data going mainstream michelle edwards, ph.d. drc coordinator, university of guelph dino meeting,...
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Data Going Mainstream
Michelle Edwards, Ph.D.DRC Coordinator,University of GuelphDINO Meeting,April 9, 2006
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How did the DRC begin?
A growing need for a centralized point of electronic data access was recognized back in 1996
The implementation of DLI was driving force behind pitch for the DRC
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Started as a Partnership
The DRC started as a partnership in 1997 and remains as a partnership today
Partners recognized the need for the DRC and contributed both expertise and funds
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Partners included:
College of Social Sciences (now CSAHS)► customers and the data research expertise
Computing and Communications Services (CCS)► technical expertise, computing and funds
Library ► Government publications expertise, office
and funds
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Where was the DRC?
Office in the basement of the library (Rm 061)
Close to Government Documents
Not very visible
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Services offered
Data AcquisitionReferenceAnalysis
Drop-in Word of mouth
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Fast Forward to 2001
Data Resource Centre staff merged with GovDocs reference staff
Numbers increased from 4 to 7 working with data
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GovDocs Merge
All GovDocs staff were trained on data products housed in DRC
Data reference was now conducted at GovDocs reference desk by GovDocs reference staff (5 total – 2 were intial DRC members)
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GovDocs Merge
Data analysis remained in the DRC with technical staff who specialized in statistics
Data acquistion – group meetings to determine what was needed outside DLI – DLI contact acquired necessary STC files
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Introduction of GIS
The DRC always housed Census GIS files More GIS data becoming available from
other sources Need for a GIS service for community
members not part of typical GIS departments
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GIS in the DRC
GIS librarian part of the DRC team
Members of the DRC team training to work with GIS data and customers
CCS analyst dedicated to GIS half-time added to DRC team
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Where is the DRC today?
Team of 8 associated with DRC2 librarians (GIS and GovDocs)3 library associates3 CCS analysts (2 stats and 1 GIS)
Part-timeGIS analyst - contractStudent – Nesstar projectSummer student – Nesstar project
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Where is the DRC today?
Still in Rm 061 – basement of the library 5 Staff computers
2 dedicated to GIS data 3 Dedicated DRC computers
House standalone data productsHouse licensed GIS data productsSign-in access only
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Where will we be in Sept ’06?
On the first floor! Behind the Main Reference desk
Larger space – more lab computers
Very Visible!!!
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Why the move?
Management has recognized the need to make the DRC more visible – part of the library and CCS’ strategic plan
GovDocs reference is moving to the 1st floor reference desk
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What does this mean to DRC?
Perfect time to integrate DRC services with the main library reference services
DRC offering many more services than when it started in 1997 – need to streamline how these are offered
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New Reference Model
Tiered approach to DRC services Tier I
Main reference desk staff – which includes a GovDocs member
Broad understanding of data holdings Show student where to go for data – webpage
and DRC
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New Reference Model
Tier IIAll DRC staffHelp find appropriate data for client – be
familiar with and be able to use accompanying metadata – for both statistical and geospatial data
Be familiar with B2020 products
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New Reference Model
Tier II cont’dBe familiar with GIS software packages and
be able to import dataBe familiar with basic geoprocessingBe familiar with different data licenses
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New Reference Model
Tier III - Specialist tasksData (3 team members)
help downloading and subsetting Be familiar with survey weights Be familiar with linking different surveys Synthetic files and RDC process Statistical analysis
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New Reference Model
Tier III - Specialist tasksGIS (4 team members)
Provide assistance with map creation Provide assistance with advanced mapping
features Linking data products – DMTI vs. Census
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Where will it be?
Behind the oak wall on the 1st floor
Construction due to start May 1st and be completed mid July
Move in and setup for Fall semester
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New DRC Layout Plan
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What’s Next?
Training staff to match Tier support level expectations
Train DRC staff for Tier II support
Train Main Reference Staff Tier I support for both DRC and GovDocs reference
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What’s Next?
In the future – full integration with the Statistical Computing Services offered by CCS with the DRC
With staff overlap this is already starting
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Conclusion
The DRC has come a long way…
From a pilot project in 1996
To a room in the basement of the library with 8 people in 2001
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Conclusion
To a new facility on the first floor of the library with integrated reference service