Data Distribution A to Z

Cathy Williquette, Register of Deeds

Jeff DuMez, LIO

Brown County, WI

2002 WLIA Annual ConferenceKI Convention Center

Green Bay, WI

IntroductionsData Distribution Task Force

– Mike Hronek, City of Green Bay– Tammy Castonia, Brown County Land Conservation– Laura Workman, Brown County Information Services– Kerry Blaney, Brown County Treasurer– Lynn Schwarm, N.E. Wisconsin Realtors Association– Pat Ford, Brown County Survey– Cathy Williquette, Brown County Register of Deeds– Jeff DuMez, Brown County Land Information Office

Technical Assistance Provided by:– Cindy Hermsen, Brown County Information Services– Molly Hillman, Brown County Department of Administration

Goals

• Identify Customer Needs.• Determine Pricing Structure.• Product Revenue.• How to Respond to Record

Requests?

Identify Customer Needs

• What products/services are we currently selling?

• What products/services are currently available?

• How are products and services to be obtained by a customer?

Determine Pricing Structure• Inventory products/services currently available.• Create Rates & Fees Schedule• Review Rates & Fees Schedule for inconsistencies

between departments.• Compare Brown County fees with other counties.• Should government agencies pay the same as the

general public?

Product Revenue

• Revenue retained in source department?

• Revenue to Land Information Fund?

• Combination of both?

How to Respond to Record Requests

• Create user friendly manual for non-standard product/service requests.

Overview of booklet

• Disclaimer

• Lists by department

• Table of Contents

How did we publish it?

• Booklet: Microsoft Publisher– Computer files, cover design, printing, mass

producing

• Web pages: Microsoft Front Page– Challenges: Publisher did not convert easily to

Adobe PDF, HTML, or other internet format

www.co.brown.wi.us/land_information_office

On-line Table of Contents

Links to department web page, department email

On-line fees & services

(each

Findings & Conclusions

• Varying fees/rates being charged for similar products/services including “free” copies.

• Sales tax not being collected where it should be for maps, etc.

• Designate or hire someone to act as county public information officer.

• Do not have to create custom products.• Should not get into information brokering.

Findings & Conclusions(continued)

• Add check box to new forms allowing person to keep name off list.

• Purchase software such as “Retention” to help determine which records contain protected information.

• Can require prepayment if total exceeds $5.• May impose a fee for mailing or shipping

copies.

Suggestions?

Questions?

Thank you!