11

33

TAMILNADU TAMILNADU STATE HEALTH STATE HEALTH

TRANSPORT TRANSPORT DEPARTMENTDEPARTMENT

THIS DISCOURSE IS DELIVERED BY

S.VARADHARAJAN., B.E.,WORKSHOP SUPERINTENDENT

REGIONAL WORKSHOP-MADURAI

TAMILNADU STATE HEALTH TRANSPORT DEPARTMENT

PHONE: 0452 – 2533496CELL : 9443584746

e.mail: directorate.tnshtd@nic.ine.mail: rwsmdu.tnshtd@nic.in

Website: www.tnhealth.in

55

IntroductionIntroduction TamilNadu State Health Transport Department was formed TamilNadu State Health Transport Department was formed

in 1981 as a separate Directorate for the economical in 1981 as a separate Directorate for the economical maintenance of vehicles in the Health and Family Welfare maintenance of vehicles in the Health and Family Welfare Department and to ensure its maximum utilisation.Department and to ensure its maximum utilisation.

It undertakes repairs and maintenance of motor vehicles It undertakes repairs and maintenance of motor vehicles attached to the various Directorates of Health and Family attached to the various Directorates of Health and Family Welfare Department (i.e) Directorate of Public Health and Welfare Department (i.e) Directorate of Public Health and Preventive Medicine, Directorate of Medical and Rural Preventive Medicine, Directorate of Medical and Rural Health Services, Directorate of Medical Education, Health Services, Directorate of Medical Education, Directorate of Family Welfare , Directorate of Drugs Directorate of Family Welfare , Directorate of Drugs Control and Directorate of Indian Medicine and Control and Directorate of Indian Medicine and Homoeopathy.Homoeopathy.

66

Administrative SetupAdministrative Setup This Department has under its control This Department has under its control 7 Regional Workshops, 7 Regional Workshops, 9 District Workshops, 9 District Workshops, 5 Mini Workshops and 5 Mini Workshops and 1 Reconditioning Unit. 1 Reconditioning Unit. In addition to the above, a unique feature of In addition to the above, a unique feature of

this Department is the functioning of 29 this Department is the functioning of 29 Mobile Workshops that are placed all over Mobile Workshops that are placed all over the Statethe State. .

77

DIRECTORATE

RWSCHENNAIRC UNIT

RWSVELLORE

RWSSALEM

RWSCOIMBATORE

DWSTHANJAVUR

DWSPUDUKOTTAI

RWSTIRUNELVELI

MWSCHENNAI (N)

CHENNAI (S)

CHENGALPAT

TIRUVALLUR

KANCHIPURAM

DWSCHENGALPATU

MWSVELLORE

TIRVANNAMALAI

VILUPURAM

CUDDALORE

MWSSALEM

DHARMAPURI

KRISHNAGIRI

MWSTIRUPUR

ERODE

OOTY

MWSTIRUCHI

PERAMBALUR

THANJAVUR

NAGAPATTINAM

MWSMADURAI

DINDUKAL

SIVAGANGAI

RAMNAD

THENI

VIRUDHUNAGAR

MWSTIRUNELVELI

SANKARANKOIL

TUTICORIN

NAGERCOIL

DWS

NAGERCOILDWS

VIRUDHUNAGARDWS

DHARMAPURIDWS

VILUPURAMDWS

OOTYDWS

ERODE

RWSTRICHY

RWSMADURAI

TAMIL NADU STATE HEALTH TRANSPORT TAMIL NADU STATE HEALTH TRANSPORT DEPARTMENTDEPARTMENT

REGIONAL / DISTRICT / REGIONAL / DISTRICT / MOBILE WORKSHOP DETAILSMOBILE WORKSHOP DETAILS

Head Quarters of 7Regional Workshops.

Headquarters of 9District Workshops.

Headquarters of 29Mobile Maintenance Units.

Thiru.T.S.Sugirtha Pon Jeba SelvinWorkshop Superintendent,Regional Workshop (Health)Near Race Course, Guindy, CHENNAI.32PHONE OFF: 044-22350 0264

Thiru N.KASAVANDistrict Workshop(Health)Chengalpattu Medical College Campus,CHENGALPATTU 603 010.PHONE:044-27427686

Chennai (S)Chennai (N)

ChengalpattuKancheepuram

Tiruvellore

2.Thiru S.NatarajanWorkshop Superintendent,Regional Workshop (Health)Keelelmanavoor Post, Vellore -632 013, PHONE OFF: 0416-2291549

Thiru District Workshop(Health)19/C, Mampalapattu RoadVillupuram - .PHONE:04146-220084

VelloreCuddaloreVillupuram

Tiruvannamalai

3. .Thiru K.ShanmugamWorkshop Superintendent,Regional Workshop (Health)Hasthampatty,Salem – 7.PHONE OFF: 0427-2418031

Thiru S.Ramesh Arthur Walter District Workshop(Health)

Netaji By Pass RoadGovt. Hospital CompoundOpp. G M TheatreDharmapuri - PHONE:04342-2232805

SalemDharmapuri.Krishnagiri

4. .Thiru V.DhanakodiWorkshop Superintendent i/cRegional Workshop (Health)219, Race Course Road,Coimbatore – 641 018PHONE OFF: 0422-2220 453

Thiru S.Venkatesan District Workshop(Health)Govt Headquarters Hospital ComplexErode - PHONE:0424-2266563

TiruppurErode

Thiru N.MuruganDistrict Workshop(Health)Jail Hills, Ooty, The Nilgiris Dist.PHONE:04243-2449998

Udhagamandalam,

5. Thiru S.Varadharajan,Workshop Superintendent Regional Workshop (Health)Collectorate Campus, Madurai – 625 020PHONE OFF: 0452-2533496

Thiru S.MohanDistrict Workshop(Health)Collectorate Campus,Virudhunagar - PHONE:04562-252915

Madurai TheniRamnadapuramSivagangaiDindigulVirudhunagar

6. Thiru N.RadahakrishnanWorkshop Superintendent Regional Workshop (Health)Sembattu Post, Near Airport,Trichy – 620 007PHONE OFF: 0431-2340244

Thiru S.RaviDistrict Workshop(Health)Thanjavur Medical College Campus,Thanjavur – 613 004. PHONE:04362-246067

Tiruchirappalli, Perambalur NagappattinamThanjavur

Thiru S. Raj ManoharDistrict Workshop(Health)DMS Quarters Thirumailam Road, Opp.

District Court, Pudukottai - PHONE:04322-2232809

7. Thiru S.KuthalingamWorkshop Superintendent i/c Regional Workshop (Health)Govt. Medical College Students Hostel

Campus, Maharaja Nagar, High Ground,Tirunelveli – 627 011.PHONE OFF: 0462-2580254

Thiru A.Palvarnam PillaiDistrict Workshop(Health)Govt.Hospital for Thoracic Medicine

ComplexRanithottam, Nagercoil – 629 201.PHONE:04652-227529

Tirunelveli SankarankoilNagercoil.Thoothukudi

1010

Functions of TNSHTDFunctions of TNSHTD For maximum utilization of Health and Family Welfare Department For maximum utilization of Health and Family Welfare Department

vehicles and to maintain the Vehicles in an Economical Manner.vehicles and to maintain the Vehicles in an Economical Manner.

To minimize Premature wear and tear usually caused by improper To minimize Premature wear and tear usually caused by improper handling and use.handling and use.

Technical Information monitoring, Identification and Codification of Technical Information monitoring, Identification and Codification of vehicles, Off-road analysis, prevention and reduction of cost on vehicles, Off-road analysis, prevention and reduction of cost on vehicle repairs through systematic and timely preventive vehicle repairs through systematic and timely preventive maintenance.maintenance.

1111

Advising the vehicle using officers for timely re-treading of tyres.Advising the vehicle using officers for timely re-treading of tyres.

Data gathering and advising vehicles users to arrange for systematic Data gathering and advising vehicles users to arrange for systematic disposal of vehicles which have served long and thereafter become disposal of vehicles which have served long and thereafter become un-economical for further retention. un-economical for further retention.

To ensure effective control over the utilization of spare parts of the To ensure effective control over the utilization of spare parts of the vehicles and also over the cost of operation.vehicles and also over the cost of operation.

Imparting Apprenticeship training to I.T.I. Certificate holders, Imparting Apprenticeship training to I.T.I. Certificate holders, Diploma holders and B.E. Graduates sponsored by the Director of Diploma holders and B.E. Graduates sponsored by the Director of Employment and Training, TamilNadu and the Director of Employment and Training, TamilNadu and the Director of Apprenticeship Training, Government of India. This Department is Apprenticeship Training, Government of India. This Department is having a capacity for imparting Apprenticeship training for 17 B.E. having a capacity for imparting Apprenticeship training for 17 B.E. Graduates, 29 Diploma holders and 45 I.T.I. Apprentices in a year. Graduates, 29 Diploma holders and 45 I.T.I. Apprentices in a year.

1212

Periodical Servicing and Repairs Executed Periodical Servicing and Repairs Executed By TNSHTDBy TNSHTD

1) The Mobile Workshops attached to this Department (that are 1) The Mobile Workshops attached to this Department (that are provided with a vehicle, basic tools and essential spares) render provided with a vehicle, basic tools and essential spares) render periodical servicing and undertake minor and 2nd line repairs at your periodical servicing and undertake minor and 2nd line repairs at your doorsteps. The tour programme of the Mobile Workshops are sent to doorsteps. The tour programme of the Mobile Workshops are sent to you in advance once in 6 months.you in advance once in 6 months.

2) If the nature of repairs in a vehicle are beyond the limits of the Mobile 2) If the nature of repairs in a vehicle are beyond the limits of the Mobile Maintenance Units, the Vehicle using Officer will be requested by the Maintenance Units, the Vehicle using Officer will be requested by the concerned Foreman of Mobile Maintenance Units to admit the vehicle concerned Foreman of Mobile Maintenance Units to admit the vehicle to the nearby Regional workshop or District Workshop. The Vehicle to the nearby Regional workshop or District Workshop. The Vehicle using Officer along with Form No. IV (Prescribed by the using Officer along with Form No. IV (Prescribed by the Government) and a letter listing the defects to be rectified would Government) and a letter listing the defects to be rectified would admit the vehicle in the District / Regional Workshop. No vehicle admit the vehicle in the District / Regional Workshop. No vehicle would be admitted in the Workshop would be admitted in the Workshop without the consent of the without the consent of the Vehicle Owning OfficerVehicle Owning Officer. .

1313

3) All repairs executed and all spares replaced (including petty items 3) All repairs executed and all spares replaced (including petty items such as washers, screws and nuts that would cost less than a Rupee) such as washers, screws and nuts that would cost less than a Rupee) are recorded and intimated to the Vehicle using Officer by means of a are recorded and intimated to the Vehicle using Officer by means of a “Job Done Memo”. Further, all the details are also entered in the “Job Done Memo”. Further, all the details are also entered in the Part-II log book (that would be in the custody of Vehicle using Part-II log book (that would be in the custody of Vehicle using Officer). Officer). Thus the Workshops in this Department always Thus the Workshops in this Department always functions in a transparent mannerfunctions in a transparent manner..

The vehicle will be delivered from the Workshop only after the The vehicle will be delivered from the Workshop only after the concerned Driver issues a “Satisfactory completion of repairs concerned Driver issues a “Satisfactory completion of repairs Certificate” .Certificate” .

4) All tyres and batteries that have covered the norms prescribed by the 4) All tyres and batteries that have covered the norms prescribed by the Government are immediately replaced by this Department. The Government are immediately replaced by this Department. The details of new tyres and batteries issued (along with Make and Tyre details of new tyres and batteries issued (along with Make and Tyre No.) are recorded in the Part-II log book of the vehicle for your No.) are recorded in the Part-II log book of the vehicle for your reference. All steps have been taken in this Department to ensure that reference. All steps have been taken in this Department to ensure that no vehicle is kept off –road for want of a tyre or batteryno vehicle is kept off –road for want of a tyre or battery..

1414

II. REGISTRATIONII. REGISTRATION

All new vehicles are purchased as per the rates fixed by Director General of All new vehicles are purchased as per the rates fixed by Director General of Supplies and Disposals (DGS&D)Supplies and Disposals (DGS&D)

Certain new vehicles allotted to Health and Family Welfare Department are being Certain new vehicles allotted to Health and Family Welfare Department are being received and registered by the Director, Tamil Nadu State Health Transport received and registered by the Director, Tamil Nadu State Health Transport Department and sent to various beneficiaries as per Government orders. In such Department and sent to various beneficiaries as per Government orders. In such cases, if the ownership and R.C .books are in the name of the Director, Tamil Nadu cases, if the ownership and R.C .books are in the name of the Director, Tamil Nadu State Health Transport Department, State Health Transport Department, the Vehicle Using Officers have to take the Vehicle Using Officers have to take immediate action to have the ownership changed to their names.immediate action to have the ownership changed to their names.

All Government owned vehicles used for Government purpose, unconnected with All Government owned vehicles used for Government purpose, unconnected with commercial enterprise are commercial enterprise are exempted from insuranceexempted from insurance against third party risks. against third party risks.

All vehicles belonging to any non commercial Government Department, are All vehicles belonging to any non commercial Government Department, are exempted from payment of tax leviable, under the Tamil Nadu Motor Vehicles Act. exempted from payment of tax leviable, under the Tamil Nadu Motor Vehicles Act. As per As per G.O.Ms.No 1375,dated 14.08.1985,Health & Family welfare Department, G.O.Ms.No 1375,dated 14.08.1985,Health & Family welfare Department, all all vehicles attached to Health and Family Welfare Department are vehicles attached to Health and Family Welfare Department are exempted from exempted from payment of Motor Vehicle Tax.payment of Motor Vehicle Tax.

Particulars of all new vehicles received along with R C book copies have to be sent Particulars of all new vehicles received along with R C book copies have to be sent to the nearest District/Regional Workshop of Tamil Nadu State Health Transport to the nearest District/Regional Workshop of Tamil Nadu State Health Transport Department in order to include the vehicle in the fleet strength for maintenanceDepartment in order to include the vehicle in the fleet strength for maintenance ..

1515

III. Servicing of New Motor VehiclesIII. Servicing of New Motor Vehicles To claim any benefit under the terms of warranty (provided by the To claim any benefit under the terms of warranty (provided by the

vehicle manufacturers) free inspection services at the stipulated vehicle manufacturers) free inspection services at the stipulated mileage /period should be availed. Free inspection services would be mileage /period should be availed. Free inspection services would be rendered by the authorized dealers. The stipulated mileage /period and rendered by the authorized dealers. The stipulated mileage /period and the details of Dealers could be found in the Operator’s Manual the details of Dealers could be found in the Operator’s Manual supplied along with the New Vehicles.supplied along with the New Vehicles.

The Vehicle Using Officers should ensure that all free services are The Vehicle Using Officers should ensure that all free services are availed.availed.

On completion of all free inspection services, Tamil Nadu State On completion of all free inspection services, Tamil Nadu State Health Transport Department would render further periodical services Health Transport Department would render further periodical services in the vehicle.in the vehicle.

1616

IV. LOG BOOKIV. LOG BOOKAll Vehicle Using Officers have to maintain the following vehicle All Vehicle Using Officers have to maintain the following vehicle Records.Records.

LOG BOOK PART ILOG BOOK PART I It shall be maintained in the printed book supplied by the Director of It shall be maintained in the printed book supplied by the Director of

Stationery and Printing. Stationery and Printing. No Log Book other than printed ones shall be used.No Log Book other than printed ones shall be used. One Book should be used for each vehicle and when the vehicle is One Book should be used for each vehicle and when the vehicle is

transferred to another officer, all the Log Books relating to that transferred to another officer, all the Log Books relating to that vehicle, shall also be transferred to that Officer.vehicle, shall also be transferred to that Officer.

After every trip, the Officer making use of the vehicle shall record the After every trip, the Officer making use of the vehicle shall record the trips made in the Log Book and initial it himself with his designation. trips made in the Log Book and initial it himself with his designation. The purpose for which the vehicle is used shall be recorded clearly. The purpose for which the vehicle is used shall be recorded clearly. Vague entries such as “official”, “Local trips” shall be avoided.Vague entries such as “official”, “Local trips” shall be avoided.

Monthly fuel performance of the vehicle shall be worked out at the Monthly fuel performance of the vehicle shall be worked out at the end of each month and entered in the Log Book as per the Abstract end of each month and entered in the Log Book as per the Abstract noted below.noted below.

Part I - Log Book AbstractPart I - Log Book Abstract

1.Speedometer reading at the beginning of the month:1.Speedometer reading at the beginning of the month:

2.Speedometer reading at the end of the month:2.Speedometer reading at the end of the month:

3.Total kms utilized during this month:3.Total kms utilized during this month:

4. Fuel Balance at the beginning of the month:4. Fuel Balance at the beginning of the month:

5.Fuel filled in during the month:5.Fuel filled in during the month:

6.Fuel6.Fuel consumed during the month:consumed during the month:

7.Fuel balance at the end of the month:7.Fuel balance at the end of the month:

8.Average KMPL:8.Average KMPL:

9.Total Engine oil consumed:9.Total Engine oil consumed: V.U.O V.U.O SignatureSignature

The Minimum standards of fuel performance ie., the average KMPL The Minimum standards of fuel performance ie., the average KMPL (Kilometres per litre) fixed by the Government is furnished below:-(Kilometres per litre) fixed by the Government is furnished below:-

Petrol vehiclesPetrol vehicles: :

1.Ambassador Car Mark: - IV- - 8 to 91.Ambassador Car Mark: - IV- - 8 to 9

2.Ambassador Car fitted with 2.Ambassador Car fitted with ISUZU Engine - 10 to11ISUZU Engine - 10 to11

Diesel vehiclesDiesel vehicles: :

1. Jeep1. Jeep - 9-11 - 9-11

2.Matador/T. Traveller - 11 2.Matador/T. Traveller - 11

3.T. Sumo/ T.Spacio - 11-123.T. Sumo/ T.Spacio - 11-12

4.HM-RTV - 10-114.HM-RTV - 10-11

5.Tata/Leyland bus - 4 – 5.5.Tata/Leyland bus - 4 – 5.

1919

LOG BOOK PART IILOG BOOK PART II Entries of all replacements including the expenditure on repairs must be entered in Entries of all replacements including the expenditure on repairs must be entered in

Part II Log Book and attested by the Vehicle Using Officers.Part II Log Book and attested by the Vehicle Using Officers. Entries of periodical servicing and repairs executed by the Tamil Nadu State Health Entries of periodical servicing and repairs executed by the Tamil Nadu State Health

Transport Department will be made and attested by the concerned officials of Tamil Transport Department will be made and attested by the concerned officials of Tamil Nadu State Health Transport Department Nadu State Health Transport Department

Legible entries of the tyres, tubes, retreading of tyres and batteries must be made in Legible entries of the tyres, tubes, retreading of tyres and batteries must be made in the pages allotted there for.the pages allotted there for.

All particulars with regard to the identification of the vehicle i.e., chassis no., All particulars with regard to the identification of the vehicle i.e., chassis no., engine no.,etc., must be entered in the pages 1 to 3 of the Part II Log Book.engine no.,etc., must be entered in the pages 1 to 3 of the Part II Log Book.

A cumulative total of the expenditure incurred on the repairs and replacements have A cumulative total of the expenditure incurred on the repairs and replacements have to be made at the end of the each page of the Part II Log Book.to be made at the end of the each page of the Part II Log Book.

V. P O L PASS BOOK:V. P O L PASS BOOK: [[FUEL PASS BOOK]FUEL PASS BOOK] This Register is maintained for the purpose of accounting in the fuel drawn , for This Register is maintained for the purpose of accounting in the fuel drawn , for

making payment to the suppliers and to watch the ceiling.making payment to the suppliers and to watch the ceiling. Fuel Pass book can be obtained from the Office of the Transport Commissioner, Fuel Pass book can be obtained from the Office of the Transport Commissioner,

Chepauk, Chennai-5.Chepauk, Chennai-5.

How to get the Fuel Pass Book? :How to get the Fuel Pass Book? : Vehicle using officer should send a requisition letter to the Transport Vehicle using officer should send a requisition letter to the Transport

Commissioner, Chepauk, Chennai-5 by duly enclosing a copy of the R.C. book and Commissioner, Chepauk, Chennai-5 by duly enclosing a copy of the R.C. book and a copy of the vehicle allotment letter.a copy of the vehicle allotment letter.

2020

VI. DEALING WITH ACCIDENTSVI. DEALING WITH ACCIDENTS

All Accidents shall be promptly reported to the following All Accidents shall be promptly reported to the following officers by Vehicle using officers.officers by Vehicle using officers.

1)1) His/Her District officer.His/Her District officer.

2)2) Concerned Head of the Department.Concerned Head of the Department.

3)3) The Workshop Superintendent/Assistant Engineer of the The Workshop Superintendent/Assistant Engineer of the Regional/ District Workshop of Tamil Nadu State Health Regional/ District Workshop of Tamil Nadu State Health Transport Department and Transport Department and

4)4) The Director, Tamil Nadu State Health Transport The Director, Tamil Nadu State Health Transport Department, Chennai-32.Department, Chennai-32.

5)5) Where the accident turns out to be proved as a “Fatal Where the accident turns out to be proved as a “Fatal Accident” the above officers must be informed Accident” the above officers must be informed telegraphically followed by the accident report with three telegraphically followed by the accident report with three copies of Photos taken in three different angles. copies of Photos taken in three different angles.

Apart from the above Officers, the matter must be reported to the nearest Police Station for Apart from the above Officers, the matter must be reported to the nearest Police Station for their investigation. The progress of the Police Investigation of the case, if any, filed before their investigation. The progress of the Police Investigation of the case, if any, filed before a Court of Law shall be watched and detailed report sent to the Head of the Department, a Court of Law shall be watched and detailed report sent to the Head of the Department, from time to time.from time to time.

At the earliest, a report in duplicate containing the following have to be sent to the At the earliest, a report in duplicate containing the following have to be sent to the District/Regional Workshop of Tamil Nadu State Health Transport Department.District/Regional Workshop of Tamil Nadu State Health Transport Department.

1)1) Vehicle using Officer’s report – regarding the accident and subsequent administrative action taken with Vehicle using Officer’s report – regarding the accident and subsequent administrative action taken with sufficient details of the accidents and injuries to persons involved.sufficient details of the accidents and injuries to persons involved.

2)2) An Undertaking from the Vehicle Using Officer stating that administrative action would be taken to An Undertaking from the Vehicle Using Officer stating that administrative action would be taken to recover the cost of the damages from the Defaulters depending upon the Police Investigation report and recover the cost of the damages from the Defaulters depending upon the Police Investigation report and the Departmental Enquiry findingsthe Departmental Enquiry findings

3)3) Concerned Driver’s StatementConcerned Driver’s Statement

4)4) Copy of FIR received from the Police DepartmentCopy of FIR received from the Police Department

5)5) Motor Vehicle Inspector’s reportMotor Vehicle Inspector’s report

6)6) A Photostat copy of R C Book A Photostat copy of R C Book

7)7) Photos of the Accident Vehicle taken in three different angles.Photos of the Accident Vehicle taken in three different angles.

8)8) If any third person has travelled in the vehicle at the time of accident - a statement of the concerned If any third person has travelled in the vehicle at the time of accident - a statement of the concerned person with regard to the accidentperson with regard to the accident

9)9) No Objection Certificate from the concerned Police Authority to rectify the defects in the vehicle No Objection Certificate from the concerned Police Authority to rectify the defects in the vehicle and a clearance to the effect that the vehicle is not required for further investigationand a clearance to the effect that the vehicle is not required for further investigation ..

2222

VII. MAINTENANCEVII. MAINTENANCERepairs are mostly due to neglect of maintenance. Repairs are mostly due to neglect of maintenance. Driver’s daily and weekly maintenance Schedule is shown below:Driver’s daily and weekly maintenance Schedule is shown below:

DAILY MAINTENANCE SCHEDULE (FOR DRIVERS)DAILY MAINTENANCE SCHEDULE (FOR DRIVERS)1)1) Wash and Clean thoroughly inside and outside of the vehicle.Wash and Clean thoroughly inside and outside of the vehicle.2)2) Clean windscreen glass and window glass.Clean windscreen glass and window glass.3)3) Check and top up water in the Radiator.Check and top up water in the Radiator.4)4) Check and top up Engine oil level in the Engine and Brake oil level.Check and top up Engine oil level in the Engine and Brake oil level.5)5) Check fan belt for proper tension.Check fan belt for proper tension.6)6) Check up for any oil and water leak.Check up for any oil and water leak.7)7) Check steering, gear linkages(for loose connections) and rectify if there are any Check steering, gear linkages(for loose connections) and rectify if there are any

defects.defects.8)8) Check all lights and replace defective bulbs.Check all lights and replace defective bulbs.9)9) Check air pressure in tyre and maintain correct pressure( including spare wheel).Check air pressure in tyre and maintain correct pressure( including spare wheel).10)10) Check functioning of all gauges in the dash board.Check functioning of all gauges in the dash board.11)11) Check Fuel level and ensure that it is always kept in sufficient Qty (minimum 10 Check Fuel level and ensure that it is always kept in sufficient Qty (minimum 10

litres) in the vehicle to avoid starting trouble.litres) in the vehicle to avoid starting trouble.

WEEKLY MAINTENANCE SCHEDULE (FOR DRIVERS)WEEKLY MAINTENANCE SCHEDULE (FOR DRIVERS)

1.1. Check electrolyte level in the battery and if required top up with distilled water .Check electrolyte level in the battery and if required top up with distilled water .2.2. Check wheel nuts for correct tightness and check wheels.Check wheel nuts for correct tightness and check wheels.3.3. Check engine for proper running condition and check and if necessary tighten engine bed Check engine for proper running condition and check and if necessary tighten engine bed

bolts,bolts,

4.4. Check Radiator bolts and tighten if necessary .Check Radiator hose and if necessary it Check Radiator bolts and tighten if necessary .Check Radiator hose and if necessary it may be replaced.may be replaced.

5.5. Check air cleaner for proper fitment and replace oil at the specified kilometres.Check air cleaner for proper fitment and replace oil at the specified kilometres.

6.6. Grease water pump if necessary. Grease water pump if necessary. 7.7. Oil bonnet hinges, door hinges, brake & clutch linkages.Oil bonnet hinges, door hinges, brake & clutch linkages.

8.8. Lubricate accelerator pedal shaft, brake & clutch pedal shaft and steering linkages.Lubricate accelerator pedal shaft, brake & clutch pedal shaft and steering linkages.

9.9. Check brake oil level in Master cylinder.Check brake oil level in Master cylinder.

10.10. Check and if necessary tighten gear box bed bolt .Check and if necessary tighten gear box bed bolt .

11.11. Check and if necessary lubricate universal joints and centre joint bearings . Check and if necessary lubricate universal joints and centre joint bearings .

12) Examine spring shackles and hangers for looseness and tighten. If needed, 12) Examine spring shackles and hangers for looseness and tighten. If needed, lubricate the same.lubricate the same.

13) Check shock absorber linkages, bushings and replace if necessary.13) Check shock absorber linkages, bushings and replace if necessary.

14) Clean , lubricate and tighten battery terminals.14) Clean , lubricate and tighten battery terminals.

15) Check windows and side glasses for proper movements.15) Check windows and side glasses for proper movements.

16) Check wiper blade and its functions.16) Check wiper blade and its functions.

2525

Duties and Responsibilities of Duties and Responsibilities of Vehicle Using OfficersVehicle Using Officers

Ensure that the Daily/Weekly maintenance schedule and other Ensure that the Daily/Weekly maintenance schedule and other maintenance procedures are carried out by the driver.maintenance procedures are carried out by the driver.

Watch the expenditure on repairs and maintenance and ensure that the Watch the expenditure on repairs and maintenance and ensure that the ceiling limit prescribed by the Government as per G.O.MS.No. ceiling limit prescribed by the Government as per G.O.MS.No. 983/Home (Tpt IV) Department Dated 03.08.2004 is not exceeded.983/Home (Tpt IV) Department Dated 03.08.2004 is not exceeded.

Make sure that the drivers make arrangements to change Engine oil, Make sure that the drivers make arrangements to change Engine oil, carry out servicing, rotate the tyres at the prescribed kilometerage. carry out servicing, rotate the tyres at the prescribed kilometerage. Ensure that the fuel efficiency (KMPL performance) is not below the Ensure that the fuel efficiency (KMPL performance) is not below the norms fixed. If the fuel efficiency is below the prescribed limit the norms fixed. If the fuel efficiency is below the prescribed limit the reasons for the same may have to studied and corrective action has to reasons for the same may have to studied and corrective action has to be taken.be taken.

2626

In G.O.MS.No.1375, Dated 14.08.1985, Health and Family Welfare Department, the In G.O.MS.No.1375, Dated 14.08.1985, Health and Family Welfare Department, the Government have exempted Health and Family Welfare Department vehicles from the Government have exempted Health and Family Welfare Department vehicles from the Payment of Motor Vehicle Tax. Payment of Motor Vehicle Tax. Make sure to obtain yearly tax free endorsements in the RC Make sure to obtain yearly tax free endorsements in the RC book of vehicles.book of vehicles.

Maintain Log book part I & II and other records connected to vehicle properly and update the Maintain Log book part I & II and other records connected to vehicle properly and update the same daily. same daily.

Ensure that the operational ceiling fixed for fuel is not exceeded.Ensure that the operational ceiling fixed for fuel is not exceeded.

It is mandatory to regularly obtain “Fitness Certificate” for Ambulances/Mortuary/Heavy It is mandatory to regularly obtain “Fitness Certificate” for Ambulances/Mortuary/Heavy Vehicles/Goods Carrier. Vehicles/Goods Carrier. Ensure that the “Fitness Certificate” for the above said vehicles are Ensure that the “Fitness Certificate” for the above said vehicles are obtained every year.obtained every year. It is clarified that for all vehicles registered as “Ambulance”, Fitness It is clarified that for all vehicles registered as “Ambulance”, Fitness Certificate has to be obtained (even if it is a Family Welfare Post Partum Vehicle).Certificate has to be obtained (even if it is a Family Welfare Post Partum Vehicle).

2727

Financial Powers delegated to the Vehicle Using OfficersFinancial Powers delegated to the Vehicle Using Officers

1.1. In the Government Order G.O.Ms.no.006/ (Transport H2) Dept., dt 04.1.2000, In the Government Order G.O.Ms.no.006/ (Transport H2) Dept., dt 04.1.2000, the Government have provided separate funds at the disposal of the Vehicle the Government have provided separate funds at the disposal of the Vehicle Using Officers to incur expenditure towards petty and minor repairs such as Using Officers to incur expenditure towards petty and minor repairs such as servicing, battery charging, Tube Vulcanising, electrical repairs, tyre retreading servicing, battery charging, Tube Vulcanising, electrical repairs, tyre retreading etc.. The total expenditure that could be incurred per year on Light Motor etc.. The total expenditure that could be incurred per year on Light Motor Vehicles is Rs.2,800/- and for Heavy Motor Vehicles is Rs.6,000-/ and the split Vehicles is Rs.2,800/- and for Heavy Motor Vehicles is Rs.6,000-/ and the split up details of the said expenditure that could be incurred have been furnished up details of the said expenditure that could be incurred have been furnished below.below.

2. In the Government Order G.O. Ms. no. 983 / Home (Transport IV) Dept., dt 2. In the Government Order G.O. Ms. no. 983 / Home (Transport IV) Dept., dt 03.08.2004, the Government have directed that a sum of Rs.750/- for Light 03.08.2004, the Government have directed that a sum of Rs.750/- for Light Motor Vehicles and Rs. 1200/- for Heavy Motor Vehicles for petty and minor Motor Vehicles and Rs. 1200/- for Heavy Motor Vehicles for petty and minor repairs could be incurred by the Vehicle Owning Officer repairs could be incurred by the Vehicle Owning Officer at the time of at the time of emergencies. emergencies. It has been directed that the frequency of such repairs shall not be It has been directed that the frequency of such repairs shall not be more than once a month and the total expenditure shall be within the overall more than once a month and the total expenditure shall be within the overall ceiling limits fixed therein.ceiling limits fixed therein.

The Vehicle Using Officers have been permitted to incur the said expenditure The Vehicle Using Officers have been permitted to incur the said expenditure without referring to the maintenance Departmentwithout referring to the maintenance Department..

SLSLNONO

ClassficationClassfication

Light VehiclesLight Vehicles

in Rupeesin Rupees

HeavyHeavy

VehiclesVehicles

in Rupeesin Rupees

11 Servicing Servicing 400400 600600

22 Minor repairs :Minor repairs :

Battery chargingBattery charging

Tube VulcanizingTube Vulcanizing

Replacement of Electrical items, Fan Belt, Oil filter, Replacement of Electrical items, Fan Belt, Oil filter, attending Radiator leakage and other minor attending Radiator leakage and other minor

repairsrepairs

15001500 31503150

33 Tyre retreading Tyre retreading 900900 22502250

TOTALTOTAL 28002800 60006000

G.O.Ms.no.006/ (Transport H2) Dept., dt 04.1.2000G.O.Ms.no.006/ (Transport H2) Dept., dt 04.1.2000

2929

VIII. VIII. CONDEMNATION OF CONDEMNATION OF VEHICLESVEHICLES

The proposal for Condemnation has to emanate from The proposal for Condemnation has to emanate from the Vehicle Owning Officer. Condemnation Proposals the Vehicle Owning Officer. Condemnation Proposals have to be sent by the Vehicle Using Officers in Forms have to be sent by the Vehicle Using Officers in Forms I & II (prescribed by the Government) to the concerned I & II (prescribed by the Government) to the concerned Regional/ District Workshop of TamilNadu State Regional/ District Workshop of TamilNadu State Health Transport Department. Health Transport Department.

The norms for normal condemnation of the The norms for normal condemnation of the Departmental vehicles is furnished below:-Departmental vehicles is furnished below:-

3030

CONDEMNATIONCONDEMNATION As per G.O.MS.No.2275, Home (Transport-E) Department, the norms As per G.O.MS.No.2275, Home (Transport-E) Department, the norms

for normal condemnation of State Govt. Vehicles is given belowfor normal condemnation of State Govt. Vehicles is given below

S.NOS.NO Type of Vehicle Type of Vehicle In plains In plains In Hilly Areas In Hilly Areas

11 Petrol driven Petrol driven Vehicles Vehicles

10Years(or) 2 lakh kms 10Years(or) 2 lakh kms whichever occurs later. whichever occurs later.

8Years(or) 1.5 lakh kms 8Years(or) 1.5 lakh kms whichever occurs later whichever occurs later

22 Diesel driven Diesel driven Vehicles Vehicles

10Years(or) 2.1/2 lakh 10Years(or) 2.1/2 lakh kms whichever occurs kms whichever occurs later later

8Years(or) 2 lakh kms 8Years(or) 2 lakh kms whichever occurs later whichever occurs later

33 Motor cycles Motor cycles 6.5Years(or) 80,000 kms 6.5Years(or) 80,000 kms whichever occurs later whichever occurs later

5 Years(or) 65,000 kms 5 Years(or) 65,000 kms whichever occurs later whichever occurs later

44 Trailer Trailer 10 Years 10 Years 10 Years 10 Years

3131

As per Govt. Lr No. T/11016/12/97/TPT dt. 7th As per Govt. Lr No. T/11016/12/97/TPT dt. 7th November 1997 norms for normal condemnation of November 1997 norms for normal condemnation of Govt. of India Vehicles (Family Welfare) is given Govt. of India Vehicles (Family Welfare) is given belowbelow

Sl.Sl.

NoNo Type of Vehicle Type of Vehicle Distance to Distance to

be covered be covered Period to be servedPeriod to be served

1 1 Heavy commercial Heavy commercial motor vehicles motor vehicles

4,00,000 kms 4,00,000 kms 10 years 10 years

2 2 Light Motor Vehicles Light Motor Vehicles fitted with engine up fitted with engine up to 20 H.P(RAC) to 20 H.P(RAC)

1,50,000 kms 1,50,000 kms 6 ½ years 6 ½ years

3232

REPLACEMENT OF TYRES & BATTERIESREPLACEMENT OF TYRES & BATTERIES

The Tyres and batteries are not only major accessories but also very costly when The Tyres and batteries are not only major accessories but also very costly when compared to other component of the vehicles. Hence, it should be ensured that it is compared to other component of the vehicles. Hence, it should be ensured that it is maintained well. maintained well.

Government as stated below have fixed certain minimum norms for the replacement of Government as stated below have fixed certain minimum norms for the replacement of these accessories.these accessories.

Battery: Battery: As per G.O.Ms.No 186 Home (Transport IV) Department dated 24.01.1980, a battery As per G.O.Ms.No 186 Home (Transport IV) Department dated 24.01.1980, a battery

could be condemned and replaced when it has covered a distance of could be condemned and replaced when it has covered a distance of 18,000 kms or a 18,000 kms or a period of 24 monthsperiod of 24 months..

Tyres :Tyres :

Norms for retreading and replacement of tyres (Nylon) is given below: Norms for retreading and replacement of tyres (Nylon) is given below:

3333

NORMS FOR RETREADING AND REPLACEMENT OF TYRES (NYLON)NORMS FOR RETREADING AND REPLACEMENT OF TYRES (NYLON)

SlSl

nono

Type of Type of vehicle vehicle

Distance to be Distance to be covered before covered before retreading (kms) retreading (kms)

Distance to be Distance to be covered after covered after RetreadingRetreading

(kms) (kms)

Distance to be Distance to be covered after II covered after II retreading (kms) retreading (kms)

Distance to be Distance to be covered after III covered after III retreading (kms) retreading (kms)

Total kms to be Total kms to be covered for covered for replacement replacement

City MofussilCity Mofussil City MofussilCity Mofussil City MofussilCity Mofussil City MofussilCity Mofussil City MofussilCity Mofussil

11 Tyres Tyres fitted to fitted to bus bus

43,400 43,400 23,85023,850 26,05026,050 15,20015,200 26,85026,850 12,15012,150 16,65016,650 9,7009,700 1,06,9501,06,950 60,90060,900

22 Tyres Tyres fitted to fitted to lorries lorries and and tracks, tracks, etc etc

34,00034,000 19,90019,900 22,10922,109 13,30013,300 17,70017,700 10,60010,600 14,10014,100 8,5008,500 87,90087,900 52,30052,300

33 Tyres Tyres fitted to fitted to Jeeps Jeeps Matador,Matador,Car,Std. Car,Std. 20 Vans 20 Vans

29,00029,000 20,00020,000 17,80017,800 13,35013,350 14,20014,200 10,65010,650 11,40011,400 8,5508,550 72,40072,400 52,55052,550

44 Motor Motor CyclesCycles

24,45024,450 12,20012,200 14,40014,400 7,7507,750 11,55011,550 6,2006,200 9,2509,250 5,0005,000 59,65059,650 31,15031,150

3434

It is reiterated that TamilNadu State Health It is reiterated that TamilNadu State Health Transport Department is there to assist you in Transport Department is there to assist you in the proper maintenance and operation of your the proper maintenance and operation of your vehicles. Please utilize its services to your best vehicles. Please utilize its services to your best advantage. advantage.

3535

Thank YouThank You