Time & Attendance Database ImplementationPlan [T & A DIP]

Presentation byAhmed Usman Jim Slatter

Key dates

I June 2010 Implementation Date

21 May 2010 Bandwidth Upgrade

31 May 2010 Closure of Absence module in the current database

6th June 2010 Closure of current databases

Contents

Introduction Integration of databases New Plane Handling Database Database Implementation Process (DIP) Key Changes

New Codes Prior month Adjustments Customer Services

July Plan Re-cap Questions and answers Finale

Introduction

Implementation date -I June 2010 Migration Process

Current databases-(plane program and Heathrow payroll)-Closure

New Integrated database ”PHL”-Open

Integration of databases

Plane Program Heathrow Payroll

New database

“PHL”

New Plane Handling database

PHL Database Radius Park

Grampian Payroll System

Newcastle

T4

T3

TSPT

Pay-26Data extraction

Pay-31Data extraction

CP

SPRPMANB549

Pay 26 Pay 31

Database Implementation Plan/Change-over Process & timing

Date Implementation Process Impact Contact

27-28th May 2010 Remote installation of new programme to terminals of all admin staff only

This may cause a slowdown in the speed of current databases

Jim Slatter 07770 987 152Ahmed Usman 0754 527 5991( Away from 1 June to 14th June)

Jim Slatter 07770 987 152

Ahmed Usman 0754 527 5991( Away from 1 June to 14th June)

31 May 2010 Absence Module would be removed from current Databases

If you try and go to absence module after this date you will receive an error message

I June 2010 Implementation date of “PHL” All hours must be recorded in the new database. You will no longer be able to input any information dated 1 May 2010 or after in the old databases

5-6 June 2010 Read only users to be upgraded to new database Read only users will not have access to the new system until first week of May 2010 as we are upgrading the administrator terminals first.

6 June 2010 Closure of old databases All hours for may and prior to may must be recorded in the system

Payroll cut-off date 1 June 2010

Database Implementation Plan/Change-over Process & timing

Implementation date 1 June 2010 Midweek Implementation Impact on TAC report Information Request on old database

New Access codes Description Old Access Codes

B54 B549 B549

CPT Cargo point CARP

FIN Finance FIN/PAY

GLA Glasgow G632/G635/G636

HR Human Resources HR

IT Information Technology IT

MAN Manchester MANC

RPK Radius Park RAD

SPT South point SOU

T3PRF Freight TRN

T3PRR Ramp Ramp

T3RA Admin Admin

T3RB Baggage Bag fax

T3RF Freight FRT

T3RO Operations OPS

T3RP PAX CSV

T3RR Ramp RAMP T3

T3RS Spur Spur T3

T4RP PAX T4 CSV

T4RR Ramp T4 Ramp

TDD Training and quality TRSC

TPT Transport TRN

CPT Uniform UNI

Key Changes New Codes

P contract All Customer services staff should be entered into the P contract in the

new database including the Air India and Saudi Air

Customer services

Prior month adjustments

From 1 June 2010 Administrators are no longer allowed to key in the Prior month adjustments

All Prior month adjustments (PMA) must be reported on an Prior Month exception report to T & A (Radius Park)

PMA must be signed by Business/terminal manager PMA must be reported to us by fourth day of the new month

Plan for July 2010

Agency hours

Re-cap

Key DATES Prior month adjustments Customer services

Questions and Answers

finale

Well done all & thanks everyone for all efforts Good achievement so far however more work needed Please keep it up!