dallas, tx debbi broughton. topics that we will review new accounts payable cash receipts...
TRANSCRIPT
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DALLAS, TXDEBBI BROUGHTON
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Topics That We Will ReviewNew Accounts PayableCash Receipts EnhancementsBank Reconciliation Enhancements Purchase OrdersScheduled Delivery EnhancementsOrder Entry EnhancementsQuick Build ProgramsThe DispatcherElectronic Filing
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ACCOUNTS PAYABLE2013 CylTech release
New Features include:Completely redesignedAll on one screenInvoices can be paid with check, bank debit, credit
card or cash.Fixed and variable recurring entriesAutomatically saves an electronic version of the
purchase journal and check registerRetention copy of check. More invoices can be paid
on one check without voiding checks
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New AP Checks Required
To order checks contact Connie Cates with Shreve Print:
318-798-3132
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Let‘s take a look
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Any Questions?
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Cash Receipts Enhancements2015 Release
Cash Receipts Entry – changed to have 10 different payment types. This includes check, cash, Visa, Mastercard, Discover, American Express, Diners Club, JCB, Electronic Deposit and Wire Transfer.
The Cash Receipts Listing will list each type separately.
It is recommended to separate check batches from credit card batches.
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NEW – Deposit slip
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Cash Receipts UpdatePosts the deposits to the bank reconciliation
file.An option was added to determine what bank
number is used for deposit. This can be helpful if credit cards are deposited into a separate account.
Each type of transaction is listed as a separate deposit. American Express transactions are grouped together as one deposit. Visa and MC are grouped together as a deposit. Checks are still listed as one deposit.
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Let’s take a look!
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Any Questions?
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Bank Reconciliation Enhancements
Graphical version
Bank transactions can be written to General Ledger
Cash receipts deposits update to bank reconciliation (2015 release)
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GL Payee/Description
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Let’s take a look at Bank Reconciliation
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Any Questions?
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Purchase OrdersNew Features
All on one screen.Purchase orders and Inventory receipts are
updated individually instead of in a batch mode.Purchase orders can be emailed or faxed to the
vendorNew format for purchase orderThe AP invoice can be created from the PO
screen. The pricing can be verified at this time.
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Purchase Orders
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PO can be designed to have a custom header and footer
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Let’s take a look
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Any Questions?
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Scheduled Deliveries
Rewritten in graphical format
Deliveries can be scheduled:WeeklyBi-weeklyDays of the week (i.e. Monday, Wednesday,
Friday)Days of the monthDays between visits (i.e. 10 days between visits)
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Let’s take a look
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Any Questions?
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User Security optionsGeneral Features
Added features include:
Customer Service Full Access – WRQUICK_M allows all fields to be changed.
AP Bank Reconciliation Access – Only users that have this flag set will see the bank reconciliation program from the new AP screen.
PO Item Quick Build Access – Turns on the feature to for the user to be able to build inventory items from the PO screen.
Inventory Inquiry Change Order Quantity/Reorder Point- Allows a feature to be turned on for the user to change these inventory fields from the Inventory Fast Inquiry screen
Inventory On Hand Changes Allowed – Allows a user to change the inventory master file on hand amount
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General features
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Order Entry Enhancements
Acutrax interface – this will write transactions to the Acutrax serial number.
Security feature was added that does not allow the operator to change list price.
Option added to the user’s security profile that will turn on feature to capture email addresses.
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Order Entry features
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Quick Build Programs
Customer quick entry – WRQUICK_M
Cylinder quick entry – WIQIK_M
Inventory quick entry – INQIK_M
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WRQUICK_M
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WIQIK_M
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INQIK_M
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Let’s take a look
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Any Questions?
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The Dispatcher
This program interfaces with the iPhone app.
It sends orders to the iPhone
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Let’s take a look
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Any Questions?
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Electronic Filing
Saving reports to PDF saves paper and storage.
Can be saved to folders on shared drive for easy access.
Reports can be emailed
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Other New Programs
OEAUDIT_Q – shows detail audit of delivery tickets
WI411_Q - Cylinder audit query
The Finalizer – Easier way to change delivery tickets to invoices
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