data processing packing list
TRANSCRIPT
Version 2 – APRIL 06 06
Data Processing Packing list
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1. INTRODUCTION........................................................................... 2
2. EXTRANET ACCESS.......................................................................3
3. SUPPLIER’S SPACE ACCESS........................................................... 3
4. PACKING LIST.............................................................................. 4
Icon meaning............................................................................................................... 4
4.1 File extraction for Barcode / UM sticker
4.1.1 Order selection................................................................................... 5 4.1.2 File extraction..................................................................................... 7
4.2 Packing list creation................................................................................................ 8
STEP 0 : Select the purchase order............................................................... 8STEP 1 : Type heading (1)........................................................................... 8STEP 2 : Type heading (2)........................................................................... 8STEP 3 : Type heading (3)........................................................................... 9STEP 4 : Type date of delivery to forwarder.................................................. 9STEP 5 : Type packing list lines.................................................................... 10STEP 6 : Weight and Volume........................................................................ 12STEP 7 : Save the packing list...................................................................... 13STEP 8 : Confirm packing list....................................................................... 14
4.3 Packing list modification.......................................................................................... 16
4.4 Packing list consultation.......................................................................................... 17
4.5 Password & mail..................................................................................................... 18
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1. INTRODUCTION
To process our order, we need boxes rightly sticked and a data processing packing list.
Data processing packing list consists on typing the packing list via the Internet portal dedicated to suppliers.
This packing list will be fill in by yourself and will provide reference, colours, and also composition of each box.
CAUTION : Data processing packing list has to be used for solid packing and
CHEVIGNON prepack orders.
Data processing packing list has to be used for hanging goods and folded goods.
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2. EXTRANET ACCESS
NAF NAF GROUP Internet portal is available on these following web address :
http://if.nafnaf.com
REQUIREMENTS : - Internet access- Acrobat reader- “Pop up” windows must be activated
3. SUPPLIER’S SPACE ACCESS
NAF NAF GROUP Internet portal is available with an ID user and a password :
ID user : supplier’s code in capital letters (i.e : FRM).Password : by default it is the supplier’s code in capital letters.
CAUTION : ID USER : supplier code (IN CAPITAL LETTER) PASSWORD : supplier code (IN CAPITAL LETTER)
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Type your user ID which is your supplier’s code given by Naf Naf group
in capitals
Type your password which is the same as
your user ID in capitals
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4. PACKING LIST
NAFNAF Group Internet portal gives you 4 menus access which will permit to type, to confirm and to consult a packing list :
UM sticker - Barcode Creation packing list Modification packing list Consultation packing list
Icon meaning
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Back to the main menu
List view mode
First record
Last recordPrevious record
Next record Save
Turn back
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4.1 Barcode / UM file extraction
The menu “UM sticker – barcode” is available only for barcode or UM file extraction.
4.1.1 Select the purchase order :
You will be able to select the purchase order you need the file for.Among the list proposed, you could find Naf Naf, Chevignon or NCKids purchase order (if you are working with the 3 companies), so you have to pay a big attention of the 5 first figures of the order number :
NAF NAF : 00013CHEVIGNON : 08159NCKIDS : 03955
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Click on Supplier /
FournisseurClick on the menu 1 UM sticker –
barcode
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Click on this icon, the following
screen will appear
Select the purchase order among the list above
OrType the order number on the « search criteria » field
(type the 4 or 5 last figures only)
CAUTIONIf the following screen does
not appear : remain the « control » button and click on
the icon in same time
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4.1.2 File extraction :
Click on « barcode / code barre » in order to receive file necessary to create RCT stickers and goods labels.
Click on « UM stickers / étiquette UM » in order to receive file necessary to create your box stickers.
After clicking on this icon, you will receive on your mail box the files requested. Time of receiving the mail may vary regarding the country.
CAUTION : if you do not receive any mails after clicking on the above icons, please check that the mail address mentioned in « Password & Mail » menu is correct or contact buying department.
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« Password & Email » menu
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4.2. Packing list creation :
This menu is available only to create your packing list.- If it is recording, you can modify the packing list in the : « 3. Modification packing
list »- If it has been confirmed, you can consult and not modify in the : « 4. Consultation
packing list »
STEP 0 : Select the order numberPlease refer to « 4.1.1 Select the order »
STEP 1 : Type the heading (1)
STEP 2 : Type the heading (2)
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Type forwarder’s name
Type forwarder’s address and phone
number
Type your invoice number
Type the container number if the
loading is doing by yourself
Tick « full order » box
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STEP 3 : Type the heading (3)
NB : Carton size for the first shippment has to remain the same for the following shippment (except if it has been decided with buying department). Please note you can modify the UC type if it is not right clicking on the orange icon.
STEP 4 : Type the date of delivery to forwarder
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Check the UC type, if wrong, you can change with the
orange icon
Tick the correct box, if the sending is solid packing
or pre packed (for Chevignon
Type the date of delivery to forwarder
Or Delivery date for goods not
followed by our Import departmenent
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STEP 5 : Type packing list lines
A. Type box number
A1. Folded
A2. Suspended
NB : Concerning hanging order typing, one box corresponds to a number of article with similar reference, size and colour.
Example : you have an suspended order containing 250 article in white colour, size S, 400 articles in white colour size M and 300 article in white colour, size L, you will type regarding the procedure below.
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Type box number
CAUTION : If you send a complete shipment containing a break into box number, do not fill in the line and continue the box numbering.
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B. Select product reference / size / Colours :
C. Type the quantity of article per box
D. Type the gross weight of one box and one article
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Click on these icon to select size
and colour
CAUTIONIf the following screen does
not appear : remain the « control » button and click on the icon in same time
Type the quantity of article per box
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STEP 6 : Weight and volume
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Type the gross weight corresponding to one
box
Type the gross weight
corresponding to one article
Type the total gross weight of the shippment
Type the total net weight of shippment
Type the total volume of the
shippment
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STEP 7 : To save a packing list
CAUTION : Do not use the « save » icon of your Internet navigator to save your packing list.
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Click on “save & print” to save the packing list
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STEP 8 : To confirm a packing list
Packing list confirmation is a is compulsory step to be data processed in our base.
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A CONFIRMED PACKING LIST CANNOT BE MODIFIED
Tick the box
Type your password
Click on “save & print”
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Example of a confirmed packing list :
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4.3. PACKING LIST MODIFICATION
This menu is available only when you have created your packing list in the menu « 2. Packing list creation » and you have saved it without confirmation.
Search a saved packing list:
Click on « List view » icon
Type “*”, then the last 4 or 5 figures of the order number Example : a NAFNAF order number D0059418 should be typed *59418
a Chevignon order number C0004918 should be typed *4918 Click on « Apply »
Select the packing list you want to modify
Save a packing list (cf STEP 7 p12) Click on “Save & Print”
CAUTION : a packing list saved can be modified
Confirm a packing list : (cf STEP 8 p13) Tick the box situated at the top and left side
Type your password
Click on « save & print »
CAUTION : a confirmed packing list could not be changed. Please contact buying department for any modification.
Print a packing list : Open the packing list you want to print
Click on “Save & Print”
Acrobat reader page will open
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Click on “List view” of “3. Modification
packing list”
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Click on Acrobat Reader print icon4.4. PACKING LIST CONSULTATION
This menu allow you to check confirmed packing list and/or print.
Search a confirmed packing list : Click on « SEARCH »
Type “*” and the last 4 or 5 figures of the order number
Click on « Apply »
Select the packing list wanted
Print confirmed packing list : Open the packing list you want to print
Click on « Save & Print »
Acrobat reader page will open
Click on Acrobat Reader “Print” icon
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Click on “List view” of “4. Consultation
packing list”
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4.5. PASSWORD & MAIL
This menu allow you to change :• Mail address• Password
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Click on “Password & Email”
You can change mail address and/or
password
Click on “Save/Enregistrer”
to save the modifications
Click on “Password & Email”