d3.2 guideline document for the development of the energy...
TRANSCRIPT
This project has received funding from the European Union’s Horizon 2020
research and innovation programme under grant agreement No 696069
D3.2 – Guideline document for
the development of the Energy
Efficiency Policy Roadmap
Work Package: WP3 – Development and implementation of energy
efficiency roadmaps
Work Package Leader: CIEMAT
Authors: ESV
Date of Delivery: December 2016
The sole responsibility for the content of this [webpage, publication etc.] lies with the
authors. This publication reflects the views only of the author, and the Commission cannot
be held responsible for any use which may be made of the information contained therein.
Guideline for roadmap development
Guideline for roadmap development
Preface: Text from the Work Programme regarding the
Energy Efficiency Policy Roadmaps
PUBLENEF aims to assist European Union Member States in implementing effective and
efficient sustainable energy policies (with the focus on energy efficiency) and empower them
to make use of the best practices and policy processes implemented in other Member States
at the national, regional and/or local level.
The roadmap is going to enhance public authorities’ capacity to actually implement energy
efficiency pathways towards sustainability. Starting from the national objectives and policies,
the emphasis will be put on local and regional level authorities and actors materializing these
policies into concrete actions.
The roadmap therefore aims:
- to improve the knowledge and capabilities of Member States (both within and outside
of the project) with regards to the different options available for implementation
of the EED requirements in line with the 2030 targets
- to ensure that EE policies make a major, long term contribution to the energy,
environmental, economic and security goals of the EU and MS under the Energy
Union and
- to strengthen cooperation and improve the dialogue between national, regional and
local policymakers across the EU with regards to policy development and
implementation of EE policies and sustain beyond the project period an active
platform for knowledge exchange of EE best practices
The specific roadmaps will gear towards improving the design, implementation and/or
functioning of specific elements of the existing energy efficiency framework that require
attention (expressed needs). These roadmaps will support the existing policy framework and
strategic plans that require a “push” in the right direction.
The development of the roadmap is the responsibility of each country partner under the
general coordination of ESV, who will prepare a guideline template and will ensure that all
the roadmaps are being developed as foreseen.
Guideline for roadmap development Page 1
Table of Contents
1 Approach for developing the Energy Efficiency Policy Roadmap.................................. 2
1.1 Introduction ........................................................................................................ 2
1.2 Eight steps to an Energy Efficiency Policy Roadmap ............................................. 2
1.3 Example of a timetable for the development of the Energy Efficiency Policy
Roadmap ............................................................................................................ 6
2 Template for the Energy Efficiency Policy Roadmap .................................................... 7
2.1 Overview ............................................................................................................ 7
2.2 Proposed template .............................................................................................. 8
Guideline for roadmap development Page 2
1 Approach for developing the Energy Efficiency Policy Roadmap
1.1 Introduction
This document describes a series of steps that lead to the development of an Energy
Efficiency (EE) Policy Roadmap in the context of the PUBLEnEf project. Each step is
accompanied by “success factors”. These are suggestions of actions that can be taken to
fulfil each step and make best use of the information and material from other work packages
of the PUBLEnEf project. This document is to serve as a guide. Since each roadmap is unique,
the steps can and should be adapted to the specific situation to maximise the quality and
usefulness of the resulting roadmap.
1.2 Eight steps to an Energy Efficiency Policy Roadmap
Step 1: Getting a first picture – initial data collection
Getting a good overview of the present situation relevant to the identified need
Identifying relevant stakeholders and being able to establish successful (first) contacts
Getting a first understanding of the barriers and opportunities in the specific national,
regional or local situation
Success factors:
Use of the collected data from T2.2 “Assessment of specific energy efficiency policy
needs” to clarify areas of potential improvement and where efforts are needed to
improve energy efficiency policy framework.
Based on this data, further define and analyse your needs (e.g. through market barrier
analysis).
Collect information on energy efficiency policies, funding schemes and market data
relevant to the needs.
Who is who – develop a list of stakeholders: find out who are the important actors,
stakeholders and relevant experts in the field (in and outside your organisation, both in
your region and at large).
Guideline for roadmap development Page 3
You might find it useful to organise a few bi-lateral meetings with key stakeholders and
experts to help you better define your needs.
Step 2: Objectives and needs – what the roadmap should help achieve
Identification and description of the specific needs
Defining the specific objectives of the roadmap
Planning an approximate timetable
Success factors:
Define as clearly as possible the needs that will be addressed in the Energy Efficiency
Policy Roadmap.
Identify the specific objectives of the roadmap – what results should the implementation
of the roadmap achieve?
Reflecting early in the process on the desired timeline for the development and
implementation of the roadmap helps structure the work, monitor progress and stay on
track.
Step 3: Seek inspiration and learn from others & create local/regional/
national dynamics through a network of stakeholders
Identifying inspirational good practices whose implementation could help answer the
identified needs in your local/regional/national situation
Trying to actively involve relevant stakeholders in a network and process that will create
dynamics around energy efficiency policy and improving your need
Identifying additional public authorities that could be inspired by the roadmap or
interested in replicating it later on. Keeping them informed and involved in the process
to increase future impact of the PUBLEnEf activities.
Success factors:
The matchmaking of the specific good practices on energy efficiency policies (identified
in T2.1) with the expressed needs (identified in T2.2) led to the selection of a good
practice relevant to the specific situation.
In addition to the previous matchmaking, look at other good practices. It could be helpful
to use CoM, FEDARENE and Energy Cities channels to search for experienced or
interested stakeholders at a regional, national and international level.
Guideline for roadmap development Page 4
Analyse how these good practices could be used to motivate actors in your situation.
What can you learn from them? Can they be replicated in your situation?
Bundling knowledgeable persons around a specific theme can help generate dynamics,
complementarities and synergies. If possible, include the stakeholders and experts from
the good practice examples.
Often it will be useful to organise meetings with specific experts.
Step 4: Definition of measures and policies to be implemented – what should
be done
Identifying beneficial measures and policies that can be feasibly implemented –
according to the availability of resources – to answer the recognised needs
Success factors:
Keeping in mind the availability of resources (what is feasible in your situation according
to, for example, the financial situation, political situation, human resources, time),
develop a clear picture of what measures and policies could help achieve the objectives
of the roadmap.
Strive to develop a well balanced mix of measures.
Step 5: Quantification of resources and actions needed
Clearly defining the resources needed to achieve implementation of the recommended
measures and policies (e.g. information, finance, capacity building, training events).
Success factors:
Get an overview of what resources are required to achieve successful implementation of
the roadmap and in what fields to concentrated support efforts.
Search for synergies with the activities of WP4.
Step 6: Gathering tools and materials useful for roadmap implementation
Identification of tools and materials useful for the roadmap implementation and adaptation of these tools to the specific national, regional or local situation
Success factors:
Identify which tools and other materials collected in WP5 could be useful for the
implementation of the roadmap. Adapt them if necessary.
Guideline for roadmap development Page 5
Develop additional tools and materials to meet your needs.
Build up a tool-box that can support the implementation of the roadmap.
Step 7: The Document – Draft the text of the Energy Efficiency Roadmap
Develop the text of the action plan which could include the following:
Background and overview of current energy efficiency policies
Identification of needs
Costs and benefits
Most important barriers
Objectives and targets to be achieved
Main user and stakeholder group
Good practice example
Proposal of measures and policies to be implemented
Required and available tools and resources
Plan for implementation and monitoring with concrete timeline
Success factors:
Important parameters to consider: relevance, diversity, political commitment,
engagement of relevant stakeholders, reproducibility of the approach
Formulate ambitious but realistic targets.
Put the focus on a well balanced mix of measures.
Draft the document with a view of its possible adoption.
Step 8: Adoption & Implementation – support the implementation process
Make an effort to get the roadmap – or some of its measures – adopted by responsible
government officials and follow through with implementation.
Success factors:
Try to make the roadmap a part of an on-going process also potentially linking it to local,
regional or national targets. This will increase the likelihood of its adoption.
Foresee clear responsibility for implementation.
Plan an ambitious but realistic timetable.
Guideline for roadmap development Page 6
1.3 Example of a timetable for the development of the
Energy Efficiency Policy Roadmap
The duration of the overall timetable and of each individual step will be specific to each
roadmap. Reflecting early in the process on the desired timeline for the development and
implementation of the roadmap will help you structure the work, monitor progress and stay
on track.
Example:
Steps/Duration (in months) 1 2 3 4 5 6 7 8 9 10 11 12
Step 1: Data collection
Step 2: Objectives and needs
Step 3: Creating dynamics
Step 4: Defining measures & policies
Step 5: Resources and actions needed
Step 6: Developing a tool-box
Step 7: Drafting roadmap document
Step 8: Start of implementation
Guideline for roadmap development Page 7
2 Template for the Energy Efficiency Policy Roadmap
2.1 Overview
Text from the work programme:
Task 3.2 – EE roadmaps development and implementation (Task leader: ESV)
The EE roadmap focuses on addressing the specific EE policy needs identified in the cases.
Each roadmap will be built further on the needs, considering the best practices gathered in
T2.2. Using the tools and other materials collected in WP5, the roadmap will include a plan to
address the given needs. The roadmaps will describe the series of steps required to tackle the
needs identified and will state which resources and support will be needed in terms of
information, finance, capacity building, trainings, events, etc. It will also include a timeline
with specific activities to be performed in order to get a successful implementation. The
process of building, launching and implementing the roadmaps will encompass several steps:
Setting the ground. Definition of the objectives and needs
Identification of best practices implemented in other places and adaptation to the case
study (results from WP2)
Identification of tools and materials useful for the roadmap implementation and
adaptation to the case study (in cooperation with WP5)
Definition of measures and policies to be implemented
Quantification of resources and actions needed: information, finance, capacity, training,
events (in connection to WP4) and monitoring (in connection to T 3.3)
Proposal of implementation plan with concrete actions and detailed timeline
Implementation and guidance for these practices
Follow up and monitoring of the full implementation of the roadmap (in connection to T
3.3.)
Key elements to keep in mind:
When writing the text for your Energy Efficiency Policy Roadmap, please take into account:
Guideline for roadmap development Page 8
The roadmap must offer actual assistance to organisations in the implementation of their
actions plans and should not be theoretical and contain acronyms they are not familiar
with.
The roadmap should lead to real field work. It is not “just a document”
Important parameters: relevance, diversity, political commitment, engagement of
relevant stakeholders, reproducibility of the approach
Formulate ambitious but realistic targets
Put the focus on a well balanced mix of measures
Draft the document with a view of its possible adoption, foresee clear responsibility for
implementation
Plan an ambitious but realistic timetable
See/use data collected and material developed in other work packages
Search for synergies with other project activities
2.2 Proposed template
Target group: national, regional or local stakeholders
Dissemination level: public
Language: It is up to each partner to define what combination is best for their situation (e.g.
full roadmap in national language with summary in English, full report in English with
summary in national language)
Content: The proposed content and number of pages is for indicative purposes only.
Background (2-3 pages)
- data collection – a few key data about the region relevant to the needs
- overview of the present situation for energy efficiency policies, funding schemes and
market data relevant to the needs
- link to existing energy/environment/climate strategies
- (quantified) costs and benefits related to the situation
- main barriers in the specific national, regional or local situation and how they can be
addressed
- specific needs regarding energy efficiency policy
Objectives (1-2 pages)
- objectives of the roadmap
- targets/objectives to be achieve
Guideline for roadmap development Page 9
Target groups (1 page)
- list the main user and stakeholder groups
Measure and policy recommendations (about half of the document)
- good practice example(s) and how it/they can be adapted to the specific situation
- list of proposed measures and policies to be implemented
- description of resources needed to achieve implementation of the recommended
measures and policies (e.g. information, finance, capacity building, training events)
- description of available tools and resources
Implementation & monitoring (1 page)
- plan for implementation and monitoring with concrete timeline