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Dave Morris February 2013 Web Based Project Management System 1 Slide 2 Proliance 2 Proliance is the WBPM solution used by the Tollway for collaboration and archiving Some days you wonder if you are making any progress in Proliance Is there a better way? We made some changes Slide 3 Proliance 3 Right-of-Way Parcel Package New in November Please use for ROW submittals Submit to Brian Bottomley, not the PM Slide 4 Proliance 4 4 document subtypes Plat of Acquisition ROW Description ROW Survey Checklist Title Commitment Provided by Tollway Add to complete the record Slide 5 Proliance 5 New ROW Parcel Package Special reports Keeping ROWs on track Helping to move the review processes forward Please use; if you do not, we think you are doing nothing Slide 6 Proliance 6 What is expected for a Design Milestone Review? Drawings Comments Responses to comments Resolution of conflicts Slide 7 Proliance 7 Objectives of Proliance not met in every design project Review with Engineering Management and PMO Record is not always 100% complete Comments are not always added Issues not documented Issues not resolved PMs not available to complete processes in Proliance Slide 8 Proliance 8 Solution Reconfigure the business process Make Proliance more flexible DSE takes over process DCM takes over process PM can proceed as always No matter the situation, the shoe fits Slide 9 Proliance 9 DSE creates Drawings DSE submits Drawing Package NEW the Drawing Package is submitted to the DSE NEW PM informs the DSE who the Reviewers are NEW DSE sets up the review process, like a CM does for Submittal Packages DSE Distributes drawings (Proliance or hard copies) Slide 10 Proliance 10 NEW DSE collects the comments From PM From Tollway staff From Tollway Engineering Consultant From reviewers outside Proliance NEW DSE attaches comments NEW DSE accepts or rejects the Drawing Package, like the CM does in construction projects Slide 11 Proliance 11 Comments the Grand Challenge Proliance attachments Proliance review comments Email Hard copy mark-ups Electronic mark-ups Excel lists Word tables Meetings Organize all comments Slide 12 Proliance 12 Response to comments DSE organizes the comments Mark ups Excel Word Any format If conflicts arise: DSE submits Issue to PM in Proliance Document conflict Document the resolution For all eternity Slide 13 Proliance 13 PM is informed and involved Correspondence Email Phone Meetings TEAMWORK Slide 14 Proliance 14 Responses to Comments DSE responses to previous review comments, MUST accompany each subsequent Drawing Package NEW document subtype, Response to Comments DSE must organize the responses Note conflict resolution Slide 15 Proliance 15 Flexibility DSE manages the Drawing Package DCM manages the Drawing Package PM manages the Drawing Package Totally adaptable to the project requirements Slide 16 Proliance 16 Remember Extended Design Team Your Project The Corridor The System Your Clients Tollway Engineering Tollway Maintenance Engineering Consultant PMO CMs GEC Designers are always asking for access to previous projects Slide 17 Proliance 17 Overall Goals Exceptional design Comprehensive design COMPLETE project record Slide 18 Proliance Training The Tollways computer training room has been moved from the Tollways Central Administration Building to the Central Support Building on 3450 Finley Road, adjacent to Maintenance Yard 14. All future Proliance training classes will be conducted at this new location. 18 Slide 19 Proliance 19 If Goals are achieved There will be the reward of additional Tollway business If Goals are not achieved No Worries, there are other opportunities in the Transportation Industry Slide 20 Questions ? E-Mail: dmorris@getipass.comdmorris@getipass.com 20