data master class using the patient flow portal€¦ · overview pfp reports functionality...
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Prepared by System Relationships and Frameworks Branch
Patient Flow Team
Damian Miners & Melinda Pascoe
Ministry of Health
27 February 2014
Whole of Hospital Program
Data Master Class
Using the Patient Flow Portal
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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WoH Program - Data Master Class
“The Patient Flow Portal is an operational tool which takes live
patient data from a Hospital’s Patient Administration System (PAS)
allowing clinicians, the patient flow team and Hospital executives to
make decisions about flow in a real time environment”
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PFP Reports Functionality
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PFP Reports Functionality
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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Bed Board – Estimated Date of Discharge
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PFP Bed Board – EDD
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PFP Bed Board – EDD
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PFP Bed Board – EDD
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PFP Bed Board – EDD
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PFP Bed Board – EDD
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PFP Bed Board – EDD
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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PFP Predictive Tool
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PFP Predictive Tool
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PFP Predictive Tool – Flow Indicators
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PFP Predictive Tool – Graphs
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Predicted Admissions via ED by Specialty
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Predicted Admissions via ED by Specialty
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Predicted Admissions via ED by Specialty
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Predicted Admissions via ED by Specialty
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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Ward Discharge Targets
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Ward Discharge Targets
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Ward Discharge Targets
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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PFP – Waiting for What
The ‘Waiting for What’ functionality within the PFP is a
tool designed to assist Clinicians and other Hospital staff
to identify and manage unreasonable delays throughout
the patients journey.
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PFP – Waiting for What
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PFP – Waiting for What Reports
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PFP – Waiting for What Reports
The W4W reports provide graphical and statistical information on the delay
reasons affecting inpatients in your Hospital.
W4W reports are accessible to every Patient Flow Portal end user.
Providing date range flexibility, i.e. daily, weekly, monthly, etc.
The Pareto charts can be viewed in real time reflecting current delays or
retrospectively to understand how the ‘Waiting for What’ reasons have
changed over time.
These charts will assist Hospital Executives to prioritise actions to resolve
hospital constraints.
The W4W reports should be integrated into your Hospital’s daily, weekly and
monthly Patient Flow / Access Meetings.
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PFP – W4W NUM’s Responsibility
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NUM's review their W4W delay reasons on a daily basis to ensure:
1. The open delays are correct and relevant 2. Resolved delays are closed on the correct date and in a
timely manner 3. New delays have been entered
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PFP – W4W Flow Managers Responsibility
The Patient Flow Manager should review the W4W report on a daily
basis and manage / escalate the delays within their scope of influence.
1. The Patient Flow Manager should review the report then filter and
sort via primary and secondary wait reasons. This report should be
emailed to the relevant Department Head.
2. The Department Head should review and provide actions to the
Patient Flow Manager re: the open waits for which they are
responsible.
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Reports - Waiting For What .Current
Admissions – Open Reasons
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Reports - Waiting For What. Current
Admissions – Open Reasons
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Reports - Waiting For What. Bed Days.
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Overview
PFP Reports Functionality
Estimated Date of Discharge
Predictive Tool Planning
Discharge Targets
Waiting for What
Inter Hospital Transfers
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Reports – Inter Hospital Transfers.
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Reports – Inter Hospital Transfers. Patient
Open Transfers
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Reports – Inter Hospital Transfers. Patient
Transfer Times
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Reports – Inter Hospital Transfers.
Transfers Time Graph
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Reports – Inter Hospital Transfers.
Transfers Time Graph
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Reports – Executive. Facility Operational
Summary
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Reports – Executive. Facility Operational
Summary
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Reports – Executive. Facility Operational
Summary
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PFP – Summary
Estimated Date of Discharge
Predictive Tool
Waiting for What
Inter Hospital Transfers
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Currently Under Development
Medical Assessment Unit Reports
Release mid 2014
Electronic Patient Journey Board
Release mid 2014
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