database management tools available from fao: the agricultural information management standards...
TRANSCRIPT
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Database Management Tools Available from FAO: the Agricultural Information
Management Standards (AIMS) Web Site
Mila M. RamosChief Librarian, IRRI
Paper Presented at the Seminar-Workshop on Enhancing the Capacity of Information Professionals for Effective Agricultural Information Management, Sharing and Dissemination,
Benguet State University, La Trinidad, February 21-22, 2008 and Silliman University, May 22-23, 2008
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Overview
• Databases and their functions• Requirements of an effective
database• Standards: Why do we need them• Tools available at the FAO
Agricultural Information Management Services web site
• Conclusion
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What is a database?
A database is a collection of information that is organized so that it can easily be accessed, managed, and updated. In one view, databases can be classified according to types of content: bibliographic, full-text, numeric, and images.
Source: http://searchsqlserver.techtarget.com/sDefinition/0,,sid87_gci211895,00.html
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Requirements of an Effective Database
• A good database management system (DBMS) or software with a user-friendly interface
• Relevant and up-to-date content• Efficient Maintenance• Skilled database management staff• Interoperability
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Why the need for standards?
Standards serve as:• a model for creating practical
systems• a set of rules for structuring
information• an assurance of the protection of the
“long term” value of data• a basis for sharing information
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More Uses for Standards
• facilitator of information storage and retrieval
• tool for simplification of training staff in data encoding
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FAO’s Agricultural Information Management Standards Web
Site (AIMS)
• URL: http://www.fao.org/aims/index.jsp• A Centre for Agricultural Information
Management Standards that will allow the sharing, and promote the uptake, of common methodologies, standards and applications.
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Objectives of the FAO AIMS• to facilitate collaboration, partnership and
networking among partners by promoting information exchange and knowledge sharing;
• to harmonize the decentralized efforts currently taking place in the development of methodologies, standards and applications for management of agricultural information systems;
• to encourage the re-use of these standards to facilitate interoperability between information systems,
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More Objectives of the FAO AIMS
• increase awareness of these freely available resources,
• promote the sharing of good practice examples, and
• provide channels for communication between different actors in the community.
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Conclusion
• Dealing with digital information objects require skills and tools not previously needed in a manual environment
• FAO’s Center for Agricultural Information Management Standards (AIMS) is there for information providers to explore and utilize
• Standards are vital for interoperability and for sustainability
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Challenges
• The responsibility for creating databases as a means to link scientists with information lies on the shoulders of information managers
• The task does not end with creation. Efficient maintenance and use of standard tools are necessary (e.g. FAO AIMS tools)
• Databases need to be marketed and used by our clients
• Sharing our database with other agricultural institutions is a must (AGRIS and PhilAgriNet input) as this will create better awareness of our organization’s intellectual output.
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Final Words
In the information world, the need to share and receive information is vital, hence the
right vehicles (standards/tools)
should be utilized and we should make the most out of freely available resources.
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Thank you.