data driven decision making: city of cleveland’s
TRANSCRIPT
Timothy F. Kobie, PhD SC2 Fellow City of Cleveland October 21, 2014
DATA DRIVEN DECISION MAKING: CITY OF
CLEVELAND’S DEPARTMENT OF BUILDING & HOUSING
Data & Data Systems Accela Permits, inspections, complaints, violations, demolitions Accela Citizens’ Access
NEOCANDO/NST Accela data to NST once a week
Data Analysis SMART Objectives CitiStat SC2 projects Demolition Prioritization CDC Code Partnership Bulk Holders
Vacant & Distressed Estimate Crime & Demolition
OUTLINE
Built around workflow Each process has a workflow Complaint, violation, demolition, permit, etc.
Workflow steps help to monitor progress Inspection, VN issued, search warrant requested, board up requested, etc.
Data available to public through Accela Citizen Access https://ca.permitcleveland.org/Public/ Check on complaints, violation status, etc. Work is being done on a house, were permits pulled? Rental registration
B&H DATA & DATA SYSTEM
Alternative Way to Access B&H Data http://neocando.case.edu/nst/
Use requires permission from NST staff B&H data is sent to NST staff once a week Therefore, data is approximately a week old
Other data available on NST County Fiscal Office Foreclosure Sales County Land Bank CDC USPS
NEOCANDO & NST
SMART Objectives Service level agreements (SLAs) for certain actions Are inspections and follow ups happening in a timely manner?
Monthly meetings to monitor progress CitiStat Looks at SLAs at the department level Allows tracking of progress over time Also looks at challenges related to budget, staffing, specific projects
and department upgrades
B&H DATA ANALYSIS: NON-SC2
Demolit ion Prior it ization CDC Code Par tnership Bulk Holder Taskforce
SC2 PROJECTS
Neighborhood Data Design Review/Landmark
District Demolition Activity Safety Crime Schools
Investment Economic Development Community Development Main Streets
Property Data Condemnation Date Number of Board Ups Owner
DEMOLITION PRIORITIZATION
Geared towards occupied residential structures Survey entire city over a four year cycle CDC works towards voluntary compliance B&H takes action when there is no compliance Data entry
CDCs enter data on inspections and other actions in NST B&H sends data to NST
Report ing Monitor progress by CDCs
Inspections Letters Follow ups Referrals
Monitor progress by B&H Entering referrals as complaints Inspecting complaints Complaints turning into Violation Notices Prosecutions
Benchmarking Starting this process now
CDC CODE PARTNERSHIP
Collaboration between B&H, Law, Community Development, Assessments & Licenses, Public Util ities, Collection Agent
Keeps track of bulk holders of real estate and prosecutes the bad actors
Banks, individuals, LLCs Different paths to prosecution Certificate of disclosure Rental registration Failure to correct violation notice Failure to register with Ohio Secretary of State
Collections for nuisance abatement costs Demolition Board Up Grass cutting Utilities
BULK HOLDER TASKFORCE
Vacant & Distressed Estimate Crime & Demolition
SC2 RELATED PROJECTS
What is true demo need in Cleveland? Know for funding reasons Track over time To not understate or overstate the problem
Data B&H NST
Method Condemnation Board Up Recent Multiple in last three years
Vacant & Distressed Surveys Multiple surveys and/or EVPII
CCLRC future demo 8,300 parcels in August 2013
VACANT & DISTRESSED ESTIMATE
Benefi ts of demoli t ion beyond abat ing nuisance Thriving Communities demolition and
property values study Demolit ion Clusters
Space and time Crime Before and Af ter Demoli t ion
Violent Crime On average, citywide violent cr ime decreased
3.28% On average, demo cluster violent cr ime
decreased 7.53% Property Crime
On average, citywide property cr ime decreased 0.46%
On average, demo cluster property cr ime decreased 4.03%
Regression Analys is Demolition variables are significantly
dif ferent from zero Violent Crime
1 demo per day per square mile reduces cr ime by 0.06
Property Crime 1 demo per day per square mile reduces cr ime
by 0.09 Density and Duration are Key
CRIME & DEMOLITION
