Data PipelineMay 10, 2013

Lisa BradleyIMS, Project Managerbradley_l@cde.state.co.us

RISE

Data Pipeline – Efficiently Capturing State Education Data Benefits of Data Pipeline How Will Data Pipeline Affect You? How Do We Prepare For Data Pipeline?

Data Pipeline Project Update Data Pipeline Phase I & II Pilots Launch Dates

Data Pipeline Support & Resources

Agenda

Together We Can

VisionAll students in Colorado will become educated and

productive citizens capable of succeeding in a globally competitive workforce.

MissionThe mission of CDE is to shape, support, and safeguard a statewide education system that prepares all students

for success in a globally competitive world.

RISE Actions

Relevant information about every student and educator in Colorado Data Pipeline – Critical for RISE to Succeed

Project Integration

Data and content across agencies and over time

Teacher-Student Data Link (TSDL)

Timely, focused information to all stakeholders through a common portal

SchoolView Extension Project

Data Pipeline – Efficiently Capturing State Education Data

Data Pipeline: Replacing the Automated Data Exchange (ADE) system

Where Does Data Pipeline Take Us?

FROM

Cumbersome, redundant process of collecting data

Program focused data collection

Point-in-Time

Text-based files only

TO

Streamlined data collection process‘Interchanges’ – submit as often as you like

Student and Educator focused data collection

On-going data processing

Support multiple file formats (Text, CSV, Excel) for submission and validation

Benefits of Data Pipeline

A Secure, Browser-based Data Reporting System:Real-time data validationSnapshot generationData Submission workflow and approvals Developed for Faster PerformanceSupports a continuous collection processEliminates data redundanciesReduces data collection process complexities

25% Element Reduction

28% Decrease in Business Rules

62% of Business Rules Administration shifted from Programmer to Business Analyst

Important: Please keep in mind, CDE is using only approved Snapshot Data

How Does Data Pipeline Affect You?

What Does This Mean For Finance Teams?

• File Layouts Will Change• Identity Management (Authorization &

Authentication)• NO shift in capturing data!

Who Will Benefit From Data Pipeline?

• District / BOCES Data Coordinators• State and Federal Data Coordinators /

Administrators• Accountability• Education Community

Who Needs To Be Involved?

• Superintendents• District CIOs and IT Teams• Administrative Units - Special Ed Directors• BOCES and LEAs• Vendors

How Do We Prepare for Data Pipeline?

• Ensure your Finance Teams are Involved in Phase II Pilots• Communicate with your Business Partners and within your Local Education Agency (LEA)• Tune in to Town Halls• Encourage your Teams to Attend Training Webinars• Consider process improvements• Check for Updates on the Data Pipeline and ADE replacement Web Sites• Get Involved!

Involvement, Transition, Collaboration

Lead Communicate Encourage

How Do We Prepare for Data Pipeline?

• Understand Work Structure of Data Pipeline • Determine Individuals Responsible for each Submission• Understand Interchanges provide data for more than one snapshot• Determine Authoritative Source for Data• Determine which system will provide the finalized data • Provide data one time - if multiple sources, select the best• Ensure file naming conventions are in place• Determine which snapshots, periodic and year round submissions will be piloted• Get Involved!

Lead Communicate Encourage

What Finance Teams Need to Know and Do

How Do We Prepare for Data Pipeline?

• Local Access Managers (LAMs)

• Special Education: BOCES, Administrative Units

• Vendors

Other Key Players

Lead Communicate Encourage

Data Pipeline – Project Update

Project Status Summary

• All File layouts and Business Rules are complete and available for District and Vendors to proceed and develop

• There are only 3 more snapshots to Pilot1.Special Ed Dec2.Special Ed EOY 3.Math & Science

• All other collections are either in Pilot Phase II or preparing to move to Pilot Phase II

• Pilots Completed READ, ACCESS, and TSDL Interchange

• Collections ready for Phase II Piloting are:1.Title I2.Eleventh Grade Alternate Assessment3.Finance

G Key Milestone Summary

Milestone Name/Description~ %

CompleteTarget Date

Status Indicator

Title I Interchange 100% 12/03/13

SBD for TCAP 100% 2/1/13

Finance 100% 2/15/13

READ 100% 4/1/13

TSDL Interchange 100% 4/5/13

Special Ed Discipline Pilot 25% 05/07/13

Student EOY Pilot 0% 05/21/13

Data Pipeline Phase I & II Pilot

Pilots inform changes in Pipeline Thank you to the Districts that have been participating in the Phase I & II

Pilot Process Due to their participation, several enhancements have been incorporated

into the system

Regular Pilot Participants (2 or more pilots)

Arickaree School District Garfield RE-2 Steamboat Springs

Bayfield Manitou Springs Weld RE-8

Colorado Springs District 11 Montrose Widefield

Douglas County Pagosa Springs

Durango Peyton School District

Data Pipeline Launch Dates

Student / Educator IDs, Directory Information open in Pipeline July 2013Grand Opening - Interchange Submissions open in Pipeline September 01, 2013

Data Pipeline Support & Resources

Town Halls on high interest topicsThursdays 9:00 -10:00 AM

Submission Specific Webinars Process Change Webinars Training Self Assessments Change Readiness Surveys Targeted Communications Email

Visit our Websites www.cde.state.co.us/DataPipeline www.cde.state.co.us/RISE

Lead

Communicate

Encourage

DataPipeline.Support@cde.state.co.us

Pilot

Get Involved

Thank youLisa Bradley

bradley_l@cde.state.co.us

Data Pipeline – Efficiently Capturing State Education Data