Dan Toland

IEEE Sections and2005 Sections Congress

2005 Membership Development Retreat

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Geographic & Technical Unit Relationship

Technical Activities Board

Parents - WIE, Consultants,

GOLD

IEEE Societies

Regional Activities Board

Regions

Areas

Sections

Chapters Affinity Groups

Sub-Sections Student Branches Council

SB Chapters SB Affinity Groups

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IEEE Section

Basic operating geographic organizational unit of IEEE

Minimum of fifty (5O) members. Etablished with the approval of the RAB

by petition of those who live/work in relatively close proximity to be served by activities that further the missions of IEEE.

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Why have Sections?

Sections are ideal vehicles for informative local technical and professional meetings and for networking.

Meetings are one of the most visible and valuable ways in which Sections, Chapters, and Affinity Groups serve their members. Successful meetings help to achieve the goals of education and professional advancement that are basic to all IEEE Units. They provide a uniform way to manage IEEE business and maintain a healthy environment for membership retention and growth.

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Geographic Units2004 2003 Diff

Regions 10 10 0

Areas 29 29 0

Sections 307 304 3

Sub Sections 32 31 1

Technical Chapters 1,446 1,384 62

Affinity Groups 147 120 27

Geographic Councils 17 20 (3)

Student Branches 1,333 1,240 93

Student Branch Chapters 345 324 21

Student Branch Affinity Groups 36 16 20

Total 3,702 3,478 224

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Sections by Region

Region # Region #

1 22 6 34

2 20 7 20

3 41 8 46

4 23 9 30

5 24 10 47

164 in Regions 1-6, 143 in Regions 7-10

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Geographic Unit Relationships

Regions oversee Sections Sections oversee Subsections, Chapters,

Student Branches and Affinity Groups Councils are comprised of Sections, and

exist at the pleasure of the member Sections

Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them

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Geographic Unit Relationships Affinity Group Parents also oversee

Affinity Groups Women In Engineering (WIE) Consultants’ Networks Graduates Of the Last Decade (GOLD) Life Members (to be approved by RAB in June)

Student Branches oversee Student Branch Chapters

Societies also oversee Chapters and Student Branch Chapters

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RAB Operations Manual

A resource for all geographic units officers

RAB Operations Review Section 9 – Geographic Organizational

Units Region Committee, Section, Chapter, Affinity

Groups, Student Branches, Student Branch Chapters Formation/Dissolution, Officers, Election Process,

Funds Appendix IV – Description of Officer Duties &

Responsibilities

http://www.ieee.org/organizations/rab

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Reporting Requirements

All geographic units must report their officers, financial activity, and meeting activity annually to the IEEE

All financial activity & officers should be reported through the Section, including that of subunits

10% bonus if all reporting postmarked no later than end of third week in February

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Funding to Sections

All Sections receive: USD $2,000 Flat Fee PLUS: $3/member (including Students &

Associates) $4/Senior Members & Fellows $1.50/Affiliate

Membership Development very important to the funding provided to the Sections. More members = More Funding

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Section Size by # Members (not including Student)

(out of 307 Sections)

1

4

70

162

70

10K+

5K-10K

1K-5K

150-1K

>150

• Average = 862

• Santa Clara Valley (R6) is the largest Section

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Section Size by # Members (including Student)

(out of 307 Sections)

1

6

83

172

45

10K+

5K-10K

1K-5K

150-1K

>150

• Average = 1,053

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Section Meetings (2003)All Regions

7%

7%

24%

3%

59%

Tech

Prof

Educ

Admin

Social

9,926 Total Meetings

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IEEE Sections Congress 2005

Promoting a World-Class Volunteer Community

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IEEE Sections Congress 2005

Tampa Marriott Waterside Hotel Tampa, Florida, USA 14-17 October 2005 Hosted by the IEEE Florida West Coast

Section

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Program Highlights

Core Track Focus on

IEEE Structure What successful Sections do

Three Program Tracks Membership (J. Redfield) Section Operations (J. Falcon) Relationships (L. Weaver)

Speakers have been identified & contacted.

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Membership Sessions

Membership Grades & Elevations There are numerous IEEE member grades ranging from Student to Fellow. In this session, programs for elevating members to higher grades will be presented. Examples of successful elevation programs will be described including Associate to Member, Member to Senior Member, and Senior Member to Fellow elevation programs.

SAMIeee for MembershipThe on-line SAMIeee database contains a wealth of information useful to the Section leadership. In this session, attendees will learn how to mine data to support Section activities. Topics such as how to get data for membership elevation programs, potential career development programs, and company searches will be presented.

Who Can be an IEEE Member?New and exciting opportunities for IEEE membership have recently emerged. This session will cover the expanded base of potential IEEE membership and how Sections can reach out to these potential new members. The session will also cover recent trends in IEEE membership.

GOLD MembersWhat is GOLD? How do GOLD members fit into Section activities? This session will discuss the importance of activities undertaken by Sections in supporting GOLD Affinity Groups’ efforts to reach out and engage recent graduates.

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Membership Sessions

Member BenefitsWhat do IEEE members get for their dues? This session will provide an overview of changes in IEEE member benefits. Successful programs that Sections have used to communicate IEEE benefits to Section members will also be described.

Educational Opportunities at the Section LevelThis session will focus on continuing education opportunities offered by various IEEE organizations. Specific examples of successful Section Continuing Education Unit (CEU) programs will be detailed.

Unemployed MembersThis session will provide Section leaders information about the tools and resources available to help unemployed IEEE members. Section-level programs to help local unemployed IEEE members will also be presented.

Career DevelopmentHow does IEEE membership map into various career phases from pre-college through retirement? In a competitive environment and changing economy, what are the skills needed to further a member's career and keep it balanced? How can the Section provide programs to assist its membership in career development? These and other issues will be discussed in this session.

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Membership Sessions

Programs for Membership GrowthThis session will provide a basis for Section leaders to create and manage sustainable local membership programs to increase membership in the Section. Examples and how-to's will be described.   as will the key factors that motivate a potential member join IEEE.

Challenges of International SectionsIEEE Sections outside of the United States face many challenges in "doing business".  This session will address those challenges, including questions of legal status, language translation and travel issues, regional differences and national society membership as related to IEEE membership.

Women in IEEE (WIE)This session will discuss women's issues in the engineering profession, with a focus on how the various IEEE units (Regions, Sections, Chapters) might approach these issues. This session will describe the WIE Affinity Group and the Section level programs and initiatives intended to effectively serve IEEE women members.

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Speakers

Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel.

Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded.

Will receive no monetary compensation for their participation.

Unless the speaker is also a primary delegate, the speaker will also be responsible for the $350 registration fee (which covers meals at Congress).

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Preliminary Program

Includes the following items: SC 2005 Program Schedule of Events Special Events Exhibits Meeting Venue Visa Information Partners Program

Additional information will be posted as it becomes available.

Available at www.ieee.org/sc2005

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Keynotes

Opening Ceremony Bob Allen

CEO I.D.E.A.S. at Disney/MGM “Story Telling in the Growing Digital

Revolution”

Closing Ceremony TBD

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Recommendations Process

1. Pre-Congress preparations Identify critical issues Brainstorming/focus groups Spring/Summer 2005 Region Meetings

2. Region Caucuses Friday prior to Region Dinners

3. Identify issues4. Saturday morning distribute drafted

recommendations grouped by issue• Potential for discussions as congress continues• Delegates will be requested to identify which issue

caucus they will attend

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Recommendations Process, p2

5. Issue caucuses Sunday

6. Distribute updated recommendations Monday morning

7. Voting at closing ceremony

8. Highlight “top ten”

9. All recommendations noted

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Expected Exhibitors(Preliminary List)

Awards/Fellows Foundation Conference Services Educational Activities/History Center Ethics & Member Services Committee Financial Advantage Program Life Members Committee Member Services (Renewal) Publications (Member Digital Library) Standards Association Women In Engineering Committee

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Additional Information

Visit the following URL for updated information on SC’05

www.ieee.org/sc2005

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Additional Resources/Contacts

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Unit Formations Petition to form

Section, Subsection, Council, Chapter, Affinity Group

Verification process Notification

Geographic, Technical or Affinity Group parents

Contact Lauren Leaston, l.leaston@ieee.org,

+1 732 562 5511

www.ieee.org/scs (link for Unit Formation)

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Geographic Roster Lists all Region, Section, and Council officers

as reported to IEEE Staff Access:

Must have IEEE web account must be listed in the Roster

Data extracted from IEEE member database Updated every two weeks Update at www.ieee.org/officer_report

Contact Lauren Leaston, l.leaston@ieee.org, +1 732 562 5511

www.ieee.org/roster

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Contiguous Section Members

Contiguous Section Membership Member of adjoining Section Form available on web or for email

attachment Flag can only be removed manually

Contact Lauren Leaston, l.leaston@ieee.org,

+1 732 562 5511www.ieee.org/scs (click on FORMS)

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Communication Vehicles

SCOOP – monthly newsletter IEEE news for Section Chairs, Newsletter Editors Distribution list updated from submitted officer

reports

www.ieee.org/scoop Section Chapter Support web pages

Information and forms for Unit officers

www.ieee.org/ra/scs

Contact Vicki Waldman, v.waldman@ieee.org,

+1 731 562 5564

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Recognition Products & Supplies

Supplies Letterhead & envelopes

Recognition Products Banners (customizable) Plaques, certificates Officer pins (by grade, position)

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Recognition Products & Supplies For volunteers Billing

Rebate & Concentration Banking deductions preferred

Treasurer or chair approval needed Invoicing available

Contact Donna McClelland, d.mcclelland@ieee.org

+1 732 562 5518

www.ieee.org/scsproducts

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Regional Activities Policy, Administration

Questions on RA Operations/Policy

Cecelia Jankowski, Managing Director Regional Activities

c.jankowski@ieee.org, +1 732 562 5505

Dan Toland, Manager – RA Administration d.toland@ieee.org, +1 732 562 5515

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Thank You