date: 2 april 2013 (tuesday) time: 11 a.m.-12.30 p.m ... it 2013 jun-aug briefing slides.pdf ·...

Briefing on Industrial

Training (Jun-Aug 2013)

Faculty of Science

Dr. Sit Nam WengDeputy Dean (SD&IT)

Date: 2 April 2013 (Tuesday)

Time: 11 a.m.-12.30 p.m.

Venue: E121

Faculty of Science, UTAR

Dasar Latihan Industri IPT

� formulated by MOHE

� to gain practical

experience through

working environment

2

© Kementerian Pengajian Tinggi 2010

working environment

� to increase the

marketability of

graduands

Downloadable from

faculty’s IT webpage



Tempoh Latihan Industri

…... Dicadangkan supaya tempoh terkumpul bagi latihan

industri tidak kurang daripada tiga (3) bulan atau

tempoh yang ditetapkan oleh mana-mana badan

3

tempoh yang ditetapkan oleh mana-mana badan

profesional yang mempunyai kuasa menganugerah

akreditasi.

(page 19)



Cuti

� Pelajar tidak dibenarkan mengambil cuti sewaktu

menjalani latihan industri kecuali dengan kelulusan

organisasi yang berkaitan.

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organisasi yang berkaitan.

� Pelajar yang tidak dapat menghadiri latihan industri

bagi tempoh lebih daripada enam (6) hari kerana

kecemasan atau cuti sakit disifatkan sebagai tidak

memenuhi syarat dan perlu mengulang program

latihan industri sepenuhnya.

(page 34)


Industrial Training

� a 6-credit course, requirements for graduation

� Pre-requisites:

� Earned at least 50 credit hours.

� Students who are “Under Probation" status

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� Students who are “Under Probation" status

would not be allowed to pre-register for their

Industrial Attachment for the coming trimester.

� The students' CGPA must not be below 2.000.


Faculty website: www.utar.edu.my/fs/

6


IT info at faculty website

7


UTAR Industrial Training Manual

Downloadable from

the faculty’s IT

webpage for

reference

8

latest version


Objectives of IT

� To provide an opportunity for students to discover, learn about, and familiarise with the industry of their discipline, and with organisations within the industry. Students will acquire interpersonal skills through meeting with professionals in their field of study.

9

meeting with professionals in their field of study.

� To provide an opportunity for students to observe real-life practices and implementation of theoretical lessons and principles. Students will acquire practical skills and experience working on projects and alongside industry experts.


Objectives of IT

� To provide the opportunity for the industry to identify potential employees from among the industrial trainees and to feedback comments on the programme. Students will benefit from coursework tailored to meet

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Students will benefit from coursework tailored to meet training expectations of the industry.

� To ensure coursework and training programmes satisfy the expectations of the industry, and ensure the programmes are relevant and up to date.


Objectives of IT

Overall, students will gain experience in the following:

�Organisational skills and professional awareness

�Ability to work under supervision and directions

�Efficiently completing tasks, fostering good

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�Efficiently completing tasks, fostering good relationship with seniors and subordinates

�Communication skills and contribution to company


All students on Industrial Attachment must abide by

the following:

• the laws of Malaysia and/or the laws of the

designated country of your industrial training

Code of Conduct

12

designated country of your industrial training

• the University’s Student Code of Conduct govern

your conduct during the industrial training period

• the terms of your employment contract with the

company

• the Universities Act


• Maintain confidentiality of all work material.

• Dress professionally and be well groomed.

• Be polite and respectful.

• Be sensitive and courteous to all your colleagues

General Behaviour

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• Be sensitive and courteous to all your colleagues

and clients.

• Become acquainted with your colleagues from

various departments and be appreciative of the

services they provide.


1. Show enthusiasm in the work assigned to you.

2. Give top priority in time, attention, and

preparation to the work assigned by the

company.

Working Attitude and

Behaviour

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company.

3. Be punctual for work. Adhere to the working

hours and working days as stated in the offer

letter and be willing to put in extra work hours if

requested by your company.


4. Do not be absent from work unless you are sick

and you have obtained the medical certificate

from the doctor. Inform your company supervisor

or manager in the event of an unavoidable

tardiness or absence as soon as possible and


Behaviour

15

tardiness or absence as soon as possible and

provide the medical certificate to your company

when you return to work.

5. Become acquainted with the various learning

materials and resources available for your work.

6. Prepare thoroughly and carefully before you

meet your colleagues/superior/clients.


7. Always have the initiative to explore solutions for

the work assigned to you. Clarify your doubts on

the assigned work with your colleagues or

company supervisor after you have put in your

best effort. Take note on any advice given to you


Behaviour

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best effort. Take note on any advice given to you

in your log book so that you do not need to ask

your colleagues or company supervisor again in

the future.

8. Carry out your assigned duties and

responsibilities responsibly and professionally.


Safety Precaution

� Students are extremely required to observe “SAFETY FIRST” in all compliance of the assignments at the IT company.

� Female students are highly encouraged to take extra precaution and extra reasonable care for themselves

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precaution and extra reasonable care for themselves to make sure for safer environment.

� Seek assistance if you encounter any problem relating to your training (e.g. conduct of staff in the company, sickness or accident occurs during the industrial training period that requires intensive medical care) & communicate directly as soon as possible with company supervisor & university supervisor.


� All students are required to obtain approval from

on-site supervisor before on leave.

� Students must also inform UTAR supervisor via

e-mail.

Leave Application

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e-mail.


Insurance Coverage

Insurance Document 2013 part 1

19

Insurance Document 2013 part 2

Downloadable from



Indemnity Letters

� Fill in after confirmation of placement

� One set (two copies: one for student & one for

parents/ guardian)

� Sign in two sets:

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Appendix 1 Downloadable from


� Sign in two sets:

� one set → submit to FGO (Ms. Foo) latest by

15 May 2013 (Wed)

� another set → pass to the company on the first

day of IT

Appendix 2


Registration & Fee

� Registration for IT subject will be done manually by

FGO during first week of next trimester.

� Finance bill will be issued on 3rd week of next

trimester.

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trimester.

� Pay your fee latest by 4th week of next trimester.


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Important Contact Particulars

Form� Fill up this form when IT starts (softcopy)

� Email to your university supervisor within first week

of IT (latest by 10 Jun 2013)

Students must update the Faculty and the

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� Students must update the Faculty and the

company upon any changes of the contact

particulars as soon as possible.

Appendix 3 Downloadable from



Assessment

Work Performance Appraisal (Graded by placement site supervisor)

30%

Presentation and Attachment Report (Graded by the university course supervisor)

60%

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by the university course supervisor)

Oral Presentation (Graded by the university course supervisor)

10%

Total 100%

Final grading →→→→ pass or fail


Biweekly Reports

�Submit a biweekly report (every two weeks) to your

university supervisor via email

�Describe the tasks assigned/works that have been

done for the past two weeks – free format

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done for the past two weeks – free format

�Compile all the six biweekly reports & put into your

final report


Final Report

�Constitutes 60% of overall assessment

�Contains the following sections:

1. Introduction

• introduction to industrial training experience and

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• introduction to industrial training experience and

company background

2. Work-based Learning Experience

• overall description of tasks completed &

experience gained during industrial training


Final Report

3. Knowledge & Skills Applied & Gained

• biweekly reports 1, 2, 3, 4, 5 & 6

4. Conclusion

• description of how learning experience at work

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• description of how learning experience at work

relates to personal interest/ambition and

preparation for career; personal shortcomings

and personal development


Final Report

Assessment on final report also includes:

• Correct use of English language

• References are listed using Harvard citation style.

• References are cited in content or body of report.

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• References are cited in content or body of report.

• Report is clearly structured with sections and

headings.

• Report is submitted on time.


Final Report

• Must submit to your university supervisor in CD

form

• Prepare your report in Words document format or

pdf format

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pdf format

• Single file or multiple files with clear labeling

• Label clearly on the CD with your name, ID,

programme & a heading “Industrial Training Jun

2013”.

Submit the final report to your university

supervisor latest by 6 September 2013.


Company Appraisal

� Assessed by company supervisor upon completion

or near completion of your IT

� Assess on four components:

(i) Interpersonal & Soft Skills

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(i) Interpersonal & Soft Skills

(ii) Attitude

(iii) General knowledge

(iv) Contribution to the company

� Constitutes 30% of overall assessment, students

without company appraisal form → 0%


Company Appraisal

� Download the appraisal form from FSc IT webpage

(Appendix 4)

(http://www.utar.edu.my/fs/index.jsp?fcatid=181&fc

ontentid=925)

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ontentid=925)

� Pass the form to your company supervisor for

evaluation.

� Bring it back in a sealed envelope to your

university supervisor latest by 6 September 2013.


Oral Presentation

� Consituttes 10% of overall assessment

� Scheduled on 6 September 2013 (Fri)

� 10 minutes presentation + 5 minutes Q&A

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� Assessment on:

(a) Presenter’s general preparation

(b) Power-point presentation

(c) Presentation content

(d) Presentation question and answer session


Checklist – Before IT

� Submit offer letter to Deputy Dean

� Submit signed indemnity letter to FGO

� Bring the following documents on the 1st day of IT

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� offer letter

� original verification letter

� signed indemnity letter (one set)

� other documents as required by the company

(eg. student ID card, photo etc)


Checklist – During IT

� 1st week – send ”Important Contact Particulars

Form” to your university supervisor

� 3rd & 4th week – pay fee for IT subject

� Every 2 weeks – send biweekly report to your

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� Every 2 weeks – send biweekly report to your

university supervisor


Checklist – After IT

� Prepare for oral presentation

� Submit the following documents to your university

supervisor

� final report

35

� final report

� company appraisal form


Questions ?

36

Questions ?

date: 2 april 2013 (tuesday) time: 11 a.m.-12.30 p.m ... it 2013 jun-aug briefing slides.pdf ·...

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