grade Mania Vynette, Diane 1

May-19 Webinar: Haunt They Want Hilda, Vynette, Lauren 2

TOTALS 8.5

Monthly Training Record -- IT Services/Studio

Date Training Type and Title Attended/Viewed by

Length of training (mins)

5/11/2019 prusa mmu2 assembly alex @prusa 45



5/7/2019 Intonation and Temperament colin @ YT 20

5/14/2019 Get in the Mix with Logic Pro colin @ lynda 30



TOTAL MINUTES 335

TOTAL HOURS 5.58

Monthly Training Record -- Security


6-May trends in safety and security for libraries Anthony Velazquez 1

13-May Security for libraries part 1-2 Anthony Velazquez 2

22-May Security for libraries part 1 Mike watson 1

23-May security for libraries part 1 john Raftery 1

TOTALS 5

Monthly Training Record -- Popular Materials


5/2/2019 Customer Service Foundations - Lynda.com Erin Isaacson -Webinar 1.5

5/16/2019 Laconi: Weeding and Collection Maintenance

Lynn Donahue @ NIU Conference Center, Naperville, IL

7.5

5/19/2019 Active Listening training video Danny Garcia - webinar 0.75

5/19/2019 Excel lynda.com tutorials, etc. Justin Clark-webinar 1

TOTALS 10.75