Exhibitor Manual

Thailand Yacht Show 2021Thank you for exhibiting at the Thailand Yacht Show (TYS) 2021.

This exhibitor manual contains all the necessary information and useful contact details to assist with your pre-show planning. Please spend some time to go through the manual and follow our guidance to ensure the smooth running and success of your event.

We would advise that you appoint one person as the Exhibition Coordinator, who will be responsible in coordinating and liaising with the Organizers and Contractors where necessary, and will ensure the prompt completion of all order forms. Please remember to take a copy of all completed order forms and bring copies onsite with you.

Should you have any queries relating to your participation that are not detailed in the manual, please do not hesitate to contact the TYS Team immediately.

We look forward to meeting you at the show and wish you a successful exhibition.

Thank you,

The Organizer Team, Thailand Yacht Show 2021

TABLE OF CONTENTS

I - GENERAL INFORMATION

Location Time schedule Show Hours Floor Plan Loading/Unloading Parking

II - PRACTICAL INFORMATION

Cleaning COVID-19 Customs Damage to Venue & Fixtures Dangerous Materials Deliveries Internet Security and Safety Smoking Signs and Promotions Stand Activities Shipping Storage

III - TECHNICAL INFORMATION

Delivery area and Goods Lift Load capacity Electricity / Power Supply

IV - BOOTH STRUCTURE, BERTH DETAILS

Exhibit Stands and Equipment In-Water Displays Raw Space Shell Scheme and Fittings Tents

APPENDICES

Show Programme Interim Floor Plan Additional Fixtures & Fittings Order Form Preferred Suppliers List Location Map Map of Royal Phuket Marina

I – GENERAL INFORMATION

LocationAccess to the Center is via Road #402 Thepkasattri Road, and can be found on the left-hand side, just after the Boat Lagoon entrance and immediately after the entrance to the PTT gas station. Please refer to the map under Appendix F: Map of Royal Phuket Marina.

Time Schedule

Stand Construction (for Raw Space) From Tuesday 5th January 2021, 8am – 8pm

Exhibitor Set Up (for Standard Booth) Wednesday 86h January 2021, 8am – 8pm

Yacht Arrivals From Monday 4th January 2021, 8am onwards

Exhibitor Registration Wednesday 6th January 2021, 4pm – 6pm

Thursday 7th January 2021, 10am – 12pm

Opening Ceremony Thursday 7th January 2021, 3pm – 4pm

Opening Dates and Hours Thursday 7th – Saturday 9th January 2021, 2pm – 8pm

Sunday 10th January 2021, 2pm – 7pm

Stand Dismantling Sunday 10th January 2021, 6pm – 8pm and

Monday 11th January 2021, 8am – 6pm

Yachts Departure By Monday 111hJanuary 2021, 5pm

Remarks Exhibitors should not dismantle and/or remove any materials BEFORE 6pm on Sunday 10 th January

2021. Thereafter, the hall will remain open until 8pm for those wishing to clear their display. Exhibitors with booths provided by the show should remove all their banners and/or other materials from

the booths, as the stand construction company will dismantle all the booths and collect all their equipment on that night from 8pm onwards.

The hall will reopen again the next day from 8am – 6pm. Exhibitor’s materials can be left overnight (the hall will be locked), however the organizer will not responsible for any loss or damage that might occur.

Floor Plan (refer to Appendix B for the interim floor plan)All floor plan layouts and individual exhibits not fitted with the standard shell scheme must be checked and approved by the Organizer prior to Stand Construction. The Organizer will not accept liability for any layouts not approved by them.

Loading/Unloading At the rear of the exhibition centre are two roller shutter access doors for Loading/Unloading. Vehicles may stop adjacent for loading and unloading but then should be parked in the nearby Parking lot (see Map Appendix F for detail).No Exhibitor shall be allowed access to the hall unless the conditions of the contract between the Exhibitor and the Organizer have been fully satisfied. Please refer to your contract details.

The Show Programme will be available at the Registration Counter. Exhibitors who wish to hold private parties should contact the Organizers for details of the restaurants in the Marina complex.

II – PRACTICAL INFORMATION

CleaningThe Centre provides cleaning services prior to the event opening and following the dismantling and departure, as well as daily cleaning of aisles and common areas during an exhibition.

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COVID-19Overall, the Thai Government is very keen to permit International Exhibitions to take place as part of Stage 6 of the unlocking timetable.

Foreign nationals will be permitted to enter the country from September 1st under precise measures mandated by the Centre for COVID-19 Situation Administration, in order to allow economic activities to proceed. The first target groups to enter the country include trade persons conducting business negotiations and attending trade shows, whose visits are generally short and less than the existing 14-day quarantine period.

Event organisers must comply with the disease control measures stated by the authorities. All exhibitors, staff and visitors must wear masks, practice social distancing, check-in and check-out using the Thai Chana application, comply with any disease control measures, and agree to enter emergency state quarantine within a specified timeframe, if required.

THIS MANUAL WAS PRODUCED IN AUGUST 2020, AND REGULATIONS ARE LIKELY TO CHANGE. FOR FULL CURRENT RULES AND REGULATIONS, PLEASE VISIT OUR WEBSITE FOR THE LATEST DETAILS – www.thailandyachtshow.com

CustomsAll customs procedures must be arranged through one of our approved forwarding agents. Please refer to the Preferred Suppliers List (See Appendix D: Preferred Supplier List).

Damage to Venue & FixturesThe Exhibitor accepts responsibility and agrees to pay for any damage to the Centre premises caused by the Exhibitor or their servants and agents during the time that any portion of the Centre premises are under the Exhibitors control. The Centre, as well as any material will remove any installation that would damage the general aspect of the Centre or substance with unpleasant smell or any material or substance considered to be dangerous at the Exhibitors expense.

All Exhibitors are expressly advised that it is forbidden to fix or hang signs, banners, pictures, etc., on the walls with nails, glue, thumbtacks, etc., and they will be charged for any damage.

Exhibitors will also be charged for any damage they may cause to the floors. Therefore, if there is any risk of damage, they must take all necessary steps (plastic sheeting, plywood board, etc.) to ensure the protection of the floors.

Any damage found will become the responsibility of the Exhibitor to bear the cost of the repairs.

Dangerous MaterialsExplosives, petrol, dangerous gasses and inflammable substances are not permitted inside the Centre.Note: Gas cookers and other open-flame appliances are not permitted.

DeliveriesSpecial arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered, or brought into the Exhibition outside of the dates that the Exhibitor will be present to accept the delivery. Failure to do so may result in deliveries being refused or materials being unavailable when required.

Please refrain from shipping materials more than 3 (three) days prior to the Event Dates.Any materials being sent to the Centre must be marked as follows:

(Insert Complete Return Address)

ATTN: Your Name, Company Name & Booth/Berth Number Thailand Yacht Show 2021c/o RPM Exhibition Centre

68 Moo 2, Thepkasattri Road, Koh Kaew,Muang, Phuket 83200 Thailand

HOLD FOR ARRIVAL

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Handling charges may apply. The Exhibition Organizer and the Centre do not accept any liability for equipment, goods, displays or other materials that arrive or fail to arrive at the Centre. The Organizer and the Centre also will not be responsible for any loss or damage of equipment, goods, displays or other materials.

Internet AccessWireless Internet access is provided for all Exhibitors free of charge.

Security and Safety Security in the Centre will be provided from 3pm on the 6th through 3pm on 11th January 2021. The Organizer and the Centre will not be responsible for the safety of articles of any kind brought into

the Centre premises by guests, Exhibitors, their servants, agents or contractors, members of the public or any person whatsoever.

The Centre maintains 24 (twenty-four) hour security, seven days a week, with its own staff. Individual surveillance of the stand can be requested by Exhibitors at their own expense.

An identification badge is required to enter the Exhibition. This badge is provided by the Organizer at Exhibitor Registration.

The Organizer may refuse entry to or expel any person whose behaviour is considered incompatible with the Exhibition’s image or who refuses to comply with the local safety rules.

All gangways leading to Emergency Exits and exit doors must remain unobstructed, at all times. All fire hydrants & fire extinguishers must remain unobstructed, at all times.

SmokingSmoking is not permitted in common areas of the complex, except where designated.

Signs and PromotionsThe posting of signs and promotions within the Marina is subject to the prior written agreement of the Centre, and carried out by the Centre or under its control at the expense of the Exhibitor.

Stand Activities Gas cookers and other open-flame appliances are not permitted. Should an Exhibitor wish to sell alcoholic beverages they must be in possession of their own Offside

License. Should the alcohol be imported, the Exhibitor must also have an Import License to present should it be requested.

All requests for water connection will be reviewed by the Centre and, if approved, a price quotation will be sent to the client.

ShippingExhibit material or display must be shipped or transported direct through the official appointed freight forwarder. Please refer to the Preferred Supplier List (See Appendix D: Preferred Supplier List).

APT Showfreight (Thailand) LimitedHasnai Kongkaew

Tel: +66 (0) 2 285 3060 ext. 201Fax:+66 (0) 2 285 3068

email : hasnai@aptshowfreight.comM: +66 (0)85-155-1989

Storage The Centre does not offer any premises for the storage of empty crates and packaging during the

exhibition. They must therefore be immediately removed as the installation progresses and, if necessary, be brought back during the dismantling. This service can be arranged through the approved forwarding agent of the Centre (See Appendix D: Preferred Supplier List).

Similarly, Exhibitors will pay for any removal of waste packaging resulting from the event’s installation (crates, boxes, etc.).

Exhibitors may request that the Centre provide, maintain and remove waste containers at the Exhibitor’s expense.

IV – TECHNICAL INFORMATION

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Delivery Area and Goods Lift: Please use the Centre loading doors for unloading and loading all event materials and goods. Vehicles may stop adjacent to the Centre for loading and unloading but then should be parked in the

nearby parking lot. Refer to the map under Appendix F: Map of Royal Phuket Marina for the location of the car park for trucks and lorries.

Access to the exhibition spaces in the Centre is via the external delivery area at the rear (west side) of the exhibition hall (maximum height: 3.55 m, maximum width: 4.50 m)

Royal Phuket Marina has a forklift. Its use should be arranged in advance by contacting the Marina at marina@royalphuketmarina.com or +66 81 958 1959

Load Capacity Permitted weight limits for loads at floor level in the main exhibition hall are as follows: Main Hall: 700kg per sqm. Board Walk or Esplanade: 700kg per sqm.

These load restrictions are not only valid for the installation of exhibits but also for their transportation within the hall.

Electricity / Power Supply Each stand (shell scheme or raw space) will be furnished with double socket 5 amp supply. Additional electricity/power supply can be obtained from the shell scheme contractor. Prices List &

Order Form attached on the back. Please submit your order by 1st December 2020 .

IV – BOOTH STRUCTURE, BERTH DETAILS

Exhibit Stands and Equipment Chairs, tables and other furniture rental, if required, should be hired from the Preferred Suppliers List.

(See Appendix D: Preferred Supplier List). The clear ceiling height varies in the exhibition area therefore the standard maximum to be used for

stand planning is 3.15 m. Name board dimensions are WIDTH OF BOOTH by 20cm High should an Exhibitor wish to produce

their own. All materials used, methods of installation, and structural fitness must comply with all local safety

codes; any temporary structure should not be installed in such a way that hinder or obstruct the operation of the hall’s fire and safety routes and equipment.

Exhibitors will not allow or permit any damage to the Centre’s building or any part thereof or any fixtures, nor shall any alterations to the structure be allowed. Hacking, drilling, screws/ pins, nailing, adhesive or devises of any description likely to deface or damage walls, floor, furniture and furnishing are not allowed on hall’s finishes.

Exhibits should not be removed before 6pm on Sunday 10 th January. The hall will remain open until 8pm for those wishing to clear on that day and from 8am till 6pm on the Monday 11th January.

In-Water Displays Berths will be available from 8am Wednesday 6th and should be vacated by 5pm on Monday 11th

January 2021. Vessels requiring berthing outside of those times should contact the Marina Office directly at mari-

na@royalphuketmarina.com or +66 81 895 1715 / +66 76 379397-8. Power and water are available on the docks during that period at no cost to the exhibitor.

Raw Space Spaces are furnished with power supply only Additional equipment and lighting can be obtained from the shell scheme contractor. Please refer to

the Price List & Order Forms attached. Please submit your order direct to Oriental Western Promo-tions Ltd by 1st December 2020.

Shell Scheme and Fittings

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Standard booths/stands are comprised of modular 1.0m Wide by 2.4m High panels in aluminum frames.

Shell Scheme includes (per 3x3m unit):-one counter (item #F07)-two chairs (item #F10)-two spotlights-one waste bin-one double power socket (5 amps)-one name boardAdditional equipment can be obtained from the shell scheme contractor. Prices List & Order Forms are attached on the back. Please submit your or-der direct to the Oriental Western Promotions Ltd. by 1st December 2020 .

Please note: Shell scheme stands will be available to Exhibitors from 14.00 hrs on Wednesday 8th January 2020.

Raw Space Spaces are furnished only with power supply only. Additional equipment and lighting can be obtained from the shell scheme contractor. Please refer to the

Prices List & Order Forms attached on the back. Please submit your order direct to the Oriental Western Promotions Ltd. by 1st December 2020

Exhibit in a cost-effective tent For the first time, we are pleased to offer first-time exhibitors and smaller companies the cost-effective

option of exhibiting in tents located in Town Square or along the Boardwalk. Constructed with aluminium frames with PVC coverings, these exhibition tents are anti-UV, wind resistant and fireproof. With our help, your installation will be easier and many clients prefer to exhibit in tents instead of inside an exhibi-tion hall. It’s more economical, eco-friendly and innovative, plus the option of customized colours make your exhibition home particularly special.

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4mx3m Stand

APPENDIX A:ADDITIONAL FIXTURES & FITTINGS ORDER FORMS

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FORM 1 – ADDITIONAL FIXTURES RENTALAdditional furniture can be rented at own cost. Please complete this form and return to ORIENTAL-WESTERN PROMOTIONS LTD. via Fax: +66 2 521 5502 or E-mail: owpth@yahoo.com by 1st December 20 20 For more details, please contact +66 2 521 5508-9 / +66 86 701 6667.

EXHIBITOR DETAILS

Company : …………………………………………………………………………... Stand Number : ………….………

Address : ……………………………………………………………………………………………………………….………

Contact Person : ………………………………………………………….. Title : …………………………….…………

Phone : ……………………... Fax : ………………………... Email : ………………………………………………….

Date : ……………………………………….. Signature : …………………………………………………………………

ITEM(S) REQUIRED – Please fill in appropriate box.

FURNITURE SIZE PRICE/UNIT(BAHT)

QTY TOTAL(BAHT)

F 01 – LOW SHOWCASE 0.50 X 1.00 X 1.00 M 3,300.00

F 02 – LOCKABLE CABINET 0.50 X 1.00 X 1.00 M 2,800.00

F 03 – 2 LEVELS SHOWCASE 1.00 X 1.00 X 0.80/1.00 M 3,500.00

F 04 – HIGH SHOWCASE (1) * Exclusive of Downlight

0.50 X 1.00 X 2.40 M 5,000.00

F 05 – HIGH SHOWCASE (2)* Exclusive of Downlight

0.50 X 0.50 X 2.40 M 3,500.00

F 06 – TV&CD/DVD PLAYER STAND 0.50 X 0.50 X 1.20 M 2,500.00

F 07 - TV&CD/DVD PLAYER STAND 0.50 X 1.00 X 1.00 M 3,000.00

F 08-1 – BOX STAND 0.50 X 1.00 X 0.50 M 1,000.00

F 08-2 – BOX STAND 0.50 X 1.00 X 0.75 M 1,250.00

F 08-3 – BOX STAND 0.50 X 1.00 X 1.00 M 1,500.00

F 09 – RECEPTION 0.50 X 1.00 X 0.80 M 1,800.00

F 10 – FOLDING CHAIR 0.50 X 0.50 X 0.80 M 250.00

F 11 – SQUARE TABLE 0.70 X 0.70 X 0.75 M 1,500.00

F 12 – ROUND TABLE 0.75 X 0.75 X 0.75 M 1,500.00

F 13 – SHELF (1PC) 0.30 X 1.00 M. 650.00

F14 – COFFEE TABLE & 4 LOW CHAIRS

ONE SET 3,600.00

F15 – SMART TV 42’ OR 43’ 42’ – 43’ 8,500.00

F16 – SMART TV 55” 55” 10,500.00

Total Amount7%VAT

Grand Total

PAYMENT DETAILS1. Orders are valid only when accompanied by full remittance. Rates quoted in Thai Baht and subject to 7%

VAT. Rental fees are for the entire duration of the Exhibition.2. Payment by Cheque/Bank Draft should be made in favor of ORIENTAL-WESTERN PROMOTIONS LTD.

or Telex Transfer to Bangkok Bank Sethakit 1 Branch, Current A/C No. 072-3-00947-8 (Tax Identification 3271169131)

3. Late orders after 20th December will be subject to availability plus 10% surcharge. Order on-site must be paid in CASH ONLY plus 30% surcharge.

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FORM 2 – ADDITIONAL FITTINGS RENTAL

Additional fittings can be rented at own cost. Please complete this form and fax/email it directly to ORIENTAL-WESTERN PROMOTIONS LTD. by 1st December 20 20

Phone: +66 2 521 5508-9 / +66 86 701 6667 I Fax: +66 2 521 5502 : E-mail: owpth@yahoo.com

EXHIBITOR DETAILS

Company : …………………………………………………………………………... Stand Number : ………….………

Address : ……………………………………………………………………………………………………………….………

Contact Person : ………………………………………………………….. Title : …………………………….…………

Phone : ……………………... Fax : ………………………... Email : ………………………………………………….

Date : ……………………………………….. Signature : …………………………………………………………………

ITEM(S) REQUIRED – Please fill in appropriate box.

NO. DESCRIPTION PRICE/UNIT(BAHT)

QTY TOTAL(BAHT)

1. Sticker cut standard Lettering 10 cm. (H) - ap-proximately 24 alphabets / set

1,000.00

2. Logo approx. size 30 cm.(H) 1,500.00

3. Logo approx. size 40 cm.(H) 2,000.00

4. Logo approx. size 50 cm.(H) 2,500.00

5. Panel with white PVC cover 800.00

6. Panel with white PVC cover Exchange colour 500.00

7. Needle punched carpet / Sqm. 420.00

Total Amount7%VAT

Grand Total

PAYMENT DETAILS 1. Orders are valid only when accompanied by full remittance. Rates quoted in Thai Baht and subject to 7%

VAT. Rental fees are for the entire duration of the Exhibition.2. Payment by Cheque/Bank Draft should be made in favor of ORIENTAL-WESTERN PROMOTIONS LTD.

or Telex Transfer to Bangkok Bank Sethakit 1 Branch, Current A/C No. 072-3-00947-8 (Tax Identification 3271169131)

3. Late orders after 1st December will be subject to availability plus 10% surcharge. Order on-site must be paid in CASH ONLY plus 30% surcharge.

FORM 3 – ADDITIONAL LIGHTING & ELECTRICAL SERVICES

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Additional lighting and electric services can be rented at own cost. Please complete this form and fax/email it directly to ORIENTAL-WESTERN PROMOTIONS LTD. by 1st December 20 20 .

Phone: +66 2 521 5508-9 / +66 86 701 6667 I Fax: +66 2 521 5502 I E-mail: owpth@yahoo.com

EXHIBITOR DETAILSCompany : …………………………………………………………………………... Stand Number : ………….………

Address : ……………………………………………………………………………………………………………….………

Contact Person : ………………………………………………………….. Title : …………………………….…………

Phone : ……………………... Fax : ………………………... Email : ………………………………………………….

Date : ……………………………………….. Signature : …………………………………………………………………

SECTION A - EQUIPMENT SERVICE/PLUS INDIVIDUAL FITTING, INCLUSIVE OF POWER CONSUMTIONSERVICE / ITEM PRICE/UNIT (BAHT) QTY TOTAL (BHT)

Spot Light 100 w. (Standard) 600.00Spot Light 100 w. (With Arm) 650.00Down Light 60 w. 650.00Fluorescent Light 1.2 m.40 w. 600.00Halogen Lamp 500 w.220 v. 1,900.00

SECTION B - BREAKER FOR LIGHTING INCLUSIVE OF POWER CONSUMTION15 AMP.220 V. Single phase 50 HZ. 3,800.0030 AMP.220 V. Single phase 50 HZ. 7,600.00

SECTION C - POWER POINT CHARGE FOR EXHIBITORS USING THEIR OWN EQUIPMENTConnecting (by exhibitor) per unit of 100 w. 250.00Connecting (by owp) per unit of 100 w. 300.00

* Note: 25,40,50,60w count as different unit

SECTION D - BREAKER FOR EXHIBITS (NOT FOR LIGHTING) INCLUSIVE OF CONSUMPTIONSocket 5 Amps. 220v. 50 Hz 750.0015 Amps. 220v. Single phase 50 Hz 3,500.0015 Amps. 380v. Three phase 50 Hz 5,000.0030 Amps. 220v. Single phase 50 Hz 7,000.0030 Amps. 380v. Three phase 50 Hz 10,000.0060 Amps. 220v. Single phase 50 Hz 12,000.00

Total Amount7%VAT

Grand TotalPlease Note :

1. Orders are valid only when accompanied by full remittance. Rates quoted in Thai Baht and subject to 7% VAT. Rental fees are for the entire duration of the Exhibition.

2. Payment by Cheque/Bank Draft should be made in favor of ORIENTAL-WESTERN PROMOTIONS LTD. or Telex Transfer to Bangkok Bank Sethakit 1 Branch, Current A/C No. 072-3-00947-8 (Tax Identification 3271169131)

3. Late orders after 19th December will be subject to availability plus 10% surcharge. Order on-site must be paid in CASH ONLY plus 30% surcharge.

4. The exhibitor will receive 30% refund for any cancellation during set up time. There will be no refund for cancellation during show days.

5. One socket must be used for one exhibit only at a time. Multiunit connection is not allowed to prevent the risk of power overload.

6. All socket outlets must be ordered from the official contractor without exception.7. The standard supply is 110v, 220v or 380v with approximately 10% fluctuation. For the safety of your

equipment, please use a stabilizer.

APPENDIX B:PREFERRED SUPPLIERS LIST

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Advertising – Local English and Russian Newspaper, Radio and Television Class Act Media Co.,Ltd.

Tel: +66 86 479 7471, +66 76 612 550Email: gm@classactmedia.co.thContact: Mr. Jason Beavan

Audio & Visual Peerapan Electronic

Tel: +66 81 810 0012, +66 81 477 0762Email: prehkt@gmail.comContact: Mr. Atthaphon P.

Charlie Lighting & Sound Tel: 08-1569-4937 Email:

Charlielighting2001@hotmail.com

Contact: Mr. CharlieCarpet Oriental Western Promotions Ltd.

Tel: +66 2 521 5508-9/ +66 86 701 6667 Email: owpth@yahoo.com

Contact: Mr. Sophon Wanna

Customs & Freight ForwardingAPT Showfreight (Thailand) LimitedHasnai KongkaewTel: +66 (0) 2285 3060 ext. 201email : hasnai@aptshowfreight.comM: +66 (0)85-155-1989

Florists & Foliage Muang Mai Garden

Tel: +66 76 328 374 / +66 81 979 9759Fax: +66 76 206 614Email: n/aContact: Mr. Prajuob Pokksawas

JJ CoTel: +66 96 645 5191Email: sriboonsom@yahoo.comContact: Khun Jane

Printing Vinyl, Sign & Sticker AS Printing Co., Ltd.

Tel: +66 89 470 3355 / +66 81 535 3292Fax: +66 76 234 434Email: asprinting@hotmail.comContact: Mr. Somchart Sakuljitjinda

PP Book and ComTel: +66 76 221 616Email: ppbookandcom@gmail.comContact: Khun Prew

Office Equipment Rental Display Lighting & Electric Services Peerapan Electronic

Tel: +66 81 810 0012 / +66 81 477 0762Fax: +66 76 524 233Email: prehkt@gmail.comContact: Mr. Atthaphon P.

Oriental Western Promotions Ltd. Tel: +66 2 521 5508-9 / +66 86 701 6667Email: owpth@yahoo.comContact: Mr. Sophon Wanna

APPENDIX C:LOCATION ON PHUKET ISLAND

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APPENDIX D:ROYAL PHUKET MARINA

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