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DBS GUIDANCE NOTES
Wales Office: CBS House, 40-42 Robert Street,
Pontypridd, CF37 3DY
London Office: 5 St John’s Lane, London, EC1M 4BH
T: 01443 799900E: [email protected]
Company Registration No. 5435348 VAT No. 860086430
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DBS Guidance Notes
02.
Email log-in details
Following receipt of the required document for registration, you will receive an email providing your log-in details:
By following the link provided in theemail shown here, you will be directedto your log-in page
DBS Guidance Notes
2
Welcome to CBS
The following document is designed to help our customers better manage their processes relating to DBS Checks and the Updating Service
We aim to walk you through the process for submitting DBS applications and
help you understand the management tools we make available - providing you
with a central solution to manage all aspects of the criminal disclosure process.
Continued overleaf
Welcome to CBSThe following document is designed to help our customers better manage their processes relating to DBS Checks and the Updating Service
We aim to walk you through the process for submitting DBS applications and help you understand the management tools we make available - providing you with a central solution to manage all aspects of the criminal disclosure process.
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DBS Guidance Notes
03.
Email log-in details
Following receipt of the required document for registration, you will receive an email providing your log-in details:
By following the link provided in theemail shown here, you will be directedto your log-in page
DBS Guidance Notes
3
Email log-in details
Following receipt of the required
document for registration, you
will receive an email providing your
log-in details:
By following the link provided in the
email shown here, you will be directed
to your log-in page
Following receipt of the required document for registration, you will receive an email providing your log in details:
By following the link provided in the email above, you will be directed to your log in page
Continued overleaf
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DBS Guidance Notes
04.
Enter log-in details
Please ensure you copy and paste theusername and password provided.
DBS Guidance Notes
4
Please ensure you copy and paste the username and password provided
You will then enter the Disclosure Database/Applicant Search Screen – this page allows you to create, submitand monitor all applications.
To create a newcriminal check,select ‘Add new
DBS Application.’A new window will
appear.
Please ensure you change your password using the option above to something more memorable. Forsecurity reasons, your original password, is for initial use only.
Enter log-in details
Please ensure you copy and paste the
username and password provided.
Continued overleaf
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DBS Guidance Notes
05.
Disclosure Search Screen
You will then enter the DisclosureDatabase/Applicant Search Screen –this page allows you to create, submitand monitor all applications. Please ensure you change your password using the option above to something more memorable. For security reasons, your original password, is for initial use only.
To create a new criminalcheck, select ‘Add newDBS Application.’ A newwindow will appear.
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DBS Guidance Notes
06.
How to create an Application
This page MUST be completed in order to generate an application. This page must be completed in line with legislation as you are unable to request information on an individual’s criminal history unless you are legally entitled to do so.
You should only select access to the Barred Lists if the applicant meets theIf you would like CBS to register the applicant onto the update service please select the appropriate option. This service allows criteria defined as regulated activity.
If you would like CBS to register the applicant onto the update service please select the appropriate option. This service allows you or CBS to continually check the status of a persons criminal certificate and ensure there has been no change
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DBS Guidance Notes
07.
Once an application has been created,return to the ‘Applicant Search Screenand locate the required application.There are two stages to every application.
Stage 1 – complete the application form
Stage 2 – complete ID validation
Stage 1 can be completed by the applicant or employer. Stage 2 can only be completed by the employer/appointed person
DBS Guidance Notes
9
Once an application has been created, return to the ‘Applicant Search Screen and locate the required application.
There are two stages toevery application.
Stage 1 – complete theapplication form
Stage 2 – complete IDvalidation
Stage 1 can be completed by the applicant or
employer. Stage 2 canonly be completed by the
employer/appointed person
Stage 2:Once the application form
has been completed, a date will appear under
‘Applicant submitted’. You are then able to complete
the final stage of theprocess and validate ID.
Please click on the IDpencil in order to do this.
Stage 1:If you would like to
complete the application on behalf of the applicant
please click theapplication form pencil
Once an application has been created,
return to the ‘Applicant Search Screen
and locate the required application.
There are two stages to every
application.
Stage 1 – complete the application
form
Stage 2 – complete ID validation
Stage 1 can be completed by the
applicant or employer. Stage 2 can
only be completed by the employer/
appointed person
Stage 1:
If you would like to
complete the application
on behalf of the applicant
please click the application
form pencil.
Stage 2:
Once the application form has
been completed, a date will appear
under ‘Applicant submitted’. You
are then able to complete the final
stage of the process and validate
ID. Please click on the ID pencil in
order to do this.
Continued overleaf
Stage 1:If you would like to complete the application on behalf of the applicant please click the application form pencil.
Stage 2:Once the application form hasbeen completed, a date will appear under ‘Applicant submitted’. You are then able to complete the final stage of the process and validate ID. Please click on the ID pencil in order to do this.
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DBS Guidance Notes
08.
The Application form
The system is programmed to check that all required information is entered correctly.
Should the system detect an error or require further information an errormessage will appear advising you ofthe area requiring further attention.
DBS Guidance Notes
10
The Application
form
The system is programmed to check
that all required information is
entered correctly.
Should the system detect an error or
require further information an error
message will appear advising you of
the area requiring further attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
ttention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
Continued overleafDBS Guidance Notes
10
The Application
form
The system is programmed to check
that all required information is
entered correctly.
Should the system detect an error or
require further information an error
message will appear advising you of
the area requiring further attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
ttention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
Continued overleaf
DBS Guidance Notes
10
The Application
form
The system is programmed to check
that all required information is
entered correctly.
Should the system detect an error or
require further information an error
message will appear advising you of
the area requiring further attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
ttention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
Continued overleaf
DBS Guidance Notes
10
The Application
form
The system is programmed to check
that all required information is
entered correctly.
Should the system detect an error or
require further information an error
message will appear advising you of
the area requiring further attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
ttention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
Continued overleafDBS Guidance Notes
10
The Application
form
The system is programmed to check
that all required information is
entered correctly.
Should the system detect an error or
require further information an error
message will appear advising you of
the area requiring further attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
ttention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
The Application form
The system is programmed to check that all required information is entered correctly Should the system detect anerror or require further information an error message will appear advising you of the area requiring further
attention.
Continued overleaf
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DBS Guidance Notes
09.
The Application form
Final Page of Stage 1
DBS Guidance Notes
11
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
The Application
form
Final Page of Stage 1
Once all information is
entered, click SUBMIT
FORM. You will then view
the following message
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Summary
page 1
Summary
page 2
Continued overleaf
DBS Guidance Notes
11
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
The Application
form
Final Page of Stage 1
Once all information is
entered, click SUBMIT
FORM. You will then view
the following message
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Summary
page 1
Summary
page 2
Continued overleaf
DBS Guidance Notes
11
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
The Application
form
Final Page of Stage 1
Once all information is
entered, click SUBMIT
FORM. You will then view
the following message
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Application form continued
Final Page of Stage 1
Once all information isentered, click SUBMIT FORM.
You will then view thefollowing message
< Summary page 1Summary page 2 >
Summary
page 1
Summary
page 2
Continued overleaf
Summary Page 1 Summary Page 2
Once all information isentered, click SUBMITFORM. You will then viewthe following message
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DBS Guidance Notes
10.
Stage 2
ID Validation
DBS Guidance Notes
12
Stage 2 – ID Validation
Select the ID pencil in order to complete the final stage and submit the application to the DBS for processing. A new page
will appear requesting further information.
Stage2
ID Validation
Select the ID pencil in order
to complete the final stage
and submit the application to
the DBS for processing. A new
page will appear requesting
further information.
Continued overleaf
Select the ID pencil in order to complete the final stage and submit the application to the DBS for processing. A new page will appear requesting further information.
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DBS Guidance Notes
11.
ID Validation
Not all fields are required for completion.
However, you must ensure the individual is who they say they are, and follow the Home Office guidance notes provided in your original registration pack. If the system requires further information ordetects and error you will be alertedto this.
DBS Guidance Notes
13
ID Validation
Not all fields are required for completion.However, you must ensure the individual is who they say they are, and follow the Home Office guidance notes
provided in your original registration pack. If the system requires further information or detects and error you will be alerted to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname, gender, date of birth,initials, etc. In order to check the licence number is correct it will check it against the information entered into the earlier part of the
application. Therefore, it is strongly recommended that you check the first and middle names are entered into the correct section toensure the driving licence number matches the information provided.
ID Validation
Not all fields are required for
completion.
However, you must ensure the
individual is who they say they are,
and follow the Home Office guidance
notes provided in your original
registration pack. If the system
requires further information or
detects and error you will be alerted
to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname,
gender, date of birth, initials, etc. In order to check the licence number is correct it will check it against the information
entered into the earlier part of the application. Therefore, it is strongly recommended that you check the first and middle
names are entered into the correct section to ensure the driving licence number matches the information provided.
Continued overleaf
DBS Guidance Notes
13
ID Validation
Not all fields are required for completion.However, you must ensure the individual is who they say they are, and follow the Home Office guidance notes
provided in your original registration pack. If the system requires further information or detects and error you will be alerted to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname, gender, date of birth,initials, etc. In order to check the licence number is correct it will check it against the information entered into the earlier part of the
application. Therefore, it is strongly recommended that you check the first and middle names are entered into the correct section toensure the driving licence number matches the information provided.
ID Validation
Not all fields are required for
completion.
However, you must ensure the
individual is who they say they are,
and follow the Home Office guidance
notes provided in your original
registration pack. If the system
requires further information or
detects and error you will be alerted
to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname,
gender, date of birth, initials, etc. In order to check the licence number is correct it will check it against the information
entered into the earlier part of the application. Therefore, it is strongly recommended that you check the first and middle
names are entered into the correct section to ensure the driving licence number matches the information provided.
Continued overleaf
DBS Guidance Notes
13
ID Validation
Not all fields are required for completion.However, you must ensure the individual is who they say they are, and follow the Home Office guidance notes
provided in your original registration pack. If the system requires further information or detects and error you will be alerted to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname, gender, date of birth,initials, etc. In order to check the licence number is correct it will check it against the information entered into the earlier part of the
application. Therefore, it is strongly recommended that you check the first and middle names are entered into the correct section toensure the driving licence number matches the information provided.
ID Validation
Not all fields are required for
completion.
However, you must ensure the
individual is who they say they are,
and follow the Home Office guidance
notes provided in your original
registration pack. If the system
requires further information or
detects and error you will be alerted
to this.
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname,
gender, date of birth, initials, etc. In order to check the licence number is correct it will check it against the information
entered into the earlier part of the application. Therefore, it is strongly recommended that you check the first and middle
names are entered into the correct section to ensure the driving licence number matches the information provided.
Continued overleaf
A common error with ID validation is the driving licence. For example a driving licence details a person’s surname, gender, date of birth, initials, etc. In order to check the licence number is correct it will check it against the information entered into the earlier part of the application. Therefore, it is strongly recommended that you check the first and middle names are entered into the correct section to ensure the driving licence number matches the information provided.
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DBS Guidance Notes
12.
ID Validation Page
Final Check before Submission
At the bottom of the ID page you are required to confirm the level of criminal check required as well as provide further information regarding the role:
DBS Guidance Notes
14
ID Validation Page – Final Check before Submission
At the bottom of the ID page you are required to confirm the level of criminal check required as well as provide further information regarding the role:
Once satisfied you are requesting the correct information, please SUBMIT APPLICATION. The status of theapplication will change to ‘Customer Submitted’ on the main screen and you will see the following message:
ID Validation
Page
Final Check before Submission
At the bottom of the ID page you
are required to confirm the level of
criminal check required as well as
provide further information regarding
the role:
ID Validation Page – Final Check before Submission
At the bottom of the ID page you are required to confirm the level of criminal check requiredas well as provide further information regarding the role:
Once satisfied you are requesting the correct information, please SUBMIT APPLICATION. The status of theapplication will change to ‘Customer Submitted’ on the main screen and you will see the following message:
Once satisfied
you are requesting the correct
information, please SUBMIT
APPLICATION. The status of
the application will change to
‘Customer Submitted’ on the
main screen and you will see the
following message:
Continued overleafDBS Guidance Notes
14
ID Validation Page – Final Check before Submission
At the bottom of the ID page you are required to confirm the level of criminal check required as well as provide further information regarding the role:
Once satisfied you are requesting the correct information, please SUBMIT APPLICATION. The status of theapplication will change to ‘Customer Submitted’ on the main screen and you will see the following message:
ID Validation
Page
Final Check before Submission
At the bottom of the ID page you
are required to confirm the level of
criminal check required as well as
provide further information regarding
the role:
ID Validation Page – Final Check before Submission
At the bottom of the ID page you are required to confirm the level of criminal check requiredas well as provide further information regarding the role:
Once satisfied you are requesting the correct information, please SUBMIT APPLICATION. The status of theapplication will change to ‘Customer Submitted’ on the main screen and you will see the following message:
Once satisfied
you are requesting the correct
information, please SUBMIT
APPLICATION. The status of
the application will change to
‘Customer Submitted’ on the
main screen and you will see the
following message:
Continued overleaf
Once satisfied you are requesting the correctinformation, please SUBMIT APPLICATION. The status of the application will change to ‘Customer Submitted’ on the main screen and you will see the following message
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DBS Guidance Notes
13.
Additional Options
List 99 checks & DBS Adult First Checks.
Some organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to access this service, please select the appropriate pencil.
DBS Guidance Notes
15
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options
List 99 checks &
DBS Adult First Checks.
Some organisations require access to
these checks in advance of receiving
the completed criminal disclosure. In
order to access this service, please
select the appropriate pencil.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
COMMENTS
This box will retain a running
audit trail of the events of every
application submitted. Once
the disclosure is completed this
box will hold the disclosure
information, reference number,
status, etc.
Continued overleaf
DBS Guidance Notes
15
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options
List 99 checks &
DBS Adult First Checks.
Some organisations require access to
these checks in advance of receiving
the completed criminal disclosure. In
order to access this service, please
select the appropriate pencil.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
COMMENTS
This box will retain a running
audit trail of the events of every
application submitted. Once
the disclosure is completed this
box will hold the disclosure
information, reference number,
status, etc.
Continued overleaf
DBS Guidance Notes
15
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options
List 99 checks &
DBS Adult First Checks.
Some organisations require access to
these checks in advance of receiving
the completed criminal disclosure. In
order to access this service, please
select the appropriate pencil.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
Additional Options - List 99 checks & DBS Adult First ChecksSome organisations require access to these checks in advance of receiving the completed criminal disclosure. In order to
access this service, please select the appropriate pencil
Comments-This box will retain
a running audittrail of the events
of every application
submitted. Oncethe disclosure is
completed this box will hold the
disclosureinformation,
reference number,status, etc.
COMMENTS
This box will retain a running
audit trail of the events of every
application submitted. Once
the disclosure is completed this
box will hold the disclosure
information, reference number,
status, etc.
Continued overleaf
COMMENTSThis box will retain a running audit trail of the events of every application submitted. Once the disclosure is completed this box will hold the disclosure information, reference number, status, etc.
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DBS Guidance Notes
14.
Disclosure completed
On completion of the disclosure process, the system will automate an email to the employer advising the status of an application. This will include, the disclosure number, date of issue and whether any criminal information is held on the applicant.
You will receive one of the emails shown on the left.
DBS Guidance Notes
16
Disclosure completed
On completion of the disclosure
process, the system will automate
an email to the employer advising
the status of an application. This will
include, the disclosure number, date
of issue and whether any criminal
information is held on the applicant.
You will receive one of the emails
shown on the left.
Disclosure completed
On completion of the disclosure process, the system will automate an email to the employer advising the status of an application. This will include, the disclosure number, date of issue and whether any criminal information is held on the
applicant. You will receive one of the following emails:
The applicant will receive a copy of their criminal certificate. The DBS will send it to their home address up to ten daysafter you receive one of the above emails.
You (the employer) may wish to consider adding this person to the Updating Service in order to receive updates of anychange to the applicant’s criminal information.
Disclosure completed
On completion of the disclosure process, the system will automate an email to the employer advising the status of an application. This will include, the disclosure number, date of issue and whether any criminal information is held on the
applicant. You will receive one of the following emails:
The applicant will receive a copy of their criminal certificate. The DBS will send it to their home address up to ten daysafter you receive one of the above emails.
You (the employer) may wish to consider adding this person to the Updating Service in order to receive updates of anychange to the applicant’s criminal information.
You (the employer) may
wish to consider adding
this person to the Updating
Service in order to receive
updates of any change to
the applicant’s criminal
information.
The applicant will receive
a copy of their criminal
certificate. The DBS will
send it to their home
address up to ten days
after you receive one of the
above emails.
Continued overleaf
DBS Guidance Notes
16
Disclosure completed
On completion of the disclosure
process, the system will automate
an email to the employer advising
the status of an application. This will
include, the disclosure number, date
of issue and whether any criminal
information is held on the applicant.
You will receive one of the emails
shown on the left.
Disclosure completed
On completion of the disclosure process, the system will automate an email to the employer advising the status of an application. This will include, the disclosure number, date of issue and whether any criminal information is held on the
applicant. You will receive one of the following emails:
The applicant will receive a copy of their criminal certificate. The DBS will send it to their home address up to ten daysafter you receive one of the above emails.
You (the employer) may wish to consider adding this person to the Updating Service in order to receive updates of anychange to the applicant’s criminal information.
Disclosure completed
On completion of the disclosure process, the system will automate an email to the employer advising the status of an application. This will include, the disclosure number, date of issue and whether any criminal information is held on the
applicant. You will receive one of the following emails:
The applicant will receive a copy of their criminal certificate. The DBS will send it to their home address up to ten daysafter you receive one of the above emails.
You (the employer) may wish to consider adding this person to the Updating Service in order to receive updates of anychange to the applicant’s criminal information.
You (the employer) may
wish to consider adding
this person to the Updating
Service in order to receive
updates of any change to
the applicant’s criminal
information.
The applicant will receive
a copy of their criminal
certificate. The DBS will
send it to their home
address up to ten days
after you receive one of the
above emails.
Continued overleaf
The applicant will receive a copy of their criminalcertificate. The DBS will send it to their homeaddress up to ten days after you receive one of the above emails.
You (the employer) may wish to consider addingthis person to the Updating Service in order to receive updates of any change to the applicant’s criminal information.
-
DBS Guidance Notes
15.
DBS Results
DBS Guidance Notes
17
DBSResults
Click Audit Trail & Results
You are then able to view a summary page of the
disclosure results in a printerfriendly format
DBS Results
DBSResults
Click Audit Trail & Results
You are then able to view a summary page of the
disclosure results in a printerfriendly format
Click
Audit Trail
& Results
You are then able
to view a summary
page of the disclosure
results in a printer
friendly format
Continued overleaf
DBS Guidance Notes
17
DBSResults
Click Audit Trail & Results
You are then able to view a summary page of the
disclosure results in a printerfriendly format
DBS Results
DBSResults
Click Audit Trail & Results
You are then able to view a summary page of the
disclosure results in a printerfriendly format
Click
Audit Trail
& Results
You are then able
to view a summary
page of the disclosure
results in a printer
friendly format
Continued overleaf
Click Audit Trail& Results
You are then able to view a summary page of the disclosure results in a printer friendly format
-
DBS Guidance Notes
16.
Criminal Information
We can help you manage this.
We appreciate that as the applicantonly receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
DBS Guidance Notes
18
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoid delay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Criminal Information
We can help you manage this.
We appreciate that as the applicant
only receives a hard copy of the
criminal certificate it is difficult for
employers to manage this and ensure
sight of the criminal information while
also retaining an audit trail of the
events – We will help you manage this
entire process!
Stage 2
Stage 4
Stage 3Step 2
Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continue to receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
If a person has a criminal history the following five steps will take place:
• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)
• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)
• The audit trail is updated and process completed
Continued overleafDBS Guidance Notes
18
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoid delay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Criminal Information
We can help you manage this.
We appreciate that as the applicant
only receives a hard copy of the
criminal certificate it is difficult for
employers to manage this and ensure
sight of the criminal information while
also retaining an audit trail of the
events – We will help you manage this
entire process!
Stage 2
Stage 4
Stage 3Step 2
Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continue to receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
If a person has a criminal history the following five steps will take place:
• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)
• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)
• The audit trail is updated and process completed
Continued overleaf
DBS Guidance Notes
18
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoid delay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Criminal Information
We can help you manage this.
We appreciate that as the applicant
only receives a hard copy of the
criminal certificate it is difficult for
employers to manage this and ensure
sight of the criminal information while
also retaining an audit trail of the
events – We will help you manage this
entire process!
Stage 2
Stage 4
Stage 3Step 2
Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continue to receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
If a person has a criminal history the following five steps will take place:
• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)
• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)
• The audit trail is updated and process completed
Continued overleaf
DBS Guidance Notes
18
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoid delay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Criminal Information
We can help you manage this.
We appreciate that as the applicant
only receives a hard copy of the
criminal certificate it is difficult for
employers to manage this and ensure
sight of the criminal information while
also retaining an audit trail of the
events – We will help you manage this
entire process!
Stage 2
Stage 4
Stage 3Step 2
Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continue to receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their criminal disclosure certificate:
Surname: TESTER Forename: JOE
As previously advised the disclosure certificate details information provided by the DBS regarding the applicant’s criminal history.
As the employer, it is recommended you contact the applicant to request a copy of their criminal disclosure certificate in order to determine their suitability for post. An email has also been sent to the applicant requesting they contact you to provide a copy of the criminal information.
We have introduced a process within the system to help you manage this process. Therefore, you will continueto receive this email until you notify us of receipt of the disclosure certificate.
Once you have seen/received the certificate please advise the us accordingly:• Log into the DBS Database• Search for the applicant• Click on the status lists under ‘Updating Service’, eg, Inactive, Registered, etc• Scroll to the bottom of the page and select ‘Stop Reminder’
The audit trail within the system will record this action and stop further emails being generated.
Regards,CBS Disclosure & Barring Team
Criminal Information – We can help you manage this
We appreciate that as the applicant only receives a hard copy of the criminal certificate it is difficult for employers to manage this and ensure sight of the criminal information while also retaining an audit trail of the events – We will help you manage this entire process!
If a person has a criminal history the following five steps will take place:• Employer receives an email notifying them criminal information is held (as displayed on previous page)
• Applicant receives an email advising them to provide certificate to employer urgently (see below)• Employer will continue to receive alerts to view criminal certificate
• On receipt of criminal certificate employer notifies the system and also adds a comment (if required)• The audit trail is updated and process completed
Step 4
Step 5
Step 2Dear Joe Tester
Please be advised your criminal certificate has been completed by the Disclosure and Barring Service and will be sent to your home address shortly.
Your employer has been informed the disclosure process is complete and information is contained on your criminal record.
Your employer requires a copy of your certificate in order to assist in determining your suitability for the role applied.
Please provide your disclosure certificate to your employer promptly to avoiddelay and begin your employment at the earliest opportunity.
Regards,
Disclosure & Barring Team
Step 3
Please be advised our records indicate the following individual(s) are in receipt of their crimina