d11-14.7__nit

Rashtriya Chemicals & Fertilizers Limited (Government of India Undertaking)

THAL, TALUKA: ALIBAG, DIST.: RAIGAD, (MAHARASHTRA) PIN 402208

PHONE Nos.: 02141-238016, 238128 FAX Nos.: 02141-238206, 238091, 238071

CIN: L24110MH1978GOI020185, Website: www.rcfltd.com

Email:[email protected],[email protected],[email protected]

NOTICE INVITING TENDER

To,

SUB: Notice inviting tender for the job of Hiring Engineering and Project Management services for

de-commissioning, Inspection, Repair and re-commissioning of 20,000 MT Liquid Ammonia

Storage tank at RCF Thal.

Dear Sir,

We are pleased to forward this tender enquiry to you with salient features as follows:

01 Tender Enquiry No. NIT No. : TH/MES/PDP/14/D11-14/240 Date: 07.11.2014.

02

Last date of submission of

sealed quotation in the office of

the undersigned

29.12.2014 by 1430 HRS.

03 Tender Opening date 29.12.2014 by 1500 HRS.

04 Amount of E.M.D.

(See clause no. 1.5 Annexure-IA) ` 1,00,000/- (Rs. One Lac) only.

05 Validity of Tender 90 days from the last date of Submission of tender as

above.

06 Mode of submission of Sealed

Tender

1st Envelope containing Prequalification documents.

2nd Envelope containing EMD as above.

3rd Envelope containing Technical & Un priced-

Commercial bid.

4th Envelope containing Price bid

(These four sealed envelopes to be put in one

outer envelope & sealed)

07 Instruction to Tenderer As per Annexure IA

08 Prequalification Criteria As per Annexure IB

09 E-Reverse Auction Procedure As per Annexure IC

10 General Terms & Conditions As per Annexure I

11 Scope of Work As per Annexure II

12 Schedule of Rates As per Annexure III

13 Vendor Data Updatation form As per Annexure IV

For any correspondence on this

subject , please quote this :

NIT No. : TH/MES/PDP/14/D11-14/240

Date : 07.11.2014.

Deviations from terms & conditions of the tender enquiry , if any, must be enclosed in separate sheet

marked DEVIATIONS TO NIT ( shall be enclosed in Technical bid) in absence of which it shall be

presumed that all terms and conditions of the subject tender enquiry are acceptable to you. Any

deviations mentioned in the text of the tenders shall be ignored.

On tender opening date the EMD, Techincal Bid & Prequalification papers shall be opened.

The followings tenders are liable for rejection:

1) Late tender i.e. tender received after the last date and time of submission.

2) Tender not accompanied with prescribed EMD

3) Incomplete / conditional Tender.

4) Tender not subscribed by authorized signatories.

5) The tenderer must write the NIT No. on all four envelops as mentioned above and also write

respective headings on inner four envelops.

In addition to above, RCF reserves the right to accept in part or reject any or all the tenders without

assigning any reasons thereof.

Please go through NIT carefully and submit your competitive quotation by the date as above. In case

you are unable to submit your quotation for any reason, kindly intimate us accordingly before the last

date.

Thanking you,

Yours faithfully,

(P. G. PAWAR.)

DEPUTY GENERAL MANAGER (MES)

Encl.: Annexures as mentioned above.

CHECKLIST (To be enclosed along with TECHNICAL BID)

REF: Tender Enquiry No. TH/MES/PDP/14/D11-14/240 Dt.07.11.2014.

JOB: NIT for the job of Hiring Engineering and Project Management services for de-commissioning,

Inspection, Repair and re-commissioning of 20,000 MT Liquid Ammonia Storage tank at RCF Thal.

NAME OF BIDDER:

Sr. Short Text

Bidder Confirmation

( Please put in

front of confirmation )

Deviation if

Any

1 Liquidated damage clause no: I of Annexure-II is agreed

2 Security Deposit Cum Performance guarantee clause no: H of

Annexure-II is agreed

3 Payment terms clause no: 22.0 of Annexure-I agreed

4 Price shall be firm till completion of contract,

5 Noted that the repair quantum is only indicative & the amount

payable is at actuals.

6 Confirmed that the site was visited before submitting the

quotation.

7 Validity of offers 90 days agreed.

8 Safety is of prime importance. Penalty for violation of safety rules

at work place clause no. G of Annexure-II agreed.

9 General Terms & Conditions Annexure-I & IA agreed and stamped

and signed copy enclosed. Yes/ No

10 All the clauses mentioned in the Scope of work Annexure-II

agreed and stamped and signed copy enclosed. Yes/ No

11 Modalities for Works Contract Through for e-reverse auction

Annexure-IC agreed and stamped and signed copy enclosed. Yes/ No

12 Completion Time Clause No. E Annexure-II : Agreed Yes/ No

15 Copy of Unpriced price bid mentioning only applicable taxes

submitted Yes/ No

16

The bidder shall engage a reputed and recognized 3rd party

inspection agency (M/s Lloyd Register Asia, Mumbai / M/s. TUV

only) for inspection & certification regarding healthiness /

Integrity of tank etc. as per clause no. B (4) of Annexure-II Scope

of Work: Agreed

Yes/ No

17

The bidder shall ensure proper bonding of the new insulation

with the old insulation (i.e. at their interface), so that there is no

gap and ice-formation is avoided in service. : Agreed

Yes/ No

18

TECHNICAL PREQUALIFICATION CRITERIA FOR Hiring Engineering and Project Management services for de-

commissioning, Inspection, Repair and re-commissioning of 20,000 MT Liquid Ammonia Storage tank.

The bidder should have executed at least two jobs of inspection including NDT and re-commissioning of

Atmospheric pressure liquid Ammonia Storage Tank of a capacity of at least 5000 MT in last ten years (from

date of the tender enquiry), in support of which the bidder shall submit self-attested copy of the work order,

and scope of work there in.

(Fill the details as per the prequalification criteria mentioned above and submit WO copies, Scope of work

and Satisfactory job completion certificates)

Sr

No. WO No. & Date

Capacity in MT of

Inspected Tank. Name of Customer

1

2

3

19 PAN No.

21 Service tax registration no.

22 Service tax accounting code (In words)

23 PF registration no.

24 VAT / TIN Details

25

Bank Solvency Certificate from Nationalized/Scheduled

Bank for Minimum Value of ` 84.80 Lacs / Credit Rating or

Credit Limit (Minimum ` 84.80 Lacs) issued by your banker

after 01.04.2014. or credit ratings from reputed institution

such as CRISIL, ICRA etc., or Financing/Credit limits from

banks as on date etc.

Name of Bank:

Certificate date:

Solvency Value:

26

Turnover during last three financial years ( Required minimum Avg. turnover of ` 63.60 Lacs) (Please submit Turnover Certificate issued by your CA for following Financial years verification OR

submit P&L statements of following years in Balance sheet folders of each year )

Financial Year Amount ( In ` )

2010-11

2011-12

2012-13

Average Turnover for 3 years =

Date Signature and Seal of the bidder

ANNEXURE - I

GENERAL TERMS & CONDITIONS

1.0 DEFINITIONS

The terms repeatedly used shall mean as follows:

1.1 'Contract/work order' shall mean and include any award of work in writing with general terms and

conditions/special conditions of tender, enclosures, Annexures and subsequent amendments

thereto.

1.2 'Contract Value' shall mean the total amount payable to contractor towards the jobs actually

executed by the contractor in accordance with the order issued to contractor by RCF.

1.3 'Contractor' shall mean the bidder whose bid has been accepted by the owner and shall include

contractors heirs, legal representative, successors and assigns.

1.4 'Date of contract' shall mean the date of issue of letter of intent or the date so mentioned in the

work order.

1.5 'Owner/RCF' shall mean and include the Rashtriya Chemicals & Fertilizers Ltd. having its Registered

Office at Priyadarshini, Eastern Express Highway, Bombay-400 022, their successors, assigns or

legal representative.

1.6 'Guarantee/Warranty Period' shall mean the specified period from the date of completion of work

(as certified by RCF Engineer) during which contractor shall rectify and remove all the defects

pointed out by RCF Engineer, free of cost.

1.7 'Schedule of Rates' shall mean the bid rates of the contractor in respect of which the bid has been

accepted.

1.8 'Tenderer/Bidder' shall mean the person, firm or corporation who have submitted a tender/bid

against invitation to bids and shall include their legal representative, successors, and assigns. It

shall also include the successful tenderer whose bid has been accepted.

1.9 'Amendment order' shall mean an order given by RCF to effect additions, substitutions or

alterations in the work order.

1.10 'Work' shall mean and include all activities as specified under the scope of work.

1.11 The 'RCF Engineer" means the engineer of RCF who is duly nominated by management for giving

instructions only to the contractor for fulfilment of terms and conditions of the contract.

1.12 'Battery Limit' shall mean boundaries of continuous area within which the plants and equipments

are located.

1.13 Site shall mean that portion in plant / stores / building /open yard at RCF Thal, where work is to

be done.

1.14 'Job order' shall mean the written order issued by the RCF Engineer for a particular job.

2.0 SECURITY DEPOSIT:

2.1 This shall be as per Para H of scope of work Annexure II

3.0 LETTERS OF INTENT/CONTRACTS /AGREEMENTS:

3.1 Work order with all terms & conditions incorporated will be issued to the selected contractor in

duplicate. One copy will be signed by the contractor in token of acceptance and will be returned to

RCF

4.0 LAWS PERTAINING TO LABOUR:

4.1 This contract shall be governed by the various labour laws for the time being in force. The

contractor shall comply with all Central, State and Municipal laws and Rules and legislation in force

from time to time and shall be solely responsible to comply with all obligations and payments

there under.

No compensation will be entertained for the liabilities arising out of any provisions of any Act,

Laws, Rules and legislation, in force from time to time. In case RCF has to pay any charges for non-

compliance of any Act, Enactments, laws, Rules and Legislation in force from time to time, by the

contractor, the same shall recovered from the contractor.

4.2 Contractor shall submit all the relevant documents showing compliance of all the relevant Acts,

Laws, Rules and legislations as when called by RCF.

4.3 If the work entails employing more than 19 (Nineteen) contract workers, the contractor should

obtain a licence from competent authority as per provisions of The Contract labour (Regulations

and Abolition) Act, 1970.

4.4 The contractor shall be liable for payment of all claims of damages, compensation or expenses

payable as a result of any accident or injury or death sustained by workmen employed or used by

him in the execution of this contract, which he is liable to pay by rule, law or order of Government.

The expenses, if any incurred by RCF on the above will be realized from the contractor from any

amount that may be due from RCF to the contractor. If any accident or injury or death is sustained

by any worker, the contractor should immediately inform RCF of the same in writing giving full

particulars about the injured person for preparing the accident report and giving the necessary

first aid.

The contractor shall cover the workmen deployed at RCF Thal site under Group Personal Accident

Insurance and no expenses on this account shall be borne by RCF.

4.5 The Contractor shall give the address, phone no and the name of the contact person of its local

office in order to communicate efficiently.

4.6 The Contractor shall ensure that at all times the persons appointed by him to serve in the

company's premises are physically fit and are free from any disease, injury or illness, contagious

or otherwise, in order to ensure that a healthy, hygienic and clean services are maintained.

4.7 Contractor shall comply with the provisions of the Minimum Wages Act, 1948 and ensure payment

of minimum wages, as declared by Govt. of Maharashtra from time to time, to the labours engaged

by him.

4.8 The contractor shall ensure that the person or persons appointed or to be appointed by them for

service in the Company's premises do not suffer from any legal disqualification for service by

reason of his age or any law or statute in force from time to time or any other reason whatsoever.

4.9 The contractor's workmen shall be in neat and clean uniforms and with proper safety appliances

while on duty at all times.

4.10 The employees of the contractor shall be liable to be searched by the Company's Security Force

and shall have to strictly observe the Company's directions relating to cleanliness, wearing of

identification badges etc.

4.11 No employees of the contractor shall be allowed to stay on the premises of the Company beyond

the authorised working hours.

4.12 All staff employed by the contractor shall be the Contractor's employees for all intents and

purposes. After expiry/termination of the contract, the contractor shall take out all his employees

from RCF Site. RCF shall not take any responsibility regarding employment of Contractor's

employees.

4.13 Contractor shall comply with provisions of Interstate Migrant Labour Act & prior approval of GM

(O) shall be taken before deployment of Interstate Migrant Labour at site.

5.0 SAFETY OF WORKERS:

Contractor shall take clearance from Safety Officer before start of any job within factory premises,

and his advice shall be implemented.

5.1 Report of every accident minor or major must be immediately submitted to the Chief Safety

Officer, RCF Thal by site In-charge of the contractor.

5.2 Contractor's workmen must wear safety appliance e.g. helmet, gas-masks, safety belt etc. while

working.

5.3 All tools, tackles, etc. used by the contractor shall be in safe working condition and shall be

certified by the competent person as per statutory requirements, and any damaged/unsuitable

tools & tackles must be removed from the site.

5.4 Contractor shall not undertake any work within the Battery Limits of the plants, unless proper and

valid safety permit is obtained.

5.5 For any violation of safety rules, the contractor has to take appropriate action against his labours.

5.6 The contractor shall abide by all the directives of RCF and statutory bodies regarding safety of his

workmen, equipments etc.

6.0 PAYMENT OF WAGES:

6.1 Contractor shall therewith comply with the provisions of The Payment of Wages Act, 1936 and

The Minimum Wages Act, 1948.

7.0 MAINTENENCE:

7.1 Contractor shall clean up the area after completion of his work by removing all unused materials,

scaffolding etc. provided by him or RCF. All scrap materials shall be removed to RCF Yard, after

weighment. Contractor shall remove daily, all waste materials and shall not permit debris to

accumulate except in area earmarked for this purpose.

8.0 SUPERVISION:

8.1 The contractor will ensure that the instructions of site Engineer In-charge of the job shall be

faithfully and promptly carried out and in case the contractor, his employees or any of their

representative indulge in any illegal/unlawful activities or any misconduct, the contract/work order

may be terminated without any notice at the risks and cost of the contractor.

8.2 The contractor shall maintain continuous supervision by qualified and experienced persons on the

job. The contractor's site in-charge shall be available at site all the time so that RCF Engineer In-

charge may give necessary instructions/advice to contractor.

8.3 The contractor shall prepare and submit a CPM/Bar chart on the basis of completion time as

specified by Engineer In-charge and clearly indicate completion time of different activities, which

will be scrupulously followed.

9.0 GATE PASSES:

9.1 The contractor shall obtain gate passes duly signed by Commandant, CISF, RCF Thal or his persons.

10.0 INCOMING / OUT GOING MATERIALS:

10.1 Contractor shall prepare challans for all incoming materials belonging to him, including tools and

tackles, consumables in duplicate and shall get them endorsed at the materials gate. One copy of

all such challans shall be retained by CISF. One copy shall be maintained by the contractor to

facilitate the return of such materials after completion of the job.

11.0 SECURITY OF MATERIALS:

11.1 The contractor has to ensure for safety of his materials, tools and tackles etc.

11.2 The contractor shall at all times protect adjacent equipments or other property and shall clean up

or repair any damage caused through the failure of his protective measures. Extreme care shall be

taken regarding this, since the working place will be an operational area.

12.0 INSPECTION:

12.1 All materials supplied and / or used by contractor shall be subject to inspection by Engineer-In-

charge. Any material not meeting specific requirements will be rejected and contractor shall

replace the same immediately with material of specific type and quality.

12.2 Contractor's installation procedure shall also be subject to inspection by Engineer In-charge at all

times. Any material found to have been damaged or improperly installed shall be removed and

reinstalled promptly by the contractor without any extra cost unless the damage was caused by

others.

13.0 SCOPE OF SUPPLY:

13.1 Contractor shall make his own arrangement to carry out the job with his tools, tackles, consumable

etc. RCF shall not supply anything other than mentioned in scope of work in Annexure II.

Contractor shall also make his own arrangement for carrying materials to the site.

13.2 RCF shall supply free of cost, electricity, water and steam at one point only. Further extension shall

be in the contractor's scope.

13.3 In case of emergency, medical facility, to the extent available shall be provided on payment of

usual charges.

14.0 ISSUE OF MATERIAL BY RCF:

14.1 As regards to materials issued from RCF stores is concerned, further handling of the same shall be

in the scope of the contractor.

15.0 WORK SCHEDULE:

15.1 On receipt of the work order, the contractor shall submit to RCF for approval, a detailed work

schedule showing all the activities for completion of the work. The work shall be completed as per

this schedule approved by RCF.

16.0 EXTRA WORK:

16.1 In case any extra work other than the works specified in RCF's order arises, the same shall be done

after RCF's approval and issue of amendment to this affect. Payment for any extra work done

without prior approval of RCF may not be released.

17.0 RETURN OF RCF'S MATERIAL:

17.1 When RCF's material is issued to contractor for repair work, the balance material and the scrap

generated from RCF's materials shall be returned to RCF after completion of the work.

18.0 PERFORMANCE GUARANTEE / WARRANTY:

PERFORMANCE GUARANTEE / WARRANTY shall be as per clause no H of scope of work Annexure

II.

19.0 COMPLETION TIME:

19.1 The completion time shall be as specified in the scope of work of NIT/work order.

20.0 LIQUIDATED DAMAGES:

20.1 LIQUIDATED DAMAGES Shall be as per clause no I of scope of work Annexure II.

21.0 TERMINATION OF CONTRACT:

21.1 RCF may terminate the contract in part or in full for its convenience by giving 3 days notice.

Default on the part of contractor shall be treated as breach of contract, and in that case RCF

reserves the right to terminate the contract and forthwith forfeit earnest money deposit and/or

security deposit and get the job done by a third party in part or in full at the risk and cost of the

contractor. RCF also retains the option of debarring the contractor from participating in future

tenders for any specific period. Payment for the work completed at the time of termination of the

contract shall be mutually settled.

21.2 RCF shall have right to termination the contract, if the contractor is unable or fails or neglects to

execute the work covered by the contract. Any loss incurred by RCF in this respect will be to the

'Contractor's account. RCF will also have the right to get the job done by a third party in part or in

full at the risk & cost of the contractor.

21.3 TERMINATION OF CONTRACT FOR CONVENIENCE:

RCF may also by express order/notice terminate the contract, in whole or in part, at any time for

their convenience. The notice of termination shall specify that termination is for RCF's

convenience, the extent to which performance of work under the contract is terminated and date

upon which such termination becomes effective.

Payment shall be made to the contractor for the work that is complete, at the time of issue of

notice of termination as per the terms of the contract.

22.0 PAYMENT TERMS:

22.1 Payment terms shall be as mentioned in Scope of Work Annexure-II at clause/Para No. M.

22.2 Normally, payment shall be released within 30 days from the date of receipt of bill, complete in all

respects.

22.3 No claim for interest or any other compensation shall be entertained in respect of earnest money

or in respect of any money which may be in RCF's hand owing to any dispute between RCF and

Contractor or in respect of any delay on the part of RCF in making interim or final payment.

23.0 CONTRACT VALUE:

The contract value shall be computed as follows:

23.1 The total contract value shall be inclusive of all taxes, duties, octroi etc. and remain firm without

any escalation till the entire work under the order is completed.

23.2 When the contract is awarded on unit rates basis, value of contract mentioned in the order shall

be indicative and payment shall be released depending upon the actual work executed. However,

the unit rates shall remain firm without any escalation, for the entire contract period.

23.3 RCF reserves the right to recover the amount due from the contractor, from the bills payable under

this contract.

24.0 VALIDITY OF CONTRACT:

24.1 The contract shall be valid for a period as mentioned in scope work i.e. up to 31-05-2016

25.0 SUB-CONTRACT:

25.1 The contractor shall not subcontract the job or part of it to any other agency without the written

permission of RCF. In case RCF permits to employ a subcontractor if found competent and in the

interest of the work, it shall not imply any limitation of contractor's liability to fulfil the work order.

Main responsibility lies with the contractor.

26.0 INCOME TAX DEDUCTION:

26.1 Income tax as per the provision of Income Tax Act shall be deducted from the contractor's bills

and certificate of 'Tax Deduction at Source' shall be furnished by RCF.

27.0 DISPUTES AND ARBITRATION:

27.1 In the event of any question, dispute or difference arising under this contract, the same shall be

referred to the sole arbitration of a person appointed to be the arbitrator by CMD, RCF. It will be

no objection that the arbitrator is in service of RCF or that he had to deal with the matters to which

the contract relates or that in the course of his duties as an employee of RCF he had expressed

views on all or any of the matter in dispute or difference. The arbitrator shall give a reasoned or

speaking award. The award of the arbitrator shall be final and binding on the parties to this

contract. In the event of the arbitrator dying, neglecting or refusing to act or resigning or being

unable to act for any reason, it shall be lawful for the CMD, RCF to appoint another arbitrator in

place of outgoing arbitrator, in the manner aforesaid. The venue of Arbitration shall be Mumbai.

The work under the contract shall continue during arbitration proceedings unless the matter is

such that the work cannot be continued until the decision of arbitration is obtained.

27.2 Jurisdiction of Court: The contract shall be deemed to have been entered into at Mumbai and all

courses of action in relation to the contract will thus be deemed to have been arisen only within

the jurisdiction of the Mumbai Court. In the event of any dispute or difference between RCF and

any other public sector undertaking or between RCF and Govt. Department, relating to the

interpretation and application of the provisions of the contract, such dispute or difference shall be

referred by either party to the arbitration machinery provided by the department of Public

Enterprises.

28.0 FORCE MAJEURE:

The force majeure conditions are as follows:

28.1 Neither the contractor nor RCF shall be considered in default in the performance of their

obligations as per the contract, so long as such performance is prevented or delayed because of

legal strikes, war, hostilities revolution, civil commotion, epidemics, accidents, fire, cyclone, flood

or because of any law and order proclamation, regulation or ordinance of government or

subdivision thereof or because of any act of God, provided it shall promptly, in any case not later

than 14 days of happening of the event, notify the other, the details of the force majeure and the

influence on its activities under the contract. The proof of existence of force majeure shall be

provided by the party claiming it, to the satisfaction of the other.

28.2 Should either party be prevented from fulfilling the obligation provided for in the contract by the

existence of cause of force majeure lasting continuously for a period exceeding 8 months, then

the parties shall consult immediately with each other with regard to the future implementation of

the contract.

28.3 In the event of indefinite delay, even if arising out of reasons due to force majeure, RCF shall have

the right at their discretion to cancel the order or part of the order without any liability on their

part to make any payment to the contractor, while reserving the right to claim refund of any

payment if advanced or paid to the contractor.

29.0 APPLICABILITY OF TERMS AND CONDITIONS:

29.1 The terms and conditions mentioned in the scope of work (Annexure II) shall prevail over the terms

and conditions mentioned elsewhere in the NIT work order.

29.2 In case of contradiction in the specifications, more stringent of them shall prevail. The decision of

RCF Engineer shall be final in this regard and binding on the contractor.

30.1 RCF'S lien on all money dues:

RCF shall have a lien on and over all or any money that may become due and payable to the

contractor under these present, and/or also on and over the deposit or security deposit amount

or amount made under the contract and which may become repayable to the contractor under the

conditions in that behalf herein contained for or in respect of any debt or sum that may become

due and payable to RCF by the contractor either under this or under any other contract or

transaction of any nature whatsoever between RCF and the contractor. In addition RCF shall at all

times be entitled to deduct that paid debt or sum due by the contractor from the money, securities

or deposit which may become payable to the contractor.

30.2 DECLARATION OF RELATIONSHIP:

Contractor shall disclose at the time of tender, the names of relative/persons employed directly

with RCF Thal. Tenderer should also disclose names of his/her shareholder who are employers of

RCF Thal. Should a tenderer have a relation or relations, or in the case of a firm or company, one

or more of its shareholders employed in RCF shall be informed at the time of submission of the

tender, failing which RCF may in its sole discretion reject the tender or rescind the contract.

30.3 REJECTION OF TENDERS:

Tenderers who do not fulfil any of the conditions mentioned herein above or any incomplete in

any respect are liable to be summarily rejected. The acceptance or rejection of any or all tenders

is sole discretion of management. Management may accept or reject any or all tenders without

assigning any reasons.

i) To accept the tender in part and not entirely without assigning any reason.

In case the tender is from Govt department, public sector, RCF shall have right to give preference

as per government guidelines.

Decision of RCF shall be final in regards to all matters relating to this tender.

The following tenders will be liable to summarily rejected.

i) Tenders submitted by tenderers who resort to canvassing.

ii) Tenders which do not fulfil all or any of the condition laid down in the tender documents or

incomplete in any respect.

iii) Tenders which contain uncalled remarks or any alternative / additional conditions.

iv) Conditional tender.

ANNEXURE- IA

1.0 INSTRUCTIONS TO TENDERERS

The tenderers shall note the following before submitting the tender.

1.1 CLARIFICATION OF TENDER:

The tenderer may visit RCF Thal at his own expenses to get acquainted with the work involved and

other details. In case any clarification is required, the tenderer is advised to contact the concerned

Plant Engineer.

1.2 RATES:

Quotations shall be submitted strictly in a manner specified under Schedule of Rates to facilitate

comparison of rates. The tenderer shall quote their rates in prescribed tender form only. Erasures as

well as corrections in figure without tenderers signature may be treated as rates not quoted for

that item and dealt with accordingly. If there is error in calculation with respect to rate and the total

value, then such total value for that line item, and / or if there is an error in arriving at grand total

of all totals of individual line items, then such grand total for all items quoted by the bidder will be

taken in to consideration for the purpose of evaluation. Similarly, if an amount is expressed in figures

as well as words, the amount given in words will prevail.

1.3 VALIDITY OF OFFER/ TENDER:

Validity of offer shall be as mentioned in covering letter of NIT and shall be from last date of bid

submission date/extended date. If any tenderer unilaterally withdraws or revokes his tender or

revises the tendered rates for any item within the validity of offer his Earnest Money Deposit will be

forfeited and offer will not be processed further.

RCF reserves the right to extend the last date of submission of tenders.

1.4 The tenderer will return all the tender forms duly subscribed by authorised person / Proprietor /

Partner on every page together with the companys stamp as a token of their acceptance of the

terms and conditions.

1.5 EARNEST MONEY DEPOSIT:

The tenderer shall submit Earnest Money Deposit (EMD) in following form. Cheques are not

acceptable.

1. For EMD amount up to Rs.1

Lakh:

Demand Draft from any Nationalized Bank and Payable to RCF

Ltd. at S. B. I. Thal Vaishet Branch, Code No.7289

2. For EMD amount above Rs.1

Lakh:

Bank Guarantee (BG) executed by RCF approved list of bankers

as per enclosed RCF Proforma, on a stamp paper of Rs.200/-.

The BG shall remain valid for a period of six months from the

due date of opening of the tender.

Foreign tenderers can also submit EMD in form of BID Bond as per Pro-forma enclosed. This bank

guarantee shall be counter guaranteed by STATE BANK OF INDIA, SWASTIK CHAMBER, CHEMBUR,

MUMBAI.

No interest is payable on EMD.

SSI units registered with N.S.I.C. for the tendered works is exempted from submitting EMD.

This is subject to the following:

a. SSI units should have been registered with NSIC for the tendered items

b. The monetary limit indicated in the NSIC registration certificate should cover the value

of items ordered.

c. Registration Certificate should be valid as on the date of order

Photocopy of valid NSIC registration certificate must be enclosed. .

The EMD of unsuccessful tenderers will be refunded on finalization of order with the successful

tenderers.

1.6 SUBMISSION OF DOCUMENTS:

Following documents shall be submitted along with the tender if not submitted earlier.

a) A statement duly signed declaring the names of the officers of RCF who are related to

them and if otherwise, same may be clearly indicated in the statement.

b) A declaration from the bidder that he has not been banned and de-listed by any

Government Department/ Financial Institution/ Court of Law./other Central or State

level PSUs .(A standard format of declaration shall be incorporated in all NITs).

1.7 Cost of Bidding :

The bidder shall bear all costs associated with the preparation and submission of bid and neither

RCF nor its nominee / its consultants will be responsible or liable for these costs, regardless of

conduct or outcome of the bidding process.

1.8 Opening of Bids :

Unless otherwise specified, the bids received by RCF will not be opened in presence of the

bidders. However press tenders shall be opened in presence of bidders.

1.9 Negotiations :

Normally, RCF may not conduct any negotiations. However, RCF reserves the right to conduct

negotiations, if the conditions so warrant.

***********************************************************************************************************

Annexure IB




Prequalification Criteria.

The bidders shall submit the following prequalification documents along with their offer in a separate

envelope titled PREQUALIFICATION DOCUMENTS.

PREQUALIFICATION CRITERIA:

TECHNICAL PREQUALIFICATION CRITERIA FOR Hiring Engineering and Project Management services

for de-commissioning, Inspection, Repair and re-commissioning of 20,000 MT Liquid Ammonia Storage

tank.

As a documentary proof bidder shall submit the self-attested photo copies of the following documents

01. The bidder should have executed at least two jobs of inspection including NDT and re-

commissioning of Atmospheric pressure liquid Ammonia Storage Tank of a capacity of at least

5000 MT in last ten years (from date of the tender enquiry), in support of which the bidder shall

submit self-attested copy of the work order , and scope of work there in.

02. The bidder shall also submit a satisfactory job completion certificate issued by their clients, for

these reference jobs, along with the contact details like contact person, address, telephone no., e-

mail address etc. for whom the above reference jobs have been executed.

03. In case bidder is not in a position to submit a satisfactory job completion certificate issued by

clients, RCF shall attempt to obtain the same from the clients based on the contact detailed

provided by the bidder as above. In case RCF is also not able to get the required satisfactory job

completion certificate, the offer of the bidder shall be rejected.

04. Solvency certificate/Credit Rating or Credit Limit from reputed bank for ` 84.80 Lacs minimum and

issued after 1.04.2014 only.

05. Provident Fund Registration details.

06. PAN details.

07. Service tax registration no., ST code no., ST category name, ST category accounting code no.

08. VAT / TIN details.

09. Ownership of the company with name, addresses & telephone nos. of the

proprietors/partners/directors.

10. Copy of the partnership deed/proprietorship/Memorandum of article of association.

11. Audited Profit & loss account/Balance sheet/IT returns for the last three years. Average annual

financial Turnover during the last three years, ending 31st March 2014, should be at least ` 63.60

Lacs

12. A statement duly signed declaring the names of related officers at RCF, Thal.

RCF reserves the right to accept or reject any or all tenders in part or in full without assigning any reason

thereof whatsoever.

Note:

01. Mere fulfilment of above eligibility criteria will not automatically ensures partys qualification /

short-listing for the job and RCF decision on this matter will be final & binding.

02. All the documents shall be duly signed and stamped by the applicant, on each page.

ANNEXURE IC

Sheet 1 of 7

Modalities for Works Contract through Reverse Auction:

The following steps noted below shall be the general methodology for carrying out the process of works

contract through the route of Reverse auction. Please note that some of the steps enumerated may

vary or be replaced / deleted in order to accommodate for certain systemic or procedural compliance.

1. The offers shall be called in 2 Bid System. The bidders shall be required to submit their offers in 2 separate envelope parts- (a) Technical & Un-priced Commercial Bid and (b) Price Bid.

The Technical & Un-priced Commercial Bid shall contain along with the duly filled-in requisite

Annexures, the Format A - Process Compliance Form (as per attached format) on bidders

letterhead, confirming acceptance of all the terms for participating in the Reverse Auction. Non-

acceptance / Non-submission of the Process Compliance Form shall be a basis for rejection of the

offer.

2. The first part of the offer, Technical & Un-priced Commercial Bid, shall be opened on the due date and time as per the NIT, in the presence of the representatives of those bidders who choose to

remain present.

3. The Technical & Un-priced Commercial bids opened shall be scrutinized for technical and commercial acceptability including the pre-qualification criteria. The offers not fulfilling the

technical criteria as per the NIT shall be rejected outright.

4. The offers will be evaluated as per the evaluation procedure mentioned in the NIT. The offer which meets the NIT requirements, technically (including pre-qualification criteria) and commercially, shall

be eligible for further consideration. Before opening of the Price Bids, offers of all techno-

commercially acceptable tenderers shall be at par. The tenderers whose offers qualify shall be

intimated regarding the due date and time of opening of price bid. The bidders have the option of

attending the opening of the Price Bids at the due date and time.

5. After opening the price bids and arriving at evaluated cost to RCF, the tenderers whose price bids have been opened shall be required to participate in the Reverse Auction event conducted by the

RCFs Service Provider.

6. It shall be RCFs discretion to use the Lowest Evaluated Cost (Unit Rate) obtained amongst the Price Bids opened or any other price as decided by RCF as the Opening Bid Price for the Reverse Auction.

Business Rules for Reverse Auction:

A. GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION (ON-LINE BIDDING ON INTERNET)

1. For the reverse auction, technically and commercially acceptable tenderers only shall be

eligible to participate.

2. RCF through authorized service provider will provide all necessary training and assistance

before commencement of on line bidding on Internet.

3. RCF will inform the tenderer in writing the details of service provider including contact

details to enable them to contact and get trained.

4. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be

communicated through service provider for compliance.

5. Tenderers have to enclose the duly signed & filled-in compliance form in the prescribed

Format A Process Compliance Form along with the un-priced commercial bid. Without this

said form, the tenderer will not be eligible to participate in the tender.

ANNEXURE IC

Sheet 2 of 7

6. It is mandatory for tenderer to have a valid digital signature certificate issued by any of the

valid Certifying Authority approved by Government of India for participation in the Reverse

Auction event at the time of submission of offer. The cost of digital signature will be borne

by respective tenderer.

7. RCF will provide the evaluation sheet (e.g.: EXCEL sheet) to each tenderer, if any, the start

of reverse auction which will help to arrive at Evaluated Cost to RCF as detailed in NIT.

8. Reverse auction will be conducted on schedule date & time.

9. At the end of reverse auction event, the evaluated lowest tenderer cost will be displayed on

the auction website.

10. The lowest tenderer has to fax / e-mail the duly signed filled-in prescribed Format B Price

Confirmation as provided to RCF immediately after closing of reverse auction event .

11. The reverse auction will be treated as closed only when the bidding process gets closed in

all respects for the item listed in the Reverse Auction (RA) event.

B. Business Rule for finalization of the works contract:

Please go through the guidelines carefully given below and submit your acceptance to the same

in the attached prescribed Format A Process Compliance Form along with the un-priced

commercial bid.

1. Reverse Auction (ON-LINE BIDDING ON INTERNET) shall be conducted by RCF, on pre-

specified time & date, the tenderers shall be quoting from their own offices/ place of their

choice. Internet connectivity and other paraphernalia requirements shall have to be ensured

by tenderers themselves. In order to ward-off such contingent situation like internet

connectivity failure, power failure etc., tenderers are requested to make all the necessary

arrangements / alternatives whatever required so that they are able to circumvent such

situation and still be able to participate in the reverse auction successfully. However, the

tenderers are requested to not to wait till the last moment to quote their bids to avoid any

such complex situations. It is to be noted that either RCF or RCFS SERVICE PROVIDER shall

not be responsible for these unforeseen circumstances

2. RCFS SERVICE PROVIDER shall arrange to train the nominated person(s) of the tenderer,

without any cost. Service provider shall also explain all the Rules related to the Reverse

Auction mentioned in the Business Rules Document to be adopted, as per NIT.

3. OPENING PRICE / BID DECREMENT: The opening bid price of the Reverse Auction and the

bid decrement value shall be available to the tenderers on their respective bidding screen.

4. BID PRICE: The Tenderer has to quote the Evaluated Cost to RCF for the items specified. Any

techno-commercial loading, to arrive at the Evaluated Cost to RCF, shall be intimated to

tenderers prior to Reverse Auction event in the form of Evaluation sheet.

5. Procedure for Reverse Auctioning

a. Reverse Auction: RCF will declare its Opening Price (OP), which shall be displayed to all

tenderers during the start of the Reverse Auction. The tenderer will be required to start

bidding after announcement of Opening Price and decrement amount. Opening Price

displayed on screen is evaluated price to RCF. The first online bid and the subsequent

bids, received in the system during the event shall be less than the Auction's opening

bid price by one decrement or multiples of decrement.

ANNEXURE IC

Sheet 3 of 7

b. Reverse Auction shall be for a period of 60 minutes or as per RCFs requirement. If a

tenderer places a bid in the last 5 minutes of closing of the Reverse Auction and if that

bid gets accepted, then the auctions duration shall get extended automatically for

another 5 minutes, for the entire auction (i.e. for all the items in the auction), from the

time that bid comes in. The auto-extension will take place only if a bid is received &

accepted in those last 5 minutes. If the bid does not get accepted, the auto-extension

will not take place. In case, there is no bid in the last 5 minutes of closing of Reverse

Auction, the auction shall get closed automatically without any extension. However,

tenderers are advised not to wait till the last minute or last few seconds to enter their

bid during the auto-extension period to avoid complications related with internet

connectivity, network problems, system crash down, power failure, etc.

c. After the completion of Reverse Auction, the Closing / Final Price (CP) shall be available

on auction screen.

d. At the end of the reverse auction, L1 tenderer (i.e. tenderer who has quoted lowest final

closing price) has to provide price confirmation giving a detail break up through email

or fax on tenderers letter-head immediately as per attached prescribed FORMAT B

Price Confirmation.

6. During Reverse Auction, if no bid is received within the specified time, RCF, at its sole

discretion, may decide to reschedule / scrap the Reverse Auction process / proceed with

conventional mode of tendering / or finalize the tender based on Prices Bid submitted in

the envelope

7. Placement of order on the conclusion of Reverse Auction shall be at the discretion of RCF.

Bids once made by tenderer, cannot be cancelled or withdrawn.

8. It shall be the prerogative of RCF to offer the Final / Closing Price of Reverse Auction to the

other bidders for matching in case RCF decides to have more than one vendor. The bidders

shall be offered to confirm FINAL / Closing Price in Reverse Auction in sequence of their

ranking in Final Price offered during Reverse Auction event.

9. The tenderer shall be assigned a Unique User Name & Password by RCFS SERVICE

PROVIDER. The tenderer are advised to change the Password and edit the information in

the Registration Page after the receipt of initial Password from RCFS SERVICE PROVIDER to

ensure confidentiality. All bids made from the Login ID given to tenderer will be deemed to

have been made by them.

10. The tenderer will be able to view the following on screen along with the necessary fields in

the Reverse Auction:

Leading Bid in the Auction (Current Lowest Rate)

Bid placed during the event

Opening Price & Decrement Value.

11. RCFs decision for award of Contract shall be final and binding on all the Tenderers.

12. RCF shall not have any liability to tenderers for any interruption or delay in access to the

site irrespective of the cause.

ANNEXURE IC

Sheet 4 of 7

13. The tenderer will be required to submit their acceptance to the terms / conditions / modality

given above before participating in the reverse auction.

C. Other terms & conditions

The Tenderer shall not indulge either by himself or through any of his representatives in

Price manipulation of any kind ether directly or indirectly and shall not divulge, in any

manner, the details of rates and other information connected with the tender to other

vendors / tenderers.

The Tenderer shall not divulge particulars of his Bids or any other exclusive details of RCF

to any other party.

RCF and/or RCFS SERVICE PROVIDER shall not have any liability to Tenderers for any

interruption or delay in access to the site irrespective of the cause.

RCF and/or RCFS SERVICE PROVIDER is not responsible for any damages, including

damages that result from, but are not limited to negligence.

RCF and/or RCFS SERVICE PROVIDER will not be held responsible for consequential

damages, including but not limited to systems problems, inability to use the system, loss of

electronic information etc.

ANNEXURE IC

Sheet 5 of 7

FORMAT A

Process Compliance Form

(Tenderers are required to print this on their companys letter head and sign, stamp)

To

The Deputy General Manager (MES)

M/s. RCF Ltd.

Thal Unit, Alibag 402208.

Attention :

Sub.: Acceptance to the process related Terms & Conditions for the Reverse Auction.

Dear Sir,

This has reference to the Terms & Conditions for the Reverse Auction mentioned in the NIT NO..

We hereby confirm the following :

1) The undersigned is authorized representative of the company.

2) We have carefully gone through the NIT, Tender Documents and the Business Rules governing

the Reverse Auction as well as this document.

3) We also confirm that we will undergo the training by RCFs SERVICE PROVIDER on the auction

tool and the functionality of the same..

4) We confirm that RCF and RCFS SERVICE PROVIDER shall not be liable & responsible in any

manner whatsoever for my/our failure to access & bid on the e-auction platform due to loss of

internet connectivity, electricity failure, virus attack, problems with the PC, any other unforeseen

circumstances etc. before or during the auction event.

5) We also confirm that we have a valid digital certificate issued by a valid Certifying Authority and

self attested copy enclosed

6) We also confirm that we will fax / e-mail the price confirmation & price break up of our quoted

price as per FORMAT B Price Confirmation after the closing of reverse auction event

We, hereby confirm that we will honour the Bids placed by us during the auction process.

With regards

Signature with company seal

Name

Company / Organization

Designation within Company / Organization

Address of Company / Organization

E-mail Id:

Tel no:.

Mobile no. :

Sign this document and Fax at + 91 - 02141-238071, 238091, 238206

ANNEXURE IC

Sheet 6 of 7

FORMAT B

Price Confirmation

(Tenderers are required to print this on their companys letter head and sign, stamp before faxing)

To

The Deputy General Manager (MES)

M/s. RCF Ltd.

Thal Unit, Alibag 402208.

Kind Attention: Mr. P. G. Pawar, Deputy General Manager (MES/IES)

Sub: Final price quoted during Reverse Auction and price break up

Ref.: 1. RCF NIT no:

2. Reverse Auction dt.

Dear Sir,

We confirm that we have quoted the final price

1. ---------------------------------------------------- (in words & figures)

(Price quoted on Evaluated cost to RCF basis)

as our final lump sum prices during the Reverse Auction conducted on _________ (date)

(Price Breakup attached as per RCF evaluation sheet (excel) format)

With regards

Signature with company seal

Name

Company / Organization

Designation within Company / Organization

Address of Company / Organization

E-mail Id

Tel no.:

Mobile no:.

Sign this document and Fax at + 91 - 02141-238071, 238091, 238206

ANNEXURE IC

Sheet 7 of 7

CONTACT INFORMATION

C1 India Private Ltd.

Mumbai

Rashtriya Chemicals & Fertilizers Ltd.

Thal, Alibag.

Tel. :+91-22-66865600,

+91-22- 66865610

M/s. C1 India Ltd.

[email protected]

Mr. Irshad Rana

(Mob: 09725042450)

Mail : [email protected]

Mr. Chandan (Mob: 09930315405)

Mail : [email protected]

Concerned Officer: Mr. P.G. Pawar

Designation : Dy.GM (MES)

Contact No. : 02141-238016

Email-Id : [email protected]

Annexure II

Sheet 1 of 9




Scope of work

A) Scope of Inspection activities

The Liquid Ammonia Storage tank (20,000 MT capacity) was erected and commissioned in 1984.This

tank is an insulated single wall tank having 32 ME height (excluding roof dome which is 3.88 ME in

height) & 35 ME diameter and operates at atmospheric pressure. The GA drawing of the Tank No.

TH/011/9508 Rev.0 is enclosed.

Bidders may visit the site with their own expenses, with prior appointment, if they wish to acquaint

themselves with the tank and the scope of work.

Party has to depute expert process engineer for de-commissioning of the tank, under whose supervision

the activity shall be carried out. After decommissioning, tank will be taken up for detailed inspection

and following tests will be carried out. (Shall be paid separately as per schedule of rates at Sr No. 2)

1. Inspection of Tank Bottom:

1.1. Visual inspection of entire tank bottom from inside i.e. Annular Plates and sketch plates.

1.2. Thickness measurements of bottom plate at two points to be selected on each plate and

recording it on drawing and comparing the results with earlier records / design requirements.

1.3. Vacuum box test of shell to bottom welding of tank from inside.

1.4. Vacuum box test of tank all bottom plates (annular and sketch Plates).

2. Inspection of Tank Shell from Inside:

2.1. Visual inspection of anchors, roof compression ring knuckle joint from inside, roof rafters at

periphery, shell plates from inside up to entire height from tank bottom level.

2.2. Surface crack detection to be carried out by Wet Fluorescent Magnetic Particle Inspection

(WFMPI) of all butt weld joints on all shell courses i.e. from 1st shell course to 17th shell course.

2.3. Thickness measurements of shell plates at two points to be selected on each plate and profile

matching, recording it on the drawing and comparison with earlier records / design

requirements.

2.4. Wet Fluorescent Magnetic Particle Inspection (WFMPI) of all attachment welds on all shell

courses.

2.5. Hardness measurement of shell plates at two points to be selected on each plate and recording

the same on the drawing and comparing it with earlier records / design requirements.

2.6. Metallographic test at one point to be selected on each plate.

3. Inspection of Tank Shell outside (up to 2.5 meter height):

3.1. Surface crack detection by Wet Fluorescent Magnetic Particle Inspection (WFMPI) of all fillet

welds of stopper plates to anchor plate.

3.2. Visual inspection and surface crack detection by Wet Fluorescent Magnetic Particle Inspection

(WFMPI) of fillet weld joints for anchor clamps.

Annexure II

Sheet 2 of 9




3.3. Surface crack detection of butt welds of all anchors to plate by Wet Fluorescent Magnetic

Particle Inspection (WFMPI).

3.4. Wet Fluorescent Magnetic Particle Inspection (WFMPI) of shell to bottom joint on first shell

course.

3.5. Visual Inspection of the shell plates up to height of 2.5 meters.

4. Inspection of Tank roof:

4.1. Visual Inspection of the plates, rafters and compression ring joints to be carried out only at the

periphery.

4.2. DP test examination of shell to roof compression ring joint of entire joint from inside.

4.3. Digital thickness measurement of the plates and rafter to be carried out only at the periphery

of the shell from inside.

5. Inspection of all nozzles:

5.1. Visual inspection of all nozzles including the reinforcing pad plates, if any.

5.2. Surface crack detection of all butt welds and fillet welds by Wet Fluorescent Magnetic Particle

Inspection (WFMPI).

5.3. Thickness measurements of nozzles necks (i.e. pipes) and comparing the results with earlier

records / design requirements.

5.4. Leak test of reinforcing pads using air and soap solution.

6. Other tests to be carried out:

6.1. Hydrostatic test (water in tank).

6.2. Hydro pneumatic test of tank and safety valve pop test /vacuum operation.

6.3. Vacuum Test after hydro-pneumatic test.

7. Third Party Inspection (TPI) Agency:

The bidder shall engage a reputed and recognized 3rd party inspection agency (M/s Lloyd Register Asia,

Mumbai / M/s. TUV only) and the certification regarding healthiness / Integrity of tank etc. shall be

provided by this agency. The participation of this agency on the job would be limited to mechanical

works at different stages of inspection as required by the bidder / RCF. Detailed TPI scope is mentioned

at clause no. B Sr. no. 4 of Annexure-II

Note: In case, any relevant indications are observed during any of the above NDT inspections / tests

detailed above, further investigation and rectification work shall also be carried out by the bidder.

Annexure II

Sheet 3 of 9




B) Scope of Supply of materials and services by the bidder

Following shall be scope of supply of services and materials by the bidder for the job of inspection and

re-commissioning of the 20,000 MT Ammonia Storage Tank.

1. The engineering services to be rendered by the bidder shall include the following -

1.1. HAZOP Study with recommendations for safe de-commissioning & isolation of storage tank.

1.2. Detailed engineering and project management services for the complete job.

1.3. Preparing and issuing the procedure for de commissioning of the storage tank.

1.4. Cutting of manhole & making the tank free of ammonia and certified for human entry.

1.5. Isolating tank / blinding & de-blinding / Dismantling / reconnecting of temporary / permanent

piping, instruments, valves etc.

1.6. Deputing expert process engineer for de-commissioning of the tank, under whose supervision

the activity shall be carried out. (Shall be paid separately as per schedule of rates at Sr No. 2)

1.7. Preparing and issuing the procedure for re commissioning of the storage tank.

1.8. Deputing expert process engineer for re-commissioning of the tank, under whose supervision

the activity shall be carried out and tank shall be taken in line. (Shall be paid separately as per

schedule of rates at Sr No. 2)

1.9. Preparation and issuing of procedures for various NDT/inspections and getting the same

approved by the TPI agency. These procedures shall be followed for all the site activities for

this job.

1.10. Study of the existing tank instrumentation and providing suggestions for testing and

improvement of the same.

2. The material supplies to be rendered by the bidder shall include the following

2.1. Supply of material (Insulation + Aluminum Sheeting) for PUF insulation for shell up to a height

of 2.5 ME from tank bottom.

2.2. Supply of material (Insulation + Aluminum sheeting) for PUF insulation for all nozzles up to 1st

flange / isolation valve from the outer surface of the tank.

2.3. Supply of Epoxy Zinc Phosphate primer paint of Asian Paint or Berger or Kansaai Nerolac make

only for shell outside up to a height of 2.5 ME from the tank bottom and for nozzles. The brand

of the paint shall be clearly specified in the technical bid.

3. The NDT / inspection and other services to be rendered by the bidder shall include the following -

3.1. Carry out necessary inspection as detailed above and supervision of these inspection

requirements for the tank.

3.2. Erection and dismantling of suitable scaffoldings / platforms required to carry out the NDT /

tests safely. Party to bring and use their own scaffolding material.

3.3. All the material & labour, adequate material handling facilities etc. required for carrying out

the NDT / tests and repairs if any. Repair charges shall be paid separately as per schedule of

rates at Sr no. 7.

3.4. Compilation of the inspection reports, collating, numbering and indexing them and submitting

them in a proper folder (4 copies) and in electronic soft form (1 CD).

3.5. Removal for inspection purpose and re-application of PUF insulation with sheeting for shell up

to a height of 2.5 ME from tank bottom.

Annexure II

Sheet 4 of 9




3.6. Removal for inspection purpose and re-application of PUF insulation with sheeting for all

nozzles up to 1st flange / isolation valve from the outer surface of the tank.

3.7. Application of primer paint for shell up to 2.5 m from bottom as per approved procedure

including surface preparation of tank shell.

3.8. Re-application of in-situ foamed PUF application for the tank shell, nozzle necks and other

areas, which has been removed for carrying out NDT / inspection tests. This shall also include

surface preparation like cleaning, application of paint & primer, installation of new corrugated

aluminum sheet. The bidder shall ensure proper bonding of the new insulation with the old

insulation (i.e. at their interface), so that there is no gap and ice-formation is avoided in service.

The bidder shall confirm this aspect in the Technical part of the bid and at time actual execution,

get the procedure approved from the TPI agency.

4. Engagement of Third party inspection (M/s LRA / TUV only)

4.1. The TPI agency shall approve all procedures for carrying out various inspections / NDTs on the

tank including hydro-pneumatic test.

4.2. The TPI agency shall approve all procedures for carrying out mechanical repair jobs, as required

to be carried out on the tank shell / anchors / nozzles etc. This shall also include the procedure

to be followed for re-welding of Tank manhole, stage & final inspection during repair work etc.

4.3. The TPI agency shall also review the personnel who would then carry out the NDTs on the job.

4.4. The TPI agency shall carry out the periodic review of all the NDTs while they are being carried

out at site.

4.5. The TPI agency shall also review and approve the procedure to be followed for re-application

of in-situ foamed PUF cold insulation including the method to be followed for the insulation at

interface of the new and old (existing) insulation. This is to ensure that there is no gap and ice-

formation is avoided in service

4.6. Review of the results of the NDTs carried out by the TPI agency.

4.7. The TPI agency shall witnessing the hydro-pneumatic test.

4.8. The TPI agency shall also issue certification for the integrity of the tank.

5. Repair

5.1. Whatever the repair job/mechanical work arrived after testing the same has to be

rectified/repaired/to be done by the contractor. (Shall be paid separately as per schedule of

rates at Sr No. 7)

5.2. All the things except mentioned in RCFs scope at para C, are in the scope of contractor.

Annexure II

Sheet 5 of 9




C) Scope of Supply of materials and services (i.e. responsibilities) of RCF

1. Decommissioning of tank under supervision of the expert deployed by the bidder.

2. All hardware like temporary piping, instruments for re commissioning.

3. Re-commissioning activities as per approved procedure. Re-commissioning shall be carried

out under supervision of the expert deployed by the bidder.

4. Consumables like steel plate, welding electrodes, filler wires, argon gas etc. required for

carrying out the repair activities. However other consumables required for NDT / inspections

/ tests / repair job (like buffing wheels, power brush wheels, sander leaves, grinding or

cutting wheels, cleaners etc.) are in scope of the bidder.

5. Supply of all valves, flanges, tank nozzles, roof hand railing, attachments, plates, gratings

with test certificates etc. as identified by RCF for replacement/repair.

6. Overhauling of valves & calibration of all instruments as identified by RCF, testing and

calibration of tank safety valves and vacuum relief valves at RCF workshop.

7. Water/Air required for hydrostatic testing and Pneumatic testing of tank.

8. Disposal of vapour ammonia generated during tank re commissioning.

9. Ammonia liquid / vapour required for re commissioning.

10. To provide sufficient operating & maintenance staff for de-commissioning & re-

commissioning of the storage tank.

11. Adequate levelled land near job site to be allotted to store materials and to facilitate

prefabrication / other preparatory works.

12. Both ordinary / flame proof lighting arrangement required for inspection inside / outside the

tank.

13. Barricading arrangements required during execution of the project.

14. Laboratory assistance during re commissioning phase.

15. Nitrogen required for re commissioning, along with gas dispensing unit with vaporizer at

project site.

16. Sufficient electrical power and plant / instrument air.

17. Any other work not included in bidders scope of work but necessary to complete the job.

18. Make available all drawings, documents and records pertaining to tank.

19. Supply of necessary items required for the re-commissioning & re-commissioning of the

ammonia storage tank.

20. Breaking of the RCC dyke wall, if required, on periphery of the tank as per site requirements

in order to facilitate the removal and bringing in of materials and reconstruction of the same

after completion of job.

21. All the electrical and Instrumentation works etc., which are required to complete the work.

22. Disposal of ammonical oil sludge.

23. To facilitate tank entry and inspection work, hot work, cold work etc. without interruption

and to monitor and provide safety permits.

24. Radiography if required shall be arranged by RCF.

Annexure II

Sheet 6 of 9




D) Safety Precautions to be taken by the contractor while executing the job

1. Usage of all the safety gadgets like safety helmets, safety belts with anchor lines, safety goggles,

dust-masks, hand-gloves & other PPEs etc. by contractors manpower is mandatory and shall

be in the scope of contractor.

2. The contractor has to follow all the RCF Safety Rules and Regulations.

3. Safety Work Permit shall be issued to carry out the various activities connected with the job.

The permits have to be displayed, renewed, re-issued as per the schedule indicated on the

permit.

4. All the contractors personnel, including those of the other agencies lined-up by them, shall be

certified for fitness by the occupational health specialist of RCF before starting the job. Any

person found not fit shall not be allowed to work at site.

5. Contractor has to arrange insurance as per workmen compensation Act 1926, labour license etc.,

of all his manpower engaged for carrying out the job. This should include all the special clauses

like work inside confined space, work at height etc. as shall be applicable.

6. The contractor shall use specially trained & skilled manpower for carrying out the job inside the

storage tank.

7. The contractor shall post their Safety officers at site, for continuous supervision and

coordination of work till the job is completed.

8. The contractor shall prepare detailed Safe Working Procedure & Job Hazard Analysis and submit

it to RCF & get it approved well in advance. The same shall be jointly reviewed & revised from

time to time.

E) Completion Time:

Completion Time schedule each activity shall be as per following:

i. De-commissioning of the tank and making safe for human entry 6.0 weeks

ii. Removal of oily sludge & cleaning of the tank from inside 1.0 weeks

iii. Scaffolding erection & Inspection activities 8.0 weeks

iv. Removal of scaffolding 2.0 weeks

v. Hydro-pneumatic test & related activities 2.0 weeks

vi. Draining, Cleaning & Final boxing up of the tank 1.0 week

vii. Re-commissioning of the tank and taking it line 4.0 weeks

Total 24.0 weeks

F) Safety clauses:

1. Safety care shall be taken by contractor throughout the job. As the job has to be carried out in

shutdown plant and executed at height contractor shall strictly follow all safety rules and regulations of

RCF. The contractor shall arrange necessary safety gadgets required for the job.

2. Contractor shall strictly follow all safety rules and regulations of RCF. The contractor shall arrange

necessary safety gadgets required for the job.

3. Timely renewal of the safety permit is the responsibility of the contractor.

4. The area to be evacuated during radiography shall be properly checked by using source meter and

shall be cordoned accordingly

Annexure II

Sheet 7 of 9




G) Penalty for violation of safety rules at work place:

The party shall be penalized for any violation of safety rules by their workers/supervisors at workplace

during execution of job. Monetary Penalty shall be imposed as per below list for safety violations.

Repeated violations shall lead to suspension /stoppage of the work and cancellation of Work Order.

Following shall be termed as violation of safety rules and the monetary fine imposed upon the party

shall be as elaborated below:

i) Person not wearing safety helmet during working as per job requirement: Rs.500/- per each person.

ii) Person not wearing shoes during working as per job requirement: Rs.500/- per each person.

iii) Person not wearing Safety belt (double lanyard full body harness) during working as per the job

requirement: Rs. 1000/- per each person.

iv) Person not wearing face shield during working as per the job requirement: Rs.500/- per each person.

v) Person working with lifting/lowering tools/tackles without valid test certificate: Rs.2000/- per

tool/tackle.

vi) Person working with electrical supply connection without appropriate plug pin: Rs.1000/- per plug

pin connection.

H) Security Deposit (SD) and Performance Guarantee (PG):

1.1) The contractor shall have to deposit 10% of the contract value as security deposit for faithful

performance of the contract within 15 days of work-order date. This amount can be given in the form

of cash or Bank guarantee (BG). The validity of the BG must be for contract period plus 3 months

1.2) The contractor shall have to deposit 10% of the contract value as performance guarantee for the

guarantee period of 12 months from the date of last job done. Alternatively, Performance guarantee

shall be deducted at 10% of billed value and returned after the satisfactory completion of guarantee

period of 12 months from the last job done.

1.3) The contractor can deposit SD cum PG in the form of bank Guarantee (BG). However this BG must

be for the 10% of the contract value and shall be valid for the period of contract period plus 15 months.

1.4) BG must be from any bank in RCFs approved list of bankers & in the proforma prescribed by RCF.

In case performance of the equipment, materials used and workmanship is found satisfactory

throughout the guarantee period of 12 months from the date of recommissioning. BG shall be

discharged.

1.5) Any defect noticed during the guarantee period shall be rectified by the contractor, free of cost.

1.6) No interest shall be payable by RCF on amount towards EMD, security deposit & performance

guarantee.

1.7) EMD amount shall be released on complete receipt of SD Amount/BG.

I. Liquidity Damages (LD):

Time is the essence of this contract & in case of non-performance or delay in the completion of the

work by the contractor, liquidated damages at 1% of the billed value per week or part thereof subject

to a maximum of 10% of the billed value, shall be levied.

J. The contractor has to cover his work-men, deputed at RCF Thal, under group personnel accident

insurance scheme though appropriate insurance company.

K. The contractor shall submit the copy of the group personnel accident insurance policy valid for total

contract period within one week of date of issue of work-order.

L. All the provisions of workmen compensation act -1923 shall be followed by the contractors and no

obligations on account of accident or disability/death claims shall be borne by RCF.

Annexure II

Sheet 8 of 9




M. Payment Terms

Payment terms for the items mentioned in Schedule of Rate for each activity shall be as follows:

Sr.No DESCRIPTION PAYMENT TERMS

1. Detailed Engineering, Project management Services

& Home Office activities if any.

100% of Payment shall be made on

completion of Activities.

2.

Deputation of process engineer for de-

commissioning & re-commissioning of the tank

(under whose guidance & supervision these activities

shall be carried)

60% of Payment shall be made on

De-commissioning & 40% of

Payment shall be made on Re-

commissioning after completion of

each Activity.

3. Carrying out all the NDTs/ Inspections / Tests as

detailed in scope of work and submit report thereof. Monthly Pro-Rata basis

4.

Carrying out removal of old PUF insulation, re-

application of new in-situ foamed cold insulation

along with surface preparation like cleaning,

application of primer etc. and to be covered by

corrugated aluminum sheeting up to 2.5 Meters

height for full circumference.

20% of Payment for this activity

shall be payable after removal of

Insulation.

80% of Payment for this activity

shall be payable after job

Completion.

5.

Supply: New in-situ PUF Insulation material with

required Aluminum corrugated sheeting and primer

Paint

70% of Payment made on Supply of

100% Material.

30% of Payment made on

completion of Insulation Job.

6 Engagement of Third Party for Inspection &

certification of the tank.

50% of Payment shall be made after

NDT job completion along with

review of Inspection Report.

50% of Payment shall be made after

completion of job and certification.

7

Deployment of fabrication group/Team consisting of

1 Welder, 1 Fitter, 1 Grinder, 1 Gas-cutter, 2 riggers

& 2 Helpers, to carry out required repair work /

mechanical work which may arise after inspections.

Monthly Basis as per Utilization.

Annexure II

Sheet 9 of 9




10% of each billed value shall be deducted if SD cum PG Bank guarantee is not submitted by the party.

NOTE:

If the terms mentioned in the Annexure-II are contradicting with the terms & conditions mentioned in

the general terms & conditions Annexure-I & IA, then terms & conditions mentioned in Annexure II

shall prevail.

Annexure III

Sheet 1 of 2




Schedule of Rates

Sr.

No DESCRIPTION

UNIT RATE

(Rs.)

AMOUNT

(Rs.)

1. Detailed Engineering, Project management

Services & Home Office activities if any. Lump sum Rs._________________

2.

Deputation of process engineer for de-

commissioning & re-commissioning of the tank

(under whose guidance & supervision these

activities shall be carried)

Note Estimated duration for de-commissioning

of the tank is 45 days & for re-commissioning of

the tank is 30 days. In case however this varies on

either side, no additional payment shall payable /

deductible.

Lump sum Rs._________________

3.

Carrying out all the NDTs/ Inspections / Tests as

detailed in scope of work and submit report

thereof.

Note In case of NDTs carried out to the extent of

10% extra than the quantities specified in the

detailed scope of inspection, no extra payment

shall be made for the extra quantum of work

carried out.

Lump sum Rs._________________

4.

Carrying out removal of old PUF insulation, re-

application of new in-situ foamed cold insulation

along with surface preparation like cleaning,

application of primer etc. and to be covered by

corrugated aluminum sheeting up to 2.5 Meters

height for full circumference.

Lump sum Rs._________________

5.

Supply: New in-situ PUF Insulation material with

required Aluminum corrugated sheeting and

primer Paint

Lump sum Rs._________________

6.

Engagement of Third Party for Inspection &

certification of the tank. The deputation of the

third party at site shall be carried out as per the

requirements and schedules of witnessing of

various inspections / tests, approvals of

procedures etc. as per clause No. B Sr No. 4 of

Scope of work Annexure-II

Lump sum Rs._________________

Annexure III

Sheet 2 of 2




Applicable Taxes:

Service tax @ __________% shall be applicable extra on the rates at sr. no. _______

____________ tax @ _____ % shall be applicable extra on the rates at sr. no. _______

Notes-

1) The above rates are basic rates.

2) Quoted Rates shall be valid till 31.05.2016 from date of issue of work-order.

3) Details of PAN, Service tax registration no, Service tax category (in words), service tax accounting

code, must be indicated at the place provided for in the checklist.

4) Service tax, Education cess and Higher Education cess shall be separately mentioned on the invoice

5) Quantities as mentioned above for Sr No. 7 is tentative and not guaranteed. Payment shall be

released for actual certified quantities.

6) The working time for Fabrication Group is round the clock basis as and when required irrespective

of weekly off, holidays etc. NO OVERTIME and NO other payments will be made. It will be per hour

basis only.

Sr.

No DESCRIPTION

UNIT RATE

(Rs.)

AMOUNT

(Rs.)

7.

Deployment of fabrication group/Team consisting

of 1 Welder, 1 Fitter, 1 Grinder, 1 Gas-cutter, 2

riggers & 2 Helpers, to carry out required repair

work / mechanical work which may arise after

inspections. Note - Only plate material, welding

rods, filler wires & gases for cutting / welding shall

be provided by RCF, balance consumables are to

be supplied by bidder. A maximum 780 hours of

deployment of the group is considered. However

this quantum is not guaranteed and payment shall

be made on actual utilized time.

Per Hour Rs._________________

7.1 Welder Per Hour Rs._________________

7.2 Fitter Per Hour Rs._________________

7.3 Grinder Per Hour Rs._________________

7.4 Gas Cutter Per Hour Rs._________________

7.5 Rigger Per Hour Rs._________________

7.6 Helper Per Hour Rs._________________

Grand Total in Figures (In Rs.)

Grand Total in words (In Rs.): __________________________________________________________________________

___________________________________________________________________________________________________________

ANNEXURE-IV

VENDOR DATA UPDATION FORM

Both New Vendors and Existing Venders may please note that details listed below are required and will used for

making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of

TDS certificates, Works Contract TDS Certificate, C Form for CST purchases etc.

Sr.

No Title Sub Titles Purpose to be used for

I NAME Title (Whether Company /

M/s / Mr / Mrs / etc.)

Name ( As it appears on the

Bank Cheque) *

Type (Whether for Purchases

or Services) will be filled by RCF

RCF Vendor Code

( for existing RCF Vendors)

RCF Vendor Code

( for new Vendors, RCF will

create and fill)

* will be filled by RCF

II ADDRESS House/ bldg. Number *

Street *

Street

City / Postal Code *

District / State *

Country

Region Code will be filled by RCF

III SUPPLY

STATE

District / State (If the state

from which supplies are

going to be made is different

from the State given above,

then specify the Place / State

for C- forms.)

* To be given, if applicable.

Other Region Code will be filled by RCF

IV COMMUNI

CATION Contact person *

Telephone incl. ext. STD Code Tel No Extn

Mobile Phone *

Fax STD Code Tel No

Email *

Standard communication

method by email only

Signature

Place Common Seal Name

Date