data managers meeting early intervention · data managers meeting early intervention pde conference...

Data Managers Meeting Early Intervention

PDE Conference

March 8, 2013

Departments of Education and Public Welfare | www.education.state.pa.us | www.dpw.state.pa.us

DocuShare


https://www.dpwds.

state.pa.us

Enter your b- user

ID and password

Domain selection

should be changed

to “Managed”

https://www.dpwds.state.pa.us/


DocuShare


Select the OCDEL

link on left side of

page

Select the Bureau

of Early

Intervention

Services link on left

side of page

DocuShare


Select the

PELICAN

IT_Preschool

REPORTS link on

left side of page

Select your

program name link

to view files

To advance to

additional pages –

select the green

triangle

Contents in DocuShare


Monthly Reports

Statewide Summary

Program specific records

December 1 “Mock” reports

December 1 “Final” report

Data anomalies

Monthly Reports


Number of Children served

Disability

Ages

Funding

LRE (not Educational Environments)

DocuShare Demo


https://www.dpwds.state.pa.us


December 1 Report Data


SC/Lead Name (Used for management – not in report)

MCI ID (Replaced with PA Secure ID)

Last Name

First Name

Middle Initial

DOB

Gender

Race

LEP

Grade (PS)

Primary Disability

Secondary Disability*

Residency*

School District

Building Name*

Location Code*

Regional Area Offices*

Service Provider (AUN)

Amount of Special Education (SAP)*

Type of Support (SAP)*

Educational Environment (SAP)*

Educational Environment Percentage (SAP)*

Reserved*

Teacher’s Last Name*

Reserved*

Equitable Participation Services Plan (N)

Neighborhood School*

Attends Regular Early Childhood Program (PS EI Program)

Reserved*

Reserved* (will be Educational Environment)

LRE EI Preschool Educational Environments

EI Preschool Funding Status

Date Exited (Reserved for July)*

Reason for Exiting (Reserved for July)*

Student Name Suffx*

Planned Participation in PASA*

* Blank

Educational Environments


12/1: Eligible PELICAN Records


Record status is “Active with Plan” IEP in PELICAN has been finalized

Age of child is at least 3

Common Question: Q: If I create an IEP when the child is under 3, when will this record be counted?

A: Yes, the child will be counted when the child turns three

***If the child is not three on 12/1 (but the IEP is finalized) the record will not count.***

December 1 Preparations


Initial “mock” file sent October 5, 2012 File included all information (not formatted)

File allowed reviewer to identify missing information

Instructions included how to correct data in PELICAN

Second “mock” file sent November 5, 2012 File included all information (not formatted)

File allowed reviewer to identify missing information

Instructions included how to correct data in PELICAN

BEIS collaborated with PSU staff to validate a formatted 12/1 file through Edit Checker throughout November 2012

Final 12/1 file sent to programs on December 3, 2012 File included

TAB 1: Formatted data as approved by PennState

TAB 2: Data set unformatted for easier review

TAB 3: Records that could potentially be counted, however the status of the record is NOT Active with Plan.

Running the Report: Part 1


• If this is your first time saving and running this report, follow these steps. If you have already saved a version into “My Folders” skip to Part 2.:

• Part 1.: • Go to: https://www.dpwrpt.state.pa.us/

After you log in, you are taken to your homepage. Click on “My Folders”

At the top right of the screen, click on the yellow folder to create a new folder.

https://www.dpwrpt.state.pa.us/

Non-PELICAN Reports: Table 1 & 3


Local Data Collection and reporting is required

for both Table 1 and Table 3. These data

elements are not collected in PELICAN.

TABLE 1 - (OSEP Table 2, Section A – Special Education

Paraprofessionals and Teachers Serving Children with

Disabilities, Ages 3-5)

TABLE 3 - (OSEP Table 2 Section C - Related Services

Personnel Serving Children with Disabilities Ages 3-21)

Questions?


[email protected]

data managers meeting early intervention · data managers meeting early intervention pde conference...

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