darwin environmental management plan€¦ · environmental management of toxfree operations, whilst...

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DARWIN ENVIRONMENTAL MANAGEMENT PLAN

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Table of Contents

1.0 Background ......................................................................................................... 3

2.0 Site Environmental Licence.................................................................................... 3

3.0 Purpose of the Plan ............................................................................................. 3

3.1 Existing Environment……………………………………………………………………………………………………….5

3.2 Key Activities……………………………………………………………………………………………………………………5

3.3 Hours of Operation………………………………………………………………………………………………………….6

3.4 Assets and Capabilities…………………………………………………………………………………………………….6

3.5 Key Contacts……………………………………………………………………………………………………………………6

4.0 Legislative Requirements ...................................................................................... 6

5.0 Environmental Framework .................................................................................... 7

5.1 QUEST Policy........................................................................................................ 7

6.0 Environmental Impacts and Aspects…………………………………………………………………………....9

7.0 Environmental Management Strategies………………………………………………………………………11

7.1 Emergency Procedures……………………………………………………………………………………………………11

7.2 Objectives and Targets……………………………………………………………………………………………………11

8.0 Corrective Actions and Contingencies…………………………………………………………………………15

9.0 Auditing Monitoring and Review……………………………………………………………………………….15

9.1 Internal Audits……………………………………………………………………………………………………………15

9.2 External Audits………………………………………………………………………………………………..…………….15

9.3 Environmental Monitoring………………………………………………………………………………..…………..15

9.4 Corrective Actions………………………………………………………………………………………………..……….18

10.0 Reporting and Review................................................................................... ....18

11.0 Training and Review ....................................................................... ………………….18

12.0 Communications and Complaints ........................................................................ 18

12.1 Toolbox Meetings………………………………………………………………………………………………………..18

12.2 Complaints…………………………………………………………………………………………………………………..18

Appendix A - Toxfree Disaster Management Framework………………………………………………….22

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1.0 Background Commencing operations in 1978, Toxfree has grown from a small regional commercial enterprise

specialising in hazardous waste solutions to one of the Nation’s largest and most highly regarded West

Australian owned Waste and Environmental Management companies.

In 2011 Toxfree purchased the Waste Solutions business in Darwin – Northern Territory. This inherited

experience is now reflected in our talent pool of Operators and Staff who have extensive experience in the

industry.

2.0 Site Environmental Licences

3.0 Purpose of Environmental Management Plan (EMP) The development and implementation of the Environmental Management Plan is a requirement of the environmental legislation and approvals process for Darwin but also Toxfree's processes. The EMP provides a framework to manage and minimise potential environmental impact activities. This document also ensures compliance with legislative requirements and ISO 14001 - Environmental Management The aims of this EMP are to: 1) Capture all relevant environmental issues associated with the works carried out by the Darwin Facilities. 2) Develop environmental mitigation measures to minimise the potential impacts associated with waste handling and treatment. 3) Incorporate the environmental mitigation measures identified into a comprehensive framework to facilitate and ensure their appropriate management. All employees and relevant subcontractors will be made familiar with the main environmental issues and controls when handling, transporting and processing waste through training, tool box discussions, job safety interactions and all activities will be undertaken in accordance with this Environmental Management Plan. Darwin depot is situated 9.6kms East of Darwin, 8.12kms West of Palmerston and 1860Kms North of

Broome at 12 Mendis Road, East Arm Darwin, Northern Territory. The site occupies approximately

9,250m2. The property is leased from Delpag Holdings Pty Ltd. The site was formerly operated by Linx and

has been under the control of Toxfree since 01/06/2017.

Licence Type Regulatory Body Main elements/purpose of licence

E.P.L-37-07 Northern Territory

Government

Schedule 2, Part 2, Item 2 and 3 of the Act

30086 Northern Territory

Government

Licence to Convey Dangerous Goods as prescribed

by the N.T Dangerous Goods (Road and Rail

Transport) Act

C1147 Australian Government

– Department of

Agriculture and Water

Resources

Class 10.2 Biosecurity Waste Collection

Class 10.6 Biosecurity Waste Collection

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Darwin also has a waste treatment / storage facility located at 11 Mander Road, Holtz. The site occupies approximately 10000m2. The property is leased from North Point Pty Ltd and the site was formerly operated by Waste Solutions and has been under the control of Toxfree since July 2011.

Mendis Road infrastructure includes:

• One large site building that incorporates an office administration area. • Two large workshops, one either side of the administration office.

• One small building adjacent the large administration area that incorporates a lunch room, ablution area and storage area currently containing archiving.

• The yard is sealed and used for bin storage and vehicle parking along the back fence.

Figure 1. Mendis Road Facility

Mander Road infrastructure includes: • One demountable building that incorporates an office administration area.

• Numerous sea containers which are used for storage purposes. • The yard is sealed and used for bin storage, waste storage and the processes of some waste,

namely oily water.

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Figure 2. Mander Road Facility

3.1 Existing Environment The Mendis Road Facility is zoned DV, with the Adjacent properties in all directions also zoned DV The nearest residential area is approximately 4km North East of the Facility along Berrimah Road, Berrimah. The closest surface water body is a Darwin Harbour, East Arm situated approximately 400 metres South West of site, which flows into the Ocean 15km north of site. There is 1 stormwater exit points at the site, connecting to kerb / guttering on Mendis Street to the South West of site. The Mander Road Facility is zoned Light Industrial, with adjacent properties in all directions also zoned

Light Industrial. The nearest residential area is approximately 4Km East of the Facility along Stuart Highway,

Durack. The closest surface water body is an open earthen storm water drain situated on the back

boundary directly behind property that leads into creek, 150 metres east of site. There is one stormwater

exit points 10m East of the property along Mander Road, connecting to kerb / guttering.

3.2 Key Activities Toxfree’s core activities conducted from the Darwin branches are, include but not limited to:

• Commercial waste services including skip and bulk bins,

• Liquid waste management • Industrial and household hazardous substances management

• Medical waste collection • Industrial services

• Collection and disposal of confidential documents • Quarantine waste collection & disposal

• Asbestos collection & disposal • Green waste

• Septic waste • Waste oil collection & recycling

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3.3 Hours of Operations

Operation Monday to Friday Saturday Sunday

Core activities 0600 – 16:30 0600 - 1200 0600-1200

Toxfree reserves the right to work outside these hours and days for any contract work where

required to assist the client in a timely manner. In addition to the regular operating hours,

Toxfree Darwin has the ability of providing emergency response. This ensures that clients and

the community have a readily available service for required assistances outside normal trading

hours.

3.4 Assets and Capabilities Our Darwin operations are supported by a diverse fleet of vehicles and services units, with approximately 21 vehicles in operation at any one time. Our assets and capability include:

• Front lift compaction vehicles • Rear lift compaction vehicles

• Morrell bin lifters for bulk bins • Bulk and skip bins in sizes ranging from 2m3 to 20m3

• Crane truck • DAFF Truck

• Liquid Tanker

• Light vehicles • Forklift

• Skid steer loader

3.5 Key Contacts The key contacts responsible for this EMP are as follows:

Jason Gornall Business Unit Manager - Darwin 0419 090 298 Brad Gornall Industrial Markets Manager WA & NT 0477 377 695 Jane Walther HSEQ Facilitator 0408 826 087

4.0 Legislative Requirements and Obligations This Environmental Management Plan will work around the following regulatory frameworks to ensure there are no environmental impacts affecting sensitive environments such as waterways (inland and coastal), groundwater resources, natural features, conservation reserves within Darwin.

• Northern Territory Environmental Protection Authority Act • Waste Management and Pollution Control Act

• Waste Management and Pollution Control (Administration) Regulations • Biosecurity Act 2015

• Quarantine Act 1908 • Dangerous Goods Act

• Dangerous Goods Regulations

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5.0 Environmental Framework Toxfree has an integrated management system (QUEST) which has been third party certified by SAI Global, meeting the requirements of:

• AS-NZS 4801 - Health and Safety Management Systems • ISO 9001 - Quality Management Systems

• ISO 14001 - Environmental Management Systems The ultimate objective of the Environmental Management System is to provide a consistent approach to the environmental management of Toxfree operations, whilst ensuring the required corporate, contractual, and legislative requirements are met and environmental and prevent or at least minimised through effective management and control.

5.1 QUEST Policy Toxfree's QUEST Policy covers all aspects of its integrated management system and clearly outlines its Vision, Objectives and Principles. This policy is incorporated in staff inductions and is also displayed on site notice boards for the information of all staff, contractors and visitors.

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Figure 3. QUEST Policy

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6.0 Environmental Impacts and Aspects and Risk Assessments The environmental aspects and impacts for the Darwin facilities have been identified through a risk assessment process relevant guidelines and standards, along with the practical experience gained by staff working for Toxfree. In order to establish the environmental aspects, an environmental risk assessment has been completed and is outlined in the Darwin Impacts and Aspects Register. The Impacts and Aspects register is reviewed annually to reflect any significant changes. Other occasions when the Impacts and Aspects register may be reviewed are;

• Significant Incident / accident

• Findings from Inspections / Audit • Legislative Changes

• Changes to Toxfree Process and Procedures • Hazard Observation

• Management Reviews

The review of the EMP will be useful to determine the suitability and effectiveness of the current control measures. At an operational level, operators are provided a detailed Work Method Statement where all of the relevant controls are outlined for the task, thus ensuring staff are aware of the environmental issues that may present for the task they are carrying out. The environmental risks identified for the Darwin business include the following which have been detailed in facilities Impacts and Aspect Register where appropriate objectives/controls are outlined to minimise the risk.

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Figure 4. Darwin Impacts and Aspects Register

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Toxfree’s Risk Management and Monitoring and Auditing Processes are outlined below.

7.0 Environmental Management Strategies The following environmental management activities, mitigation and control measures will be used to

mitigate/minimise risks identified in the risk assessment to prevent or minimise environmental impacts.

7.1 Emergency Procedures The procedures to be followed during an emergency are outlined in the Toxfree Disaster Management Framework (refer Appendix A). The Emergency Response Plan shall be tested on a six monthly basis, through emergency response drills. Records are to be kept and maintained of all site emergencies and results of emergency practice drills in MYOSH, along with any associated actions.

7.2 Objectives and Targets Darwin’s Impacts and Aspects Register outlines specific objectives and are set for each significant source or

activity.

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The objectives and targets for environmental performance at the Darwin branch are outlined below. These

objectives and targets are reviewed and updated by the Senior Management every twelve months to

reflect changing national, state and divisional environmental objectives and targets.

• To achieve a target of zero customer complaints for the work performed by the Darwin branch.

• 100% completion of staff working on site have completed the Toxfree Induction.

• No activity violates the provisions of any environmental legislation.

• 100% investigation and reporting of any environmental incident at the Darwin facilities.

• 100% conformity to the annual License Compliance Audit.

7.3 Organisational Structure, Responsibilities and Authorities

Personnel: As at 1st April 2018 Employees Number Manager 1

Operations Supervisor 1

Office Administration 2

Accounts Manager 2 Waste Coordinators 2

Operators 14

HSEQ Facilitator 1 Tradesperson 0

Contractor 0

Apprentice 0

Total 24

The resources for Darwin have been outlined in the Darwin Organisational Chart. The Roles and

Responsibilities Procedure (QUEST-470-45) outlines the roles and accountabilities for the various positions

within Toxfree. The responsibilities and authorities for Toxfree staff are also outlined in position

descriptions.

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Figure 5. Darwin Organisational Chart

The Darwin Business Unit Manager has overall authority in the determination of all matters affecting the

implementation and operation of environmental practices. The Business Unit Manager reports to the

Manager – Waste Services.

Responsible Managers

• Ensure QUEST procedures and legislative requirements are implemented

• Develop QUEST objectives and targets for their area of responsibility • Monitor QUEST performance within their area of responsibility

• Manage risk in their area of responsibility

• Manage and report on QUEST performance • Promote QUEST and its implementation

• Resolve QUEST issues in their area of responsibility • Investigate all incidents and implement corrective actions

• Actively lead their respective QUEST Team • Enforce adherence to risk control measures and QUEST requirements in their area of responsibility,

personnel and work sites HSEQ Personnel

• Provide direct operational support, technical advice and QUEST leadership

All Employees

• Adhere to all QUEST requirements

• Follow and comply with all risk controls as required

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• Follow and comply with all work method statements and procedures • Take all reasonable care as is practicable for themselves and others that may be affected by their

actions • Actively identify hazards in the workplace and implement corrective action using the Observation

Report Form

• Report all incidents and near misses to their direct line supervisor or manager • Participate in and contribute to Toolbox Meetings

Sub-Contractors

• Comply with the requirements of the relevant legislative Acts, Regulations and Codes;

• Comply with all site QUEST requirements laid down for their particular work area/s; • Ensure that all plant, machinery, equipment and work practices conform to statutory requirements;

• Conduct all work activities in compliance with Toxfree QUEST Policies and Procedures; • Meet regularly with Toxfree management to discuss accident prevention activities and current

accident/incident occurrences;

• Consult with the relevant personnel on any work procedure, alteration or other matter affecting the safety of their employees or the personnel of any contractor, sub-contractor or other employer on site or that may adversely affect the environment;

• Comply with any Toxfree direction related to the discontinuance of any unsafe work practice affecting or liable to affect, any person or damage the environment of any part of the site, for which Toxfree has any responsibility;

• Comply with the Code of Conduct for Subcontractors; • Managers of the subcontractors are to ensure that all employees working at the customer site have

attended the relevant induction and abide by the customer site requirements regarding safety, environment and security;

• To satisfy Toxfree management that the contractor has safety and environment procedures in place the sub-contractor must either:

(A) • Provide Safety, Quality and Environment documentation that is acceptable to both Toxfree and

customer(s).

• Allow Toxfree and our customer(s) the right to audit the subcontractor's Safety, Quality and Environment documentation.

• Agree that the results of the audits and safety and environment performance be used in the overall assessment of their performance, or

(B) • Formally agree to abide by the Toxfree QUEST policies and procedures.

• Contractor line supervision must be conversant with Toxfree QUEST policies and procedures. • Contractors must participate in Pre-job, Daily Job Start and Job Task analysis meetings as required.

• Allow Toxfree and our customer(s) the right to audit the contractor’s adherence to contractors or Toxfree’s QUEST plan.

• Agree that the results of audits and safety performance be used in the overall assessment of their performance.

Managing risk is carried out through the use of Work Method Statements, Step Back 5x5s, Job Safety Interactions, Aspects and Impacts Register, site based Risk Profile, internal site inspections and numerous Risk Management Controls, which are entered into MYOSH and actions arising are entered and tracked to ensure adequate controls are implemented and monitored.

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8 Corrective Actions and Contingencies The Darwin facility is required to comply with external and internal reporting requirements. Any environmental non-conformance (e.g. incidents, audit related non-conformances, inspections, government notices etc.) will be recorded in MYOSH. This system details the non-conformance, allocates corrective actions required, accountable person, responsible person and timeframes for which the action is to be completed, along with the actual completion date. Triggers are in place with MYOSH where emails are circulated and escalated if the “Due by” date is exceeded.

9 Auditing, Monitoring and Review

9.1 Internal Audits Internal Audits are carried out to determine the extent to which the EMP conforms to ISO 14001, along with client & legal requirements. An Internal Audit Plan is established by the Group – Hazard and Aspect Inspections, which are carried out on a monthly basis by the Darwin facility, Internal Site Inspections and an Annual License Compliance Audit is conducted to monitor conformance.

9.2 External Audits External audits can be conducted by a client, although adequate notification needs to be provided. Third party certification audits will be carried out by the likes of SAI Global. Results from any third party audit is to be reviewed by the HSEQ Manager with any corrective actions being assigned to the relevant business unit manger through MYOSH where they will be tracked through to completion.

Any areas of non-conformance, identified through an incident, audit, government notice and the like, will be recorded in MYOSH. MYOSH details the non-conformance, allocates corrective action required, responsible persons, and timeframes by which the action is to be completed and the actual completion date. Monitoring of the MYOSH action register will occur on a weekly basis to see how site is tracking in closing out its actions in a timely manner. Areas of concern are raised with the Business Unit Manager.

9.3 Environmental Monitoring Environmental monitoring will occur at the Darwin facilities and the following Environmental Monitoring Program has been implemented to highlight how discharges or contaminants at the point of release might impact the environment.

POTENTIAL RISK REGULATORY REQUIREMENT

MONITORING LOCATION

DETAILS OF ACTIVITIES

UNDERTAKEN FOR

MONITORING

MONITORING TIMES

RESPONSABILITY

Odour – Impact on neighbours and community

The licensed activity must not cause environmental nuisance.

Mander Road Site Boundary

• Completion of Daily Site Odour Checklist

• Assessment of odour complaints

• Daily or during any odorous task

• During monthly QUEST Reporting

Site Operator HSEQ Facilitator

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Non-compliance of ELP 37

The Licensee must complete the attached Annual Audit and Compliance Report (AACR)

Site and desktop

• On site, annual site l icence compliance audit

• Annual review and update of Licence Compliance Plan

• Desktop review of compliance with EPL 37 prior to AACR submission

• During the licence period

• On preparation of AACR documentation

HSEQ Facilitator Business Unit Manager

Spil ls and leaks from waste infrastructure and vehicles

The Licensee must do all things reasonable and practicable to prevent or minimise the likelihood of pollution occurring as a result of, or in connection with, the Activity

Desktop • Monitor completion of Daily Unit Inspections

• Monitor completion of Daily Site Inspection

• Monitor overdue maintenance work orders in the NAV Asset Maintenance Module

• Monthly Business Unit Manager Operations Supervisor

Acceptance of unlicensed waste

The Licensee must not collect, recycle, treat or dispose of l isted waste other than the listed waste specified in Table 1 – EPL 37

Site • Monitor through Daily Site Inspection

• Daily Site Operator

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Adverse community/stakeholder engagement

The Licensee must maintain and implement a communication plan which includes a strategy for communicating with members of the public who are l ikely to have a real interest in or be affected by the Activity. The Licensee must maintain a log of each complaint, made in relation to the Activity, to any persons involved in the Activity.

Desktop • Monitor completion of activities detailed within Stakeholder & Marketing Plan

• Assessment of Complaints

• Bi-annual

• During monthly QUEST Reporting

Business Unit Manager

Non-compliance with l icence to convey dangerous goods

Detailed within Australian Dangerous Goods Code 7.4

Dangerous goods collection and transport task

• Myosh Inspection - Dangerous Goods Vehicle Inspection Checklist

• Bi-annual HESQ Facilitator

Treated waste water discharged to Power and Water does not meet specification

Trade waste discharged from land, at the point where it is sampled, must comply with the standards set out in Schedule D of agreement D2015/260643

Treatment tank

• Sampling and analysis of treated waste water against Schedule D

• Weekly Site Operator

Non-compliance with Approved Arrangement – C1147

Must comply with Class 10.2 Biosecurity waste collection and Class 10.6 Biosecurity waste transport Approved Arrangement Requirements documents

Quarantine task

• Biosecurity waste collection and transport audit

• Annual HSEQ Facilitator Operations Supervisor

Figure 6. Environmental Monitoring Plan

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9.4 Corrective Actions Any environmental non-conformance (e.g. incidents, audit related non-conformances, inspections, government notices etc.) will be recorded in MYOSH and tracked until completed.

10 Reporting and Review The following reporting requirements include:

• AACR Annual Return.

• EPA License Annual Return.

These returns will be tracked and monitored in MYOSH any with any actions arising from these reports.

11 Training and Awareness It is Toxfree policy to ensure that adequate training and instruction is provided to all personnel to allow them to carry out their duties whilst ensuring the environmental impacts associated to that task are prevented or minimised.

In accordance with the Toxfree Competency Framework staff are required to complete the following internal training, all of which provide an overview of environmental issues and personnel responsibilities, Reporting of environmental incidents and whom the event is reported to, spill response and emergency procedures:

• Toxfree Induction

• Safety Pyramid- Basic OHS Training (pocket book) • Skills Assessment

• Hazardous Chemical Safety Awareness Toolbox meetings are held every month and focus on environmental and safety items relevant to the work being completed by Darwin facilities.

12 Communications and Complaints 12.1 Toolbox Meetings Tool box meetings are held weekly for all employees. Toolbox meetings focus on environmental and safety

related matters at the time and are used as a tool to increase awareness of significant environmental and

safety related matters. Minutes are taken of these meetings and submitted into MYOSH, along with actions

arising.

12.2 Complaints The following Stakeholder and Marketing Plan outline how the Darwin facility will address and

communicate with clients, customers, community and regulators to address their concerns.

Complaints will be entered into MYOSH and relevant actions included to address and resolve the areas of

concern.

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STAKEHOLDER STAKEHOLDER NEEDS/ISSUES

TYPE OF STAKEHOLDER

HOW TOXFREE WILL ADDRESS THE NEEDS & ISSUES

HOW WE WILL COMMUNICATE & CHECK THOSE NEEDS

Clients – INPEX, RUSCA, OEG Offshore, Monson Offshore, Ostojic, Inchcape Shipping, Duratec Australia, Sea Swift, City of Darwin, Darwin Turf Club.

Provision of waste management.

Lack of communication, poor service level, uncompetitive pricing

Customer Providing a high level of service at competitive pricing

Client feedback added to Myosh. Communication between client and Toxfree representative. Publicly available website where customers’ community members can contact Toxfree.

Neighbours – Cleanaway, NAC, Transferb, Schenker, Cameron

Comply with

legislative

requirements

regarding, odour,

noise, dust,

stored chemicals

and hazardous

substances,

controlled

releases of

hazardous

chemicals to

waterways and

surrounding

nature reserve/s

Community Internal audit (Hazards and Aspects/ surveillance audits) External audits. Ongoing risk assessments. Internal inspections (Odour Checklist, Internal Site Inspection) Provide training and to kept it current, ensure a safe work place, established procedures in place that are adequate and current. Management system being used is current.

Weekly review of Myosh system. HSEQ Facilitator provides information to Business Unit Manager, QUEST meeting, Tool Box Talks, Internal audit (Hazards and Aspects/ Surveillance audits) External audits, Internal inspections (Odour Checklist, Internal Site Inspection), Training Plan. Publicly available website where customers’ community members can contact Toxfree.

Worksafe, EPA, FESA, Dept of Infrastructure, Planning and Logistics, Power and Water (Regulators)

Comply with

legislative

requirements.

Regulator Internal audit (Hazards and Aspects/ surveillance audits) External audits. Ongoing risk assessments

Contact from Regulator good/bad feedback in Myosh system. HSEQ Facilitator provides

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TYPE OF STAKEHOLDER



Noncompliance to Acts and Regulations

and HSEQ Facilitator working onsite. Provide training and to be kept current, ensure a safe work place, established procedures in place that are adequate and current. Management system being used and current.

information to Business Unit Manager, QUEST meeting, Tool Box Talks, Internal audit (Hazards and Aspects/ Surveillance audits) External audits, Internal inspections (Odour Checklist, Internal Site Inspection), Training Plan. Publicly available website where customers’ community members can contact Toxfree.

Employees/Management Stable job to

maintain ongoing

employment in a

safe and

rewarding

environment.

High staff

turnover,

inexperienced

employees,

inadequately

trained,

unfamiliarity

with systems and

processes.

Other Provide training

and to be kept

current, ensure a

safe work place,

established

procedures in

place that are

adequate and

current. QUEST

teams/reps, keep

staff turn over to

a minimum.

HSEQ Facilitator

provides

information to

Business Unit

Manger/Ops

Supervisor,

QUEST meeting,

Tool Box Talks,

Internal audit

(Hazards and

Aspects/

Surveillance

audits) External

audits, Internal

inspections

(Odour Checklist,

Internal Site

Inspection).

Training matrix to

ensure currency,

buddy system

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TYPE OF STAKEHOLDER



used for new

employees,

QUEST training

on Toxfree

System.

General public/other

trades

To be safe and

minimally

impacted when

works are being

carried out.

Unsafe driving,

Damaged

property,

unauthorized

property entry,

noise

disturbance,

spills causing

environmental

issues.

Community Provide trained

employees to

carry out tasks,

risk assessment

of operations,

policies and

procedures in

place for all tasks

with relevant site

documentation,

spill response

equipment

available.

JSI’s, field audits,

site inspections,

dash cameras,

GPS in place,

plant risk

assessments

including noise

levels of plant,

conformance

with applicable

WMS. Publicly

available website

where

customers’

community

members can

contact Toxfree.

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Appendix A - Toxfree Disaster Management Framework

SITE EMERGENCY DETAILS

Site address Details

Street Number 12

Street Name Mendis Road

Suburb East Arm

Post Code 0822

Nearest Cross Street Nebo Road

Map Reference

Site Personnel Details

Onsite Accommodation Nil

After Hours Rosters Contact Jason Gornall - 0419 090 298

Emergency Manifest Details

Dangerous Goods Status Dangerous Goods License

Site Emergency Manifest Front gate

Emergency Management Plan Details

Electronic Copy Site Induction - Emergency Plan

http://per-tox-sp01/ServiceStreams/WasteServicesWest/Darwin/Workflow%20%20Management%20Plan/Licence%20-%20Contract/Archive/Licence%20to%20Convey%20Dangerous%20Goods%20-%20Tox%20Free%20Australia%20Pty%20Ltd.pdf

http://per-tox-sp01/ServiceStreams/WasteServicesWest/Darwin/Workflow%20%20Management%20Plan/Site%20Induction/Darwin%20Contractor%20and%20Visitor%20Induction.docx

http://www.bing.com/maps?&ty=18&q=Mendis Rd, Darwin, NT 0822&ppois=-12.47635_130.9171299_Mendis Rd, Darwin, NT 0822_~&cp=-12.47635~130.91713&v=2&sV=1&FORM=MIRE

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Emergency Management Plan Details

Physical Copy:

Physical copies of the Evacuation Plan are in the Reception and Workshop

POSITION NAME PHONE AFTER HOURS

Area Wardens Tiana McFadzean

Roger Gordge

08 8997 5206

0400 358 038

0400 358 038

First Aid Roger Gordge

0400 358 038

0400 358 038

Site Manager Jason Gornall 0419 090 298 0419 090 298

Emergency Services Phone number

Police 08 8922 1560 (13 14 44 or 000)

Fire Brigade 08 8946 4112

Ambulance 13 14 44 (000)

State Emergency Service 1300 130 039

NT EPA 08 8924 4218

Poisons Information Centre 13 11 26

Power Company 1800 245 090

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Emergency Services Phone number

Water Authority 1800 245 090

Gas 08 8942 0621

Fire Fighting Media

FIRE FIGHTING MEDIA TYPE TYPE LOCATION NUMBER

Fire Extinguisher A:B (E) Powder Reception 1

Hose Reel Water Reception 1

Fire Extinguisher A:B (E) Powder Kitchen/Lunchroom 1

Fire Extinguisher A:B (E) Powder Inside Shed 1 4

Hose Reel Water Inside Shed 1 1

Fire Extinguisher A:B (E) Powder Forklift (Shed 2) 1



Fire Extinguisher A:B (E) Powder Inside Shed 1 4

Hose Reel Water Back of Workshop 1

Fire Extinguisher A:B (E) Powder Truck Area (Outside

Workshop) 1

Spill Response

In the event of a spill on site, Darwin has both general purpose and chemical spill kits strategically placed

around site to ensure they are easily assessable to contain and clean-up spills. Spill kits are located in the

following areas;

Shed One - 2 x general purpose spill kits

1 x chemical spill kit

Shed Two - 2 x general purpose spill kits

1 x chemical spill kit

All operational staff are trained in spill response and refresher training is carried out annually, with training

records stored on the Quest training register.

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Spill kits are inspected monthly during site inspections to ensure bins are well stocked and any spills are

logged in MYOSH as an environmental incident.

Muster Points, Assembly Areas, Shelters and Other Resources

Resource Location Use Note

Muster Points Front Visitors Carpark

– Exit gate Assembly area Assemble on the lawn

Assembly Areas Front Visitors Carpark – Exit gate

Assembly area Assemble on the lawn

Shelters N/A

Essential Services

Service Location Contact to Connect/Disconnect

Note

Electricity Left hand side of

property (Front of property)

1800 245 090

Water Supply Right hand side of property (Front of property)

1800 245 090

Sewerage Rear of main office 1800 245 090

Gas NA

Telephone Front Office - Reception

132 200

Sprinkler System Main Valve

NA

Storm water Isolation

Valve NA

Fire Indicator Panel NA

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Neighbouring Community

Organisation Contact name Phone After hours

Schenker Patrick Kubern 0412 902 558 Mobile

Cameron Jason 0437 162 794 Mobile

In the event of an incident with potential to impact on the community they will be notified by the Waste

Services Regional Manager.

RISK ASSESSMENT & RESPONSE PROTOCOL

A summary of the identified hazards and assessment of the risk each represents to the site are:

EVENT RISK

Bushfire Low

Cyclone High

Earthquake Low

Flood Medium

Fire & Explosion (CODE RED) Medium

Hazardous Materials Incident Medium

Bomb Threat (CODE PURPLE) Medium

Community Contagion Medium

Dangerous Intruder (CODE BLACK) Medium

Demonstration or Civil Disorder Medium

External Emergency (CODE BROWN) Medium

Medical Emergency (CODE BLUE) Medium

Fatality Onsite High

Missing Person from Work/Travelling Medium

Person Entrapment Confined Space Medium

Person Entrapment Height Medium

Suicide High

Working Alone/Remotely Missing Medium

Evacuation (CODE ORANGE) Medium

Evacuation - Activities undertaken by neighbours impacting business

Medium

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• Add the above events to the Site Risk Register and Actions

Emergency Control Organisation

The roles of the Emergency Control Organisation (ECO) are detailed in AS3745 5.7 Primary Roles and

Duties. The ECO is responsible for administering the Warden system and plans for the management of

emergencies.

The ECO will convene at least four times a year to discuss and minute matters arising from the following:

• Evacuation exercise requirements

• Implementation of suggestions and ideas from other staff

• Any modifications to Buildings or Plant necessitating changes to the Plan

• Review the written Plans

• Staff training needs

This plan will be reviewed every twelve months, and immediately following an incident, to ensure that the

information it contains is accurate and current.

The ECO will conduct an Emergency Management Rehearsal at least twice a year.

Toxfree Emergency Notification

Refer to the Issue Resolution Incident Response (attached) and Investigation procedure for details of

Toxfree’s internal reporting requirements.

Legal and Licence Requirements

State and Territory legal requirements for Emergency Planning differ. Sites which store Hazardous Waste

of a dangerous goods nature should consult their local legal requirements.

The Work Health and Safety (WHS) Act and WHS Regulations specify that an emergency plan must be

prepared and provided to the emergency services organisation if the quantity of Schedule 11 hazardous

chemicals used, handled or stored at a workplace exceeds the manifest quantity for that Hazardous

Chemical.

In Western Australia refer to the Dangerous Goods (Storage and Handling of non-explosives) Regulations

2007 Regulation 75 Emergency Planning.

In Victoria refer to the Dangerous Goods Storage and Handling Regulations 2012 Regulation 55 Planning for

Emergencies.

Certain sites may also have a site licence issued under the State or Territory Environmental Protection

Agency for the handling of Prescribed Industrial Waste. Sites must check that all licence requirements for

emergency planning and notification are known and adhered to. Refer to 11.5 Notification to Government

Bodies.

Notification to Government Bodies

State and Territory legal requirements for notification of an incident vary. Determining the legal

requirements for the incident notification must be determined and procedures in place for early

notification.

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Notification may be required for both Safety Regulators and Environmental Regulators in your State or

Territory.

Debriefing Arrangements

A debrief will take place as soon as practicable after an emergency, and all practice drills to include the

participation of employees as appropriate for the context of the situation, this should generally require QUEST

Team (WHS Rep) participation.

The Chief Warden will convene the meeting with a view to assessing the adequacy of the plan and to recommend

any changes. Such meetings shall be chaired by the Chief Warden.

It may also be appropriate to conduct a separate recovery debrief for all employees to address recovery issues.

Personnel and Visitors with a Disability

The following people have been identified as requiring additional assistance in the event of an emergency for whom a Personal Emergency Evacuation Plan (PEEP) (See Appendix D AS3745) has been prepared. The ECO and affected persons are to retain a copy of the PEEP.

PREVENTION ARRANGEMENTS

Preparedness

In addition to the preparation of this Emergency Management Plan, sites will:

• Conduct Hazards and Aspect inspections to ensure site exposure to hazardous events is reduced as low as practicable,

• Identify sources of risk and manage those risks using the Risk Management process to ensure they are as low as practical.

HAZARD PREVENTION & PREPARATION

NATURAL DISASTERS

Cyclone Business Units in cyclone zones (WA, NT, Qld, NSW north Port Macquarie) are to:

• All business units in cyclone prone regions are to have, prepare and revise a Cyclone Preparedness Plan in NOVEMBER each year

• ECO is to identify suitable points for shelter and assembly in the event of a cyclone

• ECO to rehearse activation of response plan for a cyclone

ECO to rehearse response mechanisms appropriate to minimise harm following a cyclone

Bushfire If the site is assessed as being in a high risk zone for bushfires, then the following preparation should occur:

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HAZARD PREVENTION & PREPARATION

• Building structures should be assessed for suitability by a fire engineer

• ECO is to identify suitable points for shelter and assembly in the event of a bushfire

• ECO to rehearse activation of response plan for a bushfire

ECO to rehearse response mechanisms appropriate to minimise

harm following a bushfire

Flood If the site is assessed as being in a high risk zone for Floods, then the following preparation should occur:

• Building structures should be assessed for suitability by an engineer or similar

• ECO is to identify suitable points for shelter and assembly in the event of a flood

• ECO to rehearse activation of response plan for a flood

ECO to rehearse response mechanisms appropriate to

minimise harm following a flood

FACILITIES EVENTS

Fire & Explosion • ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)

• ECO to rehearse activation of response plan

Hazardous Materials Incident

• ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)


EXTERNAL THREATS

Armed or Dangerous Intruder

The threat of an armed intruder is generally low in the Toxfree

context. An ECO should however be aware of these criteria at all

times and if warning signs or events indicated heightened risk the

ECO should ensure all Business Unit personnel are trained in this

protocol and the appropriate response.

Bomb Threat • ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)


OTHER EVENT CATEGORY

Evacuation - Activities undertaken by neighbours impacting business

• ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)


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RECOVERY ARRANGEMENTS

Post Trauma Recovery

In the event of a critical incident personnel are to be provided access to counselling and debriefing which is

to be organised through the Employee Assistance program. The EGM-HR or EGM-C&R are to be notified to

coordinate emergency counsellors.

Stakeholder Management

The following stakeholders are identified as critical during the management of any incident:

STAKEHOLDER COMMUNICATION PLAN

Landlord David Antonio – 0419 826 663

Local Authority Council City of Darwin – 8930 0300

Licensing Regulator (EPA) Northern Territory EPA

Customers Identify & prioritise Top 10

INPEX Glenn Woodcock – OLB Superintendent 08 8980 3804 0418 913 979

RUSCA Andrew Farrell – Operation Supervisor 0439 337 886

Monson Offshore Karl Barz - Senior Operations NT 08 8947 1344 0424 555 154

OEG Offshore Dirk Alber – Manger 08 8947 1344 0421 632 741

Ostojic Jacques Van Der Hyde – Site Engineer 08 8999 9999 0421 632 741

Inchcape Shipping David Flemming – Vessels Operations 08 8981 2901 0425 206 605

Duratec Australia Garth Beechey – Area Manager NT 08 8901 7760 0457 497 915

Sea Swift Justin Tranter – Darwin Depot Manager 0438 006 133

City of Darwin Meredith Newall – Team Leader Waste & Recycling 08 8930 04014

Darwin Turf Club Chris – Operations Supervisor 0407 933 658

During emergencies there is a likelihood that the media will want to obtain an interview or statement from

Toxfree personnel.

On no account is any comment to be made to the media by any Toxfree personnel.

All approaches by the media must be directed to the Executive General Manager – Corporate & Risk.

Recovery Planning

In the event of a critical incident occurring the key capabilities to recovery normal operations as rapidly as

possible

CAPABILITY <24Hr <7 Day <30 Days 30 Days> NOTE

I.e. Fixed line

telephone

Operate on

mobile

coverage

ICT Divert

landlines to

ICT Divert

landlines to

nearest

ICT Divert

landlines to

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nearest

operable facility

operable

facility

nearest

operable facility

I.e. Fixed line

data

Operate on

mobile

coverage

Operate on

mobile coverage

Operate on

mobile

coverage

Operate on

mobile

coverage

I.e. Office space Work from

home

Work from

home

Work from

home

Move

operations to

short term

accommodation

I.e. Warehouse

space

Nil Nil Nil Nil

I.e. Parking Space Park on street

verge

Park on street

verge

Park on street

verge

Park on street

verge

I.e. Sewer

Disposal Waste

Utilise vac truck

onsite

Util ise vac truck

from other

operations

Util ise vac

truck from

other

operations

Util ise vac truck

from other

operations

I.e. Transport

Operations

(Licence)

Utilise trucks

from other

divisions

Util ise trucks

from other

divisions

Util ise trucks

from other

divisions

Util ise trucks

from other

divisions

I.e. Licence to

Operate

Utilise trucks

from other

division

Util ise trucks

from other

division

Util ise trucks

from other

division

Util ise trucks

from other

division

Operate on

mobile

coverage

ICT Divert

landlines to

nearest

operable facility

ICT Divert

landlines to

nearest

operable

facility

ICT Divert

landlines to

nearest

operable facility

Remediation

Following a fire or similar it is likely that a site will require some remediation, this may be especially so for

licenced sites. Recovery planning should make consideration of how to reduce the need for remediation

and respond quickly to address remediation during the recovery phase.

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