database for non-it individuals. you are an office worker for rio rancho auto gallery. your company...
TRANSCRIPT
AccessDatabase for non-IT individuals
You are an office worker for Rio Rancho Auto Gallery. Your company sells four types of vehicles (compacts, sedans, SUVs, and trucks). Your boss wants you to find out how much sales the company did in January, February, and March for the various types of vehicles sold. How would you go about doing this?
Job Task
Excel Spreadsheet
Rio Rancho Auto GalleryFirst Quarter Sales by Vehicle Type
Type January February March Totals
Compacts $ 347,999.12 $ 376,984.92 $ 377,540.57 $ 1,102,524.61
Sedans 330,373.42 289,076.30 271,717.67 891,167.39
SUVs 185,835.76 161,446.98 140,408.67 487,691.41
Trucks 309,725.48 272,558.89 330,373.58 912,657.95
Totals $ 1,173,933.78 $ 1,100,067.09 $ 1,120,040.49 $ 3,394,041.36
A repository of data that can be accessed in order to produce information for decision making.
Data is the facts about an entity, such inventory, sales, employees, customers.
Information is data organized in order to provide meaningful results for decision making.
Database
Table(s)◦ Fields (columns)
Name Data type [Size]
◦ Records (rows) Queries Forms Reports
Structure of a database
Open Access Select blank database or use a template Name the fields (columns) for the default table Save and name the table Modify any data types (numeric and auto
number) Enter the data for each record (row) Create additional table(s) as required Process the data using queries, forms, and/or
reports.
Creating a database
Patients
Doctors
Texas Lakes Medical Center
Patient Table
Field Name Data Type Size
Patient ID Text
First name Text
Middle Initial Text
Last Name Text
Phone Number Text
Address Text
City Text
State/Province Text 2
Zip/Postal Code Text
Doctor Name Text
Amount Owed Currency
Doctor Table
Field Name Data Type Size
Doctor ID Text
Last Name Text
First name Text
Mobile Phone Text
Address Memo
City Text
State/Province Text 2
Zip/Postal Code Text
Specialty Text
Attachments Attachment
Start Access and Create a New Blank Database
Define Fields
Enter Data
Define Fields
